Extended Classic: Only local Purchase Order Creating

We are using SRM 7.0 SP5 extended classic scenario. The local purchase order is creating but the ERP PO is not creating. There are no errors in RZ20, ST22 or SLG1.
I can't even tell if it is trying to create a backend document. I set a break in the CREATE_DOCUMENT method where the BAP_PO_CREATE1 FM is called but the break never gets hit.

Azad,
Thanks for your answer. I did not realize that in exteneded classic the local PO is created first and that the backend po only gets created once PO has been sent out.
For anyone else having this problem this is what I found:
When I edit the local PO and order the PO after fixing an output problem, (PO is setup for no approval) , I was then able to see the backend errors appear on the PO infoming me of what when wrong when the sytem attempted to create the ERP PO.
Also, you can debug from program B46B_DPO_TRANSFER...set a break on line 393, just before the BBP_PO_INBOUND function module is called. Also that function module in the ERP system calls the BBP_PO_CREATE1 BAPI.
All this information has helped me answer my question....thanks for everyones help!
Edited by: Paul Trauth on Jan 27, 2010 5:24 PM

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Purchase orders created by buyer only can be viewed

Dear All,
Can it possible that Purchase orders created by buyer only can be viewed by him not the ones created by other created under same operating unit.
Regards

Hi DInesh,
Can you explain how it can be achieved by coding in Custom.pll. If you have a example code that would help. I think it is WHEN-NEW-FORM-INSTANCE trigger, the code should see the login/employee of the person and get the buyer id and should restrict the query to only those records created by this buyer id. This is just my thinking without verifying the entire process in applications.
I think its a bit complex. Can you clarify it a bit detail
Thanks,

Extended classic scenario local PO

Hi All ,
Need some inputs on the extended classic scenario local PO.
There is couple of functionality which we need to do for the PO. I mean when the PO gets created automatically after shopping cart completely approved
We can change the same PO from the process purchase order also.
But if I want to map couple of the fields, when PO is getting created automatically how can do that one. And I donu2019t want map these fields when the PO is from the getting changed process purchase order also.
I am using the BADI, BBP_DOC_CHANGE_BADI (PO_CHANGE Method) to map these fields.
The thing is here , this BADI will call even for the automatic PO creation and also for changing the PO .
Currently when I noticed PO gets created automatically by the user id u201CWF_BATCH u201C , So I am using the same the logic like .
If sy-uname = WF_BATCH
Do the mapping part
Endif,
But I donu2019t think so; this logic will work all the times.
Please can anyone give me some pointer for the same, it will be really helpful for me .
Seeking your help on this
Thank you,

Hi Latha,
This is a bit tricky one. Yes you are vry correct, the logic is not that fool proof, as the PO can be subjected to so many changes back & forth; even approvals can be done after a change is completed etc.
The other alternative is to go ahead the document version. You can use the function module BBP_PD_PO_GETDETAIL and the table E_VERSION will contain all the versions of the PO. This should differentiate the change & initial PO verions.
Hope you can build your logic based on this; this is a better logic on par with the existing one.
Regards
Kathirvel

SRM Local Purchase Order with both a standard line item and limit item...

In SRM is it standard that you can create a local purchase order from the sourcing cockpit that contains a mix of limit items and standard items?
I know this can be done in R/3.

Paul,
I am a functional/business person, and we are running SRM550 in extended classic, linking to ERP backed.
From our business point of view it makes little sense to mix a limit item with one or more standard catalog item. SAP standard SRM 550 actually stops our users from doing this.
For those who are not aware of the differences I will elaborate.
A standard item is either from a Free Text entry process with the process being completed by a professional purchaser or a catalog item either internal to SRM, or maybe from an external website.
Limit orders are value based and are mostly used for the payment of Utility bills, or for services. We don't use services at all.
In our business we use limit orders for an Electricity Bill for example.
When the user confirms a limit order the quantity should always be 1 and the user enters the value of the item.
The Invoice entry team then needs to match the Invoice to the GR line. It's at this point that if you have Limit items and standard items mixed our invoice entry team could run into problems.
We are aware that it is not recommended practice for Limit orders to have GR and if you can avoid this step then you should. Unfortunately our operating model insist on everything being confirmed and in the case of limit orders this can cause us invoice blocking issues.
Limit orders are normally set up to run for a full FY so the addition of standard catalog items to a limit order makes little or no business sense.
If a user added two limit items to a shopping cart for the same supplier our system would produce two PO's for the supplier to use.
We actually avoid transmitting Limit order details to our suppliers as this would indicate the maxiumum value they could invoice us for, businesses just don't do that. We just send them the PO number and description of the item. This provides them with a PO Ref number to puton their invoices.
As we are still running SRM 550 maybe someone with SRM 7 knowledge would care to expand on this analysis?
Hope this helps?
Allen
PS We don't use the Sourcing Cockpit, just read your earlier response
Edited by: Allen Brooks on Mar 3, 2010 3:22 PM

Local Purchase Order

Dear Gurus,
My SRM version is 5.0 and we are using ECS. when the shopping cart is created and ordered and the complete approvel process is execute successfully:
how do i create a Local Purchase order or do i need to use some BADI to create a a Local Purchase order. And if the local purchase order is created then which all tables are getting populated.
Please suggest me in the above issue.
Points will be awarded.
Thanks in Advance,
Mohit.

