FI documents during sales return & invoice cancellation

Dear All,
We are using two document types RA for sales return & RC for cancellation of Invoice. These documents are getting posted in Domestic Sales account. We need to track them seperately and posted to two seperate GL A/cs. Do we need to have seperate document types for them apart from normal sales document ? What will be the account assignment to be done to have these postings done to new gl accounts ?
Regards,
Sadashivan

Hi Kesh,
The document type is common for sales as well as sales return. Further, we are creating a new GL account for Sales Return now. At present Sales and Sales return are commonly posted in domestic sale account. I wish to clarify that as the sales are captured through account assignment VKOA - ERL, the sales return has to be assigned through OBYC - VAX. Is it correct ? Like wise for cancellation of invoice is there any account assignment so that whenever the invoice is cancelled automatically posted to new gl account - "sales invoices cancelled "? That is instead of debiting sales we will be debiting sales invoice cancelled a/c credit customer a/c.
Regards,
Sadashivan

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Movemen tye for stock against SO (Unrestricted) during Sales return deliver

Hi,
I wanted to trasfer stock against sales order (unrestricted) during PGI of Sales return deliver.
Currently we are using Movement type-653 but it transfer stock to unrestricted location which we want to take against sales order-unrestricted.
Please suggest movement type for same or do we need to create new movement type for same.?
BR,
Ajit raut

As per my opinion , it is not possible.First you have to put the Stock in Unrestricted use then you can assign it to any Sales Order.
It can come in Sales order - Unrestricted Only when in Your Sales Cycle - Returns , you create a Returns Order wrt any Sales Order which is not Possible.
So better to do the PGR and then assign the stock with a new Sales Order.
Best Regards,
Ankur

Sales return invoice based on delivery

Hi Experts,
i have requirement like this.
ex: i have raised a return sales order(RE) for 10 items and delivery has has done for 7 items(due to some manual problems).here the invoice is based on order,
but here my requirement is invoice is based on return delivery(LR). for 7 items.
when i am doing this transaction invoice is done for 10 items.but i want 7 itemsin invoice.how to do it.
urgent requirement.pls do needful
otherwise pls send solution to [email protected]
thanks&regards
veera.

Hi
Pls enable your copy control in VTFL from return delivery to credit memo (LR to RE) similar to RE to RE Return order to Credit memo in VTAF.
If copy control is maintained, then you can do delivery related return invoice. But it is always suggested to have return order related billing especially in returns.
Reward if this helps you

Error during sales return Delivery

Dear Friends,
I am Getting error while doing sales return processing in VL01n - Goods Issue.
Error Message - Status of Inspection Lot 0600000002 / Partial Lot does not allow Goods issue.
I have already done the settings in config, Assign Inspection Lot Origin to Delivery Type
Also material code has been activated with the inspection type 06.
What could be the reason for the error for goods issue for sales return?
Regards,
Anil

Dear Anil,
According to me - you have an QM activated so the stock sits in the QM stock when you create a return order. so before delivery QM has to verify the returned stock and has to transfer the stock to returnable stock / into unrestricted stock. SO consult with you QM Module person and do the return delivery.
regards,
Sudhir

Sales Order- Invoice Cancelled

Hi Gurus,
Our case is Order related invocie. I created a Sales order and generated an invoice against to this sales order. and due to some reasons i canceleed the invoice.
No when i check the report for Open sales orders the system is showing this sales order number. So i dont want to this sales order number in the open sales orders list. How can i get it.
Cheers,
Sumith

Hi
Sumith
IF u have cancel the invoice then
> Cancel the billing doc. by VF11 ( if commercial ) or by VF02 ( if performa)
> Cancel the PGI by using VL09
> Cancel the delivery in VL02
> Now go to VA02 and short colse the order by ENTERING THE RELEVENT REASON FOR REJECTION
in the order and run the report u will not get the same or u can delete the sales order also in sales order tab.
Hope this will help you.
Thx.

Accounting document not generating for Invoice cancellation

Hi Gurus
We have a scenario where two invoices are getting generated from one contract(Order related billing). But when cancelling these two invoice one cancellation document is not generating accounting document.
The posting period is open on the date of cancellation . The posting status is "Error in Financial Accounting Interface".The customer is not blocked and profit center in cancellation invoice is matching with the contract. Please guide.

