GR from service entry sheet

Hi guru,
We're importing time sheets from CATS to MM-SRV using transaction CATM. When doing so, a service entry sheet is created. However, the service entry sheet is not accepted per default, which means each service entry sheet needs to be accepted in an additional step in order for a GR/accpetance document to be posted.
We used a exit for accept the SES but no accounting document is created.
Do you know of any way to create the GR/ accounting document after the acceptance of the the service entry sheet in this flow?
Thanks
Regards

Hi,
Please use ML81N to display the service entry sheet and check if this is really accepted? This T.Code would give you complete picture. You may compare it with a correctly accepted SES to know the difference.
Cheers,
Sanjeev

Similar Messages

How to cancell PO from Service Entry sheet

Hi,
We have many open service Purchase orders in the system(More than 1800) and we would like to cancell these PO's as business dont need the service.
Scenario:
We have raised PR, which is approved by multi level approvals
After PR is approved, PO is created again approved by multi level approvals
Now 1% of the above PO's required to be cancelled which is almost aroung 1800 in number.
Pls note that we have Funds management active, so budget has consumed in the system during PR/PO process.
Now if we cancel PO's then even PR's also to be cancelled which is very lengthy process, Is there any other way to do this.
Can we do anything from service entry sheet?
Regards,
Sunil

Hi Sameer
I don't think you can close the PO from ML81N without posting some form of service receipt.
Do you have any experiences with the mass maintenance transactions?
After reading some of the discussions below I would suggest you use the MEMASSPO transaction to set the deletion indicator on each PO item (EKPO-LOEKZ) to "L". Running transaction MASS for business object will get you to the same functionallity.
There is also a MEMASSRQ transaction (or MASS for business object BUS2105) which you can use to quickly set the closed indicator for the corresponding requisition lines.
This doc http://scn.sap.com/docs/DOC-25758 written by Parag Parikh should help if you don't have any experience.
Regards
Robyn

Report from Service entry sheet

Dear all
      Kindly let me know which transaction code to use to get report on Expenditure on a particular service master.
regards
M.Chandra mohan

Hi Chandra Mohan,
                         The following are the useful tcodes.you can use.
                         ML84 - List of Service Entry Sheets
                         ML92 - Entry Sheets for Service
                         MSRV6 - Service List for Entry Sheet
                         ME2S - Services per Purchase Order
                        ML85 - Collective Release of Entry Sheets .
Reward me if helpfull
Thanks & regards,
ASHOK

Automatically capturing text from service entry sheet at MIRO

Dear all,
I am working on a scenario where invoice posting(MIRO) is to be done against service entry sheet. I want to insert a text at the time of creating service entry sheet and to capture the same automatically in MIRO. Can you pl advise me how can I do that ?
Reward if useful.
thanks
Amitava

Hi,
You can refer to the link below:
https://www.sdn.sap.com/irj/sdn/advancedsearch?cat=sdn_all&query=capturingtextfromserviceentrysheetatMIRO++&adv=false&sortby=cm_rnd_rankvalue
Its very useful link
Hope this will help you.
Regards,
Sushama

Clearing of Service entry sheet and Invoice -GRIR

Hi
In a Purchase order,the service entry sheets, it has multiple line items. It can now happen that a invoice is only received for the first line item and must be paid. When the line item is selected in MIRO, it however clears the total value of the service entry (all line items from the GRIR account).
The invoice was received for one item and entered.Then the full amount for this SE was cleared .Logically, the remaining amount should have been left open on the GRIR .
Can you please advice if there are any settings to be made for this or any other procedure to be followed to ensure the Invoice doesnt clear all the items in a service entry sheet.
Regards.

HI,
As i m getting ur query if u want to post Invoice for only one specific items from Service entry sheet. At the time of miro u select only item to which you to post invoice system automatically understand you want to post invoice for only item. Please check. It is standard when you post Invoice against SES all line item Contains in SES will automatically adopted in Invoice.

