External Service Procurement : Queries

I have three queries regarding external Service Procurement
1) IN SERVICES Purchase order , Over delivery Tolerance and unlimited TOLERANCE can be defined at two places ,
A) in Service tab aginst each service
B) iN po LINE ITEM , DELIVERY tAB
What is the use of defining at two places and how system works , if I define 0% Overdelivery in Services but checked "Unlimited" in Delivery tab , how system will behave ?
2) If I make OverDelivery tolerance in PO Line detail->delivery Tab as ZERO , UNLIMITED automatically gets changed to YES (Flaged) ... Why it is so ? I may have cases where I dont want any Overdeliver Tolerances ?
3) In SPRO -> MM-> EXTERNAL SERVICES Mgmt -> Define Screen layout ..
we can define our screen layouts for following combinations ( as per SAP Help)
1) Object (e.g. purchase order)
2) Document type (e.g. NB)
3) Transaction code (e.g. SAP transaction ME21N)
4) Release indicator (in the standard system: B)
You can define your own field selection strings for the specified release indicator. The field selection string must be identical with the relevant release indicator.
5) Item category (e.g. D for external service or B for blanket purchase order) e.g. ME21N, "Create purchase order".
What is the priority of searching relevant Screen layout ,
like If i have defined one field (Say service number) , mandatory at Object level , Display at Document level and optional at Tocode level ... Will system show me as Display/mandatory or optional ?
Pls do reply ...
Regards
Shrey

Hi DELHI INDIA,
1) when you are creating Service PO , you may enter service no. or just a short text . And in the item level service tab you enter the detailed service list . Now when you enter the overdelivery and unlimited details at
A) in Service tab aginst each service - it is only valid for that individual service
B) iN po LINE ITEM , DELIVERY tAB - it is valid for the whole line item
But always A overrides the conditions of B.
I mean If you maintain it at A level , then it will follow the rule of A instead of B
"if I define 0% Overdelivery in Services but checked "Unlimited" in Delivery tab " the system does not allow you overdelivery . But if you have any line in services where you do not set the overdelivery limit , then for that it will take unlimited overdelivery .
2) It may be because in the item level services you have checked unlimited ( by default it is unlimited) for all the services
3)
" have defined one field (Say service number) , mandatory at Object level " - so while creating that object you have to enter the field value .eg while creating PO , vendor is mandatory3
", Display at Document level " - while creating or changing the document it wil not allow it to chane the field value as it is at display level
"optional at Tocode level " - means while executing that Tcode that field is optional , eg in MMR gross weight of a material is optional . You may or may not enter the field value.
If it does not help please elaborate it .
"Will system show me as Display/mandatory or optional ?" -- I am not getting you exacty.
Hope it helps,
Regards,
Anupam

Similar Messages

Event GR Posted is denied for the DBM Order - External service procurement

Dear Experts,
We are facing the below mentioned issue while trying to perform goods receipt for external service procurement.
Error - "Event GR Posted is denied for the DBM Order -------XXX"
The error message is raised when the tracking number is maintained in the Purchase order of External servce,
If we remove the Tracking order (DBM Job order number) from Purchase order and then perform Goods receipt (MIGO) then the error does not exists.
Request you to help us with suggestion.
Regards,
T.R.S,Praveen

Hi Sachin,
Thank you for your valuable feedback.
Requirement Tracking number in Purchase order item screen. Field name - BEDNR.
Please note that the job order number is not manually updated by us. It is automatically updating in PO line item through Purchase requisition details as per standard behavior.
If we perform goods receipt then we are getting error message as "Event GR Posted is denied for the DBM Order -------XXX".
Goods receipt is working properly if we remove the Job order number in tracking order field in PO.
Regards,
T.R.S.Praveen

External Service Procurement

Hello Experts,
What are the various steps involved in the extrenal service procurement. ( Creation service order to settlement of the order )?
Accounting entries posted during the each steps in service procurement ( from the perspective of automatic account determination)?
Best Regards,
ss
Edited by: sp sap on Oct 20, 2009 1:41 PM