Hi:
Display billing doc in VF02....and do release to accounting or this can happen due to the fact the invoice was generated in a closed period hence you need to change the invoice date in header VF02 to current month date and then do the reversal.
Regards
Edited by: Atif Farooq on Oct 13, 2011 4:47 PM

Draft documents for Sales return and Goods return

Morning, Exports,
I got two questions, pls kindly help!
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. How to have it deleted from the list of draft documents? As there are two many drafts and we need to take them out once its data was adding into system....
2) Where we can see the serial# that picked for the draft document?
Thanks!
Emily

Here are the answers ---
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. --> TRUE
How to have it deleted from the list of draft documents? --> NOT POSSIBLE FOR DRAFT DOCUMENTS
As there are two many drafts and we need to take them out once its data was adding into system.... --> USE THE "OPEN ONLY" OPTION TO AVOID THE CLOSED / UNNECESSARY DRAFT DOCS.
2) Where we can see the serial# that picked for the draft document? --> GO TO ANY MODULE -> REPORTS -> "Document Drafts Report" --> Document No. [BUT THIS NO. WILL NOT TAKEN IF ANY DOCUMENT IS CREATED AFTER THIS DRAFT OF THE SAME DOCUMENT TYPE. THE FINAL NO. WILL BE THE LAST NO. + 1 OF A PARTICULAR DOCUMENT TYPE]

How to Cancel a Sale Order without cancelling the subsequent document.

Dear All,
I want to cancel sale order but the sale order have a subsequent document is there is any soulution that when i cancel the sale order all the subsequent document, outbound delivery and invoice cancelled in jn\ust one step, if not then what is the other way to solve that problem.

Hi
You can reject the sales order by going to VA02
Go to-> Item -> Enter Reason for Rejection
and save the order.
This will reject the order even if the subsequent documents are created so that no further open quantities can be delivered.
Reward points if useful.
Regards,
Nimit
Edited by: Nimit Raiya on Jul 3, 2008 4:03 PM

Cancel a Goods Return/Sales Return Based on a GRPO

Hello Experts,
A wrong Sales Return document has been registerd, this document is based on a GRPO.
What is the best way to supress the Sales return and cancel it's effect on the system. (SAP 2007 A Pl 41)
Thanks in advance.
Amin

hi,
Below statement is correct ????
A wrong Sales Return document has been registerd, this document is based on a GRPO.
What is the best way to supress the Sales return and cancel it's effect on the system. (SAP 2007 A Pl 41)
Apply authorization to Sales Return as Read only / No authorization.
To cancel effect of sales return,Create a delivery document,this will issue stock & correct JE postings
created by sales return.
Edited by: Jeyakanthan A on Jun 11, 2009 2:34 PM

Excise Entries in case of sales return

Dear sap mites
Can any one guide me during sales return how excise gets reversed as we would have already paid to the govt during sales how do we take input credit back
please do explain with GL account entries and an example if possible will be very grateful to you
Its of high priority as i have a presentation in front of my client

Ideal way of Excise Entries incase of return may not be cancelling Excise Invoice through J1IIN, as it may be possible that through Excise Invoice, say 10 Quantity was despatched & Return is only 2 quantity.
The Option widely used is as under:
Incase of Return Sales Order:
T.Code for copy control: VTAF
Source Document: F2
Target Document: RE
Item category REN
Considering the above settings are done:
Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. For Eg: here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.
Incase of Return Delivery:
T.Code for copy control: VTLA
Source Document: RE
Target Document: LR
Item category REN
Considering the above settings are done:
Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.
To address the issue of how to take Credit for Excise, use T.Code: J1IH --> other Adjustment & based on the credit to be taken, make the necessary entry.
Incase of Credit Memo:
T.Code for copy control: VTFA
Source Document: RE
Target Document: Credit Memo
Item category G2N (Check in System)
First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.
Hope this helps you.
Regards,
Rajesh Banka
Reward suitable points.

