Form responses multiple recipients access priveleges

How do I allow multiple people to full accress/priveleges to responses when using forms?

For each form you create you can specify who can see the responses. You could have form A and give access to only client A. And form B could only be accessed by client B.
Does that answer your question?
Randy

Similar Messages

Submitting a Form to Multiple Recipients

I am running into problems when I attempt to send a form to multiple recipients. I am using Acrobat Pro 8.0 and my mail client is Outlook.
I have an interactive form that contains a submit button. I set the submit button to execute the following URL:
mailto:[email protected]
And everything works great. Then I tried added another recipient to the URL, something like:
mailto:[email protected];[email protected]
In the "Distribute Form" wizard it gives the error message "The specified return address is invalid" and I am unable to continue. I get the same message if I try to separate the 2 addresses with a comma.
So then I looked under "Help" and it said to try adding the second e-mail address in the CC field, so I changed the URL to:
mailto:[email protected]?cc=[email protected]
I still get the same message.
I'm really stumped on this one. I see no way to add the second address in a CC field other than the method above. I know it's syntax, but does anyone know the correct syntax for multiple addresses?
Thanks in advance
Jackie

Unfortunately the Distribute Form wizard doesn't allow for multiple recipients. You can however, create a Submit button with multiple recipients and PDF as the format, reader-enable your form, and then manually distribute the form. Then when the form is returned you just need to manually manage your form data (i.e., import form data).

Submitting form to multiple recipients

Is it possible to have a form, that when completed by a staff member, is emailed individually to the entire board of directors (for grant approval). This is NOT a question of distributing a form, but of having the form automatically emailed to a list of recipients.

Sure. In the mailto command you're using, separate each address with a
comma, like so:
mailto:[email protected],[email protected],[email protected]

Multiple User Access Priveleges

Hi,
I'm probably overlooking something really simple but for some reason just can't work it out! I hope someone can help.
I have four separate accounts set up on my eMac which four different people need to be able to access, each with their own settings, email, favourites etc. However they all need to access the same files. I have tried placing these files in Users - Shared but only one person seems to be able to access these files even in this location. I have tried to reset the Ownership & Permission however there are so many options I am unsure which one to choose that allows all users to access/change/use the files. I need them to all be able to use the same folder so that if one updates it, the others don't override it.
Any ideas?
Thanks!

Yes, you can do this with a feature called Access Control Lists that was newly introduced with Tiger. It takes a few minutes in the Terminal to set up but it works afterwards. Do all of the following from your admin account:
First you need to create a new empty folder in which to store all of your shared files. A good place to store it is inside the /Users/Shared folder. Call it something like /Users/Shared/sharedstuff.
Then you need to enable ACLs on your boot volume. Open Terminal and type:
sudo fsaclctl -p / -e [hit return, enter password when prompted]
Then paste in all of this, replacing USERNAME with the short user name of one of the users to be given access:
sudo chmod +a "USERNAME allow delete,chown,list,search,add_file,\
addsubdirectory,delete_child,file_inherit,directoryinherit" \
/Users/Shared/sharedstuff [hit return, enter password when prompted]
Repeat that last step, replacing USERNAME with the short name of another user to be given access. Lather, rinse, repeat.
When you are done, it is all set up. Any items that are created or copied to that folder will automatically be read+write for all of the users whom you specified.
Please note that if you have any pre-existing files elsewhere on the boot volume, they won't inherit the ACL settings if they are simply moved to the sharefolder. They must be copied or newly created there. Holding down the command key when dragging files there from another location should ensure that they are copied.

