G/L accounts or cost elements for maintenance order

Hi,
Can anybody explain the following.
1- What are the applications of inventory and consumption cost element / GL accounts, while posting goods issuance, good receipt and maintain service entry sheet with reference of maintenance orders' reservations and purchase requisitions? I want to know which cost element or GL account is debit and credit during every posting. And What are their impacts on maintenance order?
2- What is the purpose of "source" (cost element group) and "settlement cost element assignment" in allocation structure when we want settle maintenance order on cost center?
3- On which accounting term, the maintenance order should be settled, cost center or GL account? what is the best practices?
Regards,

Goods Issue & Goods Receipt:
In OBYC, G/L account for Inventory posting & Offset account for that Inventory posting will be maintained. Inventory posting will be BSX & Offset will be GBB.
In Material Master, valuation class will be assigned. Based on this valuation class, this entry will be taken.
Service Entry Sheet:
Problem with Service Entry Sheet creation through ML81N
service entry sheet

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Information costing data for maintenance orders

Hi everbody,
Can somebody throw some light on Costing Data for maintenance order for the following functions
1) Costing sheet
2) Costing Variants
3) valuation Varaints.
I would like to know how this setting will be used in the business form the PM point of view.
Thanks in Advance
DP

[SAP Help|http://help.sap.com/saphelp_erp60_sp/helpdata/EN/a9/ab7654414111d182b10000e829fbfe/frameset.htm]

Can we create a cost element for a Balance Sheet account?

Hi folks,
Is it possible to create a cost element for a balance sheet account? If yes, what are the scenerios we would need it and how is it done?
thanks in advance

Hello
Please review the below information regarding cost elements category 90 : Financial Accounting Balance Sheet Accounts
Category 90 is automatically assigned when you create cost elements in CO whose   general ledger accounts in FI are asset reconciliation accounts
(special balance sheet accounts), not income statement accounts. You
cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of
category 90. However, if you enter an account assignment, it is only
recorded statistically for real objects.
Category 90 allows you to check order or project budgets for fixed
asset procurement. To do so, enter the investment order or WBS element
in the corresponding field in the asset master. The Asset Management
component ensures that the order or element automatically appears in
the document when you access the asset procurement.
The R/3 System debits the order/WBS element statistically in the
Controlling component, which you can then monitor with availability
control.
You can treat cost elements of category 90 as activity-independent as
part of cost center planning.
Also see note 75980 for further information. From the note:
The use of cost element category 90 is only provided in the standard
system in the following two cases:
1. As of Release 3.0G, asset acquisitions and down payments which are
      assigned directly to a fixed asset or asset under construction can
      be assigned to an account on internal orders or WBS elements
      statistically. In this manner, for example, an availability check
      can be triggered on the order or the WBS element for asset posting.
2. As of Release 4.0, cost elements of category 90 can also be created
      for material stock accounts to display material make-to-order stocks
      on sales orders or customer projects.
Regards
Javier Reviriego

When not to create cost elements for P&L accounts? Implications?

I noticed some P&L gl accounts are not created as cost elements eg. R&D expense, COGS (posted during SD delivery), sales (posted during SD billing), freight charges, production variance (posted during prod.order settlement), etc.. I'm thinking if cost elements are not created, FI and CO will not reconcile.
Example of our SD delivery posting :
Debit COGS (sales order assignment)
Credit Stock
From above posting, there is amount posted to COGS gl account but no CO assignment except for sales order. Is there supposed to be a follow-up to this posting to reconcile FI with CO ? Or is our setup wrong?
Fyi we do not use CO-PA.
Thanks in advance.
Edited by: Pixel8 ation on Aug 3, 2010 5:16 PM

Hi,
Sorry, I probably confused things by mentioning Revenue. Your settings are correct, with Revenue defined as a revenue element (11) rather than a cost element (1).
With respect to WIP (P&L), I would create it as a cost element, since it represents the absorption of cost centre costs and materials into the production of goods, even though the goods are not yet complete. When the goods are completed they will be credited in CO-OM and debited to stock using a similar entry. The impact of these credits (to WIP or to Stock) is to move costs out of CO-OM into the goods produced (CoGS). In CO-OM, the net result of Costs less credits to WIP/Stock, indicates the efficiency of your cost centres or the accuracy of your standards.
I would also create the manufacturing variance accounts as Cost Elements and settle them back to your production costs centres (or possibly CO-PA if you used it), since they are also a reflection of the efficiency of your cost centres - i.e. if a Cost Centre manager is not achieving the standards, (s)he should be accountable for the variance, and if you are concerned about reconciling CO-OM and the costs in P&L, you won't reconcile if the variances aren't posted back to CO.
Regards,
Marc

