Fields triggering Version management in POs

I see in the following path in SPRO
MM-> Purchasing ->Version Management -> Set up version management for external purchasing document:
Version Management is active for doc cat 'F ' , doc type EC , and Purchasing Org FR01. But still when I changed the price of a PO (type EC and pur org FR01 ) and set the delivery indicator in the PO , the version management was not triggered.
What is the reason for this? Is it that VM will be triggered only for a specific fields in the PO?Where are these fields set?
I have seen in the same path there is an option "Version-relevant Fields of Purchase Requisitions" , but there is nothing for PO

hi,
Check your settings properly...
You can't set the fields for the PO as you do for PR...
The whole document will be taken in to consideration for version change and if setttings done properly
then the version compleated indicator must be set before releasing the PO and then check...
Regards
Priyanka.P

Similar Messages

Version management for POs

Dear friends,
Iam implimenting Version management for purchase orders.I have got doubts like;
1)---In IMG side ,under setup change displays node, we need to enter all the field names of purchase order document type wise, ..i.e.
we have got three doc.types of POs,NB,ZCP,ZCO,then Header and item details fields of PO shall be entered against each doc.type in this node.
like -NB-EKPO---MATNR
NB-EKKO-field
We need to enter tables as EKKO and EKPO and
all the fileds are to be entered for all the doc.types.
we need to enter all the fields including header fields and item fields ,
2)----For header fields,if i change the data,version is not creating,
3)--At item details ,after release of the PO,if i change the data,if i save the document,it is saving without automatically closing the version.We need to manually close the version.
I have given error category E for application MEDCM for 14,19,22,eventhough system is not giving error.
Atleast provision should be there to give error if user doesnot close the version manually.
Please suggest for my doubts.
Regards,
Magana

Hi
For a combination of purchasing organization, document category, and document type, you can:
<b>Activate version management</b>
If version management is active, changes to a purchasing document are managed in versions.
<b>Define field selection for versions</b>
You can specify the attributes certain fields of the version are to have: mandatory entry, optional entry, display only, field suppressed.
Set the message ststus as follows
MEDCM     014     Purchasing document &, version & in process     W
MEDCM     019     Purchasing document &, version 0, still in process     E
MEDCM     021     Not all version-relevant changes were cancelled (&1)     W
MEDCM     023     No unprocessed message exists                         W
System will allow to manually close the version .Version 0 will be set automatically .After that system will allow to manually close the version.
I dont think you will face probelm.
Regards
Sunny

Version Management for PO Fields

Hi,
Curently System is capturing the Version
Management for PO with Fields, Incoterms, Total Net Order Value, Value Changes, Currency, Deletion indicator in purchasing document & Purchase order quantity.
But the Requirement is to capture(display) only the Incoterms, Deletion indicator in purchasing document & Purchase order quantity.
How to filter the other PO Fields in Version Management- Total Net Order Value, Value Changes & Currency.

Thank for ur smart reply...
Here the Requirement is in Purchase Order to capture(display) only the Incoterms, Deletion indicator in purchasing document & Purchase order quantity.
And to filter the other PO Fields in Version Management- Total Net Order Value, Value Changes & Currency.
But you had given the suggestion for PR. psl guide me how to do this process for PO process.

Version management for PO

Hi,
If I create a PO & save, then i will add a freight condition in PO, will it be activated in version managment.
Also can we configure the fields which we want for triggering the Vesrion management.
Pleae suggest.
Thanks
SHP

Hi,
[Version Management| http://help.sap.com/saphelp_erp60_sp/helpdata/en/8a/60b43bb7492147e10000000a114084/content.htm]
In the case of procurement transactions extending over a longer period of time (for example, in the procurement of capital goods), you may need to differentiate between various versions of the purchasing document. You may also need to refer to one particular version when corresponding with the vendor.
The Version Management facility enables you to generate and manage versions of purchase requisitions and external purchasing documents such as POs. A version groups together the change documents generated in the course of subsequent processing of the relevant document. A version thus indicates the revision level of a document (version 0 = original document, versions 1 + = revisions) and provides the user with an overview of the various changes that may have been made in the course of time.
Version Management thus represents an extension to the hitherto existing change documentation functionality for internal and external purchasing documents.
Version Management can be used in connection with purchase requisitions (ME51N, ME52N and ME53N only), RFQs, purchase orders, contracts, and scheduling agreements.
The following prerequisites must be satisfied before a version of a purchasing document can be deleted:
The changes made in the version must have been reversed (cancelled, revoked)
All open messages must have been deleted
CONFIGURATION:
1) Go to SPRO-MM-Purchasing-Version Mgmt-Setup Version Mgmt for External Documents
Activate Version Mgmt against your Doc type and Double click on that Doc type NB then in next screen in Control data tab mark all the fields and in Field Selection set all the Fields as Required entry Except Posting Date and save.
2) go to SPRO-MM-Purchasing-Version Mgmt-Define Reasons for change
Create one New Reason Called Xyz something and give text and save.
3) Go to SPRO-MM-Purchasing-Version Mgmt-Set up change Displays
Here Select Doc type say NB and Give Table name say EKPO for PO and EBAN for PR, Give Field name say MENGE for qty and save.

