Free of charge sales

Hi all,
I have a scenario where i have to send material to a customer free of charge. But have to invoice the customer with zero value.
Is there any standard functionality in SAP to do so.
When the net value is zero system gives an error.
Do i need to customise this or can this be mapped in satndard.
example:
materia: OPC qty 1 unit price 0

Hi,
this is a standard scenario. With Item category you can fulfill your requirement.
for example standard item category TANN can be used for this.
you can see the copy control customization in transaction VTFL for this. select the your billing doc with the combination of delivery or order doc and select the item category. (for eg. TANN) double click on it.
Regards,
Sats.
Edited by: sap.sats on Mar 23, 2010 4:15 PM

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Free of charge Sales without Billing

Dear All,
I have configured Free of charge sales. I am having three sales organization (ZA01 / ZA02 / ZA03). Different Item category has been configured against order type with not relevant for billing. In ZA02 and ZA03 it is working properly i.e after making PGI, the document flow of delivery is Completed. But in case of ZA01, the document flow of delivery shows as '
Free of Charge 0000095809               Completed
Outbound Delivery 0080129493          Being processed
Picking request 20080819                 Completed
Confirmation of service 2329493000   Completed
GD goods issue:delvy 4900226798    complete
In Case of Sales Org ZA02 and ZA03
Free of Charge 0000095809               Completed
Outbound Delivery 0080129493          Completed
Picking request 20080819                 Completed
Confirmation of service 2329493000   Completed
GD goods issue:delvy 4900226798    Complete
I am using same customer code and same material for all
the above mentioned Sales Org.
I have tried my best but failed to solve this problem.
Please guide me with configuration steps.
Regards
Animesh Chakraborty

Hi,
Please check whether any open quantity is available in that delviery which is being processed state..
And also check whether have you activated update document flow from sales order to delviery and delviery to billing even though it is not relveant for billing..
Regards
sankar

Freight Conditions not populating on free of charge sales order deliveries

I need some assistance, please. I have searched SCN, but have not been able to find a solution to my problem.
We need to be able to charge freight charges on Free of Charge sales orders and am not able to get the charges to populate in the delivery. We send the product for free, but sometimes need to charge the customer shipping charges.
Below are steps I have completed:
Created custom header condition of ZFRC
Added to sales order pricing procedure as a manual condition
(the charge will be updated from external system)
Created Delivery Pricing procedure containing only my
freight conditions (also manual condition)
VTLA settings for item category KLN (free of charge item):Condition Order requirements – 1 Header
VTFL settings for item category KLN:
Pricing Type – D Copy pricing elements unchanged
Price Source – E Delivery/Order
There are times when the freight charges will be added to the sales order, but I also need to be able to add them directly on the delivery.
When charges are added directly to the sales order, they will flow thru to the invoice without an issue, but when I try to add at the delivery level, they are not populating, which results in $0 invoice.
I am not receiving any kind of error messages when trying to add the charges.
We also have this situation with standard orders, but I am not having any problems with it. I tried to mimic that set up for free of charge orders, but it is not functioning properly.
Any assistance would be much appreciated.
Thanks!

Hi Amitesh,
Yes, the condition type used in the Sales Order is the same, ZFRC and it is also a header condition.
The condition analysis is not available in the invoice because there is no condition in the invoice. Below are screen shots of the analysis from the LINE ITEM of the delivery note (there is not analysis available on the header) and the header details of the conditions from the invoice and the delivery.
Line Item Analysis:
Delivery Header Details:
Invoice Header Details:
Please let me know if you need further information.
Thank you for your assistance!

Problem with Free-of-Charge Sales

Dear All,
The problem is with the document flow of free-of-charge sales where although I am using standard Item Category KLN still after completion of the Sales Process till invoicing the status is showing " Being Processed" against Free-of- Charge Sales Order & "Completed" against Delivery, PGI & Invoice.
How can I change the status to "Completed" against Sales Order also?
Please help.
Thanks & Regards
Priyanka Mitra

Check the schedule line category whether it is marked as item relevant for delivery,remove the check box and try.
Ram

COGS Detemination for Free of charge sales order

Hi,
We have created a Free of Charge sales order. And after creating this Free of charge sales order, one material is not being charged to COGS. I have already checked GBB VAX in which GL Accounts regarding FI postings are assigned. Can any one please help me in this situation how to make it possible. Please its very urgent requirement.
Thanks
Uday

Hi,
check whether the material created for the material type is valuated material or not.In the material type configuration check whether the valuation check box has been activated or not.
regards,
Saju.S

Free of Charge Sales Order to GTS

All of our sales orders pulls over the price into GTS for license assignment; except for one sales order type. This sales order type is for FOC sales orders.
I have checked the sales order type in the R/3 and the GTS system and it is listed.
Anyone have a clue why this particular order does not work with GTS

It states the following: all green
Performance of service: legal control
Active legal regulations found for determination procedure "LELDT"
Check legal regulation "EAR"
Country "KR" determined as relevant partner country
Run Import/Export License Type Determination
Check objects for determination procedure ZCTY1 found
Determination of Import/Export License Type at Country/Control Class Lvl
Check legal regulation "ITAR"
Country "KR" determined as relevant partner country
Run Import/Export License Type Determination
Check objects for determination procedure ZCTY1 found
Determination of Import/Export License Type at Country/Control Class Lvl
This is a free of charge sales order...no charge to customer but needs the value for the customs document and needs to depreciate and it is not.