Two Cost Element for the same GL

Hi,
We have 2 Company Codes - 1000 & 2000. We are using same CoA in both the Company Codes. We have a GL, say 12345678 for posting short/excess amount. So during MIRO, the accounting entry would be:
GR/IR a/c dr.          10,000
GL 12345678                  2
                   Vendor            10,002
GL 12345678 would be dr or Cr would depend on short/excess amount.
We have created Cost Element for this GL 12345678. If I post the MIRO without attaching a Cost Center to this Cost Element system thows an error to attach the Cost Center. I have separate Cost Center for Company Codes 1000 & 2000 however I can only put one Cost Center in this Cost Element.
Can anyone advice how can I post the above mentioned entry with different Cost Center. This line item (GL 12345678) is generated automatically and the Cost Center field is greyed out hence I don't have option to enter the Cost Center during MIRO. I checked the FSG of this GL, Cost Center field is 'Optional' over there.
Thanks,
Sandy

Solution Option* -You can assign Differant Cost Centers to Company Code 1000 and Company Code 2000 in OKB9 Transaction Code.Follow the below process....
--- Go to OKB9
--- Select New Entries button
--- Give the Company Code 1000 in first row and 2000 in 2nd row
--- Enter the Cost element 12345678 for company code 1000 and 2000
--- Enter the relevent cost centers for company code 1000 and 2000
--- Select Save
Thanks
Fit 4 Nothing

Cost component structure - cost elements for FERT and HALB (TC:OKTZ)?

Hi all,
our cost component structure has the following structure (TC: OKTZ):
1 Raw materials
2 Human ressources
3 Production
4 Material Overhead
5 Production overhead
6 external activity
(this settings are conform with SAP standard - copy from cost comp. structure 01)
To cost comp 1 "raw material" we assigend the relevant (primary) cost elements (consumption raw mat, e,g, steel, wood...).
My question is: In case we insert/post e.g. a semi-finished product to the production order from stock (accor. bill of material), where (in which cost comp.) do I have to assign the relevant cost element? I guess this should be the account "inventory change unfinished product? (maintain in TC: OBYC for transaction BSV according val. class)
Is it correct to assign this cost element to cost comp structure "raw material", because actually it is a semi finished product which is picked up from stock to convert /process further? To problem is, if this cost element is not assigned I get an error in CK11N/CK40N
I hope my wording is not to abstract...
Thanks in advance...
best Regards

Hi..
You don’t need to consider the cost element of production order settlement and production notification.
Cost component structure need the cost element of production order’s debit.

GL account and Cost elements

Hello All,
I am looking for a report to check the GL accounts and the cost elements. I want to check if the cost element is been created for all the GL accounts and incase if I missed on the cost element for any GL account then I should create it.
Is there any standard report or even if I have to check 2 reports that would be fine.
Thanks
Priya

Hi Priya,
1. If automatic creation of the cost element is selected in your chart of accounts then you check it out list in transaction OKB2 where there is less scope to miss the creation of cost elements.
2. If it was not activated or activated later then take the GL Account list from SKB1 and cost element list from CSKA and use VLOOKUP functionality of excel.
Creating query will not help here because filed GL Account and Cost element are different even though they have the same value.
Regards,
Chintan Joshi

Define a settlement cost element for receiver type CTR

Hi, i work for real estate company and we just implemented SAP. were on our process of closing our books and we are tied by error during PS settlement. House repair, which is an income statement account and cost element as well, are monitored in Project Systems with settlement rule set to GL. Postings will initially be posted as Project Cost WBS and will be settled to house repair GL. however, someone advised us that only balance sheet accounts should be settled to GL. Cost and expenses should be settled to Cost Center and so we changed the configuration and business process to posting costs directly to GL house repair and settlemet rule is to be settled to CTR. After the change in configurations and settlement rule, we still cannot process settlement due to this error "Define a settlement cost element for receiver type CTR". Please help, i may have missed a step in system configurations. Thanks thanks

Define a settlement cost element for receiver type CTR
Check in OKO6 whether you have defined the required Settlement Cost Element to the allocation structure.
thanks
G. Lakshmipathi

