G/L automatic clearing using f.13-Problem

Hi
I am trying to clear G/L using F.13 auto clearing function.Selected debit&credit item balance is not ZERO but with minor difference of 0.02.
When I selcted the buttin"include tolerences" and run the program it is not clearing the documents saying 0.02 is too large to clear the difference.
I have made the following settings in SPRO.
1.Tolerence limits were fixed to groups and id is properly assigned to the group.
2.Defined revenue&expenditure accounts for automatic posting of differences under "settings for clearing program unders open item processing(G/L account).
Why is it not clearing very small diff ??
Am I correct in my understanding that "include tolerences" means SAPF124 program writes of small differences(with in tolerence limts) to defined accounts and clear the document?
regards
Henfi

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

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Automatic clearing using MRKO

I'm not sure whether this thread belongs in FI or MM but I just took a chance and posted it in MM.
We have our normal GR/IR account set up for automatic clearing via F.13 once the WE and the RE are in balance.
However, we have a different GR/IR account (211100) for our pipeline materials. However, on the G/L side, once an MRKO document is generated, there is no clearing. I tried to clear the WA docs against the MRKO doc,via F.13 but I was told that no clearing docs were generated.
Is there anyway to effectively use open item management on 211100 to show which goods movements go with which MRKO doc and therefore which documents remain "open" with no liability created to the vendor.
Any information you have would be greatly appreciated.
thanks
Josh

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

Vendor Account not getting automatically cleared using F.13 (OB74)

Dear Sir / Mam,
I want to clear vendor account open item based on assignment field.
for this
1. I configured OB74 as below
YAIN     K     0     9999999999     ZUONR (where YAIN = COA)
2. One of my vendor account # 300031 is appearing as below
Assignment              DocumentNo      Type          Doc. Date          Amount in local cur.
TestF.13                100000034            SA           17.02.2012                   275.00
TestF.13                5100000266          RE            20.05.2010                   275.00-
3. I executed T-Code F.13 and I selected CoCode, FY, Flagged Select Vendor Option & selected Vendor Account Number and executed in Production Run where in I am getting the following message.
I Program started by:           " CSPL
I Start date     " 17.02.2012 Start time     " 23:44:04
S No customer documents selected
S No G/L account documents selected
I Only accounts with debit and credit postings are included
I Stop date      " 17.02.2012 Stop time      " 23:44:05
There after If i go and check the vendor account the open item are still open!
I want to clear it through T-Code F.13 as I have mass documents be cleared like this.
(Therefore I am not clearing it through F-44)
Please guide me as where am I going wrong.
Thanks In Anticipation
Regards
Chirag Shah

Dear Jessica,
In OB74,
I have Put my chart of accounts - YAIN,
Account type K,
From / To accounts as 0 to 99999999 (as they are numbered/charactered in the master record),
criteria 1 is ZUONR.
Account doesn't have Zero Balance but there are few line items with comman assignment text total of which is ZERO in Doc Currency (As I have shown in query)
in F.13
Clearing date is tried as 17-02-2012 as well as 18-02.2012
Unticked Test run (= Production RUN)
and executed.
But still it shows the given below details, gives the same message and not clearing the line items.
    CoCd AccTy Account number   G/L           Open Items    Clrd Items
    1000 K     0000300031       0030021002            9             0
Thanks & Regards
Chirag Shah

AUTOMATIC CLEARING FOR CUSTOMER

Hello,
In OB74 I have additional rules for automatic clearing -customer D :
ZUONR , BUKRS ,WRBTR
Account type : D
From acct: 1-999999999
F.13 and I'm getting message:" No customer documents selected"
Could You give me through this.....
Thanks.

All the documents with the same value in the field Assignment can be cleared. Check if Assignment field of g/r ir account open item are same
please refer similar post :
Re: MR11, F.13, F.19 ,what's the differences?
https://forums.sdn.sap.com/click.jspa?searchID=3969998&messageID=3082905
Automatic Clearing in F.13
G/L automatic clearing using f.13-Problem

Automatic clearing- proportionate distribution

Hi All,
When we execute the automatic clearing using transaction code FPMA. Clearing should happen according to the below mentioned scenario-
For a business partner there are two debit open items which are $ 20 and $ 30 both the items are due on same date 01/15/2010.
Business partner made a payment on 01/16/2010 for the amount $ 10 , now the client wants the 10 to be distributed proportionally between the two debit open items when we execute the automatic clearing.
For line item $20 the amount it should clear is $ 4 (20/50)10 and for the line item $ 30 it should clear $6 (30/50)10.
I tried all the configuration for the clearing variant with grouping, sorting and clearing rules but couldn't achieve the result.
Your response is greatly appreciated.
thanks
VR
Edited by: VR_SAPFICA on Sep 17, 2010 4:48 PM

Hi,
thats difficult when I have no detailed example in a system.
You give me following example:
group 1                                                              payment
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010                  50,00
group 2
document 3      10,00       20.1.2010
document 4        5,00       18.2.2010
10,00 should proportionately clearing between group 2 and group 3
group 3
document 5        8,00       18.2.2010
When you as grouping, the grouping charateristic 010 "due date" used then you receives other groups:
group 1
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010
group 2
document 3      10,00       20.1.2010
group 3
document 4        5,00       18.2.2010
document 5        8,00       18.2.2010
You need a other grouping characteristic.
Best regards.
Christiane

Cannot make an automatic clearing with F.13

Hi,
I'm trying to make an automatic clearing using F.13, but there's a document that cannot be cleared - after performing the transaction, this document appears in the section "no clearing" inside Update run" Additional Log. On Update run" Error Log the message is "KI 222 Cost center xxx does not exist on 01.04.2011. I'm performing the step in the production run.
If anyone could help me, it would be great.
Thanks in advance.

