External order document number in Substitution Switchover (F&R)

Hello,
We're using F&R as a stand alone system, there's a question for product substitution follow-up time controlled.
When getting the substitution switchover information from the legacy system (non SAP) into F&R, the external order document number (org_ref_h, org_ref_i, org_ref_sched) is needed (interface error without these fields).
But since we're not using SAP Retail, there's no outbound delivery that triggers the substitution (no PO number), therefore no external order document number is available to F&R. Substitution will happen after F&R receives the switchover information and when the switchover date is reached.
In this case which order document number should we use?
Thanks,
Yang

Hi Yang,
could you solve this issue meanwhile?
The fields org_ref_h, org_ref_i and org_ref_sched are not obligatory to fill. But you told you got an error.
Kind regards, Rainer

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Arbitrary Number Generated before Sales Order Document number is Generated

I want to know which is the arbitrary number generated before the sales Order Document number is created. In which table the arbitrary number is stored?
The Exit which triggers the arbitrary number in the transaction VA01?

Hi
You get the Arbitrary number throug the FM NUMBER_GET_NEXT.
interne Nummernvergabe
        data: da_rc like inri-returncode.
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          exporting
            nr_range_nr = da_numki
            object      = 'RV_BELEG'
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And regarding userexit, there is
perform userexit_number_range using da_numki statement in include MV45AF0B_BELEG_SICHERN.
Regards
Raj

Error on Purchase Order - Document number 45* not within defined interval

Hi All,
PLEASE HELP ME or guide me in the right direction.
I am faced with a somewhat unique case in our enviroment. Some background first.
Back in 2000 when we upgraded from Walker to SAP, a number of Purchase orders had to be migrated, one of them is the order i am struggling with. Back then very little validations were built in, resulting in a Local Order being incorrectly created as a International Order but against a local currency.
Now this ordered is still being reflected as open in our system. When attempting to change the order by activating the 'Delivery Complete indicator", we get an error "use only foreign currency" This is due to the fact that validations against Document Type and Currency was created in 2003 and are in full operation now. It is hard coded thus i can not remove this easily.
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"Document number 45* not within defined interval"
Number ranges do come to mind based on the error description, however, Local Orders have a number range of 45, International Orders have a number range of 47. In this case, the order is created as a International Order BUT the number range is 45*, again, due to a lack of validations/incorrect config back in 2000
Do any of you know a possible solution to such a problem.
Regards,
Jody Ponnusami.

The validation of document type and currency is not standard, and if this validation cannot be deactivated, then you will have to resort to making changes in debug mode. Put a breakpoint at the relevant check and force it to accept the current combination.
The second option is to update EKPO table manually using SE16N. Set the delivery completed indicator to X.

How to club many sales orders in to one single invoice document number

Dear Team,
We are in to contract for 12 years with our client for a particular service,so we will raise a contract order for a particular item,with this we generate the order number,here we are generating some 150 orders numbers,this 150 order number I want to combine in to one single invoice document number,I have tried this in vf01 I am giving the all 150 document numbers,and excuting this but here for each sales order document number it is creating one billing document number,but I need one single invoice number for all this order numbers.
My copy controls are
In VTFA
Header data
Sales doc type-                                 zabc
Target billing tye-                            zmv
Copy requirement-                           001 header/order related
Determination export data-               blank
Assignment number-                         b
Reference number-                            b
Copy item number-                            tick box was selected
Item category
Copy requirements-                        Item/order related
Data vbrk/vbrp-                              003 single invoice
Billing quantity                               A
Pos/neg                                            +
Pricing type                                      c
Pricing type exchange rate              blank
Price source                                     blank
Can any one guide what to do

Hi
In VTFA, please do the following changes,and then test by creating the sales orders then do collective billing.
Keep Assignment number blank
Keep Reference number blank
Copy item number- Uncheck the box where tick box was selected
Also make sure that PO Number in sales order is same
Regards
Srinath

External Document Number Range

Dear Forum,
We have an issue with the Document Number Range that has been defined in the system, according to which the document numbering is automatic. When the users post the entries for audit adjustments in the back date, the numbers jump, which becomes an audit issue. However, to resolve this the users want the externally controlled document number range, so that they have the option to chose the manual numbers. Another problem is that we are using the ledgers 0L as well as 1L, while the entries are posted in the leading ledger 0L, the same get replicated in the non leading ledger 1L and we want the external document number range in the non leading ledger 1L also.
Your prompt help would be highly appreciated as to how can we resolve the same.
Regards