Cost elements for WIP (TCODE : OKGA)

Hi All,
I am working with Production Order wip calculation, varaince and settlement.
In the RA key configuraion,(for WIP calculation)In OKGA, tcode we define, the cost elements for a perticular line id, for WIP calculation.
I wanted to know, what is the purpose of these two cost elements.
If I execute line item report, I dont see any value on these cost elements, after wip calc and settlement.
However, I see the work in process on it, in the layout. I want to know, the exact purpose of these cost elements assignment.
Is there any internal controlling document that is getting posted?
Regards
SR

Hi Swastik,
Those cost elements (category 31) are used to calculate and store WIP values at the detailed level of so called line IDs.
Line IDs are groups of cost elements that were posted to production order.
For example you can calculate and store WIP separately for Raw Materials, Semis, Activities and overhead.
You can also settle them to different GL Accounts via mapping in txn.OKG8.
Hope it helps,
Szymon

Cost elements for labour cost and equipment cost

how to know the cost elements maintained for labour csot and Equipment cost in our project ??is there any table or details please letme know
thanks inadvance
gopal

Gopal,
Use the following T code:
KA03 and specify the GL Account, If cost element already created it will display.
Regards,
Pavan Kumar

GL account or cost element used when create PR in Cj20n

Dear All,
Should i put GL Account or cost element when i would like to create PR via CJ20n under network/activity? There is a field showing GL account but when i click the button it shows cost element.
In other words, i would like to create PR using WBS and network and must fill field GL account
Please advice.
Nies

Hi,
In CJ20N, you would like to get PR, U need to mention cost element only.
Regards
N.Raju

Control G/L account and Cost Center for movement type 251

Dear Friends,
I would like to use mov. type 251 for GI for sale and like to control over G/L account and Cost center.
The G/L account is by default from the valuation class of the the material and if the user will enter wrong G/L
we had done the customising in OMJJ movement type 251 - Account grouping - Unchecked the check box of column
"Check account assignment" - Impact is " the system always uses the G/L accounts or account assignments determined automatically"
I also made default cost center for G/L account and plant wise through OKB9.
Now I would like to suppress/dispaly the G/L account and cost center - for same I had done Setting in Entry control menu of OMJJ for 251 of field Account control - Value - "-" field is suppressed. But it is not working.
Please advise to solve this situation.
Thanks & Regards
Rajan

Dear Rajan
Yes, I have checked in MB1A earlier. We have separate node for Field seletion layout for Enjoy transaction MIGO for mvt type in which the G/L account (KONTO) an Cost center (KOSTL) have only optional or required entry selection.
warm regards
Ramakrishna.

How to get Cost element for a component in co03 cost analysis report

Hi,
I'm using table COSP to find the quantity for a production order component. However, I need to identify the cost element first to get the unique data. In CO03 cost analysis report, there is cost element for the component. Does anyone know how to get it ?
Thanks.

CSKA stores the basic info about the cost element
There is no data in CSKB.
I'm trying to use different tables to get the cost element.
AUFK, AFKO, AFPO, RESB, ...but no luck...

COPA: how to identify which cost element for sender and receiver in IMG

Hi Guru,
I know my cost element for sender and receiver from the settlement document, but where in IMG, i can identify how it settup to use which cost element for my sender - order , which cost element should be used for my reciever profit segment.
Thanks,
Kick

Hi,
Go to KEI1
Select your transfer structure
double click on assignment lines
check the source and value fields to get the mapping.
Regards,
Sridevi
<i><b>Pls. assign points, if useful</b></i>

Converting Multiple GL accounts to cost elements

Hi,
Is there any transaction where I can convert the multiple GL accounts to Cost Element Active.
Thanks and Regards
Madhu Vutukuri

Hi,
As our friend Sivakumar mentioned you need to define which GL Account range you want to create as cost elements, what cost element category it should be in OKB2.
Once you define them you need to create batch input and execute batch input transactions from the following menu.
SPRO -> Controlling -> Cost Element Accounting -> Master Data -> Cost Elements -> Automatic Creation of Primary and Secondary Cost Elements
This will be a first time activity to create cost elements. If you did the setting to create the cost elements automatically, it creates cost elements automatically based on the settings you created in OKB2.
Hope this answers your question.
Thanks,
Kiran

G/L accounts or cost elements for maintenance order

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