GR IR balance clearing

Hi Experts
I havereceived service quantity 1for $1000.
Invoice done for quantity 1 for $950.
How clear GR/IR balance $50?
thanks and regards
ramSiva

Didn't you configure automatic postings of Purchase Price Variance account in your Client?
Bcoz, when ever you see such differences, system automatically pick up the GL account configured in OBYC - TC "PRD"
and post.
If not, you will be able to see the $50 remains the same in Price variance but not in QTY.
Here, either you need to cancel the document posted through MR11 or write off the $50.
Thanks

Similar Messages

Unable to view entries in FAGLL03 for Zero Balance Clearing Account

Hi experts,
We are facing a unique problem. We are not able to view the line items of the Zero Balance clearing account. The master data of the G/L has been activated for line items but still the display of the items is not happening. I am getting the foll message:
Account 19900000, company code 1100 is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 19900000 in company code 1100 as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.
Regards,
Sateesh

Hi
In splitting case you need not the give the line item display tab for Zero Balance Clearing Account.
Just remove that line item display in FS00 for Zero Balance account. You could be able to see the entries in FAGLL03
Regards
Sandeep

How to findout line items of zero balance clearing account?

Hi Friends,
my zero balance clearing account shows balance.
we have 6 business areas and document splitting activated.
Trial balance is matching at co.code level.but its mis matching at business area level.
Line item management is checked in the master data of zero balance clearing account.
How to find out the line items of the zero bal.clearing account so that i ll get the relevant business area amount and ll pass journal entry accordingly and ll get the balanced trial balance at business area level.
What is the table for zero balance clearing account line items?
suggest.
Regards,
Sumeay

Dear
I am also facing the same problem. We are having 7 business areas. Trial balance is tallied even at busness area level. However, the zero balance clearing account is showing balance in each business area ( we can say "inter business area balncess.").
Please help
Regards.

Zero Balance clearing account shows balance?

HI All,
My "zero balance clearing account" shows balance and hence my trial balance is not matching.
We have posted some WA(goods receipt) documents from MM side and cancelled those due to wrongly entered of internal order in those documents.And Debit line item is missing in those cancelled documents and hence credit amount is showing in my zero balance account.
How can i get rid of this problem and match my trial balance ?
Regards,
Sumeya Offrin

Hi Sumiya,
Check the Trial Balance GL Line Item wise through FAGLL03/FBL3N - G/L Account Line Items.
If any correction reverse the Entry do it again.
One more Check the MM Transactions All materials are reversed are not.
Check the Stock Balance in MB5B through GL Wise Stock Account.
Regards,
Kishore K

Zero-Balance clearing account - account determination

Hi all
For the different accounting principle (US GAAP / IAS and so on) we do not use the ledger solution, we use the account solution.
There numbering for the accounts is as follows:
xxxx00 accounts for all accounting principles
xxxx01 accounts for US GAAP
xxxx02 accounts for IAS
xxxx03 accounts for local GAAP
In the same way, we set up the cost elements for assessment (e.g. 920'003) and the corresponding GL-account for the backward integration from CO -> FI (e.g. 930'003).
Requirement:
For the profit center, the must be establised a complete balance sheet and P&L statement. This for all 3 accouting priniples.
Means we need a complete P&L statement und balance sheet per profit center for US GAAP, IAS and local GAAP.
Problem:
As soon as a cross profitcenter assessment is done in the CO-OM (form cost center A to cost center B), there is a booking on the zero-balance clearing account.
In the customizing you can just set one single zero balance clearing account (in our case 199'990). But for a correct setting up of the 3 accounting principles we should be able to customize different zero-balance clearing accounts:
Example:
in CO-OM (cost center assessment)
Profitcenter A: -100 cost element 920'003
Profitcenter B: +100 cost element 920'003
in FI-module (backward integration CO to FI):
Profitcenter A: -100 GL account 930'003 -> ok
Profitcenter A: +100 GL account 199'990 -> Problem -> should be 199'993
Profitcenter B: +100 GL account930'003 -> ok
Profitcenter B: -100 GL account 199'990 -> Problem -> should be 199'993
If you could set up different zero balance clearing accounts, then you could print out the balance sheet and P&L statement in the FI module per profit center as follows:
US-GAAP: accounts xxxx00 and xxxx01
IAS: accounts xxxx00 and xxxx02
local: accounts xxxx00 and xxxx03
Swiss GAP FER: xxxx00 und xxxx01 Konten
Steuer: xxxx00 und xxxx02 Konten
kalkulatorisch: xxxx00 und xxxx03 Konten
Thanks very much for any input.
Pius