Hi Dianne,
Your advice is quite helpful. I have one more confusion. The fiscal year for the leading ledger 0L is calender year and for the non leading ledger 1L is the year from April to March. Thus period 03 for 0L corresponds to period 12 of 1L. Therefore, to keep the 'external document numbers' same in 0L and 1L, would the following be corect way, say for year 2010 -
0L Year 2010 (Calender Year Jan to Dec) - External Doc nos. From 01 to 1000
1L Year 2009 (April'09 to Mar'10) - External Document nos. From 01 to 1000
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Regards,

Materials/Production Order/Document Status Report

Hello All,
I am trying to create a report that gives the following
Production Number
Material Number on Production Order
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What table has the parts on a production order?
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OK I have the Production Order and the attached BOM now all I need to do is add the DRAW and TDWST - unfortunately they don't have similar keys to do a join with what I just created. When I try to join with MARC it doesn't pull anything - doesn't like that join.
In order to get the Production Order and it'e related BOM use the following:
I created a join between tables AUFK and RESB
Output of the query looks like the following:
Order Type: AUFK-AUART
Order Number: AUFK-AUFNR
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How i can see the Current Order documents

Hi Gurus,
can any body tell me how can i see the current order number documents? in T.Code - KONK i see that the number range status shows current order document number. but i cannt trace where it to see the document?
also i check the Order Actual Line Item & Plan Line Item at the time message arrise that Order doesnot exit.
but in KONK - the current number range status shows the order document number.
pls help me to overcome the problem.
Point will be rewarded
Than'x
Dhananjay

Hi,
you are mistaking KONK with KANK. KONK ist the number range for internal order master data (i.e. order numbers). Please check this via AUFK. Line items have nothing to do with KONK.
Regards
Karl

Get OTF data for a sales order document

I have a problem in getting the information of the created sales order document number as OTF data. I need this OTF data so to convert into PDF format using function module 'CONVERT_OTF_2_PDF'. My situation is i am keeping a parameter for sales order document number . when i execute the report after giving a sales order document number, i should get the OTF data .

Hi!
Firstly you have to define what technique is used for creation of sales order as printed document - smartform or sapscript. Then proceed as follows.
In case of smartform:
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
formname = 'ZFORMNAME'
IMPORTING
fm_name = v_form_name
EXCEPTIONS
no_form = 1
no_function_module = 2
OTHERS = 3.
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w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION v_form_name
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output_options = w_compop
user_settings = 'X'
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formatting_error = 1
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EXPORTING
options = options
CALL FUNCTION 'CLOSE_FORM'
IMPORTING
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RDI_RESULT                     =
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     send_error                     = 3
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Sales Document Number ranges Split

Hi ,
We need to load from DSO to Cube by splitting the load on Sales order Document number because of the volume.
Can you please help me how do we split the ranges , how can we find the starting sales order and the ending sales order .
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Sruthi

Hi,
As per my understanding, you are trying to load data from DSO to cube on sales document number selection.
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> Manage -
> Contents ---> Click on Active table.
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You have to do full load.
Hope this helps,
Regards,
Rama Murthy.
Edited by: Rama Murthy Pvss on Nov 17, 2009 2:40 PM

Purchase Order Modification: External Document Number already assigned

Hello,
We're running Extended Classic Scenario in a SRM 4.0 implementation.
The problem is the following: When the user modifies a purchase order (this purchase order is already replicated to the backend), sometimes (not always), the next error occurs:
"Purchase Order XXXXXXXXXX: PO header data still faulty "
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The system does not provide additional info (RZ20 give us the same message, no ST22 dumps...
We think it could be some kind of error in the standard BAPI BAPI_PO_CHANGE.
We've revised the SAP OSS but didn´t find anything....
Some idea?
Regards and Thanks in advance!!!

Hi
Any other rrors / dumps noticved in system using RZ20 and ST22 transactions ?
Have you seen this helpful pointers and link ?
The related SAP OSS notes are as under :
"Purchase Order item 00010 still contains faulty account assignment items"
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
"Purchase Order item 00010 still contains faulty account assignment items"
Re: How to create a PO in R/3 from a local Bid Invitation in classic scenario ?
Re: From local Bid invitation PO is not generated in backend
Do let me know.
Regards
- Atul

Purchase order document external send status

From other posted messages that table NAST is not related to table SOST.
We send PO to vendors via Esker Fax, therefore, the external sent status can be viewed via transaction code SOST. Data of external sent is maintained in table SOST. But the document number is not linked with SOST table. Is there any other way I can get the external sent status for each external sent document?
Thanks,
Maggie Chen
The Solae Company
[email protected]

