FBCJ Validation for petty cash expenses limit up to 10000.

I want to do FBCJ Validation for petty cash expenses limit up to 10000 only. can any body suggest in detail procedure for make this validation.

Hi
'I want cash limit only expenses transaction which will be post through FBCJ & it is for all Expenses GL'-is it for some time interval? eg for one day?posting day, or system day(day when posting were done)
In this case I think you need to create Z*table, where to write down values.
Please put data about time interval and I'll try to clarify how it can be done

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I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the "Recommendation Report" screen, I clicked "Non-Included Trans." and saw that one of the vendors (Vendor Code: WILCO) has the followi

Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
Salamat,
Cat

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Cash with drawn from bank for petty cash use (FBCJ)

HI,
We are using cash journal (FBCJ)for all cash transactions. While withdrawing money from bank for petty cash use, howwe will handle in SAP.
Client wants to prepare bank payment voucher for withdrawing cash from bank. After preparing cheque by bank section the cheque will be handed over to cashier for withdrawing money from bank.
Thanks
Chris

Hi Satish,
Through FBCJ transaction you can do the cash receipt / cash payment to Bank (Bank clearing Account). By using the Business transaction "Receipt from Bank" and "Payment to Bank".
Hence bank posting will happen in the Bank clearing account. As soon as BRS is done, it will hit the Bank Main account.
Hope it is clear for you. If my reply is useful than please assign points for the same.
Thanks & best regards,
nms

Currency Exchange for petty cash account?

Hi,
We got an issue here:
We have CNY(Chinese Yuan) and USD account here, but we sometime need HKD and AUD. So we will exchange the CNY into HKD from bank. So that is Credit the CNY bank account, and Debit the HKD petty cash account.
May I ask do SAP have standard process for this process? Debit HKD petty cash account, and Credit CNY bank account. And what T-code it is?
Thx very much~!

Hi
Cash journal is currency dependent,I really wonder if the functionality you have asked is available.
For each currency we will have to create separate cash journal.
Good Luck
Hari

INTER TRANSFER IN TWO PETTY CASH A/C THROUGH FBCJ

Hi All please suggest me,
Suppose I have two Petty Cash A/C , say A & B.
I have transferred cash Rs 5000/- from A to B by using t-code FBCJ. After transferring , in
FBCJ screen of A its showing Rs 5000/- less. But in FBCJ screen of B Rs 5000/- is not showing any effect.
So balance of B is showing same in FBCJ screen as before.
Is it possible to pass an entry through FBCJ in 1 petty cash A/C and giving effect in 2 petty cash a/c FBCJ screen ?
Regards
Amitava Saha

If you are using FBCJ, you cannot show the effects directly. You need to create a transit transaction in both and do a payout and reciept. The accounting entries will be like this:
Cash With drawal from Petty cash Book A
Cash in Transit Dr
To Cash Book A
Cash Reciept in Petty cash Book B
Cash Book B
To Cash in Transit
In your problem, the entries would be reflecting in FBL3N and would not be reflecting in the balance of Cash Book in T Code FBCJ
Regards
Sanil Bhandari
Edited by: Sanil K Bhandari on Jun 16, 2011 2:20 PM

Managing petty cash float and float-reimbursement

HI
I want to know best functionality in Oracle EBS to Manage petty cash float and float reimberstment.
I am looking at comprehensive solution in oracle EBS for petty cash requirements. Such as expense reimberstment to employees in the organisation as well as manging float and float reimberstment.
I have checked Internet expense functioality and i feel most of the expense reimberstment to employees can be done through iexpense and AP
However I want to know best functiolaity in Oracle EBS R12 for the process of managing petty cash float and float reimberstment.
Thanks

Guyz,
Unfortunately there is no standard functionality available in Oracle EBS for handling Petty Cash. But there are some Workarounds i recommend to my clients depending on the level of detail they require
Either you create a Petty Cash Supplier
and second workaround is creating a Petty Cash Bank.
Or a Fusion of both.

