Export Numbers Document to Editable .pdf

Forgive me if the answer is obvious, but I am a newbie to numbers. I have created a sales reporting form in numbers that I would like to host online or send out as a .pdf document. The problem is, I would like my clients to have the ability of entering the required information into the form. And of course, the ability to send it back to me. Is this something that is even possible? Is it something that should be directed towards acrobat? Any help would be appreciated. Thank you!
B

let me clarify some stuff about pdf's. Anyone can print to pdf. pdf is mostly just a way of paperless printing as far as the normal user goes.
But creating forms is not done by any apple made product. ADobe Acrobat Pro has this ability. Even then you must pay an extra amount in order to give your users the ability to save that form and not lose the data.
Normally when someone creates a form, and does not pay this extra licensing fee to adobe, the end user has the ability to type into a form and print it out, or export the data to a text file and send that back to the originator. But not the ability to save the form and keep the data saved with it.
Number has the ability to export or print to a paperless print of your spreadsheet, thats it. It does not convert empty cells into pdf form fields.
Hope this helps clarify,
Jason

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Automator Workflow to export Numbers documents in PDF format

Does anyone know of any automator workflow to export Numbers documents in PDF format? I tried this program: Convert to PDF 1.2
http://www.apple.com/downloads/macosx/automator/converttopdf_mauriziominelli.htm l
But it gives an error.

Reading carefully is often useful.
The description of the tool which you tried clearly states :
*About Convert to PDF*
*_Convert all of your text files to PDF_. This action uses the underlying cups printing system ability to convert files, it’s a simple front end to the command line tool cupsfilter.*
As far as I know, but maybe you don't, *_a Numbers document isn't a text file._*
I already posted a script exporting Numbers documents as PDF.
Here is an enhanced version which apply only to Numbers '09 (or maybe higher) :
--[SCRIPT save2Numbers&PDF.app]
Enregistrer le script en tant que Script : save2Numbers&PDF.scpt
déplacer le fichier créé dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:Applications:Numbers:
Il vous faudra peut-être créer le dossier Numbers et peut-être même le dossier Applications.
aller au menu Scripts , choisir Numbers puis choisir save2Numbers&PDF
Le script enregistre le document au format natif de Numbers
et l'enregistre dans un fichier PDF.
S'il existe déjà un PDF homonyme, il est renommé en lui ajoutant une chaîne
construite sur sa date de modification.
--=====
L'aide du Finder explique:
L'Utilitaire AppleScript permet d'activer le Menu des scripts :
Ouvrez l'Utilitaire AppleScript situé dans le dossier Applications/AppleScript.
Cochez la case "Afficher le menu des scripts dans la barre de menus".
+++++++
Save the script
as a Script: save2Numbers&PDF.scpt
Move the newly created file into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:Applications:Numbers:
Maybe you would have to create the folder Numbers and even the folder Applications by yourself.
go to the Scripts Menu, choose Numbers, then choose save2Numbers&PDF
The script saves the document in the native Numbers format and saves it in a .pdf file
If such a .pdf already exists, it is renamed with a stamp matching its modification date.
--=====
The Finder's Help explains:
To make the Script menu appear:
Open the AppleScript utility located in Applications/AppleScript.
Select the "Show Script Menu in menu bar" checkbox
--=====
Yvan KOENIG (VALLAURIS, France)
modifié 2010/08/17
property closeIt : true
(* true = closes the saved document
false = doesn't close it *)
property theApp : "Numbers"
property theExt : "numbers"
--=====
on run
tell application theApp
activate
set le_document to front document
if modified of le_document then save le_document
delay 0.2
set thePath to path of document 1
end tell -- theapp
set {xPath, xExt} to my saveAs(thePath)
if closeIt then tell application theApp to close document 1 saving no
end run
--=====
on saveAs(p)
local extension_export, type_export, nomde_loriginal, dossierde_loriginal, nomde_lexport, cheminde_lexport
set {extension_export, type_export} to {"pdf", "LSDocumentTypePDF"}
set {nomde_loriginal, dossierde_loriginal} to my quelNomEtDossier(p)
if nomde_loriginal ends with theExt then
• replace the original extension by the xExt one *)
set nomde_lexport to (text 1 thru -(1 + (length of theExt)) of nomde_loriginal) & extension_export
else
• add the xExt extension name *)
set nomde_lexport to nomde_loriginal & "." & extension_export
end if
set cheminde_lexport to dossierde_loriginal & nomde_lexport
• CAUTION, When saving, Numbers doesn't take care of an existing document.
It replaces it by the new one. *)
tell application "System Events"
if exists (file cheminde_lexport) then
Playing safety, we rename the existing file by inserting a modificationdatetime stamp *)
set name of file cheminde_lexport to (text 1 thru -(2 + (length of extension_export)) of nomde_lexport) & my horoDateur(modification date of file cheminde_lexport) & "." & extension_export
end if
end tell -- System Events
• save as type_export document *)
tell application "Numbers" to save document nomde_loriginal as type_export in cheminde_lexport
return {cheminde_lexport, extension_export}
end saveAs
-- =====
on quelNomEtDossier(f)
local nom, dossier
tell application "System Events" to tell file (f as Unicode text)
set nom to name (* Unicode text *)
set dossier to path of container (* Unicode HFS path *)
end tell -- to System Events
return {nom, dossier}
end quelNomEtDossier
--=====
• Build a stamp from the modification date_time
on horoDateur(datedemodification)
local les_secondes
set les_secondes to time of datedemodification
return ("_" & year of datedemodification & text -2 thru -1 of ("0" & (month of datedemodification as integer)) & text -2 thru -1 of ("0" & day of datedemodification) & "_" & text -2 thru -1 of ("0" & les_secondes div 3600) & text -2 thru -1 of ("0" & (les_secondes mod 3600) div 60) & text -2 thru -1 of ("0" & les_secondes mod 60))
(* Here, the stamp is "YYYYMMDDhhmmss" *)
end horoDateur
--=====
--[/SCRIPT]
Yvan KOENIG (VALLAURIS, France) mardi 17 août 2010 18:16:27

