Cancelling Material Receipts generated from approved Service Entry Sheets
Several service entry sheets were entered twice into SAP and approved for Vendor . Upon approval, material receipt documents were created and because the vendor is ERS, invoices were created and paid. Manual credit memos have been processed in AP so the vendor has been charged back but the GR/IR GL account won't clear without the material receipt reversals.
To properly credit the job and debit the GR/IR GL account for this duplication, reversing material receipt documents need to be created. Anybody knows how to do the correction?
please advise.
Hi,
Please follow the below steps.
01. First Cancel the Invoice
02. GO ML81N and in change mode you will get rewoke service entry sheet, a pop will come for posting dates enter the posting dates. and save . It will change the reverse the GR document created through Service entry. Set deletion indicator if you want.
Thanks & Regards,
Sridhar
Similar Messages
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How do you reverse a goods receipt document of a service entry sheet?
Hi SAP experts,
How do you reverse a goods receipt document of a service entry sheet? Your help/opinions will be highly appreciated. Thanks!
Jessica Mari C. Cruz
Jr. Software Development Analyst
SAP- Materials Management TeamYou can sue the ML81N itself to delete the service entry sheet and once you will delete the SES, system will generate the Material document for reversal of GR.
Go to ML81N and enter the service number and change the screen to change mode.
If release statergy is used for this then cancel the release using the same statergy.
Click Revoke acceptance button or Ctrl + F2.
Edited by: Manish Kumar Agarwal on Aug 4, 2009 8:27 AM -
Good receipt is mismatching with Service Entry sheet
Hi friends
I have a problem in my client's live system
1. First I had processed service entry sheet through ML81n for 1 quantity and price of Rs.100
2. Due to this service entry sheet system created GR for 1 quantity and price of Rs.100.
3. While processing Invoice through we had wrongly entered the price as Rs. 10 and posted & later when we came to know that the entry in MIRO is wrong, we had canceled the invoice through MR8M, by which the system had reversed the Invoice as - Rs.10.
4. Now I had revoked the service entry sheet and deleted the entry, so it became Rs.00. but the corresponding is only reversed for the IR amount as -Rs.10.
In my PO history it is reflecting as Rs. 0 in Service entry sheet & in Invoice but in GR entry is showing me as Rs.90.
How to correct this entries.
Please help me.
ThanksHi Anand,
I have tested the same scenario..
I created the PO for 100AU for 1000SAR..
I created SES and accepted..
MIRO for 10 AU, ie for 100SAR.. ( but i changed the line item manually for value, otherwise it did propose only 1000SAR)
cancelled Inv..
Deleted SES..
But as you said GR was still showing for 900 SAR..
I again did MIRO for 1000SAR..
Afterwards i tried creating MIRO again by referring PO as well as by referring both entry sheets... But it didn't pick any value from any of the referred documents..
I think it is standard behaviour..
But if i try the same scenario without deleting the SES, and only by cancelling the inv doc which i had posted for 100SAR..
then again did MIRO for 1000... it is working fine...
So my comment above was correct.. If invoice entry was wrong, it is enough to cancel the inv doc and no need to delete the service entry sheet
Edited by: Antony anburaj on May 5, 2010 8:54 AM -
How to find Goods Receipt Number particular to Service Entry Sheet Number.
Hi Experts,
In one of my reports i need to bring purchase order ,service entry sheet, goods receipt number .
In ekbe i am getting the purchase order and its service entry sheet while keeping BEWTP = 'D'.
so i am getting purchase orders and their service entry sheet numbers in belnr.
Now i want to get the corresponding goods receipt number .
But i am getting goods receipt number against the purchase order but not against service entry sheet , in same EKBE
while keeping BEWTP = 'E' movement type = '101'.
My doubt here is how to get the corresponding goods reciept number for a service entry sheet.
if i have three service entry sheet numbers for a purchse order i have three goods receipt numbers
but how to get the relation between them which GRN to which service entry sheet
. is there any table which stores the service entry and its grn.
If i am any thing functionally wrong which i wrote above please correct me and give ur inputs.
Thanks
vamsi
Edited by: vamsi talluri on Aug 20, 2009 7:21 PMHi Sarath,
If the Purchase order Item category is 'D' then it is a service order then it can have N service entry sheet numbers and once each service entry sheet is accepted it will be available for Goods reciept .. so that information will be avaiable..
U can obtain the GRN against the Service entry sheet in EKBE itself.
BELNR refers to GRN
LFBNR refers to Service entry sheet number.
And hence i am closing the thread.
Thanks
vamsi -
BAPi to approve service entry sheet
Hi All,
I want to approve a service entry sheet
I am using the BAPi - BAPI_ENTRYSHEET_CREATE, I am able to create a service entry sheet but unable to approve it.
Please let me know if there is a BAPi- for approving a service entry sheet.