PeopleSoft 9.1 to 9.2 Cash Management (Internal Petty Cash)

I wanted to know the best practices for accounting for petty cash from disbursement to custodians using PeopleSoft Financials.
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Yes,
1. You perform Tools upgrade to 8.53.xx
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Validation for Cash Payment Rs 20000/-

Hi friends,
There is one way to set the limit on document not exceeding particular value, i.e. by setting limit on the basis of document type. ( since this is client level setting we can not do the same in our scenario )
Is there any other way to do the same at company code level ( i.e. any other way which will not have client level setting ) to do such validation.
We require to do the same for legal requirement of Cash Payment > Rs 20000/- in one Cash Payment Document. We are using the Cash Journal ( FBCJ ) . If anyone know , pls suggest. Will assign full marks if gets the solution.
Thanks.
PS

Hi,
You can create the validation rule for your requirement without touching cross client configuration.
Validation will be possible. Pls follow the proceedure thorugh OB28/GGBO
Cash Validation for More than Rs.20,000/-
Prerequisite:
t-code (SYST-TCODE) = fbcj
company code (BSEG-BUKRS) = 'xxxx'
GL account (BSEG-HKONT) = 'cash account defined for cj'
Dr/Cr indicator (BSEG-SHKZG) = 'H/S' ( if you want to resrtict payment upto the prescribed amount enter H and to restrict receipt enter S
Check:
Amount (BSEG-DMBTR) > 20000
Message:
Create a message in se91 and assign it.
please assign the points if its useful.
Regards
sai krishna

Validation for Cash payments

hi experts,
in our project the client needs a validation for FBCJ transaction for outgoing payments it will not allow more than 20,000/- except cash deposit in to bank(for this transaction it has to allow more than that amount). for this how to validate this rule
kindly help me in this issue
Regards,
Satish

Hi Satish,
You can try with following logic in Ob28 Validation:
Prerequisites:
BKPF-BLART (Doc Type) = PC or PJ depending on your configuration
BKPF-BKTXT (Cash Journal Business Transaction) <> Cash Withdrwal by Cheque or whatever name you have for cash withdrawl
Check:
BSEG-WRBTR <= 20000
Message = Error.
Hope this helps you.
Regards,
Sanjay

How to maintain petty cash dept wise cash journal entry(FBCJ)?

Dear All,
Cash journal fund transfer department to department (ex. Finance dept to Sales dept)
I want maintain dept wise petty cash, how can do it explain deeply.
*I example given one scenario
*Com.code : (AB01) ABC LTD
Finance dept sending Rs.10000
Sales Dept Received amount Rs.10000
Sales dept will do it some expenses through cash.
I want intercompany department wise how will be maintain petty cash in sap.
I have some solution in my mind that solution should be correct or wrong i donu2019t know suppose i done wrong correct me, Create new cash journal dept wise through, T.Code: (FBCJC0) and then we have to maintain cash journal in dept wise. Otherwise any solutions there explain detail.
Thanks & Regards
Selva

Dear SAP Student
It is just like inter unit cash transfers. Also each department is spending cash on its own. Now that I would like to know the balance cash departmentwise.
As you said if I receive and pay through vendors I would be in a position to know only vendor wise balances. It does not serve my very purpose of deparmentwise balance of cash.
I agree with Selva to go in for creating deparmentwise cash journals in the company code since each deparment is incurring expenses also and each department wise balance is also required.
Aravind

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HI SAP,
What logic must give in check filed in validation for " Back date posting not allowed for Cash book FBCJ" ??
I assiged in prerequest as " transaction code=FBCJ"
and in check == i assgned as Document date =current date or posting date =current date
and in messge --back date not allowed for cash
but above validation not working fine. how to do??
Regards,

issue has been closed, which i writen a validation is correct
regards,

Validation for FBCJ transaction for section code

hi
i am trying to create validation for cash documents posted through FBCJ transaction . by using ob29 transaction i have created validation it is working fine when i am posting entry f-02 but not validating documents which posted through FBCJ .
why documents are ignored when i am posting through FBCJ . is there any deferent way to validate documents posted through FBCJ ?
prerequisite :- based on company code
check :- based on section code ' ' (blank)
message :- just information msg
thanks in advance
sachin