The vendor e-mail address is picked up from the master data and the purchaser's e-mail would be picked up from their user account. The problem is that I don't know at what stage in the program SAPFM06P, used for sending the purchase order, I could set up the distribution list.
If I set the vendor address to name.address@somewhere; name2.address@somewhere else this works and both name and name2 receive the e-mail. But it would mean the purchasers ammending the vendor e-mail address each time, which just isn't practical.
I probably should have said that I'm using SAP version 46c and the e-mail is sent using standard SAP settings for 5-External send using program SAPFM06P and form MEDRUCK.
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Message was edited by: Karen Dean

SD (External document number of vendor confirmation)

Hi Friends,
Below are my report output fields.
Orer entry date     Sales Order     Sales Org            Shipping quantity   External
(VBAP-ERDAT) (VBAP-VBELN) (VBAK- VKORG) (LIPS-LFIMG)        doc no
                                                                                (EKES-XBLNR)
Could any of you please give me the details abt
"How to fetch XBLNR from EKES based on sales doc no .
Regards.
Jeyaseelan

Thanks Karan.
Its an existing report.
Its (Proactive Late Report)
in the current code they are fetching all the data from the tables VBAP VABK VBUP VBEP VBPA.
now i need to add 3 more fields.
delivery date.
shipping quantity (lips-lfimg)
External document number (ekes-xblnr)
Jeyaseelan

External document number already assign

Hi,
I am running Extended Classic Scenario.
In my Application Monitors under Purchase Order : Backend application errors
I once in a while get an error like this:
"PurchOrder 3000002452: PO header data still faulty "
"Purchase order 3000002452: External document number 3000002452 already assign ed"
As far as I can see the PO is fully copied into R/3 and if there is made a chage to the PO, it is also replicated in R/3
Does anyone have an idea why I am experiencing this error?

Hi
Which SRM and R/3 versions are you using ?
Please give complete Error message details using RZ20 Transaction ?
Any other dumps noticed in R/3 or SRM System, using ST22 Transaction ? If yes, give details.
Meanwhile, please look at the following SAP OSS Notes ->
Note 990946 - BBPSC01: Accounting error during PO creation
Note 815849 - FAQ: Account assignment system response
Do let me know.
Regards
- Atul

Before save FI document , how to know FI document number(external number)

Hello everyone.
I need some help.
I face problem regarding system not update document number in u201C XREF3u201D field when post LIV invoice (Tr. Code MIRO).
SAP introduce note 618918 and note advice to use FI substitution and User exit by use function u201CNUMBER_GET_INFOu201D to get FI document
But our system designed material document same as FI document for LIV invoice that we set FI document to be external number. Once the user exit is executed, it cannot find FI document number, the value that user exit can get that it is u201C0000000000u201D.
how do i know FI document number before real posting ?
or Is there any function can get MM document number or
is there any function help ?
please advice.

Hi!
I would suggest to put a breakpoint in FM NUMBER_GET_NEXT.
There you can debug and see the parameters that this FM is receiving.
Hope it helps.
Esteban

Alphanumeric Document number for Sales order

Dear Experts,
I got a requirement, The sales order number after saving the document the SO document number should be SO ( Alphabetic) 00012074 (Numeric) ie. SO00012074,
The numeric portion will come from the number range assigned for that document and Alphabatic portion should come depending on the transaction code and document type.
in SAPMV45AFZZ User-exit
FORM USEREXIT_NUMBER_RANGE USING US_RANGE_INTERN.
This exit triggers before call function 'NUMBER_GET_NEXT' that generates document number for the current document and return to the field vbak-vbeln and finally this is the document number, In the debug mode if I change the number for example 0000012074 to SO00012074 runtime I can get the expected number and also it is saved in the system. But in the real time it is not possible as this coding in not any user-exit.
So I can't use this user-exit for the to get alphanumeric number in the document.
FORM USEREXIT_SAVE_DOCUMENT
This exit triggers after the generation of document number. In this user exit if we change the document number for example 0000012074 to SO00012074, it shows the expected number after saving the sales order but it is not actually saving in the database. Means if we try to open the same SO for example SO00012074 in va02/va03 it is showing
SD document SO00012074 is not in the database or has been archived but if we try open 0000012074 in va02/va03, we can get the document.
We can use this user-exit but if we change the value of vbak-vbeln in this user-exit finally it is not saving in the system.
Can anybody help me how I can achieve the requirement ?

bro...
You have got an option to copy the program the standard program into zprogram....
goto se38 and copy the program into a z program....and in doing so copy everything from the ctandard program ie vaients,documentation and function module etc.
now change this z program to meet your need....
both way if you dont make lot of changes you will get same performance with your work done
regards

External order document number in Substitution Switchover (F&R)

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