Regards
ShivaHello, Gregory...
Hi Guillermo,
I've tryed with this FM by 2 ways:
- Manually: deletes the Entry Sheet.
- Programatically: didnt do anything, gives the error: E SE 214 Error during update.
I only want to revoke the acceptance, I dont want to delete the Entry Sheet.
Could you tell me how to that?
Regards.
Gregory.
Im facing a similar problem executing BBP_ENTRYSHEET_CANCEL, in my process I execute BAPI_ENTRYSHEET_CREATE after then I recieve the error...
I think it is some trash in execution context.... -
BAPI for approving service entry sheets
Hi All,
I want to approve a service entry sheet
I am using the BAPi - BAPI_ENTRYSHEET_CREATE, I am able to create a service entry sheet but unable to approve it.
Please let me know if there is a BAPi- for approving a service entry sheet.
Regards
ShivaHi,
Try this BAPI " BAPI_SERVICE_CREATE ".
Regards
Milan -
Difference in material document and service entry sheet
Dear experts
Purchase order under services was created with header discount.
while doing ML81N.
There is a mismatch material document with discounted value, and the service entry amount is showing before discount
value.both the document value shoud be same but there is difference of value in both the document.
what should be checked.
Any changes to be done to PO.
Any solutions plz.
Thanks & Regards.
Erfan.Hi
Thanks for detail explanation.
Both the documents the material document # xxxxxx and the service entry sheet document # yyyyyyyy , the amount value is different, material document is showing with discounted amount and the service entry sheet is showing before the discounted value.
plz let me how correct this , any changes to be done in PO.
Thanks & Regards.
Erfan. -
Multiple Service Entry Sheet For PO Line Items and One GR Document
Dear All,
We have just migrated from ECC 5.0 System to ECC 6.0 System. We are facing a problem while processing service entry sheets and the GR against them. The scenario is:
1. We create a maintenance plan
2. Upon saving the Maintenance Plan, a Purchase Requisition (PR) is generated
3. The PR's are combined into one Purchase Order
4. Against the Purchase Orders, multiple service entry sheets are created
In ECC 5.0 System, we used to accept the service entry sheets and only one material document used to get generated as GR document. But now in ECC 6.0, we observe that with the same configuration, individual material documents are getting generated for individual service entry sheets. Is there a configuration in ECC 5.0, that enables clubbing of service entry sheet items in one GR document?
Your help will be sincerely appreciated.
Thanks and Sincere Regards,
AmitabhaHi,
If this can be of help I can report the list of the programs that
are executed:
Before the popup "FUNCTION POPUP_TO_CONFIRM_STEP" appeares in ML81N,
following programs are executed:
5 FUNCTION POPUP_TO_CONFIRM_STEP SAPLSPO1
4 FORM SELECTION_CHANGED_PO SAPLMLSR
3 FORM FCODE_SEL_PO SAPLMLSR
2 FORM FCODE SAPLMLSR
1 MODULE (PAI) FCODE SAPLMLSR
Unfortunately at this time it is not planned to change the current
functionality.
Regards,
Edit -
Revoke released Service entry sheet
Hi,
I am not able to revoke the release from the Service entry sheet. Invoice receipt for the PO is already reversed. i Am gettign following error when i try to save
"Deficit of PU IR quantity 0.001 AU, Message no. M7021".
Can anyone please help regarding this.
Regards,
AdityaHi Veronica,
My Answer is still not solved.
however in my case, the Users where doing Credit memo instead of cancelling the invoice receipt(MR8M). becuase of which i was gettign the error.
If the user does a cancellation of invoice receipt instead of Credit memo then the error is avoided.
Hope this explaination helps.
Regards,
Andy -
Service Entry Sheet & Accounting number range
Dear Experts,
While I'm trying to Release a Service Entry Sheet this error appear :
+Error analysis+
+Short text of error message:+
+Document number ENR 5000000000 2010 was already assigned+
+Long text of error message:+
+Diagnosis+
+Document number 5000000000 in company code ENR and fiscal year 2010+
+has already been assigned.+
+System Response+
+Termination of processing.+
+Procedure+
+Check document number range 50 in company code ENR and fiscal year+
+2010 and correct the number range status if necessary.+
+Technical information about the message:+
+Message class....... "F5"+
+Number.............. 152+
+Variable 1.......... "ENR"+
+Variable 2.......... 5000000000+
+Variable 3.......... 2010+
+Variable 4.......... 50+
I think t is related to the FI document that should be created from the Service Entry Sheet and the number range assigned for it
Please Advice
Best RegardsYes, it seems you are right. Check the current number ranges using TCode FBN1 to know the current status for number range number 50 for your company code. Material documents are not company code specific.
To know the status of the document in the table, check table BKPF and read the table for your company code, year 2010 and document number 5000000000 to 5000001000 and check how many entries are already there. Change the status of the number range in FBN1 to a number higher than the max in the range (This may be done by FI consultant).