hi
i am trying to tally the balances for AR03 with f.01 but i am unable to match it . now what difference i am getting i am not able to trace it back .because when i uploaded assets that time some difference was there because of some assets value and postings .
now through ar03 i am getting dieffrent gross values,accumulated depreciation , wip , net values .
is it possible to match both transaction balance ?
so if i have to match the balances for both the transactions what point i have to consider and which area i have to focus ,
in asset closing procedure which trace points are available .
like f.01 balance in fixed , now i can change in asset area only
thanks in advance
sachin

Transfer from Cash in hand account to Petty cash account in FBCJ

Dear Experts,
I want to transfer some amount from Cash in hand HO (Head Office) account to Petty Cash HO account. Both these G/L accounts are maintained with "Post automatically only" indicator. I am not able to post the entry in Cash Journal. Any clues on how to post this entry.
Entry is as follows:
Petty Cash HO A/C Dr --- 50000
Cash in hand HO A/C Cr --- 50000
Business transactions for payment are - Expense, Payment to other branches, Bank deposit etc
Business transactions for receipts are - Bank withdrawal, opening balance, other receipts etc
Thanks in advance for your inputs.
Regards
Komal
Edited by: Komal Raj on Nov 1, 2011 6:37 AM

Hi,
As per your issue details i guess these are not only a cash gl accounts but also two different cash journals. If this is the case, then you can maintain one cash transfer account for these kind of transaction. Here you can record the payment and receipt entry in this account and thus the balance will be nil and also cash book will tally with gl account balance. If you are making direct gl account entry your cash book balance and gl balance will have a difference.
Regads

Validation for Expense Accounting Entry

I need an up-front validation to allow only certain internal orders to be valid for the expense entries.
However I do not see anyplace in the configuration for defining such a validation.
Any direction regarding this is greatly appreciated

Hi
use transaction GBB0
and
select the Financial Accounting tab
select the line item
click on the Create Validation button
then create the steps
in the prerequisite enter the required fi transactions
check for that internal order field value
create a set with the allowed internal orders
through error message if the value is not matching with the internal order in the set.

Posting limit restriction ( UpTO 10000) for T Code FB60 - for specific GL

Dear All,
Posting limit restriction ( UpTO 10000) for T Code FB60 - for specific GL
Is it Possibal ?
Any other way to stop Posting Amt more than Rs 10000 ( Ten Thousand)
In specific T Code FB60
Required urgent Help,
Your early reply / solution is expected
Regards,
S Kulkarni

Hi,
Just go to OB28, define a validation (if you do not use one already), define one step, define the prerequisites on BSEG level of the account and define the check.
For example, you can use the validation for the following situation: You want to make sure that postings to the expense account "Telephone costs" can only be posted to the services cost center "Telephone". You can carry out the checks needed for this by using the validation.
Activities
If you want to define new validations, go through the following activities:
1. Place the cursor on a line in which company code and callup point are entered (you can enter company code and validation callup point via Edit -> New entries).
2. Afterwards select Environment -> Validation. You reach the first screen for maintaining a validation.
3. Select Validation -> Create. Enter the required name. After pressing ENTER, you come to an overview screen of the validation activities belonging to the validation.
4. Select Insert entry. On the next screen you can describe a new validation activity. You describe the check requirements and the actual check for this. The syntax to be used for this is described in the online help (F1 help) for the input fields for Requirements and Check. You can also define a message (warning or error message) which is sent if the check is not successful.
If you want to change validations which already exist, proceed as follows:
1. Place the cursor on an already existing entry and select Goto -> Validation.
2. On the next screen select Validation -> Display or Validation -> Change. After pressing ENTER, you get to the overview screen of the validation activities belonging to the validation. If you select Insert entry, you can carry out changes if necessary.
Regards,
Eli

FBCJ Validation for petty cash expenses limit up to 10000.

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