Hi,
If vendor provides service for you and you can procure the service and pay to vendor.
The configuration required are:
1.1. Define organization status for service category
SPRO u2013>MM-> ESM->Service master- >Define organization status for service category
1.2. Define Number Ranges
SPRO u2013>MM-> ESM->Service master- >.Define Number Ranges
1.3. Define Service Category
SPRO u2013>MM-> ESM->Service master- > Define Service Category
& you can do assignment of cost object ( cost center, project, sales order) with co.code with G/L account in OKB9 t.code and in t.code OBYC account assignment of WRX with G/L.
*****After above you can create Master data as Service master AC03
& the transactions are
A. Create PO in ME21N
When ur creating service PO (ME21N), u have to maintain item Category "D" and an account assignment category as per ur requirement (K or C). U can not enter ur material here only u have to maintain short text of material. Also u have to enter ur material group and plant .This is in item Overview details.In the "Item Details" u enter your service master or activity number u created in Service master then quantities, gross price.
A. The detail u have enter are:
a) Maintain Item Category as D
b) Keep material code field blank.
c) Enter description of service & other fields in the PO Item Overview level {assignment category as per ur requirement (K or C or P), material group and plant} Press Enter.
d) System will prompt you to maintain services at Item Level. Maintain your service master number / service description you created in AC03 & other fields (quantity / rate ) and then cost center or sales order number or WBS element.
e) Save the PO.
B. Create SES w.r.t. PO in ML81N
C. MIRO w.r.t. SES
D. Payment to vendor in F-53
E. Reports-> Use T. Code MSRV6 and execute it( can use also ML84).You can get actual quantity in service entry sheet. Or got to Display PO (ME23N) and check Purchase Order History and get the details of service details
The Accounting entries( without TAX) are:
F. SES
    Consumption Trading A/C: Dr
    GR/IR: Cr
G. MIRO
      GR/IR: Dr
      Vendor A/C: Cr
H. Payment:
     Vendor A/C: Dr
     Bank A/C: Cr
For more Check the link:
http://sapmm.wordpress.com/category/esm/
Regards,
Biju K

External Service Procurment in ECS

Hi,
Is the ExternalService Procurement is officially supported in SRM 5.0 in the Extended classic scenario?
Your inputs will be appreciated.
Regards,
Ramesh-

Hi Kiran,
Yes.This is standard functionality not only with 4.7 but with ECC6.0 too.
Hope this info helps.
Thanks
Sudhakar

Service procurement - External staff and tem labour

Hi,
We have a customer requirement w.r.t external service procurement for external staff and temp labour. The requirement is "Is it possible to integrate the time sheet entry functionality provided for ext staff and temp labour with any of the HR and ECC systems to capture the effots".
if anybody got some insight on this or anybody worked on similar requirement, please extend help on how to go forward with this development.
Appreciate any help
Thanks
Kiran

Hi
Yes, it is possible in HR thru Time Management submodule (CATS - cross application time sheet). Its standard SAP.
For more details of having timesheet entry thru SAP Interactive adobe forms, refer link below.
http://www.sdn.sap.com/irj/ecohub/solutions/timesheetforexternalemployees;jsessionid=(J2EE3417600)ID0399362450DB01806051304507992352End
R/Reddy.

External Service Produrement Issue

Dear SAP MM Experts!
I have a Issue : There are two services to be procured externally.
1. Preventive Maintainence Serivces
2. Annual Maintainence Services.
The Costs of these services should hit two different accounts in the Offsetting entry: GBB
GR - for Services.
Now in the OBYC :
We have the Entry for 1. Preventive maintainence Services
VALUATION     GENERAL MODIFICATION      VALUATION CLASS       DEBIT             CREDIT
0002                  VBR                                         3200                         44201600        44201600
I have defined the valuation class in the service master AC03 : 3200
Now My requirement is for Annual Maintainence Service How will I maintain seperate G/L Account
By Different valuation class or ....General Mod.....?
any suggession?
2) Also In External Service Procurement there is GR ?
As in my system there is GR with 101 movement type generated as per service there is no good Movement ?
Edited by: SAP Consultant on Dec 26, 2008 6:25 PM

Dear Komal Gala,
Thanks for the relpy.
My scenerio is such that from PM( Plant maintainence order ) Purchasing Requisition is generated and then
After which the PO is generated and service entry sheet is generated ML81.
Service entry sheet the accounting document created in such a way that:
Repair and Miantainence G/L    Debit
GR/IR - Services                      Credit
And there is 101 movement type for the service.
Then in the MIRO
Vendor:     Debit
GR/IR :     Credit
What am I missing if there should not be any goods movement in services.
How to rectify the process.
regards,
A S

Plant Maintenance to External Service Requirement (MM-SRV)

Hi,
Kindly tell me how to create a MM-SRV Purchase Requisition from Enterprise Asset Management (Plant Maintenance).
eg. A plant maintenance order (IW31) is created for repair of a transformer. It requires external service procurement with following structure.
Service Item D: Transformer repair
Limit 10,000 eur
Outline 10: Dismantling
Service Line 10: Junior Technician 5 hr, 10 eur
Service Line 20: Senior technician 3 hr, 15 eur
Outline 20: Cleaning
Service Line 10: Oiling 5 hr, 20 eur
Outline 30: Reassembly
Service Line 10: Junior Technician 15 hr, 10 eur
Service Line 20: Senior technician 10 hr, 15 eur
Kindly tell me how Purchase Requisition can be created with service structure from Plant Maintenance.
Thanks & Regards,
Ashish

