Group Email-Undelivered Mail

I have various groups setup up on our server with users added. When I send an email to the group the members of that group are receiving my message, so I believe I have the correct settings for group emails.
The problem I'm having is that after a few weeks mail stops being forwarded to the recipients in the group and gets returned as "Undelivered Mail Return to Sender". I can get everything working again if I stop the Web service and then restart it.
This problem is driving me crazy as I cannot locate what might be the cause. Any help would be great.
Thanks

I guess you might be using the wiki group email feature ? or a script that goes through the groups you have setup and builds an alias database ?

Similar Messages

Sending group emails in Mail 2.1

I'm having trouble (and have been for some time) sending group emails from my Address book. If there are more than a dozen or so in the Bcc box, it takes a long time for anything to get sent (usually not sending out at all). Yes I have an address in the 'to' box, and a group in the bcc box, but if my group numbers are high (let's say 50-100), it just won't send.
I've read a number of the dicussions about this over the years, and cannot find a solution.
If anyone has a solution, please advise. I don't want to switch to Entourage or any other program... I like Mail... just not this part.
Thanks in advance.
BT
Power Mac G5 Dual 2.3 Mac OS X (10.4.8)

I'm also having trouble with sending large group emails.
Band invitations, specifically.
I'm also unable to export my .mac addresses into excel and I find that most mass email programs can't import .mac addresses.
Does anyone have a solution/good way to
1) use .mac to send emails to groups of 100-1000?
2) way to export .mac addresses into excel?
Thanks!

Sending Group emails on Mail via Gmail

Can anyone help?
If i send an email (Gmail account) to a group from my contacts on Mail it is rejected. If I copy the address' and do exactly the same thing but directly through Gmail web page, it goes through.
Any ideas on a fix for this?
Many thanks,
CAZMAN

You might try looking/posting here.
Gmail Support

How to get group email addresses in BCC on iPad?

Have recently bought iPad mini, have MacBook so synced. Cannot get group email addresses to show up in iPad addresses book, and can't get them into bcc on mail?

That is because groups cannot be added in the iPad mail app, as bizarre as that seems. That functionality does not exist. You cannot create groups in the contacts app on the iPad either. Yoy can create them in iCloud.com but not on the iPad itself. You just have to add the email addresses one at a time by tapping the blue + button and selecting the contact from the contacts window that will pop up.
There are apps that let to email to groups .....
MailShot
https://itunes.apple.com/us/app/mailshot-group-email-done/id410279354?mt=8
Group Email!
https://itunes.apple.com/ca/app/group-email!-mail-client-attachments/id380690305 ?mt=8

Group Email List

How do I create a group email list on my Blackberry Tablet? Iggy

to send a group email in Mail, create a group in AB, and add all the contacts you would like to send a group mail to. If some contacts have more than one email address, then select the group you created and go to AB>edit>edit distribution list.. and then select the email you would like to send with for each contact in that address book.
Then go to Mail create a new email, and select the name of the group.
hope this helps

How can I do a group email

Want to know how I can send a group email from mail on my iPad. Have the group set up but will it send as a group as in mail on my MacBook?

Hi David
I am afraid you can't do that as standard on iPad.
There are a number of apps available that will allow you to create email groups and send them available on the App Store. Most of these use their own emailing program to send emails to groups.
Our app "MailShot" is the only app that can use them to create special contacts in your address book that can then be used from most apps on your iPad (including Mail, Photos etc.) It also provides the only way to forward emails with all their attachments on to groups. It can also now import groups straight from your address book into MailShot groups.
It is free to try for a small number of contacts, and with an in-app upgrade to Pro it can handle up to 50 groups of 50 or more contacts. Try it out on http://www.itunes.com/apps/mailshot.
In the interests of full disclosure, I am the developer of MailShot and may benefit from its sale.
Cheers
Peter
Soluble Apps

Mavericks mail server stops distributing group email after a few hours of usage

I've been having problems with our Mavericks mail server ever since our upgrade with group mail.
The server will distribute group email for a few hour, then it simply stops working.
No error message, no bounces, and the server keeps the incoming mail in its incoming queue.
Restarting the mail services by either server.app or serveradmin mail stop; serveradmin mail start command like are the only way I can get it to continue to distribute the email. I suspect it has to do with postfix itself hiccuping? But this is a reproducable problem.
Mail filtering is on, score set to 6, 10 mb limit, spamhaus is active.
Looking for tips on how to stablize this service short of setting up cron job to restart the services every few hours.