Hi Mohit,
Even though you are working in ECS, you can still create a Local Purchase order.
You should have a Local P.Org , Local P.Group , Local Product Category & Local Material for creating the local P.O.
This P.O will not be transferred to back end R/3. Only the Accounting document goes to back end R/3 when you post the invoice.
Hope this makes you clear. Clarifications are welcome.
Rgds,
Teja

Standalone Scenario - Error during Creation of Local Purchase Order

Hi All,
I am trying to setup Standalone Scenario, i have created all the master data locally, i am able to Order SC, but after workflow approval SC goes into error 'Error during creation of local purchase order from shopping cart XXXXXXXXX'
I have created following configuration setting for local PO number
1) In SPRO -> Cross-Application Basic Settings -> Number Ranges -> Define Number rang. for Schopping Carts and Follow-on Doc. --- i have number ranges for PO follow-on doc. i.e.
inrerval No = PO, from number = 0004000000, to number = 0004999999, ext. = unchecked
2) In SPRO -> Cross-Application Basic Settings -> Number Ranges -> Define Ranges per backend system for follow-on documents PO, PR etc
3) In sourcing (SPRO -> Cross-Application Basic Settings -> Sourcing -> Define Interactive Sourcing for product categories) --- sourcing is never carried out.
Can anybody help?
Regards,
SAP Guy.
Edited by: SAP Guy on Apr 23, 2008 2:32 AM

Hi SAP Guy,
Following steps are must for Local number range
1) Create number range for local PO
2) Maintain your logical system in 'Define number range per backend system for follow on document'
3) Define Transaction Type for BUS2201, define document type (e.g. EC1)
4) Assign Document type (EC1) in Org attribute BSA.
Hope this helps.
Regards,
Manish.

Email Sending of Purchase Order Created versus Print Output

Dear All,
I have been successful in sending the Purchase Order created as a PDF Attachment in email.
The problem i am facing is in the formatting of the attached output.
The attachment has different bold characters as compared to the print output of the PO , though both the outputs are using the same sapscript.
I am not able to find the reason for the difference.
Only because of this reason, my delivery is on hold.
Please guide me on how to find where the difference could be and how to rectify it.
Thanks & Regards,
Bhavika

Could you tell us which fonts you tried?
What device type did you choose? (SPAD transaction, select your output device to determine the device type)
Could you upload TrueType fonts (one normal, one bold) with RSTXPDF2 program (do not tick "do not embed font in PDF" option so that the font is embedded in the PDF file)?
Did you make sure that your font is not converted to another one? (SE73, printer font, choose your device type, click conversion button, and check what is the converted font)

Extended classic scenario local PO Output status

Hello all ,
Need some inputs on extended classic scenario local PO Output.
My requirement is , when ever the put get process successfully in SRM , I need to send a mail to requester saying that u201C for this particular output got processed successfully u201C
I have business requirement, we need to run this report every 30 min, This report has to pull out the all the PO number from the current time to past 30 min, for the output got processed successfully.
To meet this requirement, I am using the output log entry table PPFTTRIGG where we can see the all the PO with the status and time stamp also.
But some how, this table maintaining incorrect time stamp.
Ex: If I create PO, process the PO output, and if I see the time stamp for this PO, its showing as 10 min before the current time.
Did anybody come across this issue? Or can anybody suggest me any alternative approach for this.
I mean is there any function module/ table available, which will give PO Output status also.
Can you please give me any pointers for this?
Seeking your help on this.
Wish you a advance happy new year.
Thank you.

Hi Latha,
Did you have a look at the standard report RSPPFPROCESS. For PO's please pass the below selection screen values along with the appropiate date & time details:
Application = BBP_PD
Action Profile = BBP_PD_PO
Then regarding the time difference, please make sure that the application server time is sync with the actual time of the time-zone. This could also be a reason.
Then what you can do is to clone the RSPPFPROCESS program and add the email notification logic on that.
Please have a look at the BADI BBP_PROCESS_PO, this can be of some help for your requirement.
Hope this solves your problem.
Regards
Kathirvel

How to find import and local purchase order for report

Dear Friends,
Please help me in coding this report, =below is the functional requirement.
1. To find the list of Import or Local Purchase Orders(purchase orders to be procured from another country).
2.Once the import purchase order is selected .The report sould display the PO number ,Currency , Value , po Date , Planned recipt date ,
BUy from vendor , ship from vendor , Origin Country, Destination country, and Status of the PO.
I am clear about the PO number Currency ,value and po date but could not get how do i fetch the details like:--Planned recipt date ,
BUy from vendor , ship from vendor , Origin Country, Destination country, and Status .
Your help is greatly appreciated.