Regards,
Aroop -
Sending Service Entry Sheet by e-mail
Hello everyone:
In this installation the Manager would like to send the Approved Service Entry Sheet by e-mail to their verndors, however they want send them to the e-mail address indicated in the Purchase Order instead the vendor master e-mail. All the customizing was set up to send the e-mail, but I have not found any alternative to adjust the e-mail addres. Any idea or suggestion will be appreciated.
Thanks
JLDear Carlos:
Thank you for your answer. As I understand the structure ADSMTP is used by the functionality "Bussines. Address Services" to show in screen the address (and e-mail) information. In this moment I am using the standard Output Determination functionality (Transaction NACE) to customize the e-mail sending, and in fact the e-mail address is taken from Bussines. Address Services data. Now, do you know any exit, function module or other tool to "adjust" the e-mail on the output determination schema?
Thank you for your time
JL -
What is the use of Return indicator in Service entry sheets
Hi,
I would like to know the use of Return Indicator ?, and When actually we can use this. Please advise.
Thanks
UdayaHi
The Return Active indicator enables you to specify that a return is possible when time sheets are converted into external services (i.e. incorporated in service entry sheets).
If you have selected the activation indicator for the return, you can retrospectively change a time or quantity in a time sheet that you have already incorporated in a service entry sheet. As soon as you convert this changed time sheet into external services, the system generates generates both a service entry sheet with the new data and a return document cancelling the original data. The system sets the Return Indicator in this document.
Where you can use this Indicator
In a time sheet for which you have already created a service entry sheet you subsequently change a specified time or quantity and reconvert the time sheet into an entry sheet for externally performed services. The system then creates both an entry sheet with the new data and an entry sheet in which the original data is cancelled and the returns indicator is selected.
The return indicator cannot be selected manually, but is set only by the system after the conversion of a changed time sheet into external services.
To facilitate the return of time sheets during the service entry process, you must select the relevant Activation Indicator in Customizing for External Services Management.
Source Determination and Default Values -> Specify for Client -> Returns Active.
Regards -
HOW TO SET DELETION FLAG TO SERVICE ENTRY SHEET ?
Dear Experts,
Can anybody explain how to set deletion flag to Service entry sheet created ?
Service Entry sheet has been accepted and saved, i want to set deletion flag to the Service Entry sheet.
Thanks in AdvanceHi,
Go to ML85 and give your service entry sheet no in Entry sheet data and select "cancel release" check box and give the corresponding release code and execute and save. The release gets cancelled.
The other way is go to ML81N and give your Po and service entry sheet and click on the icon "cancel release" (reverse arrow mark) give the corresponding release code for cancellation and save. Now the service entry sheet will go to "No acceptance" mode. again go to the change mode and select the line item and delete it by clicking on delete icon.
regards,
Kannaiah Naidu -
Hi All
I am having a problem when accepting a service entry sheet, after saving the entry sheet, the system will create a GR document number but the problem is if the service entry sheet was created previously e.g. three days ago when accepting , the GR document number will have a posting date as from three days ago matching the posting date from the service entry sheet. Is there a way of making the posting date for GR document to be the current date when accepting the service.Your help will be appreciatedFor the SES, the creation date would still be same. Only field ESSR-BUDAT (posting date) would get changed.
That shouldn't be a problem, since you would know anyway when the SES was created from ESSR-ERDAT, the SES creation date.
Also the last change date would also be correctly updated.
You have another field Doc Date ESSR-BLDAT which records the date the SES was posted.
Edited by: Saurav on Jan 18, 2011 6:50 PM -
How to cancell PO from Service Entry sheet
Hi,
We have many open service Purchase orders in the system(More than 1800) and we would like to cancell these PO's as business dont need the service.
Scenario:
We have raised PR, which is approved by multi level approvals
After PR is approved, PO is created again approved by multi level approvals
Now 1% of the above PO's required to be cancelled which is almost aroung 1800 in number.
Pls note that we have Funds management active, so budget has consumed in the system during PR/PO process.
Now if we cancel PO's then even PR's also to be cancelled which is very lengthy process, Is there any other way to do this.
Can we do anything from service entry sheet?
Regards,
SunilHi Sameer
I don't think you can close the PO from ML81N without posting some form of service receipt.
Do you have any experiences with the mass maintenance transactions?
After reading some of the discussions below I would suggest you use the MEMASSPO transaction to set the deletion indicator on each PO item (EKPO-LOEKZ) to "L". Running transaction MASS for business object will get you to the same functionallity.
There is also a MEMASSRQ transaction (or MASS for business object BUS2105) which you can use to quickly set the closed indicator for the corresponding requisition lines.
This doc http://scn.sap.com/docs/DOC-25758 written by Parag Parikh should help if you don't have any experience.
Regards
Robyn
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