All of a sudden, I can't export Pages or Numbers documents to a PDF

I've been able to export all of my pages and numbers documents to PDF with no issues. Now, all of a sudden it's giving me an error message and saying that I can not.

The icons wouldn't even show on the device if they were restricted. Try downloading an app on the computer and syncing it over onto the iPad to see if that makes it works. If not, I'd likely recommend restoring as it would look like a software issue with the device.

Merging numbers documents into single PDF for emailing

I have 23-50 numbers documents (invoices) that I want to send as one single PDF (to save time).
When I select them all in Finder and open in Preview they are not full size and are rotated the wrong way.
When I open them seperately in Numbers and cmd P they show up fine covering the whole A4 paper and are rotated correctly.
Is there any way of sending multiple Numbers files as one PDF, or separate PDFs without having to open each one and Cmd P > PDF and drag/drop into Mail??
Trying to save time, as we have 23-50 of these every week to do!
We don't want to save them as PDFs as we create the documents as this takes up space on the computer - and there's loads of them!
Hoping someone will know the answer.
Thanks for taking the time to help

Hi again mm,
Use a master document in Numbers to temporarily hold copies of each invoice, each on a separate Sheet.
As you complete each invoice, copy that table and then go to the temporary master document. Add a new Sheet and delete the default table that appears. Paste the new invoice. If the invoice has formulas, Menu > Edit > Paste Formula Results (because in Numbers, the formulas will not link back to the original document).
When you are ready to email this master document, Menu > File > Print... and in Print Preview panel on the right > Print All Sheets:
Click on the Print... button (it won't print yet). Bottom left of the print dialogue choose Save As PDF
That is the PDF for you to email and then delete. *
I tried this with an "invoice" on each of two Sheets. Not tried with 23-50 invoices .
Regards,
Ian.
Message was edited by: Yellowbox. * Or Mail PDF? (not tried). Ian.