Customer Sales Return in Depot

Hii,
There is a scenarion where in materials are sold from a Depot. The process we are following is that we are preparing the sales order, then the delivery document with respect to the sales order. After the delivery document is created we are updating the RG23D register through J1IJ, with reference to the delivery document. Then we are preparing the billing document with reference to the delivery document.
Now during sales return we are preparing the sales return order with reference to the billing document, then the return delivery and finally the credit memo with reference to the return order.
Now can you please let me know how we will update the RG23D register in case of sales return,
Regards
Ritam

Returns from Customer to Depot
1) Create a Depot return sales order in VA01 with reference to original billing document
2) Create Delivery
3) Create Transfer Posting using MB1B with Movement type 453 and dont forget to make a note of the material document number
4) Go to J1IG, click "Capture". There enter material document number and the respective series group. Then click "details". Now select the line and click "More documents". Maintain the excise invoice number created at supplying plant.
Returns from Depot to supplying plant
1) Go to J1IG and click on red icon from the toolbar. Enter material document number created during MIGO, year,series group of Depot and hit Enter button. Now click on "Item" so that you will be taken to next screen where you can see line item for RG23D cancellation. Save so that system prompts you asking whether you want to cancel the entry. Click YES.
2) Verify this by going to tables J_1IEXCHDR & J_1RG23D. Check GRPO entry in both the tables where the status must have changed to "D"
3) The original excise invoice can be cancelled via J1IH and check whether DLFC entry has the status "R" and at this time entry CEIV is also created confirming excise invoice and CENVAT reversal.
thanks
G. Lakshmipathi

Sales return with Excise

Dear SD gurus,
Can you please tell me, during sales return with Excise in J1IH, which process need to be selected.
Either "Other adjustments" or cancel "excise invoice".
regards,
Kumar

Dear Kumar
For updation of excise related sales returns, run T.Code J1IH and do the following:-
Customer Credit
Choose the Additional excise input the original excise invoice reference, document year, company code, plant and excise group and execute. There input manually what value you need to give credit and save.
Cenvat Debit
Choose Other Adjustment and here also, maintain the datas whatever you input as above and save.
thanks
G. Lakshmipathi

Excise return in Sales Return

Hi All
During sales return process how to reverse the excise duty as well as sales tax. i understand that we do Excise return in J1IH transaction code. still i want to know with reference to which excise number we do return process.
Thanks in advance

In case customer returns the partial goods how to reverse the partial excise invoice.I hope it is not possible in J1iH.Could you please explanin or else any other method is there?
Is there any transaction code to check the available excise stock?
Regards..,
Karthik

How can I put Service charge to receive money from customer in Sales Return

My company will receive the Restocking fee from customer when customer want to return the goods.
I create a Sales Return Document for sales return but I can't put the service charge to charge my customer in the sales return document.
If there is any possibile way to create billing document for return and AR in one billing document.

I can't put the service charge to charge my customer in the sales return document.
Why not ?? If you dont want to show the service charge in return sale order but to show only in credit memo, this can be achieved. Assign routine 24 in your pricing procedure against this service charge condition type.
G. Lakshmipathi

Invoice Correction request/ Invoice Cancellation

Hi,
When does business use Invoice cancellation? If customer has any discrepancies related to price or quantity SAP has an option to edit using Invoice correction request document with reference to invoice document.
However what is the use of canceling invoice which normal does in VF11. When should invoice cancellation to be used and when should invoice cancellation request to be used.
Thanks in advance.

Invoice cancellation
In most of the cases, the seller would have generated billing document with either wrong quantity or wrong price. In this case, instead of making subsequent adjustments, immediately, they will cancel the document and recreate a new one.
In some cases, the end customer will ask the seller to hold the shipment by the time, the seller would have generated the billing document. So here there is no option to cancel all the documents.
In fact, invoice cancellation is only possible if the material is not moved out from the delivering plant.
Invoice Correction Request
Here the scenario would be goods would have been delivered to customer with either the quantity or price wrong. Here you cannot cancel the document but you have to compensate the buyer by way of making adjustments via Invoice correction request.
Hope you got the difference between these two. In nutshell, invoice cancellation can happen when goods are not despatched and invoice correction request can happen when goods are reached the end customer.
thanks
G. Lakshmipathi

FI documents during sales return & invoice cancellation

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