Get Tax Code from PO to service entry sheet in ML81N

Hello,
I am looking for a suitable user exit/Badi, which would get the Tax code from Purchase Order to Service Entry Sheet (ML81N). Currently user changing the tax code manually in service number line item (ML81N). Here is the process we are following.
1. Create the PO with service number in ME21N.
2. Goto ML81N and selecting Other POs.
3. enter the PO and Service number . At this stage this line item should pull Tax code form PO. But it is defaulting with some value.
I tried with all ML81N exits and could not find the solution.
Please let me know the suitable Exit /Badi.
Appreciate your suggestions and Points will be rewarded.
Thanks in Advance.
Lakshmi

Hi,
I think maintaining suitable Data Entry Profile will solve your problem. Take help from HR consultant.
SPRO->Cross Application Component->Timesheet->Specific Settings for CATS Classic->Setup Data Entry Profiles.
Regards

Service Entry sheet creation - Using a diffent contract diff from line item

Hi,
Here is the scenario...
I have a services purchase order referring to contract and its service item with services ( service masters) attached to it.
And the PO item is a limit item with some limits maintained on the limits tab, but contract reference is specified at the limits level it is only at the line item level.
System version : ECC 6.0
Lets say PO number : 123456789
Lets say contract number and item is : 2323232323 item 10 ( Account assignment U )
My supplier is : 111111111
Now I am creating the Service Entry sheet and I am trying to add the services ( services selection button) I get a pop up to search for services by certain selection criteria and one of them is purch document ( remember it doesn't pre-populate and grey out the purch doc field with that the contract number from the item level) and now I can select any service contract that belongs to any supplier and select the services from it and complete my SES.
So lets say the contract from which I chose the service is : 3232323232
And the supplier on the contract is 2222222222
Is this a valid scenario or not?
Has any body ran into this situation before?
Hope I was clear in explaining my scenario....
Thx,
Krishna.

Hi Krishna,
the External Services Management distinguishes between planned and unplanned services.
In case you have ONLY limits, no planned services in the PO item, it does not matter if you have entered a contract number into the PO item - in this case this contract will be not a real reference for your services.
If you have entered limit values only as overalllimit and expected value and you did not enter a contract limit on the contract limit tab, then you will not have a special contract reference on unplanned level neither.
In this case it is NOT an error when you start the entry sheet creation and you can select services from other contracts or purchase orders against your limit values in the PO into the entry sheet. The system does NOT check for a different vendor when you select services from other documents than the contract which you have specified in your PO item, because it is NOT a real reference - nor on services level as you have only limits in your PO item, nor on limit level since you have NOT entered a contract limit into your PO item.
In order to understand this process please study the unplanned scenario and contract reference scenarios.
Regards,
Edit

Transfer time from CATS to SERVICE entry sheet against PO No in Days

Hi All.
We have one scenario in that we need to transfer time from CATS to SERVICE entry sheet against PO No for conforming service receipt.
We need to transfer time in days which i am able to enter in Time sheet data entry by selecting days as a units of measure but it gets convert to Hours in Approval table.
We want to Hi All.
We have one scenario in that we need to transfer time from CATS to SERVICE entry sheet against PO No for conforming service receipt.
We need to transfer time in days which i am able to enter in Time sheet data entry by selecting days as a units of measure but it gets convert to Hours in Approval table.
We want to transfer time in Days to service entry for conforming service receipt.
Pl. help us how to transfer time in days to target component.
regards,
karan hon.for conforming service receipt.
Pl. help us how to transfer time in days to target component.
regards,
karan hon.