Is it possible to save my pages documents as editable PDF's?

I start a new semester (college) in two weeks. I was wondering this partly because one of my professors (from last semester) had a lot of trouble sending pages documents to people who have PC's.
How do I save a pages document as a PDF and not as a ".doc"?
Thanks!

one of my professors (from last semester) had a lot of trouble sending pages documents to people who have PC's. How do I save a pages document as a PDF and not as a ".doc"?
Microsoft Word was introduced for Macintosh in 1984. The file format of Microsoft Word is application-dependent, that is, both the author and the audience must acquire the selfsame application in order to see shared files. This is true also of Aldus PageMaker (introduced 1985), QuarkXPress (introduced 1987) and any of a very, very long list of file formats specific to one and only one application.
It became clear to all concerned in 1989-1990 that problems would be produced by interchange of digital documents, if there were no conversion from application-dependent archival file formats into application-independent archival file formats. It also became clear to all concerned that there would be two kinds of application-independent archival file formats.
When laser imaging was introduced, developers of laser imaging systems for photographic preparation of the printing surface introduced preparatory-phase page markup languages which are content-oriented and production-phase page description languages which are appearance-oriented. Initially, both were tied to the make and model of laser imaging system.
Page markup languages for a make and model of laser imaging system (essentially the command syntax for the laser imagesetter) meant that if you coded/tagged for one make and model of laser imagesetter, you could not repurpose what you had coded/tagged for another make and model of laser imagesetter. Clearly, this was uneconomical.
This realisation led to SGML Standard Generalised Markup Language under the governance of the International Standards Organisation. SGML is not perfect, among other things it can let you have what are essentially private characters and if porous memory serves it can let you have several coded character sets simultaneously which is undesirable in a content-oriented format.
The same sort of problem was posed by page description languages the first of which was the command syntax for the raster image processor that ran the Monotype Lasercomp introduced in 1976. Page description languages introduce an x-y coordinate design space that is mapped onto an x-y coordinate user space which is the address space of the raster image processor.
Page descriptions that depended on the command syntax for a make and model of laser imagesetter posed problems for portability and page description languages under corporate governance clustered around the companies in the United States that targetted the market for graphic information processing commonly called desktop publishing.
Hewlett-Packard Printer Command Language was introduced into this market in May 1984 when the Hewlett-Packard LaserJet made it to market, driving a wedge between the IBM Personal Computer and the IBM line of non-impact printers. Xerox Interpress made it from the laboratory into the market with the initial documentation of the model in 1985.
Adobe PostScript and Xerox Interpress are along almost all dimensions the same model, developed by some of the same people. Adobe PostScript made it to market through a contract entered into in late 1984 between CEO Steven Jobs of Apple Computer, CEO Dr Wolfgang K u m m e r of Linotype, and CEO Dr John Warnock of Adobe Systems.
Adobe PostScript and Xerox Interpress both support multiple coded character sets simultaneously, although Xerox Interpress favours XCCS Xerox Coded Character Set which is the conceptual precursor of Unicode. Xerox Interpress in addition has a default metric coordinate system and strict page-independent structure that Adobe PostScript does not have.
At the Seybold Conference on Computer Publishing in September 1989, Dr John Warnock stated that the aim was to be able to send a page description around the world. In order to do this, first, the page-dependent structuring of Adobe PostScript had to be converted into a page-indendent structuring principle suited for drawing pages in any order on the digital graphic display.
But neither Adobe PostScript nor Xerox Interpress, being appearance-oriented page descriptions, had a strong concept of a standard coded character set that structured the imaging process. Adobe PostScript is in fact a strategy to overcome drawing on a digital device with small coded character sets containing incompatible constituencies of character codes.
The Adobe PostScript rasteriser deals with glyph names and not with character codes and some sort of solution had to be sought so that source character information could be synthesised in converting page-dependent PostScript into the page-independent page description model of what in June 1993 was introduced as Portable Document Format version 1.0.
This solution is to try to use font-independent glyph identifiers as glyph names so that the conversion from Adobe PostScript to Adobe Portable Document Format carries forward a clue about the source character information. There is no concept in PDF of page text, as if the source character information were contained in the page description.
This is the core of the commercial conflict between Adobe Systems which is trying to preserve its market share for the Adobe Portable Document Format, and to introduce Adobe PDFXML as a more serviceable and more sustainable solution for computerised full phrase cataloguing, and on the other hand Microsoft XPS XML Paper Specification which does indeed have a concept of page text for computerised full phrase cataloguing.
/hh