Dear,
If I understood your requirement correctly then you want different ZERO balance clearing GL Account for below type GL Accounts
xxxx00 accounts for all accounting principles
xxxx01 accounts for US GAAP
xxxx02 accounts for IAS
xxxx03 accounts for local GAAP
Please correct me if I am wrong. If correct then you can post accounting entries to different GL Account by using Substitution OBBH. You have to decide the pre-requisite and on the basis of that you can write the substituon.
Hope this helps.
Br,Vivek

Zero Balance Clearing Account for New GL

Hi SAP Gurus,
We have one unique situation for zero balance clearing account for New GL.
We have one global chart of account to which all company codes are assigned. We implemented document splitting with zero balance clearing for 1 splitting characteristics. We defined clearing account for zero balance for the same as well.
We need to post to different account only for one company code for zero balancing while other company codes will be posting to same clearing account. But as per me, we can only define one GL Account per Chart of Account for zero balancing.
Pls. suggest if you have any solution to this situation.
Regards,
Chirag

Hi,
Do you have a business rationale for this requirement? Apparently you are using the same Chart of Accounts and hence cannot assign a different GL Account.
This account will always have zero balance at GL Account level and will not be relevant to your legal reporting. A better solution would be to use the one account that all company codes can agree upon and use.

Customer & Vendor Balance clearing

Hi All,
We have maintained the customer in the Vendor master Data and vice versa.
We have made some transactions,invoice and payment etc...
Now the accounts are showing balance...how to knock off the balance.
Appriciate your help
Regards

Hi
Since your vendor master 100 is having customer 58 , but customer 58 is having vendor 115, System will remove customer assignment from vendor master as soon as you assign different vendor master in customer 58,
Please re-check vendor master again and correct the customer assignment here as 58 and in customer master data vendor assignment as 100 , then tick in payment transaction- clearing with customer in vendor master and clearing with vendor in customer
Go to F-44 , select your vendor 100 and execute it , it will include open items of customer 58.
Cheers
Mukta
Edited by: MUKTAKUMARI on Jul 28, 2009 12:02 PM

Question on GRIR balance clearing

Is it possible to hold the GRIR balance when invoicing a goods PO similar to unticking the GRIR clearing indicator when invoicing a service entry PO?
Scenario
PO raised for Qty 1 EA at £100
GRN posted for 1 EA at £100
IR posted for 1 EA at £90
Is it possible to hold the difference of £10 in the GRIR until satisfied no further invoice will be received?
Service entry PO will allow for GRIR clearing indicator to be unticked which will allow the outstanding balance to remain on the GRIR, however, i can find no method of doing this for goods PO.

Re: Subodh, thanks for your response.
We currently use subsequent debits, however, our finance team would rather hold this in GRIR for visibility, as the sub. debits tend to be received in different periods.
Another option we have used is raising the PO with the value in the quantity field and value field of £1, i.e. PO for £100 would be represented by Qty 100 and value £1, Qty 100 is GRN and only Qty of 90 is IR. This will allow remaining 10 units to be held on GR with value of £10 but is against our controls as the outstanding qty will remain available for invoice until PO has been amended.
Re: Pankaj, thanks for your response also.
You mention that the GRIR can hold the balance, can you elaborate on how to do this in the scenario described above?
Thanks
Jason
Edited by: Jason Lecky on Sep 12, 2011 11:41 AM

Problem with document splitting and zero balance clearing account

Hi SAP Gurus,
We've already configured the document splitting functionality in our project, however we still encounter some issues with the outcome of posting documents. For some scenarios, the document split functionality seem to work. Below is such example
Scenario # 1
Entry View:
40 Expense (cost ctr 0001)
31 AP
GL view:
40 Expense (cost ctr 0001)
31 AP (cost ctr 0001)
However, whenever 2 GL items are included in the document, the document split functionality acts differently.
Scenario # 2
Entry View:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP
GL view:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP (no cost ctr assignment)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0001)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0002)
I was just wondering how come the AP item did not split accordingly to the cost center indicated in the entry view. Can anyone please assist me on this one? Thanks in advance and best regards.