Hi,
I think maintaining suitable Data Entry Profile will solve your problem. Take help from HR consultant.
SPRO->Cross Application Component->Timesheet->Specific Settings for CATS Classic->Setup Data Entry Profiles.
Regards

How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item

Dear Experts:
could you please share with me the knowledge for below topic:
How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item, because these three objects use three different pricing procedures, and different condition type.
how did the condition type of service entry sheet know to copy the value of whcih condition type in the pricing procedure of shipment cost document?
Is this SAP standard function OR there need an enhancement to do that?
I didn’t find related condition value copy setting in background, could you please share related setting with me? Thank you very much for your kind help!
Best regards,
Andy

Hi, Gopi,
Glad to see your feedback, but i still have question on your feedback:
which condition type in the pricing procedure of service entry sheet should know to capture the net value of shipment cost doc? becasue there are so many condition types,
And i have checked the corresponding condition type (PRSX) of service entry sheet pricing procedure in my SAP system, this is a self-defined condition type, but NO any calculation routine maintained for the condition type (PRSX), how did the condition type (PRSX) know to copy the total cost of shipment cost document?
Below is the example and another question:
what the relationship between the pricing procedures at service PO item level and service line item level?
1. The freight cost in shipment cost document—including used condition type and pricing procedure
The pricing procedure of shipment cost document
2. The freight cost in service entry sheet—including used condition type and pricing procedure
The pricing procedure of service entry sheet--the pricing procedure at service line item level
3. The freight cost in service PO item—including used condition type and pricing procedure:

Deleted service entry sheet from SRM not posted in ECC

Experts,
SRM 5.0 (Ext classic)
We have a limit PO for 1000GBP. User created a service entry sheet for 880GBP and this was posted in ECC. Then user deleted this entry sheet after which I see 'Error in process' status. RZ20 status shows "Error whilst creating an entry sheet in the backend system. Entry sheet XXX already deleted". Also Service entry sheet in ECC has status 'deleted'.
How come SES in ECC has status deleted but in SRM it shows error in process?
Thanks in advance

Hi Christian,
Thanks for your reply.
But this is what has happened. No the SES was not deleted in ECC before the confirmation was deleted in SRM. Our users don't have access to ECC T-codes.
Also I have checked the time at which the cancellation was created and everything is in sync.
How can i change the status of SES from 'Error in process' to 'posted in backend'?
Please advise
Thanks

How to create a service entry sheet based from the PO

how to create a service entry sheet based from the PO
Gurus,
I am creating a service entry sheet from the PO but I am getting an error of u201CPlease maintain services or limits Message no. SE029- Diagnosis(You cannot enter data until the PO item has been maintained correctly) u201C
The document type of the PO is standard NB, account assignment category is Q- (Proj make to order) and the item category is D(service). Then I am trying also create a PR using account assignment category is Q- (Proj make to order) and the item category is D(service) but still cannot proceed, a message asking me to enter a service entry number. What I know the process is create a PO(maybe based from PR) then post the GR then create a service entry sheet in ML81N but I cannot proceed. Just creating a PR or PO using those mentioned account assignment and item category and getting an error of need to enter a service entry sheet number.
Please help.thanks!

HI,
Process for Creating Service Entry Sheet
Transaction Code : ML81N
1)To open the respective Purchase Order, Click on the u2018Other Purchase Orderu2019, then enter the Purchase Order No.
2)Click on the u2018Create Entry Sheetu2019 icon(3rd Icon on Top-Left)
3)Give Short Text (e.g. R/A Bill No. 1) and top service entry sheet number also generated.
4)Click u2018Service Selectionu2019 Icon on the Bottom of the Screen.
5)For the 1st Time, when we are making Service Entry Sheet for a respective Purchase Order, we need to u201CAdopt Full Quantityu201D by clicking the Check box next to it, then Enter. (*For the next time, no adoption is required, just continue)
6)Select the respective Services by clicking on the Left Hand Side, then Click u2018Servicesu2019 (Adopt services) icon on the Top.
7)Give the completed Quantity, then Click u2018Acceptu2019 icon(a green flag on the top)
8)Save .
9)Service Entry Sheet is SAVED and account posting made.
Hope, it is useful for you,
Regards,
K.Rajendran

Text mapping from SAP SRM confirmation to ECC Servic Entry Sheet

How can we map Item and Header texts from SRM confirmations to ECC Service Entry Sheet appropriate fields.