Cannot export InDesign document as small pdf

Need to export an InDesign multi-page document as a small pdf file for internet viewing.
Have tried in CC and CS6. Even though it's set to "Smallest File Size," the document is not compressed.
The interesting thing is that, with exactly the same document, sometimes it will be properly compressed and sometimes it won't (original document size: 31MB; Smallest File Size: 4 to 6MB). Have tried with the same document in both CC and CS6.
Any explanations or cures?

Dear Mylenium,
Thank you (I think) for your response. There was a similar post from early in July somewhere, and I had already followed all the suggested steps to no avail (as did the poster).
I solved the problem by deconstructing the document and extracting pages until I found the spread that was causing the difficulty. Prior to that, I had audited the space usage (in the pdf optimizer command) and found that the bulk of the megabytes were being used in shading instructions.
As a last resort, when I found the offending spread I imported the extracted pdf page into Photoshop, flattened the file thus rasterizing it, and exported it again as a Photoshop pdf.
I recombined the pages and ended up with a document that was suitable for our use.
I'm sorry I chose the wrong forum. This was the first time I'd ever posted anything. There are several Adobe applications that produce pdfs and aside from not really knowing where to go, wondered if the problem had been encountered in other applications.
I have been using InDesign in various forms since it was Aldus PageMaker. And this is not the only issue we've had with the CC software. We are discussing now whether to drop the Cloud membership when it expires and move to Quark. We are primarily print publishers with tight, tight deadlines. What we need is relatively reliable software that produces consistent results, not something that seems to be in a chronic state of BETA testing.

CS6 ID not exporting correct document size to PDF

I created a 6.25 in wide doc in ID, exported it to PDF. PDF printed doc at 5.5 in wide. I sent PDF file to coworker, who printed it to several other printers in office: same wrong-sized results. Packaged and emailed original ID doc to our local printer for help, who opened my original ID file and--without making any changes to it--exported to PDF and got a perfect 6.25 size! She had no idea why it didn't convert properly on my software, since it worked perfectly for her.
So, it's my software, and it's a recurring problem: I've created other PDF docs in the last few months that printed incorrectly. That's professionally embarrassing, especially since I make quite a few PDF docs for work.
Can anyone give me a clue where to begin to fix this problem?
Thanks!

If it is, I can't see it. It would have to be in the InDesign "Export Adobe PDF" fields (since the PDF printed improperly on several different printers). I've exported the file to PDF several times, systemmatically changing each of the settings (in the Compression menu and the Marks/Bleeds menu - I needed Printer Marks on this doc) to see if it I could identify the size issue, but nothing successful thus far. Are there other areas/menus I'm missing?

Numbers exports entire document as a single page PDF

I'm trying to give numbers a shot on an iPad, but so far I'm running into what seems like a very critical bug.
I have a relatively simple numbers document that I'm working with. If I were to print it via os x, it would span 3 8.5x11 pages. It would stand to reason then, that if I exported it to a PDF, I would get a PDF with three 8.5x11 sized pages. But no matter what I do, when I export to PDF (On iOS or OS X) I get one long PDF that's a single page that doesn't fit any standardized page size. At least on OS X I can print and save a PDF from the print dialogue. That option doesn't exist on iOS. Does anyone habe a workaround for this bizarre behavior?