Problem with Free of Charge Sale Returns against Cost Center

Dear All,
The problem is related to Free Sales which is as follows -
I have issued free of charge against Cost Center & now I want to know whether any process is there or configurations can be done to return the free of charge issued goods along with the cost center. As in the order in header level while doing return the cost center is not getting reflected.Again in the outbound delivery creation mode also at the item detail level under the "Financial Processing" tab the cost center field is present but it is greyed out/ inactive.
Please suggest what are the configurations needed to create returns of the Free Of Charge goods against Cost Center.
Looking forward to early replies.
Thanks & Regards
Priyanka Mitra

Hello Mr. Lakshmipathi,
First of all thanks for your help.As per your suggestion I have maintained the Cost Center against the Order Reason in OVF3 and it is getting reflected in the Sales Order but whenever I am keeping the field of Cost Center blank in OVF3 the "Cost Center " is remaining inactive & not even displayed in Sales Order.Instead the system is asking for WBS element.
Now I want to know is there any configuration possible so that the Cost Center field will be reflected in either Sales or Delivery Order as blank space & not greyed out which will be filled up manually.
Plesae suggest.
Thanks & Regards
Priyanka Mitra

Free of charge sales order

Hi,
a ) I need to configure free of charge order(FD), The process will be FD sales order type, delivery. I thought this is simple. But the business wants to charge it to cost centre. How to do charge it to cost centre ? what is the config to be done and when it is charged (duting PGI ?)
b) During a normal sales process,during PGI in delivery, the cost of goods sold is debited. I think there is no cost centre determine dduting PGI. Am i correct ?
regds

Hi
KIndly maintain the below and do the process
1.maintain the movement type "601" and account assignment category as "K" in the schedule line category tcode--VOV6
2.then maintain the movement type and cost centre 'K " in t codeOMJJ
3. Mainatain the G/L account for the same in t code OBYCwith following parameters
     Transaction key--GBB
     chart of accounts--
      general modification--VAx
Regards
Damu

Account determitatoin for free of charge sale

Hi all,
I am implementing free of chage delivery process (order type FD)
There are five order reasons (samples for client, samples for sertifacation, follow-up delivery and so on)
Finance requirement is to use different GL accounts for different order reason.
Could you advise how to configure the system to do it.
I know sale order cost center selection releted to order reason but here account determinaton.
Thank you in advance,
Andrey.

For this case , we need to do some development in the user exit wherein we need to apply the logic like system should change the movement type based on order reasons. for this, we need to create multiple movement types as many order reasons we have.. Then , we need to have automatic account determination set up for different movement types. Please give ur Text Removed :..I send you the documents what needs to be done to achieve this requirement.
With Regards
S.Siva
Message was edited by: G Lakshmipathi
Try to adhere to SCN rules where sharing any SAP information to personal mail id is strictly not encouraged.

Free of charge

Hi,
I'm a bit confused about blocking free of charge orders.
I know there are free of charge Sales Doc categories and you can block them. If you create a free of charge sales doc do you still have to put the item category as free of charge for the item to be free of charge? And vice versa can you put a free of charge item category in a normal sales document?
I also know there are item categories which give 100% discount e.g. TAN but my company has TAN set to Pricing X in TVAP so does that mean TAN not a free of charge category??
Using TVAP I can see 7 Z categories using Pricing B i.e. 100% disocunt. Does that mean that these are the only item categories that can be used for free of charge goods?
There appears to be several free of charge sales doc types configured but not blocked, to ensure all free of charge items are blocked for delivery do you block at item category for ones with pricing of B? If so how?
Thanks for your help,
CT

Hi
The TANN item category says, the pricing is B - which says, the Item is priced but 100% discount.
Here in sales order at line item level for the material with item category TANN - if you observe in the conditions tab - the pricing will happen as that of the main item or normal item and at the end of it 100% discount will be determioned with the help of the condition type R100 in the pricing procedure. The requirement for this condition type R100 reads the pricing field in the item category and if the value is B then determines the value as discount.
Regarding the categorisation of the sales document types...there are four categories,
1. Pre sales - Inquiry and Quotation
2. Sales - Standard Order, Rush Order, Cash Sales, Deliver Free of Charge
3. Outline agreements - Contracts and Scheduling Agreements
4. Complaints - Returns, Cr Memo Request, Debit Memo Request, Subsequent Delivery Free of Charge
Thanks,
Ravi
Please close the thread if you feel that your question is answered.

