Gate pass for External repairing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
or it has to be develpoed?
Thanks in Advance
Edited by: PM_in_SAP on Nov 10, 2009 12:50 PM

Hai Dear
There is no sap functionality about this. But in another hand we could generate the Custom T code. Like Dialogue just keep the material document in header (refer only 541 movmenet). Thro Internal table generate the fields like vechile, transporter, remarks..Once you entered the docuemnt the line items, Qty sud appeare in t code line items.
there you can put the RGP, NRGP also. While saving the no has to generate , i mean gate pass no. Reconsilaion , reporting custom code also possible
The entire thing is work in SAP. talk with your abaper

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Gate pass for external processing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
Thanks in Advance
Vishal

Sending the equipment to vendor for repair you can use the following process
1.     Create out going equipment as UNBW material type
2.     Generate service PR (Control key PM03)
3.     Generate service PO
4.     Create stock in MB1C transaction with movement type 561
5.     Transfer to vendor in MB1B with movement type 341
6.     Receive from vendor with movement type 342 in MB1B
7.     Transfer to you storage location with movement type 311
8.     Create service entry sheet
For gate pass, I hope you need to develop custom report.
Thanks
Amitabh

Material componenet assignment for external repairing

hi experts,
i've problem for material component assignment in external order,
i've created order (PM02) for external repairing,with external workcenter & control key PM03,
in which manual service is assigned with cost element,
sometimes component is given to vendor from plant,for repairing
i am assigning material component in this order,and when i save this order, system gives ABAP Runtime Errors
Runtime Errors RAISE_EXCEPTION
Short text
Exception condition "RECORD_NOT_FOUND_TCK01" raised.
"RAISE_EXCEPTION" " "
"SAPLPCPA" or "LPCPAU03"
"GET_PARTNER"
or
"SAPLPCPA" "RECORD_NOT_FOUND_TCK01"
or
"SAPLCOIH " "RECORD_NOT_FOUND_TCK01"
order can't be saved and session is terminated,
if i save order without assigning material components
orders are saved,
please guide me to trace the root of problem,
thanks in advance

hi pravin,
1. Create all your materials being used for [Vendor in external services ]as non-valuated stock in MM and use them in MO .... for external services with PM03 cntrlkey .... you can run the MO external service cycle .... but component cost does not get involved in MO ... but issue is to remove material cost from services .... ? .... you can plan all such createria while creating services and cost in MM ...
regrds
pushpa

What is the best practice for External Repairing

Hi Experts,
When i go through the thread search I found there are so many way to repair a equipment exteranlly.But could we please tell me which is the best one(subcontracting/through refurbishment order).
AR
Edited by: Amit Rana on Mar 17, 2010 5:46 PM

I have a question recently that sounds something like yours. Did some research and here is what i gathers.
You have to look at what is need. Do you want to monitor the status and location of the faulty equipment out of your company? If all you need is to track the repair cost, you can do it directly from the original maintenance order. just create a PR, convert to PO. Receive the service and its done. This is pretty simple process to begin with.
If you want to monitor the equipment out of your company then you can do it the refurbishment (subcontracting) way. In this method, you treat the refurbishment work like a subcontracting job where you buy the repair service while providing the faulty equipment as material. If you are doing this, there are some pre-req:
1. ideally your material should have split valuation to reflect the different valuation at different condition.
2. Your material is serialized.
3. i am no MM expert but if your material need to be marked as sub-con material (if there is any MM expert here, pls help to explain this).
4. you use a normal work order and not a refurbishment order.
The process would be:
1. Create a normal work order with external activity (of type PM02). PR will be created.
2. Create PO from the PR.
3. GI the faulty part to the vendor against the PO.
4. GR the refurbished part.
5. Close the order (the usual TECO, settlement + Biz close).
With this subcontracting method, you can monitor the faulty eq. status via the subcon monitor (Tcode ADSUBCON).
The reason why you don't use a refurbishment order is with a refurbishment order, you GI the faulty parts to the refurbishment order. You can't monitor the status via ADSUBCON.
There are also a simpler way to go around this. You can use a refurbishment order. Fellow forumer Pete suggest that we can update user status of the equipment master. Pick up an un-use field to enter the vendor who is repairing.
Hope this helps.

Gate pass tracking for Service po

Hi,
We are making gate pass (z trans) for a service items po when the goods goes outside, we are refering the po nbr in the gate pass screen, so it will take as per the po qty in the gate pass, say ex po qty is 150 pcs and the same wll pick..
my req is , if i sent 100 pcs today and 50 pcs next week.. when i do gate pass for the balance 50 pcs in next week, that time the sytem is taking as per po qty its not taking the balance qty... how to set in the programm to consider issue minus ava qty , shold pick for current gate pass??? pls advise

hi,
Try to link the Gate pass to po history, so that next time, system shd pick the right qty/ updated qty...
Check with the ABAPER...i think this shd work..pls check...
Regards
Priyanka.P

Can anyone help me wid d codes for Generated Program for gate pass

can anyone help me wid d codes for Generated Program for gate pass in MM
Message was edited by:
Ronei Shedi

Hi
There is no std business process in SAP for Gate pass for the Material entry
before GR stock entry into the stores.
You have to write a Z program based on the details of Purchase order tables EKKO and EKPO.
This will mainly check whether the correct PO qty was delivered or not with proper quality.
So use the PO tables EKKO and EKPO and fetch the data and use it
Since this is client specific there is no feneralised program for it.
Reward points if useful
Regards
Anji