Hi,
Buy from vendor is the real vendor who is supplying the items while Ship from vendor is the vendor who just arrange for the transport. This should be maintained in the pruchase order, just consult with your MM consultant to get where they are storing those details
Regards
Karthik D

Problem Purchase order created in SAP R/3 sent in to File XI?

Hi all,
I am new to XI, learning it myself.
I am trying to "send purchase order created in SAP R/3 into XI". For that I am following the document titled as "A Beginners Guide to SAP XI
Settings, Part I ". But I am getting problem in connecting R/3 system to XI system.
I am stuck at very first step in the documentation which says:
Setting Communication ports: in this it asks for "RFC Destination"
Please suggest me the step by step procedure to get through it.
Thanks and Regards,
Ravi

Hi,
go through these links...
1. /people/prateek.shah/blog/2005/06/08/introduction-to-idoc-xi-file-scenario-and-complete-walk-through-for-starters
2. IDOC to File
3. /people/michal.krawczyk2/blog/2005/03/29/configuring-the-sender-rfc-adapter--step-by-step
4. /people/prateek.shah/blog/2005/06/08/introduction-to-idoc-xi-file-scenario-and-complete-walk-through-for-starters
5. Re: Idoc to File Scenario
regads,
Ansar.

Purchase order created by "Procurement Document" is not printed automatical

Hi all experts,
After and upgrade to 8.81 (from 2005A) some funcionality was lost.
In Print Preferences it is set that the document Purchase Order shall be printed automatically when adding document.
This works if you add the document directly in Purchase module.
But, if you add the document via a Sales Order
- on the Logistics tab, mark the field Procurement Document to create the PO -
the Purchase order is not printed.
Has anyone seen any changes regarding this functionality or is it a bug?
Thank you!
Kind regards,
Susanna

Hi all!
Just F Y I - this is an error in this version that is a candidate for future versions:
"After detailed investigation of the Business Impact and the Product Strategy we came to the decision that the correction of the system behaviour is not feasible in the currently supported versions of SAP Business One. Theerror has been recorded and is a candidate to be fixed in a future version.
Please see note 968358 and note 1644710 for further information.
Like a workaround please use the document printing option to print all the purchase order created using the procurement wizard."
Thank you for all help!
//Susanna

Link between Purchase orders created and ORCM(Recommendation report)

Hi,
In purchase orders created from MRP recommendation report, we want to change the price, warehouse and some UDF's .For this functionality we are stopping the B1 functionality and adding the Purchase orders through our coding,In this scenario once the purchase order is added to B1 the same record should not be visible in MRP recommendation for creating the Purchase order again.
we are not finding the link how can we update the ORCM table from were MRP recommendation is picking data to change the status field to "D" so that it will be not visible for creating purchase order again.
Can any one please help in this issue.
Thanks in Advance.
Thanks & Regards,
OmPrakash.
Edited by: Om Prakash Akarapu on Dec 26, 2008 6:05 AM

Hi
in EKKN table you have sales order and Item fields (VBELN and POSNR)
using these fields search for the deliveries in LIPS table
EKKN-VBELN = LIPS-VGBEL and
EKKN-POSNR = LIPS-VGPOS
Reward points for useful Answers
Regards
Anji

SRM local Purchase Order output error

Hi Folks,
Please can somebody suggest any hints for the following error. Our SRM local Purchase Orders that are either emailed, faxed or printed are suddenly showing the error message 'Incorrectly processed' on the output log. The same error is also shown in the systems log at tcode slg1:
"Error Error when sending to
Error Error in address output (name not filled).
Error Action could not be successfully executed "
Any help at this stage would be welcome!
Ciao.
Mikey.

Hi Mike,
There may be many reason for this error.Once output of PO fails,you get error of this form.
See if anyone has changed anything in smartform/PDF which you are trying to output as PO.This may happen because of that changes.
Check with basis if they have changed any setting SCOT transaction.
Check the vendor master which you are using is having commucation details like E-Mail or Fax or print option set against it.
Cheers,Nishant

Purchase Order created against sales order.. report

Hi Folks!
I want to see purchase orders created against sales orders.
Is there any report?
Regards

Hi,
You can develop your own report by using table VBAK-VBELN(sales document),VBAK-BSTNK(Customer purchase order number).
Just try....
Hope it helps you...
Regards,
Jaheer.

Purchase orders created have automatically good receipt

hello,
I wish that Purchase orders created have automatically good receipt. What is the manipulation to be made? Thanks for your help.

Hi
U have to do setting movement wise in SPRO
Path SPRO-Material Management -Inventory Management and Physical Inventory - Good Receipts- Automatic Purchase Order Creation
But if you want to do automatic GR receipt u have to write customised program for creation of GR ( May be check BADI - Craeation for MIGO is useful) nand run batch job for the same
Edited by: Sanjay Shah on Feb 8, 2010 3:28 PM

Extended Classic: Only local Purchase Order Creating

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