Version Management for PO(Set up Change Displays)

Hi All,
We have Version Mgt. functionality for POs.
Pls tell me what is the use of 'Category' field in 'Set up Change Displays' in Version Management.
The path is IMG>MM>Purchasing>Version Mgt.>Set up Change Displays
Appreciate if you do not provide the explanation which comes by pressing F1. Jst let know how we use this field in this functionality and how.
Thanks in advance.
Regards

Dear ,
The sole purpose of the field Category i.e Data output category is reporting ,Which means when you check the report of Display Changes for a version in PO it will show you all the fields (as per SAP all fields are of same importance ) but if you want to impose importance to those fields according to your need then you assign a category and later you can sort the list based on this category
Now how it works lets take an example
Suppose you create a PO take print out and then changed few data in PO so new version triggers -> Mark this version as completed and saved the PO
Now after that your boss or any one want to see what changes you have made for that PO so he select version 1 in header and click on Display changes
Field........................................old value.......New value.......Changed by......Changed On....Category
1> Price ................................100 EUR.......120 EUR...........user1234..........18.02.12................A
2> Quantity .............................60 EA.............65 EA...........user1234..........18.02.12................A
3> Material short text ............Iron ore-1....Iron ore-2..........user1234..........18.02.12................B
4> Requisitioner ....................User4.......... User 5.............user1234..........18.02.12................B
5> Req. tracking no...............need543.......need579...........user1234..........18.02.12................C
6>   Taxcode ...........................V1..................V2...............user1234..........18.02.12................C
{If in the standard output format category field is missing you can bring that by changing the layout }
Now out of these 6 field you assigned Price and Quantity as category A (say most important)
Material short text and Requisitioner as category B (Medium importance)
Req. tracking no. and   Tax code as category C      ( Less importance)
So it just an additional information for you to categorized and easily identify important fields among many other changed fields.
Now I sincerely hope it clarifies you doubt
Edited by: redriver on Feb 18, 2012 7:46 AM

Purchase order version management

Dear All.
             I have configured the purchase order version management.
but at the time of change ppurchase order i have changed the text field for that also new version is triggered. i want to control this if only qty and price and payment terms change only version management should trigger. is it possible through standard please tell me the config steps.
Regards
Kumar.

Data output category
    Indicates the data output category to which the relevant field belongs.
Use
    You can assign a character to related fields. You can then use this
    character to select the fields in the application.
    Note
    SAP recommends you use only the folloiwng characters: a-z, A-Z, 0-9.
Example
    You wish to obtain a quick and straightforward overview of changes
    involving the material, order quantity, and price. This information is
    particularly important to you. You therefore assign the character A to
    these fields.
Indicator: no output
    Indicates whether the field is included in the display of changes.
Use
    If this indicator is selected, the corresponding field is not included
    in the display of change documents.
Example
    You have selected the indicator for the Requester field. The content of
    this field is then changed in the purchase requisition.
    Result
    The changed field is not included among the changes that are displayed.
Indicator: No output in case of versions and buyer approval
    Specifies whether or not the field is to be included in the display of
    changes for a version.
Use
    If this indicator is selected, the relevant field will not be included
    in the display of changes that you can invoke via @II@ on the Versions
    tab page.

Report about Version Management of PO

Hello,
Version Management is active in my system.
Is there any standard report that shows any information about the different versions of the POs?
I need a report which atleast shows the number of versions that exist for a PO.
Any help appreciated.
Thanks

Hi,
Use EKKO table and field name as REVNO with this you can go for Z development report.

Version Management error

Dear Gurus,
Am havng a problem in version Management. After creating a P.O and saving it I need to make changes in it. I am changing the quantity and before saving the P.O i want to enter the reason for change. The red flag on top of status tab is not coming and it is not allowing me to enter the reason for change. Kindly guide me how to fix this prblm...Thankyou...

Hello,
New version will only be triggered, once you completely release the PO, output the PO and then do any changes with print relevant fields.
For maintaining reason for change in version, you can follow Customizing --> Purchasing --> Version Management --> Set Up Version Management for External Purchasing Documents, and make the field mandatory.
Hope this helps.
Thanks & Regards,
Mihir Popat

Version management-number

Hi,
I activate vaerion management in external document like purchase order.
my fields is ekpo- menge,netpr
i did all config in olme- version management also
version also generated from 0 to 1,
but the error is MEDCM006 Enter external number for version
How can i rectify pls
with regards
kavi

Hi,
Thank u basker.After that version created number 1.
But my doubt is one PO have more 5 amentment happen.
Each time the version number generate or Not .
My case when i change net value five time ,but the value only change in version tab. but version number not generated next 4 times changes(only first time from 0 to 1 created after that no number generated)
My client want every time i change in PO ,version number system will give.
Apart from that my release strategy have not triggering .due to my value going to upper .
Pls give me lights on this topic
Regards
Kavi

Version Management on PR with Release Strategy

We are using Release Strategies on PR, along them Version Management activation is also required. All configuration have been done, Versions are automatically triggering in PR's without release, however in PR with release new version is not reflecting, every change is going in Version 0.
Suggestion is required...
Full points will be awarded.