Returnable & non returnable gate pass

Hello SAP Experts,
There is the requirement for the procedure & configuration of returnable & non returnable gate pass for any material going out for repair or for refillment in our company.Also tracking its billing documents which can include service + replacement of any spares.With print out of the document.
Service Management is not configured in our company.
Thanks & Regards,
Anisha

hi
>1. im not able to get the print out in MB90
Check following if useful to u
1. Maintain the Printer Name in SPRO->Malt Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the foll:
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Pr Det by Pl/StoLoc, maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately.
>2.for the m/c sent for repair, if they found some damaged part & replacing it, then how to capture its bill part.
this part will come in ur process part
if ur using ur own part then agin u have to issue it to the vendor
or if its been used by the vendor then u have to pay charges manually
regards
kunal

Gate pass

hello all,
i want that SBO will produce the gate pass for all of the material/Equipment that is going out in the company Premisses.
this is the Scenario,
we have our own equipment, then it was damage and needs to be repaired outside, i want that this item before it will be sent outside the company SBO will Provide the Gate Pass. where should input this one in SBO...
Thanks in advance. Please Help
FIDEL

FIDEL,
This is what I would suggest:
Since in SAP there is nothing really called Gate Pass,
If these equipment and material are maintained as Inventory items you can create a Warehouse called Service or Outside WH representing the facility where thiese equipment are sent.
You then can create a Warehouse transfer and use this document as a Gate Pass
Suda

Gate pass before Goods Receipt

Dear All,
Our client wanted to have the Gate Pass system so that after gate pass entry only, the MIGO can be done.
The Stock goods going outside also should be traced.
How to map this scenario?
Regards
Edited by: Venkateshwaran Balaji Kannan on Aug 26, 2009 5:16 AM

Hi,
To meet this requirement, the best suitable option is create a Z facility for mapping gate pass.
for this you have to take help of ABAP.
Create a Z-table including the fields like vendor, material number, PO, quanity, unit, vehicle number, in-time, out-time,vehicle number etc as per your requirements.
Create a Z-proggram to enter all this data which will result in a unique gate entry.
You can easily refer this gate entry while MIGO (requied to use any proper exit for this).
The same can be achieved for outgoing materials.
Above specified is conceptual and logical, you have to convert it in the Functional as well as Technical Logic and then proceed.
Amol

Returnable Gate Pass in India

Hi,
We have a requirement of creating the Returnable Gate pass for the packaging material for an Indian client.
Please let me know if we need to go for a new development to print retrunable gate pass or is there any standard output available to handle it.
With Regards,
Karthik

hi,
no standard out put type is there for RETURNABLE GAST PASS.
any how if it is there also you will develop your own script or smart form.
so please develop it.
balajia

External Repair

Hi Experts,
I am working on CS module,i have one simple query.This is related to one time service with billing.ther are external customer who ask to my client to repair their machine,since this customer to be consider one time customer.how shud i map the configuration for external repair customer with billing.
Plz give me the input to map the above scenario.
Thanks
Shri..

Hi Kapil,
Thanks for the reply,,
Its external customer so do we have to create everytime new customer whenver we get the repair request.Actually the equipment is not belong to the client and an external customer comes for repair of his equipment.so ther is no master data maintained for external customer and equipment. can i create dummy equipment and dummy customer.
Thanks once again..
Shri..

Best practise for external service when amount is not sure

Hi friends ,
What could be the best practise from the PM side when we want to send an equipment for external repair
and the service cost is not sure .
Also if we will create only service PR and not PO then there could be some legal problems while sending the equipment outside.
What I am thinking is to create a service PR -> PO and then setting the actual cost while invoicing .
Is it fine ?
We would prefer if we can take some print out of the external service mentioning following data through standard SAP :
1) Vendor Name
2) Our Co name .
3) Address from where the equipment is dispatched
4) Address where equipment is to be sent .
5) Contact No .
6) some Dates
Any suggestions.
Regards
AM
Edited by: Amehra on Jul 7, 2011 1:53 PM

Hi,
it is not necessary to enter the exact amount for external service in PM order ,
exact amount must be confirmed during service entry sheet ml81n
or it also be adjusted during miro ( invoicing )
and for prininting , most of the part as u said are covered in standard printing of Maintenance order, PR and PO
otherwise there must be customized PO printing in ur organisation that can be change if ur requirements does not meet
Regards,
Jitender

Gate pass issue

i mistakenly did a gate pass for a material whose quantity is five and i now did ten.........so i want to reverse the gate entry back

>
tdot147 wrote:
> i mistakenly did a gate pass for a material whose quantity is five and i now did ten.........
so i want to reverse the gate entry back
If stock is not consumed,cancel GR using migo.

Gate pass/ excise challan

dear friends,
how to c list of incoming excise challan OR gate pass for excisable goods.
thnks

Hi
I think it is nothing but your RG1 Register for inputs.
Regards,
K Lakshmanan

Gate Pass Entry for material

Dear Forum,
At my client's place if any material like Alternator of Motor is going for repairing or Overhauling purpose they maintain the data in Gate pass format manually..But now they want to do it in SAP...
The details are as follow--
1. Vendors Name, Address
2. Material, material description
3. Returnable/Non-Returnable material
4. Prepared by etc..
Is this possible with Std SAP..?? or do we need to have any ABAP development...
Please do the needful..
Regards
Nainesh

For any type of material document printout you can follow the process:
1. Maintain the Printer Name in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
Enter the local printer where you want to print your Goods posting document
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for Goods Receipt/GI/Transfer Posting Documents
Here for Particular mvt type 101,201,121,311 etcu2026 Maintain the Print item as 1--Material document printout
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the following--
Select the particular Output type then goto Details
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Transmission medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Printer Determination by Plant/Str Loc, Maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE/WA, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately
Now for the need of what are the data you want in the printout you have to sit with your ABAP er and decide.
regards,
Indranil

Gate pass for External repairing

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