FMBB Budget Approval workflow is not triggered

Hi Experts,
I want to activate the standard workflow for Budget Approval in FMBB t-code. I found two standard workflow templates for this WS12300025 and WS12300026 and I activated it. In both workflow templates start event is maintained as 'BUS0050' 'PREPOSTEDDOCCREATED' .
But when I am creating Budget document in FMBB t-code, 'BUS0050' 'POSTEDDOCCREATED' is triggering , so the standard workflow is not triggering.
Then checked in forums, that we should maintain SPRO settings. I maintained the setting in SPRO.(Attachment 1).
After maintained this setting I am facing an error while creating Budget in FMBB t-code. (Attachment 2).
Kindly help me on this is urgent .
Thanks & Regards
Ayyappan.V

Ibrahim, The complete statement is:
If event linkage not activated it (Workflow Instance) will not get traced i.e. in T-Code SWI2_FREQ, thats the reason I have suggested to check error message in SWEL .
SWEL will always create entry whether linkage is activated or not, the only thing is trace should be on in T-Code SWELS. Hope things are clear now.
BR,
Prakash

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What could be the cause of this?
Please assist.
Thank you.
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Sudhir,
I have tried simulating the rule alone but I get the error message "Test not Executed".
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&ACTIVITY&    &ACTIVITY&
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Robeth

925685 - Approval process is not triggered after documents are added

Hi there,
I was wondering if anyone found already a solution for the following problem.
According to SAP Note: 925685 - Approval process is not triggered after documents are added.
Within our SAP application, we want to approve purchase orders for departments based upon the document total.
I was very astonished that employees are able to add a PO which will not trigger an approval stage and after the document is added, they have the possibility to change the document and at the update moment no approval will be started even if the document meets the approval requirements.
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Hi Kambadasan,
Thank you for your reply
I'm sorry but I know how the approval templates work and they are configured correctly, however as SAP also mentioned in their own Note, this is due to the lack of SBO that SAP has such behaviour.
Hi Gordon,
Thanks for your reply.
Unfortunately I have not found the post you mentioned...
I will post my issue alson on the topic you mentioned.
Hopefully they found a solution or maybe version 8.81 will solve the problem.
Thanks a lot!!
Kind regards,
Marcel

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Hi,
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Kind regards,
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Hi Balaji,
In SRM 7.0,
Our automatic approval workflows configured via standard business configuration sets (process controlled) do not work anymore. They did work previously.
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Any input is very much appreciated.
Regards,
Shears

My Customized Workflows are not triggering

Hi All,
I customized workflows.But in SWEL my all customized workflows are not triggering from the last two days..Before it was working..In SWE2 also done properly and SWU3 also fine.
Please give suggession whereis the Problem?
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Soni

If you look at the details of your event linkage entry (transaction SWE2) you will find that the "Check function module" field is not empty. The function module, when executed for the event you created, raised an exception - which is the standard way for a check function module to prevent a workflow from starting.
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<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/c5/e4b027453d11d189430000e829fbbd/content.htm">SAP documentation: Using (event) linkages</a>

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Dear SDN,
I have created a Workflow and i am triggering through an event . For this have created ZEvent in ZBOR(Modified from Std. APPR_DOC)and attached the zevent in my screen (HR related template PHAP_CATLOG_PA) through oohap_basic.When I run in Background everything is working fine.But when I run through the Tcode(PHAP_CATLOG_PA). event itself not triggering.Problem is my event is not firing.When I check in SWEL my zevent is showing std BOR.My zevent is not catching my ZBOR.Can anyone help me out with this issue.
Regards,
Gopi.

Hi,
gopi BOR will always show the standard BOR and you can put a start condition based on that condition.
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Hope magic Works!
Regards,
Purvesh Patel.

After the in place upgrade from SharePoint server 2007 to 2010, the out of the box approval workflow does not prompt for additional information after check in of a major version.

I think it has to do with the interaction between Word, InfoPath, IIS, and /or SharePoint, but I cannot put my finger on it. Maybe client integration or authentication settings? I have looked at it in wireshark
and have not seen anything glaring.
Steps to reproduce the (working) behavior:
Set up a document library in SharePoint 2010.
Under versioning settings, make the following changes:
Set Require Content Approval for submitted Items to Yes
Select Create Major and Minor (draft) versions
Set require checkout to Yes
Create an out of the box “approval” workflow with the following settings:
Start this workflow to approve publishing a major version of an item.
I then create a new document. Save it. check it in. it is now version 0.1.
I then open it again. check it out. Make a change. Close and save it.
Check it in.
Publish major version:
At this point a screen is presented to me to enter workflow parameters. This screen comes up in Enterprise 2013 and MOSS 2007, but not the migrated version of 2010:
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Any help or ideas is very appreciated. Thanks very much in advance.