In IW31, select the Order type. Select the Planning Plant.
give the main work center & Functionla location of performing the services
Click on the operations tab, select the Control Key PM03 Plant maintenance-External(services). Enter the operation short text. Select the line item & click on External Icon (at bottom of page)
Give the details such as material group, purchase group, Purchase organization , requisitioner.
Create the service lines & Save the data. Order gets created. goto IW32 & release the order.
PR can be viewed in Act. Data tab at the service lines.
Thanks & Regards
Kishore

External service management

hello,
i am working for construction industry. This is regarding unplanned external service procured by client.
They get external service from labour contactors for ex: colouring the wall, plastering the wall etc. which are purely unplanned.They can allot some budget for the service but their are not sure about Quantities.
When i enter this service PO and service entry sheet its by defualt asking for quantity.
is their a way to configure service entry only for net price not quantity? so that my problem will be solved.
point assured for providing good solutions.

hello all,
its asking for quanity in PO, Line item entry of service in PO and service entry sheet also.
SES is automatically taking quantity from PO,if i try to change the quanity in SES the error message Quantity is higher then PO is poping up.
in my case if i procure service for painting, i am not sure about the days or area. only i know some value.
is their any setting so that the quantity will become optional or hideout.
i am not able to complete because of above problem.

Error in the procurement of external services

Hello friends,
I was doing the procurement for external services from maintenance order as was suggested, but in one of the steps in iw31
when we give the control key PM03 and then go to the operations tab, and go to external services, there it gives an error message that"GL <> account does not exist. please check your input", after entering the service no. up till this point i have not defined any GL account at any place.
Can anyone please help me with the config. part to check at which all place where account could be maintained.
regards,
and thanks in advance
yk

Hi Naveen,
actually i ddnt checke dthe cost in the cost tab,
but for the normal maintenance orders the components cost is getting derived from the components, but not the activity cost, because in our place all the maintenace activities have bin out-sourced. and they are paid on hourly basis. which is done by the MM people via external services.
though this is also the procurement of external services, but it is for the repair of a particular equipment............
and as far as costing is concerned, i already went into the given path but cldnt get much in that, that is i was not able to understand the terminology there, may be FI guys can understand..........................but this is all different i guess, my issue is where that accnt is maintained which is getting popped up in the IW31 at the time of making order for procurement of external services..............
hope it further clarifies my problem.......................
Regards,
yk

Procurement of external services in production orders

Dear Sirs,
We need to procure external service in production order as is done in maintenance order using a control key like PM03, it means, we need to create, automatically, purchase requisition with item category D (service). Therefore transaction COR1 (production order creation) doesn't allow to use any kind of control key which has T430-SERVICE flagged.
Do you have any idea how to solve this?
Best Regards,
Carlos Daniel

Please update the control key that you are using for this activity under -
IMG>Production>Capacity Requirements Planning>Routing data>Define control key
Here, you have to flag the check box " Schedule Ext. Operation" & maintain the " Ext Processing indicator"
Thanx!!

Procurement of external services

Hi All,
I want to procure external services for my Project. Also i need the option to check quality for the services performed. How to use the QM View in DIEN Material Master.
When to use DIEN Material master & Service Master
Need step by step procedure for complete cycle.
Regards,
Baskar

Hi,
Material type DIEN is used for when you offer "SERVICE" to your customer.( The steps are (VA01,VF01,VF04,F-28), If u used HR module( you can used with sales order with t.codes are: CAT2,CATS_APPR_LITE,CAT7,PR05,PRRW,PRFI)
Service Master records(AC01)[ESM] is used when you procure "SERVICE" from your vendor.( Steps are: ME21N with Item Cat. "D" with Acc. ***. Cat. "K" or "C", ML81N,MIRO & F-53).
Note:Standard DIEN material type designed for Sales usage only , but you can use DIEN for Purchase also to avoid External Services Management.
Note-2: As Service is an intangible material,since services cannot be stored, a material master record of this material type does not contain inventory data or inventory management data. To map in SAP, when you procure service from ur vendor, we do maintain Service master and create purchase order to vendor mentioning Cost Object and Item Category (D). Service Master records(AC01)ESM is used when you procure "SERVICE" from your vendor.( Steps are: ME21N with Item Cat. "D" with Acc. ***. Cat. "K" or "C", ML81N, MIRO & F-53).
For more check the link:
http://help.sap.com/saphelp_47x200/helpdata/en/7e/cb85b443a311d189ee0000e81ddfac/frameset.htm
Regards,
Biju K