Can't answer your question, but I experience something a little different, I have a one page Numbers file that contains a chart, a 4x6 table and title. When I go to print to see if it fits on one page and I have the page set to Portrait, and the size set to US (I assume this means 8.5x11) it fits just fine. Then I exit Print and try to export to PDF to open in another app (ZoomNotes) but while it prepared the PDF, the preview doesn't look like an 8.5x11 representation, then when I open it in zoomnotes, it gets imported as a 9.5x11 and zoomnotes won't change it. There needs to be a way to force PDF exports to the correct page size.
Sorry for for jumping on your post, but maybe with some activity, we'll both get someone looking at this.

Exporting numbers to PDF

I have created my numbers document. I have exported to Pdf however it looks strange. I have added pages to the PDF from "pages" and the sizes of the pages in PDF are different to each other. This looks very poor. The numbers doc is wider and longer than a4. I opened my numbers document and viewed it in print view to get a better idea of how to fit it to an A4 size. This is successful however when I export it to PDF it does not appear any better. In fact the page view seems to be relevant to only printing the page. I have spent hours on looking through the program and am becoming quite frustrated. The older version (numbers 9) worked a treat and looked fantastic in pdf. I am not too impressed with the new version that is installed on the iMac. I am using Yosemite. Any suggestions or help on this??

Just a guess, but perhaps this is a "legacy" document you originally created in Numbers 2.3 and then opened it in Numbers 3 after the Mavericks update? See if you have the same problem with documents newly created in Numbers 3. If you do not have the same problem in newly created documents, then you can probably conclude that the problem has something to do with that specific document.
If so, you can make a copy of the document and try removing tables and other objects one-by-one until it exports successfully. Then you'll know where the problem is and can go back to the orginal document and remove/"fix" that object.
SG

I need to turn an indesign document into an editable pdf. how do I do that?

I need to turn an indesign document into an editable pdf, how do I do that?

InCopy is a solution, but it's not the only viable solution.
I update many books, from 200 pages to 3,200 pages every year, long document, very techincal tax books.
Some are done through InCopy, some are edited word files and rtfs exported from InDesign, some are marked up hard copies etc.
It totally depends on the clients technical ability with computers. Last year I taught over 30 authors of ours how to use InCopy. Some were receptive, some were dubious, some were totally clueless.
And on the dubious and totally clueless I spent more time troubleshooting their problems than I would normally with a Word/RTF option.
Some people are capable of switching to InCopy or even know how to use it in the first place. For anyone never used InDesign or InCopy before then it's a massive learning curve to jump from MS Word et al word processors, to InCopy.
I do agree, it is the best solution that's out there, technically. But that solution is not usable by a lot of people.
Yeh if the client is comfortable with InCopy then it's the way forward.
But in most cases, in my experience, it's faster and more efficient to Export the text as RTF and let the author update the RTF. That leaves you in control of reinserting the text and formatting it correctly. Rather than letting the client add bold, underline, italics, superscript, subscripts, crazy workarounds because they didn't know how to do it properly. And in the end you end up with 2 or 3 times the amount of work than is necessary, just cleaning up what the client has done in InCopy that does not suit the overall formatting of the publications.

When will we be able to open and edit PDF documents in Indesign?

Hi
It would be nice if Indesign could open PDF files.
When will this happen (without a plugin)?
Today I need to open the files in Illustrator. The customer prefers to use Indesign, so even though Indesign can export pdf documents I will have to tell the customer and the program can not open pdf files. This I find really weird.
Hopefully opening and editing pdf files in Indesign will happen real soon.
Have a great day!