Hi Chris,
According to your description, my understanding is that the approval workflow cannot work when the workflow was set to start to approve publishing a major version of an item after upgrading to SharePoint 2010.
I recommend to check the approval workflow in Workflow settings of the corresponding library to see if the Start this workflow to approve publishing a major version of an item is checked.
For test, I recommend to create a new OOB approval workflow and set it to start to approve publishing a major version of an item in the same library to see if the workflow can work.
Thanks
Victoria
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Victoria Xia
TechNet Community Support

OOB Approval Workflow does not update WorkflowStatus column as "In Progress"

Dear Experts,
Any advice will be most appreciated. Here is the scenario
Repository: document library
Workflows: OOB Approval Workflow is turned on
User Action: User uploads multiple documents (say 5 or 10) to the document library
the workflow status column is not marked as "In Progress" for some of the documents. Out of say 10 documents, 6 to 7 have "In Progress" in the workflow status column and the remaining 3 to 4 don't have it!
It is very critical to have this field updated.
Alternatives: Currently it seems like the only way to update the blank workflow status column is to delete the document and re-upload it.
Solution tried: Tried turning off "Update Content Approval" option in the workflow settings. No use.

I've found out more about this. The workflow itself starts, but the workflow status column does not get updated as "In Progress" or "Approved". Its just blank.
Whats even more interesting is that it fails if the web app's port number is 80 (URL in this case will be http://server_name/doc_lib)
but it works perfectly if the port number is anything other than 80! (URL in this case will be http://server_name:port_number/doc_lib)
Any clues as to why it behaves this way?
Thanks in advance,
NP

Approval Workflow does not update the Content Approval status if started automatically

Hi,
I’m using a simple Approval Workflow associated with
Content Approval on site pages. It works fine when I set it to be started manually (by using
Allow this workflow to be manually started by an authenticated user with Edit Item permissions
option) and on the completion of the workflow the
Content Approval status is updated accordingly. But when I set it to be started automatically (by using
Start this workflow when a new item is created
/ Start this workflow when an item is changed
options), it does not updates the Content Approval status. Note that I’ve set the
Update the approval status after the workflow is completed (use this workflow to control content approval)
option to true.
Regards

Hello,
It is recommended to select "Start this workflow to approve publishing a major version of an item" when you want to use the workflow to manage content approval for
a library.
According to the Notes for “Enable Content Approval” option in
this reference:
If you are using this Approval workflow to manage content approval (moderation) for a library, and you selected the Start this workflow to approve publishing a major version
of an item check box on the Add a Workflow page..
If you did not select the Start this workflow to approve publishing a major version of an item check box on the Add a Workflow page because you do not want this workflow to
be the default content approval workflow for a library, you can select the Update the approval status (use this workflow to control content approval) check box to make this workflow a secondary content approval workflow that specific users can
start manually.
That means having an approval workflow start automatically when a document is changed or created is not a good practice when you want to use the workflow to manage
content approval for a library. You should either select "Start this workflow to approve publishing a major version of an item" or give users the option to start the workflow manually at the time they want to submit for an approval.
Thanks & Regards.
Lily Wu

Workflow is not triggered via program RBDMANI2

Hi,
We have a Workflow that triggers when an IDOC ends up in an error. It works fine when the IDOC is posted through XI and also when processed from WE19. When we try to re process through the Program RBDMANI2 the even is not triggered.
Business Object used: ZIDOCAPPL (Subtype of IDOCAPPL delegated to IDOCAPPL).
Event: INPUTERROROCCURED
My doubt here is will an event be triggered when an IDOC is Processed through RBDMANI2 program? If yes then am i missing or is there some settings that needs to be or should i use any specific Business Object for this scenario.
Please throw some light upon this.
Thanks,
Prashanth

Hi Prashant,
Best way to find out which event is getting triggered with this report is by using Event Trace, Follow the below steps.
(1)- Go to Tcode SWELS, (SWITCH ON THE TRACE).
(2)- Now run this Report .
(3)- Go to Tcode SWELS again.(SWITCH OFF THE TRACE).
(4)- Go to Tcode SWEL, Execute it, You'll find the Event name and Business object name that got trigerred.
Note: If you don't see any event getting trigerred in SWEL, this means that with this report no event is executing.
The other way around could be to use a BADI or User-exit in that you have to externally trigger the event by using function module.
'SAP_WAPI_CREATE_EVENT'
Note: If events are not getting trigerred through transactions, Then you can use this function module to trigger workflow from outside, So use this function module in any badi or exit or enhancement spot that suits your requirement.
Thanks.

Budget Approval Workflow before release.