Search form asp multiple fields access database

Hello everyone:
I do really need help guys. Using ASPVBScript on Dreamweaver CS3
It’s all about search and results page.
Search Form
This form contains 6 list/menus:
Ref, New_resale, Town, Type_English, Bedrooms, Bathrooms.
In all of them I have an option “All”, the idea is if you choose “All” the results page displays all the records of the DB. I don’t know how to do this.
The way I have it now is if you choose from the list/menus data matching the data on the DB it will display it on the results page with no problem.
Example of what I need the "All" for.
I choose “All” from Ref list/menu.
Then if I choose matching data from DB for the rest of list/menus. The desire result should be the results page displaying all the records matching all list/menu data exept Ref. Basically is searching the DB for matching data independently of Ref if you choose “All” from the list/menu.
This is the code for the results page:
<%
Dim Search_properties__varRef
Search_properties__varRef = "%"
If (Request.Form("Ref") <> "") Then
Search_properties__varRef = Request.Form("Ref")
End If
%>
<%
Dim Search_properties__varNew_resale
Search_properties__varNew_resale = "%"
If (Request.Form("New_resale") <> "") Then
Search_properties__varNew_resale = Request.Form("New_resale")
End If
%>
<%
Dim Search_properties__varTown
Search_properties__varTown = "%"
If (Request.Form("Town") <> "") Then
Search_properties__varTown = Request.Form("Town")
End If
%>
<%
Dim Search_properties__varType_English
Search_properties__varType_English = "%"
If (Request.Form("Type_English") <> "") Then
Search_properties__varType_English = Request.Form("Type_English")
End If
%>
<%
Dim Search_properties__varBedrooms
Search_properties__varBedrooms = "%"
If (Request.Form("Bedrooms") <> "") Then
Search_properties__varBedrooms = Request.Form("Bedrooms")
End If
%>
<%
Dim Search_properties__varBathrooms
Search_properties__varBathrooms = "%"
If (Request.Form("Bathrooms") <> "") Then
Search_properties__varBathrooms = Request.Form("Bathrooms")
End If
%>
<%
Dim Search_properties
Dim Search_properties_cmd
Dim Search_properties_numRows
Set Search_properties_cmd = Server.CreateObject ("ADODB.Command")
Search_properties_cmd.ActiveConnection = MM_amanda_STRING
Search_properties_cmd.CommandText = "SELECT * FROM [Resale Properties] WHERE Ref = ? AND ? = New_resale AND ? = Town AND ? = Type_English AND ? = Bedrooms AND ? = Bathrooms ORDER BY [Ref] ASC"
Search_properties_cmd.Prepared = true
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param1", 200, 1, 255, Search_properties__varRef) ' adVarChar
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param2", 200, 1, 255, Search_properties__varNew_resale) ' adVarChar
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param3", 200, 1, 255, Search_properties__varTown) ' adVarChar
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param4", 200, 1, 255, Search_properties__varType_English) ' adVarChar
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param5", 200, 1, 255, Search_properties__varBedrooms) ' adVarChar
Search_properties_cmd.Parameters.Append Search_properties_cmd.CreateParameter("param6", 200, 1, 255, Search_properties__varBathrooms) ' adVarChar
Set Search_properties = Search_properties_cmd.Execute
Search_properties_numRows = 0
%>
<%
Dim Repeat1__numRows
Dim Repeat1__index
Repeat1__numRows = 10
Repeat1__index = 0
Search_properties_numRows = Search_properties_numRows + Repeat1__numRows
%>
<%
Dim MM_paramName
%>
<%
' *** Go To Record and Move To Record: create strings for maintaining URL and Form parameters
Dim MM_keepNone
Dim MM_keepURL
Dim MM_keepForm
Dim MM_keepBoth
Dim MM_removeList
Dim MM_item
Dim MM_nextItem
' create the list of parameters which should not be maintained
MM_removeList = "&index="
If (MM_paramName <> "") Then
MM_removeList = MM_removeList & "&" & MM_paramName & "="
End If
MM_keepURL=""
MM_keepForm=""
MM_keepBoth=""
MM_keepNone=""
' add the URL parameters to the MM_keepURL string
For Each MM_item In Request.QueryString
MM_nextItem = "&" & MM_item & "="
If (InStr(1,MM_removeList,MM_nextItem,1) = 0) Then
    MM_keepURL = MM_keepURL & MM_nextItem & Server.URLencode(Request.QueryString(MM_item))
End If
Next
' add the Form variables to the MM_keepForm string
For Each MM_item In Request.Form
MM_nextItem = "&" & MM_item & "="
If (InStr(1,MM_removeList,MM_nextItem,1) = 0) Then
    MM_keepForm = MM_keepForm & MM_nextItem & Server.URLencode(Request.Form(MM_item))
End If
Next
' create the Form + URL string and remove the intial '&' from each of the strings
MM_keepBoth = MM_keepURL & MM_keepForm
If (MM_keepBoth <> "") Then
MM_keepBoth = Right(MM_keepBoth, Len(MM_keepBoth) - 1)
End If
If (MM_keepURL <> "") Then
MM_keepURL = Right(MM_keepURL, Len(MM_keepURL) - 1)
End If
If (MM_keepForm <> "") Then
MM_keepForm = Right(MM_keepForm, Len(MM_keepForm) - 1)
End If
' a utility function used for adding additional parameters to these strings
Function MM_joinChar(firstItem)
If (firstItem <> "") Then
    MM_joinChar = "&"
Else
    MM_joinChar = ""
End If
End Function
%>
Thanks a lot for your help. I hope you can give and hand.
Cheers,
Johnny