Hi Juli-
I think cost centers are coming into picture because of exchange rate gain or loss accounts that are maintained in transaction OB09. In OB09 you would maintain GL Accounts for exchange rate loss or gain for the clearing accounts. Check the P&L Accounts maintained here for the account you are trying to clear first. Then look at KA03 and see if there is any cost center maintained. If there is no cost center there, you can check in transaction OKB9 if there is any automatic account assignment maintained. If there is a cost center here, you can go and check the validity periods in KS02 or KS03 and maintain the correct validity periods.
Hope this helps.
Shail

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Automatic GR/IR Account Clearing using F.13

Hi,
I want to clear the GR/IR Clearing account using automatic functionality(T.Code-F.13).
If the Dr and Cr amounts are ZERO and matches with reference to purchase order in GR/IR clearing account those items i want to clear using F.13(Automatic Clearing)
I have created the GR/IR Clearing account with sort key Purchase Order Number. So, that each line item of GR/IR posting will get updated with purchase order no in the assignment field.
In OB74 i have maintained Criterion-1 as assignment field(ZUONR).
Here my query is with reference to that assignment field (i.e. purchase order) i want to pick Dr and Cr items whose line items total is ZERO, What will be my Second Criteria in OB74.
Please Guide me.

Hi,
If you take the following combination it will work properly:
1. Criterion EBELN - Purchasing Document
2. Criterion EBELP - Item
3. Criterion DMBTR - Amount in LC
Try once.
Regards
Sarma BH

Problem abt automatic clearing for vendor

Dear all,
when we do automatic clearing for vendor with F.13, the system promoted that " Company code blocked by payment program (table T042X)"
whatelse need to do? Anyone know that?
Thanks in advance.
kathy

Hi All,
I am facing exactly the same problem.
I checked the table T042X, but the payment run which is mentioned there, is not visible in the drop-down menu for F110. May be it has been marked for deletion...
Let me know if there is some way to delete such Payment runs which are marked for deletion...May be that will slove the error in F.13.

Automatic clearing problem

Dear All:
I am facing problem while excecuting Automatic clearing for GIR/IR Account. In F-03 i can see open item standing in GLs related to GRIR Accounts but when i run automatic clearing for them it picks up all open items and clears nothing except few. What can be the possible reason. Is there any alternative T CODE for GRIR Clearing. P

Hi,
Check the automatic clearing rules maintained in SPRO.
Ensure all the postings are done through MM and FI. If there is any manual postings then system wont clear those. For this you have clear those open items manually through F-03.(remove post automatically in FS00)
The clearing rule should be purchase document, Purchase oder item and wrbtr(amount).
In F.13 there is one option called GRIR account special prcess. Check with that option once.
Revert back still problem not resolved.
Regards,
Sankar

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This sometimes happens if you have a case or screen protector on the phone. IF you have one of these remove it and see if it makes any difference

Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

Hello,
While clearing the GR/IR clearing account thru' F.13 (automatic clearing), the system is not giving any error in the test run.But, at the time of Production run following error is given " Account blocked - no clearing XXXX (GR/IR clearing a/c) XXXXXX(doc no)...No clearing procedure carried out"
The doc no which is coming in the error is the MIGO accounting doc no.
We have defined the automatic clearing rule on Purchasing doc & Item no.
Both MIGO & MIRO are correctly done
Kindly help.
Regards,
WNR

Hi,
You need to define the automatic clearing rule on Purchasing doc & amount combination and try once.
Thanks & Regards
Sarma Bhamidipati

Problem in automatically clear open items on FIFO basis

Hi all
My requirement is like that I want to automatically clear open items on FIFO basis with only one condition on Customer Code should be match.
Is there is standard program or BAPI for that except sapf124(f.13). Or I have to write a new program . Because my configuration does not allow me to do so by SAPF124(f.13).
Thanks in advance.

Hi,
look here:
1)there's a documentation in se38
2) http://help.sap.com/saphelp_45b/helpdata/en/e9/cb8a85eb0011d184650000e8a6bfbe/content.htm
Andreas

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
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Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

F.13 Automatic clearing of GR/IR accounts

Hi gurus,
I'm trying to clear two GR/IR accounts using F.13.
In OB74 i have maintained Criterion-1 as assignment field(ZUONR).
With the first GR/IR account, I have no problem doing the clearing as the Assignment Field contains the Purchasing Doc.
While, on the second GR/IR account, the Assignment Field contains the Posting Date. I did a mass change on the Assignment Field and was able to change it to the Purchasing Doc.
The problem is, even there are matched items in the account based on the Assignment Field, the automatic clearing F.13 says that "No G/L account documents selected" and nothing is cleared.
Please help.
Thanks and regards,
Nuke

Hi,
I found out the cause already. The GL account was not marked "Open Item Manage" thus previous postings can't be cleared.
Now my problem is, is it possible to clear those previous postings?
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G/L automatic clearing using f.13-Problem

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