Hi Milind,
Thanks for the reply.
I've done the below configuration and assigned cost/profit center update. It now works for profit center split. It still does not split accordingly per cost center though.
SAP Customizing Implementation Guide > Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers >Ledger > Assign Scenarios and Customer Fields to Ledgers
In the below configuration, cost center is not an available option. Unlike the profit center which is available here.
SAP Customizing Implementation Guide > Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Define Document Splitting Characteristics for General Ledger Accounting
The profit center split looks fine now, however the cost center split still is only reflected in the expense items and not on the AP item.
Any ideas on how to actually split the AP line items according to the cost center assignments ?
Edited by: Patrick on May 9, 2011 7:46 AM

GR/IR clearing account ledger balance discrepancy

Hello All,
When we are checking GR/IR (SR/IR) account ledger balance in FS10N, open items balance and some cleared item balance also coming in the FS10N. but it should only display open item balance and not cleared item balance, cleared item balance should became zero.
Ex:- MIGO Rs 5000 was done on 01.04.2010 and the MIRO was done Rs 5000 on 01.07.2011 in the FS10N for the period 01.04.2010 u2013 30.04.2010 balance is showing 5000- credit amount but corresponding clearing entry (MIRO) is not appearing. So Rs 5000 credit appearing. Actually balance should be Zero here.
Can any one let us know what the cause was?
Thanks,
Ratnam

FS10N is showing partial balances
debit of the month & credit of the month & balance of the month & cumulated balances.
Choose the last one to see all.
if you don't want to see cleared items, use FBL3N.

Nil balance for cleared document

Hello Experts,
I want o/p like :
Debit     Credit     Balance     Clearing document No
200000               1200000
     200000-     Nil     1200000
100000
     50000-
     25000-     25000
Can anyone plz tel me how to calculate balance so that i can print "Nil" for cleared documents.
Thanks,
Manisha
Edited by: PATIL MANISHA on Aug 5, 2010 8:57 AM
Edited by: PATIL MANISHA on Aug 5, 2010 10:57 AM

Hi,
Please confirm the key field for which you are doing the report. for instance, in your case hope you are considering the document number.
Just sum up the debit & credit value. If it is 0, then assign -nil- to the balance. Otherwise, the amount. In your case -
200000               1200000
     200000-     Nil     1200000
200000 + (-200000) = 0 & hence -NIL.
Regards,
Selva K.

Running Total for "cleared balance"

I want to produce query that will produce two running totals. The 1st once is straight forward and is 'Ledger Balance' - that is the balance after a particular transaction has taken place on that day. The Cleared Balance is the running total balance accounting for the value date of a transaction. For example a transaction for today, say $50 may be value dated tomorrow and hence is included in the Ledger Balance but would not appear in the Cleared balance until tomorrow.
Lets try and use some simple data:
TransactionsTable
Tran_ID     TranDate     ValueDate     Amount
1     01/02/2004     01/02/2004     50
2     01/02/2004     01/02/2004     25
3     01/02/2004     05/02/2004     30
4     01/02/2004     01/02/2004     55
5     02/02/2004     04/02/2004     11
6     02/02/2004     02/02/2004     23
7     02/02/2004     02/02/2004     33
8     02/02/2004     02/02/2004     47
9     04/02/2004     04/02/2004     10
10     07/02/2004     07/02/2004     5
StatementHistory
AC_No     Start_Date     End_Date     Opening_Ledger     Opening_Cleared
55     02/02/2004     02/02/2004     160          130
55     04/03/2004     04/02/2004     274          233
Assuming that the account opened on the 01/02/04 with a zero balance.
So for a daily statement on the 01/02/04, I'd expect to see the following Details
TranDate     ValueDate     Amount     Ledger Balance     Cleared Balance
01/02/2004     01/02/2004     50     50          50
01/02/2004     01/02/2004     25     75          75
01/02/2004     05/02/2004     30     105          75
01/02/2004     01/02/2004     55     160          130
So for a daily statement on the 02/02/04, I'd expect to see the following Details
TranDate     ValueDate     Amount     Ledger Balance     Cleared Balance
02/02/2004     04/02/2004     11     171          130
02/02/2004     02/02/2004     23     194          153
02/02/2004     02/02/2004     33     227          186
02/02/2004     02/02/2004     47     274          233
And skipping to the 04/02/04, I'd expect to see.
04/02/2004     04/02/2004     10     284          254
I can get the ledger balance using:
          sum(amount_to_account) OVER (PARTITION BY ac_no , trans_ID
          ORDER BY TranDate, trans_ID
          RANGE UNBOUNDED PRECEDING)
     + sh.Opening_Ledger
But I'm unsure how to get the Cleared balance as this need to access transaction inforation from a number of days previous (possibly up to 5 days allowing for maximum period for clearing a transaction).
Does anyone have an idea how to achive this?