The best method would be to construct the SQL statement dynamically, removing conditions from the WHERE clause if value 'ALL' is contained in the form field. You'll need to compare each form field value and then append the WHERE clause accordingly. Of course, you will need to have reasonable SQL and VBScript skills to accomplish this.
Also, I see you table name has a space in it. Tables and column names should never contain spaces - it leads to problems.

How to attach a PDF file TO the form so that recipients can access the file as a resource?

How to attach a PDF file TO the form so that recipients can access the file as a resource?

Sorry we do not support this. What you can do though is add a Formatted Text element and add a link to a PDF. To insert a link add some text, select the text and right click on the text (or look under the Insert menu in the top right of the scene)
Gen

Send e-mail to multiple recipients that are entered in a form

Hello,
I wonder if somebody could help me...at least with the clue to do the following.
I have a form, with a textarea , where the people should put the e-mail addreses of all the people that, later will receive all the form data via e-mail..
I do not know how to retrieve all these e-mail addresses from the textarea (format?) and then how to send the e-mail to multiple recipients .
It works for one...but I do not know how to do this for several recipients...
could you please help?

use string tokenizer to tokenize the string and then use this in ur smtp coding
message.addRecipients(Message.RecipientType.TO, to)
where 'message' is object of MimeMessage
and 'to' is array of Address
ex:-
Address[] to = new Address[count];
Earlier u must be using message.addRecipient(Message.RecipientType.TO, to)
where to is object of Address.
Sample code:-
suppose String posted from ur form is :-
to = "[email protected],[email protected],[email protected]"
StringTokenizer toAdd = new StringTokenizer(to,",");
Address[] address=new Address[toAdd.countTokens()];
int j=0;
while(toAdd.hasMoreTokens()){
address[j]=(new InternetAddress(toAdd.nextToken()));
j++;
}

Prevent multiple users accessing the same form

hi,
i am working in forms
i have a requirement like this
if more than one user are using the same form and try to access the same record then the second user should not be able to do transaction
he should be popped up with a msg saying that other user is working on it
can any one suggest how to do this in my form
thanks in advance
selvaraj s

That is pretty much exactly the way Forms works automatically.
Two users can use the same form, and can even display the same data record. One of the users can make changes to the record -- Forms locks the row upon the FIRST keystroke in the first field the user begins to change.
Once the row is locked, the second user is free to look at the record, and won't even know if another user has begun making changes. However, if second user tries to change even one field in the record, Forms pops up the message, "Could not reserve record (2 tries). Keep trying? Yes / No"
There are also protections so if the first user actually changes the row and commits, then the second user tries to make a change. Forms will automatically detect whether changes were made, and if so, will undo the change and issue the message, "FRM-40654: Record has been updated by another user. Re-query to see change."
The above automatic processing works very nicely. If it will not work for you, then what is it you need?

I am unable to save my form responses as a pdf or excel file.

I am unable to save my form responses as a pdf or excel file. The error message states: Acrobat.com could not save this file. The file might be open in another application and cannot be overwritten.

Did saving ever work or did it fail the first time you tried?
Have you tried to save to multiple locations? Maybe it has something to do with permissions on the directory you are trying to save to.
Have you tried saving something from another web site to the same location? Try creating and saving a file in/from https://workspaces.acrobat.com/app.html#o and see if that has the same result.
Thanks,
Josh

IPhone 5 iOS7 - Sending text to multiple recipients.