Service procurement & implementation scenario in SRM 7.0

Hi Guys,
I would like to know if in SRM 7.0 the new Service Procurement External Staffing scenario would work in the Extended classic scenario implementation? Or is this only supported in standalone?
Do we have to custom build the document exchange between ECC - SRM - SUS for confirmation and invoice documents like in SRM 5.0. I am searching for a possibilty to let the service agents themselfs fill in the confirmation with the service entry sheet.
If the extended classic scenario is supported then we are quickly done. Other possibility is to let an existing web application (to capture time sheets) generate a XML confirmation message and send this message to EBP via XI. This way the hours can also be captured. Invoicing can then by handled e.g. by ERS. What do you think?
Thx.
Skander

Hi Muthu,
Thx for your response, but these blogs do not provide an anwser to my question. I have read the release documentation of SRM 7.0, but even then I still have the above question.
Will this business scenario work in combination witht the extended classsic scenario (and how does SUS fits in this picture)?
Kind Regards,
Skander
Edited by: Skander Essaim on Jul 7, 2009 2:12 AM

Third party scenario for service procurement

Hi,
I have one scenario in which I need to create a service purchase requisition to external vendor for a sales order.There should be one PR generated with item category'D" for a sales order.How this can be achieved?

Procurement of External Services u2013 Procurement Process
Purpose
External Services Management is an application component within Materials Management Module. It covers from creation of service master, bid invitation, order placements process, entering and accepting services and finally invoice verification process.
Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks.
u2022     Service Master record
u2022     Vendor Master record
Creating Service Master
Use
The service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating services. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once.
Procedure
1.Access the transaction choosing one of the following navigation options:
SAP R/3 Menu: Logistics - Materials Management - Service Master - Service - Service Master
Transaction code: AC03
Result: Service Master Record is created.
Creating Purchase Requisition
Use
A Purchase Requisition is created to indicate purchase department to procure materials or services with details like how much quantity is required, when required. Generally it is created automatically for Raw materials and Packing Materials through MRP Run and Spares and Service related to Plant Maintenance Purchase Requisition is generated automatically from Plant maintenance Order. In this process Purchase Requisition is created against Quantity Contract created in above step 1.1.4 with exact delivery / requirement date.
This transaction is optional for the process.
Procedure
1.   Access the transaction choosing one of the following navigation options:
SAP R/3 menu: Logistics - Materials Management - Purchasing - Purchase Requisition - Create
Transaction code: ME51N
2.On the Create Purchase Requisition screen, make the following entries:
a) Enter the A/c Assignment Category as K for Cost center and Item Category D for Services
b) When Item Category D is enterer one new tab in the Item Detail Services is generated to enter the Service No.
c) Enter the Service Text, Quantity, Unit and Gross Price and press Enter
d) Enter the appropriate Material Group Plant and Purchasing Group
e) After pressing enter system shows a small pop-up window where respective G/L Account and Cost Center to be entered
f) Enter the appropriate G/L Account and Cost Center
g) Press   or Ctrl+S to Save the Purchase Requisition.
Regards,
Prashanth Pai
"Award, if Helpfull"

Default GL account (cost element) for external service contracts

Hi everybody,
question about GL being defaulted from contract for external services
The requirement is to have GL (cost element) being defined per service sub item defaulting to work order. Account assignment is unknown, because the costs might be settled later to cost center or AFE or else.
You could default cost element either through material group (which doesn't enable cost element to contract) or with account assignment category 'K' or 'F' which do not suit, cause the former requires cost center, that is unknown yet, whereas the latter requires assignment to order which doesn't make sense at all. Theoretically, it could be done with acc assignment cat 'U' , but cost element is not enabled with that category..
I was assuming that cost center which you are required to enter along with cost element while creating service sub item referring to some sort of internal accounting. The system also requires service sub item acc assignment category being aligned with requisition (which is 'F') and would in fact create PR referrencing actual work order number. But still, doesn't it make sense having contract referencing another order.. Also, we don't use default values for PM ext operation data.
So, the question is how to accomplish the requirement with Unknown assignment category? what is the point of defining cost center in the contract in given circumstances? Is there any work around exists?
Thanks in advance
Sergey

Hi,
Try this: IMG -> Plant Maintenance and Customer Service -> Maintenance and Service Processing -> Maintenance and Service Orders -> Functions and Settings for Order Types -> Create Default Value Profiles for External Procurement.
After that assign it to order type: Default Values for Task List Data and Profile Assignments.
Regards,
Rogério Reis

Service procurement

Hi,
I use SRM 4.0. The frontend doens't contain the service procurement "Do you want to request external staff or other services..Use the following forms Requests, order".
How can I add this in the template?
Which other steps should I do to let this function work?
Thank you for your help,
Pauline

Hi Pauline,
In the standard, user with role sap_bbp_stal_purchaser do have in shop transaction (bbpsc01) this menu "request".
You also have request in the template creation.
You can also easily display or hide this request link in the shopping cart through badi BBP_SC_MODIFY_UI
Kind regards,
Yann
Message was edited by: Yann Bouillut

External Service Procurement : Queries

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