Hello Sanjeev,
FIrst, run report /SAPSRM/GET_TEXT_CUST_ERP in SRM. This report copy texts from backend to SRM.
Then use SPRO to map texts between SRM document and R/3 corresponding document:
SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Text Mapping > Text Mapping for Inbound and Outbound Texts
Standard Text ID for ERP lines of service begin with "L". They are linked to customzing object ESLL.
For more details, have a look at R/3 function module MMPUR_GET_TEXT_CUST_DATA.
Regards.
Laurent.

Service entry Sheet does not pick any Condition charges From Service PO

Hi All
Service entry Sheet does not pick any Condition charges From Service PO. What could be the reason ?

HI,
Please check Sap note 381030
Along with other thing It says
"Delivery costs are generally not supported in external services management and in case
of blanket purchase orders, item category D or B. Instead of representing delivery
costs via conditions, in case of service documents, freight costs and other, SAP
recommends to add in additional service lines."
So that is the reason you are not getting those account entry in the time of service entry sheet
Use another service line with text ( or service master) for the additional costs as suggested by SAP
Hope it clarifies

Service entry sheet pick price from Scales based contract

Dear SAP Team,
We are doing the service entry sheet using Transaction Ml81N & facing the pricing issue.
Before doing the service entry sheet a SAP contact which has prices based on the scales as distance is created .We pay the vendor based on the depth where the drilling operation are performed.
Purchase order is created using as limit order as at the time of PO the exact depth & time consumed for the service is not clear.
While creating a Service entry sheet against the PO, when I click on the pushbutton u2018Service selectionu2019 the system prompts me to choose the Service from different sources.
I select the option of service to be selected from the purchasing document (which is my contract number with scale pricing).
After this step, I could see my contract service as below but I do not have the option to select the scale prices based on the depth where the services are performed.
I do not know when SAP has provided the scale pricing in contract & it allows you to select the contract during the service entry sheet then but it does not allow you to select the prices maintained in the contract for the scales. I would highly appreciate any solution provided on it or any other alternative possible.

Hi,
You have two options, just check for to carry out....
OPTION--1:
You can create three service master/activity number namely Pumping depth 0-500 M , Pumping depth 501 -1000 M & Pumping depth 1001-Above and keep base unit of measure for service master/activity number is Hour.
Now create value or quantity contract as per your requirement with three service master/activity number & you can maintain
the cost per unit as Pumping depth 0-500 M is 400$/ Hr , Pumping depth 501 -1000 M is 500$/ Hr, Pumping depth 1001-Above is 600$/ Hr
Then you can create Release Order/Purchase Order WRT contract.
Now during SES creation in ML81N, you can select which activity number performed and accordingly the cost and service number copied to SES & you can save SES and release SES.
OPTION--2:
You can have source list(ME01) & Info record (ME11). In the info record , you can maintain all scales as your requirement
and then create contract & then release order and finally SES.
Regards,
Biju K

Cancelling Material Receipts generated from approved Service Entry Sheets

Several service entry sheets were entered twice into SAP and approved for Vendor . Upon approval, material receipt documents were created and because the vendor is ERS, invoices were created and paid. Manual credit memos have been processed in AP so the vendor has been charged back but the GR/IR GL account won't clear without the material receipt reversals.
To properly credit the job and debit the GR/IR GL account for this duplication, reversing material receipt documents need to be created. Anybody knows how to do the correction?
please advise.

Hi,
Please follow the below steps.
01. First Cancel the Invoice
02. GO ML81N and in change mode you will get rewoke service entry sheet, a pop will come for posting dates enter the posting dates. and save . It will change the reverse the GR document created through Service entry. Set deletion indicator if you want.
Thanks & Regards,
Sridhar

GR from service entry sheet

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