Paal, I'm sorry for that little out-lash. There is nothing wrong with inquiring the feasability of a new feature. The problem is that PDF has been an "output intended format" from the very beginning.
An Illustrator file (from a fairly modern version) also is a PDF file, for all intents and purposes. You can rename an .AI file to .PDF and use it anywhere, with any software that supports PDF (so that's excepting Apple's Preview, probably ;-) ). Moreover, you can still open and edit this PDF with Illustrator and get all of your objects, symbols, layers, paragraph styles, and guides back!
That's because in fact this file *contains* all this extra information in a data block marked "For Private Use Only". Other software, if adhering to Adobe's PDF specs, will simply ignore this (and thus my little jab at Apple's Preview). Does that mean you can edit such a PDF with *any* software? No -- the Illustrator data is "proprietary", and the details are not published to use by other software developers. Similarly, one could envisage InDesign to do the same. Yes, it would lead to *huge* files -- but hey, you would be able to open THAT file into InDesign and edit it. But not with any other software!
The meta-problem is that an extremely large amount of this private data would be *extremely* dependant on the software that was used to create it with. What would an Illustrator file do with InDesign's GREP styles? What would InDesign do with Illlustrator's brush styles, or symbols? Illustrator allows slanted guides, InDesign does not.
And let's not focus purely on a combo of ID and Illy; Photoshop *also* outputs PDFs, and its graphic data has yet another set of requirements.
So all of Adobe's software would need to be able to parse *every others' data* to some degree. Well, it's still not "unconceivable" as all of this would need to be done in one office (note that in that single office there are still vast differences in something as straightforward as a User Interface across the CS suite). But there are lots of other software developers out there, and they *all* want to write out PDFs, all with their own internal data! (Think of the different requirements between an architectural app and one for graph plotting.)
A *possible* solution would be to add "more" metadata to a PDF without crossing into the realm of "every single bit". Article tagging is an example of this -- it tells software that wants to know in which order *plain text* is to appear, and as such it serves as meta-data for plain text content. But the mind reels thinking of what more to add -- a list of used GREP styles per paragraph would probably be useless to anyone else.
But such an idea will not solve the problem, as 1. this meta-data is optional (lazy programmers would be allowed to say "nothing to see here, move along"), and 2. this data would only get added to *newly created* files, and it would not retroactively make older PDFs editable ...
(Now that's just the *short* version :-) h

Converting PDF documents to edit them

I am having difficulty editing PDF documents. Can you help please?

Pat,
I followed your step procedure but obviously did not succeed in getting the files to you.
Allow me to try an alternative approach.
I purchased the Adobe Reader product in order to extract selected info from PDF documents to incorporate into my Microsoft Word document.
As I described to you, I understand that the export process allows me to convert the PDF into an editable format (i.e. word doc). Is that the process I follow or is there another way of achieving that?
Thanks for your patience
Ed

WHY WHEN I EXPORT A DOCUMENT TO WORD CAN´T EDIT?

WHY WHEN I EXPORT A DOCUMENT TO WORD CAN´T EDIT?

Hi Tami,
I'm so sorry for your frustration! I'd like to assist.
Is there a chance your PDF was originally a scanned file? As these can be tough because the converter doesn't have anything solid to grip onto.
Let me know and we can try and troubleshoot together!
Kind regards, Stacy

Export editable pdf

How to export a number form with Checkbox's that can be ticked afther the number file has bieng exported to PDF ?
thx
Steven

Hi Wayne, can you elaborate how you use Adobe InDesign to accomplish the task of adding checkboxes to pdf exported from Numbers? I hava a Numbers documents with hundreds and hundreds of checkboxes but my users do not have the Numbers App so the only way to distribute is exporting as PDF but as you know, the checkboxes exported by Numbers App cannot be "ticked".
I checked Adobe Acrobat, it seems I can only insert one checkbox at a time manually, it wouldn't even line up based on the table rows exported by numbers, so it's almost an impossible task in Acrobat.

Can I take a PDF from iBooks and make it a numbers document?

Can I take a PDF from iBooks and make it a numbers document?

To do this on your phone, copy and paste them into your document (tap and hold on the photo to copy it). If you need to import it to your computer to do this, save it to the camera roll by tapping Edit, tap the photos you want to import, tap Share, tap Save to Camera Roll. You can then import them to your computer using your usb cable (see http://support.apple.com/kb/HT4083). Alternatively, attach them 3-4 at a time emails and send them to yourself.

Export Numbers Document to Editable .pdf

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