Free of charge item processing - France business requirement

Hi,
For free of charge sales, the net value of an item is made to zero using free item category in the sales order and the billing with zero value is released to accounting.
One of the requirements for France is for Free of charge items, though the value of the product is zero, the relevant tax codes needs to be transmitted from SD to FI so that the tax value(zero) + tax code details will be available in the VAT reporting.
It looks the OSS notes 34526 - Delivery free of charge and value-added tax provides recommendation to resolve the above requirements. Have anyone implemented the solution based on this OSS note or used any other approach? The condition type Z002 provided as example in the note, reducing value of the net value instead of negating tax value.
Appreciate any feedback on this.
Regards,

Thanks for responding. Below are my responses,
How ( with which tables and fields ) you are developing VAT report in FI?.Why I am asking is,with tax code only we can track the tax amount in FI level.If the tax code related data is zero then how and what based on can we get that data in FI level to develop a report?.
I consulted the same with FI colleagues and per their response, an entry has to be made in the BSET table in order for the VAT report to populate the relevant tax code and values. As mentioned in the caption of the thread, it is for our French business requirement. Our business users indicated that when a product is sent as delivery free of charge, they wanted to show the details in VAT reporting (I am not an VAT expert, and not an expert with French laws). We have added tax codes for relevant taxes, including zero tax and followed the recommendation provided in the OSS note that I have mentioned earlier.
Why dont you want to develop a VAT report in SD module ?.Do you have any issues over there ( in SD ) ?
Our requirement is NOT to develop the VAT from SD module, however FI folks asked to pass the tax code/tax value from SD transactions (billing document to FI). Hence I raised this thread in SD area to see whether anyone has accomplished a solution for this similar requirements.
Thanks,

Copa document for free of charge orders not relevant for billing

Hi all,
when we create the shipment costs of the samples goods the systems give us this error: ME083 "Entre Profit. segment".
The mistake is related to the missing profitability segment in the sales order of samples goods there are not valid for the billing.
How can we generate a profitability segment for free of charge sales orders not relevant for the billings?
The Item Category is not relevant for the billing and we can't modify it.
Thanks in advance.
Best regards.
Matteo

Hi Sanil,
unfortunatly we can't create the billing. Due to fiscal requirements only sales orders and delivery exist.
We can't generate an invoice even with zero value.
The SD item category is not relevant for billing, so in the sales order no profitability segment is generated.
This is the standard functionalty of SAP, but we need to generate a profitability segment in the sales order because the shipment cost need it (transportation module of SAP).
All the other SD flow (sales orders with invoices) run already well.
Thanks
Matteo

Sales Commision / Free of Cost Sales Report

Dear Experts,
Is there any standard report in SAP to get the details of all sales created under "Sales Commision" / "Free of Charge" sales order.
Sold Party - Quantity - etc
Thanks

Dear Simon John,
There is no such standard report.
Either you can use VA05 and select ALL ORDERS and then FILTER it based on your document type for FOC .
Or else you can create a QUERY with VBAK-VBAP table join.
Thanks & Regards,
Hegal K Charles

Free of Cost Sales - TANN

How does a company account for the Costs of the Free samples been given to the customer.
Free of charge sales order will have no biling effect but how is the costs been taken care in acounting/costing perspective.
Thanks!
A S

Fyi,
If its regular sales or free of charge sales, Outbound delivery has to create to dispatch the goods to the customer. While issuing goods via OBD with Mov type:601, cost will be captured through accounting documents.
can you confirm, whether you want to capture the cost or price in FOC sales??
Assume, that we capture the price in G/L accounts after releasing Invoice to accounting, not the Cost. If you want to track FOC sales, you can very well use the std reports:VA05N with document type specific.

Exclude free of charge in available stock.

Hi,
Currently in our system, every sales order created decreases the materials quantity available to sell (before delivery is done). On many occasions we have created free of charge sales orders, which a customer is required to collect within a specified period of time. During this time, the stock of the FOC orders can not be used.
The free of charge order type (ZFD) has been defined for this type of orders.
Is there a way to stop free of charged sales orders from consuming stock until collected (delivery/bill is completed).
Any help would be appreciated.
Nicholas

Nicholas,
Am assuming ATP check is active in your system at sales order level. for the FOC, de-activate the TOR(Transfer of requirements) at sales order level and keep in active only at delivery level. You might choose to have different item categories and schedule line categories for FOC and hence can de-activate TOR check at Sales Order level for FOC orders.
check tcode OVZ8.
Or alternatively, you can develop a custom routine in requirements for Transfer of Requirements which filters your FOC orders in tcode OVB8.
Regards,
Raghu.
Edited by: Rags on Oct 3, 2011 3:23 PM

Free of charge sales

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