I have recently upgraded from my trusty iPhone 3GS to an iPhone 5 with iOS7. The phone is locked to the UK O2 Network.
When abroad multiple recipient text could be sent incurring a European Text Message Cost of 6p per recipient. So far so good. Idid not use data when I was abroad as I had the Roaming option off.
When back in the UK I tried to send Multiple Recipeint texts only to find there was a problem.
The recipeint received a message saying that I had sent them a Media Message without the text being included. I incurred a 33p cost per multiple text instead od the texts being free.
I have never paid for texts before as I am on an unlimited text tariff.
Any suggestions other than sending each text individually.
O2 seem to be aware of this issue.
Is it an iOS7 issue, or an iPhone 5 issue?
This was never a problem with my iPhone 3GS.
Many thanks.

I have just read this on the Apple Site:
"iOS: Understanding group messaging
Learn about group messaging.
You can send a message to multiple recipients using SMS, MMS, and iMessage.
Group messaging allows you to send messages to multiple people and have any responses delivered to everyone in the group. Group messaging works with iMessage and MMS.
If you send a message to multiple recipients without group messaging in use by the sender and all recipients, an individual message will go to each recipient using either SMS or MMS. Responses to these messages will be delivered only to the original sender in separate messaging threads."
This would suggest that Multiple Recipient Text do not necessarily need MMS.
It would seem that unless MMS is prevented then Multiple Recipient Texts will default to MMS.
I have switched off data and have been able to send Multiple Recipient Texts which the recipient has been able to read as texts.

Sending emails with both body and attachment to multiple recipients

I have a requirement to send email with body and attachment to multiple recipients.
Body of the email is a standard text. It is a proxy-to-mail scenario.
Here is what I've done: (I'm using PI 7.11)
One mapping from Source to Target structure (format of the attachment text file)
Second mapping from Target Structure to Mail Package format.
In the second mapping I'm concatenating the output of first step into "Content" of the Mail Package.
"XIPAYLOAD" is the message protocol used.
The "Keep attachments" option in the Mail adapter allows only to send "Content" as attachment or as body of the email.
How to send an email with both content and text?
The other problem is even with using ASMA, I can't send email to multiple recipients. I can only do CC and TO for 1 person each - a total of 2. Although I can resolve this by creating mailing lists, it is better if this can be addressed in PI.
Thanks for any input you can provide!
Edited by: crazylad on Jan 18, 2012 3:39 PM

Thank you for your response Mikael.
For the first question, I was able to find the solution in the following blog:
XI Mail Adapter : Dynamically building attachment and message body content using a simple UDF
(I just needed to search with the right set of key words )
The key is to set the "Content Encoding" as "None" in the mail adapter. If this is not done, the mail will be sent with an attachment - untitled.bin containing both the mail body and the attachment text. Also, don't forget to check the "Keep Attachments" checkbox in the mail adapter.
Multiple recipients could be added by separating the email IDs with a Comma. I have used ASMA to set the recipients.

Sending mail with multiple recipients as one mail?

The project I'm working on to migrate users to the new 7.x messaging platform keeps asking me to do some special configurations.
I got this question today...
xxxxxxxxxxxxxxxxxxxxxxxxx
4. As inquired, when sent from SunMail to/copying multiple addresses, the outgoing email is replicated as many as the number of addressees
(For example, if you are sending an email to 10 people, the email is sent as 10 emails)
In the Exchange system, email to multiple recipients is replicated in the Top Mail Server. But in SunMail, such email is replicated to 10 emails when being sent.
We want SunMail emails to remain as a single email when being sent and only to be replicated to each recipient in the Top Mail Server.
This may be dependent on the specs of mail software, which means it may not be able to fix, but please confirm.
xxxxxxxxxxxxxxxxxxxxxxxxxxxx
The "top mail server" is just some postoffice product, appliance type mta for sendmail.
Is there anyways to pass along the email without expanding the recipients into individual mails?
Thanks.
-Ray