Hi,
Try this:
WITH A AS
select 1 col1, 'A' col2, 2 col3 from dual union all
select 1 col1, 'A' col2, 2 col3 from dual union all
select 1 col1, 'A' col2, 2 col3 from dual union all
select 1 col1, 'B' col2, 3 col3 from dual union all
select 1 col1, 'B' col2, 3 col3 from dual union all
select 1 col1, 'C' col2, 5 col3 from dual union all
select 1 col1, 'D' col2, 2 col3 from dual union all
select 1 col1, 'D' col2, 2 col3 from dual
,B AS
SELECT
A.*
,ROW_NUMBER() OVER (PARTITION BY COL1, COL2 ORDER BY 1) RN
FROM
A
SELECT
B.*
,SUM(CASE WHEN RN = 1 THEN COL3 ELSE 0 END) OVER ( ORDER BY COL1, COL2 ,RN ) cumulative_tot
FROM
B
COL1 COL2 COL3 RN CUMULATIVE_TOT
   1 A       2 1              2
   1 A       2 2              2
   1 A       2 3              2
   1 B       3 1              5
   1 B       3 2              5
   1 C       5 1             10
   1 D       2 1             12
   1 D       2 2             12
8 rows selected Regards,
Peter

Unable to see line items in segment clearing account

Friends,
Why we are unable to see the line items in intersegment clearing account/zero balance clearing account, eventhough the master is maintained as open item and line item display.

Hi,
I have received the following error message.
Account 1999990, company code xxxx is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 1999990 in company code xxxx as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.

Document Split for Manually Cleared Items

Hi SDN,
Is there a way to inherit the document splitting characteristics for manually cleared items? To give you an example, please see below scenario in General Ledger View
Invoice
Dr Expense                 Cost ctr 10001
Cr Trade Creditors      Cost ctr 10001 (inherited from expense item)
Payment
Dr Trade Creditors       (no cost center assigned)
Cr Outgoing Bank          (no cost center assigned)
Manual Clearing of vendor items via F-04
Dr Trade Creditors        (no cost center assigned)
Cr Trade Creditors        Cost ctr 10001
Dr Zero Balance Clrg    Cost ctr 10001
Cr Zero Balance Clrg    (no cost center assigned)
This scenario happens since the company has instances where payment comes first before the actuall invoice. In this instance, the document split function won't properly reflect the correct cost center assignment.
Is there a way for this to be inherited even for manual clearing (just like the one for bank reconciliation process wherein the cost/profit center assignments are inherited on the clearing items)
Thanks

Hello,
Yes, you can have profit center as a characteristic for splitting and inheritance too. Your scenario will work as below:
Invoice:
Dr Expense 1000 CC1   PC1
Cr A/C Pay   1000          PC1
In above invoice PC1 will be inherited from the expense line in which the user will need to enter the cost center, and profit center will be derived from the Cost Center master.
You make a payment:
Dr Vendor 1000      PC1
Cr Bank      1000    PC1
In above scenario, user needs to give a profit center in bank line manually or it can be automatically derived using FAGL3KEH setting for bank accounts. From bank line the profit center will be inherited to the vendor line.
Finally when you try to clear the vendor items using F-44, following entry will be passed:
Dr Vendor 1000 PC1
Cr Vendor 1000 PC1
Only if the profit center entered during the payment and invoice are separate, zero balance clearing lines will be hit.
Regards,
Sam

New-GL-how to assign the zero balance accounts to scenarios

Dear Experts
Please help me how/where to assign the zero balance accounts to scenarios.
Standard functionality supports: Profit Center derication as mentioned below:
Derivation based on master data--If the line item contains a cost object, the profit center in the master data of the cost object is used.
Derivation based on product category
Derivation based on organizational structure
Derivation based on document splitting - For line items in the Accounts Payable, Accounts Receivable, Cash, and Taxes sub-ledgers, a profit center is only derived if you are using profit center segment accounting with clearing or with balancing. For journal entries, document splitting is always performed for the line items in these sub-ledgers after the other line items have been created.we are concerned abt the 1st scenario & 4
Default profit center-FAGL3KEH -If no profit center could be determined based on the product category, organizational structure, or document splitting, the standard profit center we specified when configuring the corresponding ledger is used.
But I am looking for a specific requirement to configure the Zero balance clearing account to the scenarios.
Thanks
Rama

That information will not be any use.
You can carry forward any number of times - the last should be after closing of previous years accounts.
Hope it is clear.

GR IR balance clearing

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