Hi,
My Client want to trigger a approval workflow for Budget once its created in CJ30.
Let me know if any once have a worked on same process. Just share a process how we can do it the same.
regards,
Atul R. Rajmane

Hi,
I have created a project in CJ20N. Also, created a cost plan CJ40. Then, I have creted a budget in CJ30. Now, before release of this budget, I need to trigger a approval workflow.
Let me know how we can do this?
regards,
Atul R. Rajmane

Budget Approval Workflow

Hi,
We have requirement for budget approval request for portfolio item. I guess we dont have any standard workflow for budget approval. Please suggest if anyone has worked on similar requirement. Also I want to know if SAP recommends any non workflow based solution for such requirement.
Regards
Shrikant

Hi Shrikant,
In this scenario, you can only enter the values manually after offline approval or you need to develop a z-webdynpro component and attach those details to financial information of portfolio items.
In case of SAP PS/internal order, the budget planning & approval has a control over business transactions like PR/PO commitments since the planning is done over cost collectors. In portfolio management, no cost collectors, so no budget planning provided. And the information in items are there to enable decision making.
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Ravi

Workflow mail not triggering for PO's to the Manager

Dear Seniors,
I am creating a PO and keeping in hold and later on saving the PO. But for those kind of PO's, the manager is not getting the mail for approval. But if i create a PO without keeping in hold with same data, system is triggering the mail to the manager. Why is it so? how can i make the settings to trigger the mail for hold-saved PO's. Please guide me.
Regards,
Prasath J

Hello Prasath,
Please check your configuration on ERP/ECC
side in transaction SWETYPV. Here you can enable or disable the
event type linkage for BUS2012 and for CL_SE_PUR_PO_WF_OUT or any
customer-specific business object related to Purchase Orders which might
be in use. If you disable the event linkage for CREATE and/or change
event, no message will be triggered upon PO creation.
If this is not sufficient for your business process the usual logic is
that all Purchase Order message are being sent out when the event
linkage is active (e.g. you want to send out only some of the message
types possible). In this case you might want to make use of BAdI
PUR_SE_PO_INTERFACE_OUT_SELECT (enhancement spot / BAdI)."
Enhancement Spot: PUR_SPOT_SE_PURCHASE_ORDER
BAdI Definition: PUR_SE_PO_INTERFACE_OUT_SELECT
Interface:        IF_PUR_SE_PO_IF_OUT_SELECT
BADI definition   PUR_APPL_SE_POCONF_IN_ASYN
Also in the standard, for the following messages
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   PurchaseOrderERPRequest_Out_V1
   PurchaseOrderERPConfirmation_Out
we are sending out these information as soon as a purchase Order is
created. We do not distinguish between the services all of them will be
triggered.
Hope this hepls
Ray

BOR for PS budget approval workflow

Hi gurus,
               I have a Project Systems scenario in which For all the changes done in CJ40, one reminder has to generate for Budget approvals to the concern in T-Code: CJ30.
Has anyone done this workflow before. Is there any standard Workflow or business object for this.
Please share your idea on how to proced with this workflow scenario.
Regards,
Hari

Hello Hari !
              I suppose bus2001 will be suitable to your requirement.
              If it doesn't suits, you can find the business object by adopting following steps :
              1.Switch on the event trace inb SWELS transaction.
              2.Go to CJ40 and do the changes and save.
              3.Go to SWEL and see what business object have generated for the time stamp at when CJ40 is saved.
              That's the business object required for your scenario.If no business object is seen , set the status(system or user as required) and do the above 3 steps again.
             Still, no event is fired in SWEL, find the appropriate BAdI or user-exit and you can get the job done.
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Regards,
S.Suresh

2010 Publishing Approval Workflow not triggered from Office 2010 application

I have a peculiar situation to which I have been Googling for weeks now but to no avail.
Basically, I have configured a publishing approval workflow to fire when the user checks in a word document as a Major version. I tested it and all was fine. I later found that on a select few PC's on the office network the prompt (workflow initiation
form) was not popping up when checking the document in via the office 2010 word client and therefore the workflow wasn't being initiated.
I have gone down many avenues of group policy, SP permissions, AD settings, even reinstalling office but nowhere nearer to solving the issue.
Please bear in mind I have it configured correctly from a SharePoint point of view i.e. checked the box to allow workflow to be manually started & start to approve publishing on major version.
This might be a clue: it works when checking in via SharePoint but not when checking it in via word, therefore indicating a desktop client or office issue.
Does anybody have any knowledge of what triggers the initiation form to fire and what might block it or not register its existence from an office app point of view? Any general comments would be welcome.
Spec of problem machines: - Windows 7 (x32/64), Office 2010 Std, SharePoint 2013 server (but using 2010 workflow in this case).
Marc Grocott

Hi Marc,
Based on your description, my understanding is that when you check in a major version from word, the workflow initiation form not appear.
In order for Document Approval workflows to work seamlessly with word, you can tick the option: "Allow this workflow to be manually started by an authenticated user with Edit Item Permissions".
Here is a detailed article for your reference:
Approval workflow does not start from Microsoft Word
Best Regards
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Zhengyu Guo
TechNet Community Support

FMBB Budget Approval workflow is not triggered

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