Ray_Cormier wrote:
Hey Kelly, longtime no chat. Thanks for such a detailed and informative answer. I read over the link, that explains a lot. The old system is a 6.3. Unfortunately I have a very limited access to the old production systems and can't do much. Otherwise information is like pulling teeth around here. I've copied over all the configuration files and I am going through that stuff now.I recommend you compare the old MS6.3 configuration with the new MS7u3 default (configuration) settings and make changes to the MS7u3 settings only where necessary. Using the old MS6.3 settings may no longer be appropriate for the new environment.
I think the main thing here, is that the default behavior in the proposed 7.x system will give them the results they seek, does that sounds like a fair assumption?Taking a step back I question the initial statement:
"4. As inquired, when sent from SunMail to/copying multiple addresses, the outgoing email is replicated as many as the number of addressees".
From a strictly performance/storage perspective it makes no sense to "replicate" an email and the MTA goes to great lengths to avoid such replication where possible. Kelly has pointed out one scenario where replication will occur ("single" channel keyword) but this is not enabled by default (for good reason). There could be other causes e.g. conversion channel or sieve filters or spam filtering that operates at the envelope recipient level.
So if this "replication" behaviour is occurring in the old environment then without understanding why it is occurring you cannot assume it won't occur in the new environment -- especially if you are copying across the old config files.
Regards,
Shane.

Best practice in working with Adobe forms in multiple languages

We have to provide access to some Adobe Interactive Forms in both English and French, some of them from Web Dynpro application(s), some of them as callable objects from Guided Procedures.
1- We know for sure that we can have two copies of each form, one in English and one in French but that implies duplicating the FormCalc and Javascript code behind.
2- Another way if to modify in javascript all labels, captions using some javascript i.e. If lang = "E" then "My label" else "Mon étiquette" . It would work but it is not very efficient.
Is someone here has experience with this type of situation and would be willing to share his experience with me?
Thanks in advance,

Hi Benoit,
For Adobe Forms in multiple language you can use include text solution also . Within this solution you need to add a language parameter in your interface and then retrieve the include text in the language value ( not current language ) . Personnaly i used a lot this solution with Smartforms text .
Also i used dictionnary text for text linked with data dictionnary element . For this there is standard function module in SAP .
Anothers way is in the SFP editor you can translate your form as in SAPSCRIPT .
Hope this help you
Regard.
PS : if necessary i can send you a sample form with smartform/Dictionnary text solution.

Is there a way to revert to the original form responses in Forms Central?

I was reviwing responses in Forms Central, and I noticed a few cells had been shaded as "Manually edited." I am the only person with access to our responses, so I'm guessing that as I was using my scroll button on my mouse, I accidentally changed something. (My mouse has been acting up lately, and the computer has registered a double click when I only single clicked.)
Is there a way to revert back to the original form responses? I caught this too late for be able to just use "undo."

HI,
>> but it only let me go back one step. It didn't let me go back any further.
OK, then maybe you made (by accident) some changes prior to your current editing session. You might have edited the form, made 'change1', closed the form, and reopened it. At this point you cannot use Edit / Undo to undo 'change1'.
It looks like you need to undo your changes manually. You could take a look at the View Responses table history to see what you had before. At the View Responses tab, click on the clock-history icon on your lower right corner, you will see the History bar and you can select a previous version to see.
Thanks,
Lucia

Merge form responses into single pdf

I have 30 form responses and would like to combine them into a single pdf. When I use the Merge Files Into Single PDF feature, the forms are combined into a single pdf, but the first form is duplicated 30 times. In other words, the form fields on the other 29 forms are replaced with the data from the first form. Can multiple form responses be combined into a singe pdf and the data be retained for each form?

It is a bit late but I recently came across the same issue with combining mutliple PDF forms for which form fields have identical names. For example 100 people fill out the same PDF form and you need to combine them into one.
I beleive you need to have Acrobat Pro
1. File > Export > Export Multiple (This brings a dialog up where you can drag and drop a group of files.)
2. Click OK
3. Select EPS (Encapsulated PostScript)
4. Click OK (Now you have .eps files of each PDF)
5. Advanced > Print Production > Acrobat Distiller
6. Select Standard
7. Drag all the EPS files into Distiller
PS - If anyone has a better solution please let me know!
-Justin

Form responses multiple recipients access priveleges

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