Refer the note 664928
You change a purchase requisition. Why does the system not generate a new version?
Answer:
The system always creates a new version when the purchase requisition reaches a final processing state. These are the following processing states:
Active, if no release is used
Release completed, if the release is used
Only the following changes to a purchase requisition lead to a new version:
All version-relevant changes (defined in purchasing Customizing under -> Version Management -> Version-Relevant Fields of Purchase Requisition)
Changes to the document assignment

Version management issue

I am two issues with Version Management in PR and POs:
- New version can only be added onces the PR or PO is release by final authority. Below is the scenario:
I have created a PR and have it release by the two approving authorities. Now I want make changes in the PR. I have it cancelled from the both approving authorities and make the required changes. Now logically the system should allow the initiator to add the new version so that requisition so that the approving authrities must know that the second version of requisition is being released. But the system doez not let the initiator add the version prior to release. Do we have any solution to this?
- second issue is that once the second version is added in the PR and we need to make some more changes and create a thrid version, system doznot let user to revoke the release.

Dear ABC,
For your issue 1, please check if version already set to completed and an message output already sent to vendor.
This is the prerequisites for the new version to be created. A new version will only be created when the information
had sent to vendor.
Regards,
ian, Wong Loke Foong

Problem in Purchase order version management

Dear Guru,
My Friend i have some problem in version management in Purchase order, when my user changed PO new version created, then user fill the data like reason, text, requested by but he forget about the tick mark on completed field so that PO not require new release.
can u suggest how i can mandetory this completed field
Regards
Kashyap Kumar

Hello,
In version management..the tick is mandatory.... and remaining fields are not manadatory.......
Mahesh

Version management for Purchase order

Dear Friends,
I am implimenting version management for Purchase orders.
Under version management(IMG) ,set up change dispalys node--
following fields are available.
Ex:
Doc type-- ZCO,NB
For item view fields:
Field nameEMATN(material),TableMEPO1211--material field in Item over view
Field nameMENGE(Quantity),TableMEPO1211
For Header level fields:
Field nameZTERM(payment terms field),,TableMEPO1226
Category--A or B for selection of change documents
No out put--if i tick it concern field will not included in change doc
Version--what is the purpose
Please suggest me
1) we need enter the all the field names in the item over view and item details and Header level fields as given above ,is it correct.
2) And with regard to Table, do i enter for Header level fields-EKKO or MEPO1226 which is available in F1 under techinical information,
for item level fields,shall i enter table name-EKPO or MEPO1211as dispalyed in the F1 under techinical information.
3) I need to enter all the fields existing in the purchase order
4) All these fields and data is to be entered for every document type NB and ZCO.
5) After changes are made in Purchase order,first time on saving the PO,version is creating automatically,
second time,if we do changes, version is not creating on saving the purchase order,what configuration needs to be done.
Please suggest.
Regards,
Magana

Also tell me the use of *Display of change documents in PO*.
It will display changes made both in item & header.It will help you to audit all changes made in p.o after it is raised.
In version management not all changes can be ameneded as seperate versions
only critical changes like price revision,quantity revision.

Version management for DMS

Dear all;
I have attached one document say Drawing with REV 0 in DIR ,Now I want to replace the Old drawing with latest revision say REV R1 at same time I dont want to replace the old REV 0 .How to solve this problem with version management In DMS in application as well as in SPRO.
Thanking You;
Regards;
Joydeep Mukherjee

Hi Joydeep,
Trust you are looking at versioning of the originals/documents in a DIR.If yes,then 'content version' feature must be enabled in DC 30 transaction.Path is SPRO > CA components > DMS > General Data > Define Workstation Application. Herein,select the required workstation application and check the 'content version' field.
To test,check out a original/document in a DIR and check in with changes as a new version.You will have the previous as well as the current version original/document available.
Regards,
Pradeepkumar Haragoldavar

Version Management for Scheduling Agreement

Hi Experts,
We have activated Version Management for Scheduling Agreement - LP. When we create a Scheduling Agreement, it is generating zero version but 'Net Order Value' is showing as zero in versions tab. We have also addressed fields 'NETPR' and 'NETWR' for document type - LP, in Set up Change displays.
Can any one please suggest a solution for this.
Thanks in advance.
Regards,
Sree

Hi Experts,
Any advise on this isuue?
Regards,
Sree

Fields triggering Version management in POs

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