I know this is not the fix you are looking for, but it's what I had to do, so I thought I'd share.
Hopefully, someone will be able to figure it out the "right" way!
I created this AppleScript that will stop and start the mail service every hour.
You can copy and paste it into AppleScript Editor, compile it and save it as an application. You can then run it. You need to run it from an administrator account and keep that user logged in.
If once an hour (every 3600 seconds) is too often, just change 3600 to however many seconds you want.
Be sure to change AdminPassword with the Admin user's actual password.
repeat
          do shell script "/Applications/Server.app/Contents/ServerRoot/usr/sbin/serveradmin stop mail" password "AdminPassword" with administrator privileges
delay 60
          do shell script "/Applications/Server.app/Contents/ServerRoot/usr/sbin/serveradmin start mail" password "AdminPassword" with administrator privileges
          delay 3600
end repeat

How to define a mail group email address?

Hi,
I have defined several groups and would like to use them as a mail group. By the default the address is [email protected]
I have defined several virtual domains on my server that can accept mails for individual user. I would like to have the following address working [email protected]
How can I set it up as the email cannot be set for groups in the workgroup manager (It is only working for users).
I also tried with the directory utility but I can create an Emailaddress key for a group or an user but it is not taken into account by the mail server. (workgroup manager probably does more than just creating an entry on the open directory :-( )
Thanks for you help !
Frédéric

group addresses have been broken for some time.
I've used scripts to create aliases based on a group name and its members.
Below is a script that I've used on 10.7 with users in LDAP.
Any group which has a comment of 'mail' will be turned into an alias with the proper recipients.
You'll need to run it on a schedule (unless you want to run it manually) and you'll need to modify it for 10.8 and your specific environment.
I'll try to put together a 10.8 version sometime soon...
cd /etc/postfix
# clear current aliases
echo "" > group_aliases.tmp
# Get list of groups with 'mail' in the comment field
gr=`dscl /LDAPv3/127.0.0.1 -list /Groups Comment | grep mail | awk '{print $1}'`
for group in $gr
   do
      echo $group: `dscl /LDAPv3/127.0.0.1 -read /Groups/$group dsAttrTypeNative:memberUid | cut -d : -f 3 | grep -v "No such key"` >> group_aliases.tmp
   done
cmp -s group_aliases.tmp group_aliases > /dev/null
   if [ $? -eq 1 ]; then
      echo different
      cp group_aliases.tmp group_aliases
      /usr/sbin/postalias /etc/postfix/group_aliases
      /usr/bin/newaliases
   else
      echo same
   fi
exit

How do I create group email mailing lists?

How do I create a group email mailing list?

Open Contacts - its in the Applications folder.
In the menu bar click File, and select New Group. In the left column of Contacts there will be a new item called untitled group. (You can change the name.)
Next click All Contacts on the left, and drag and drop the names you want in the new group.
To send an email to the group you start a new message and type the group name in the To: field.

I keep getting "undelivered mail returned to sender" that comes with an attachment. I have not opened the attachment but the email returned is usually from people that i have not emailed in a long time.

I keep getting "undelivered mail returned to sender" that comes with an attachment. i do not open the attachment but i get email returned from people that i have not emailed in years. I also have current people that tell me they receive email from me and there is nothing on the email and it is a repetative thing for them and for me. I have scanned my computer and it keeps telling me there are no viruses but i keep getting these emails. can anyone help me please!

Someone is probably sending spam with your address forged on the To: line. Could be one of your old contacts with a Windows machine has a virus that's doing it. It's also possible your e-mail account has been hacked, though I'd think such a hacker would be a bit more purposeful.
For more information, see:
http://www.reedcorner.net/guides/macvirus/is_it_malware.php#spam
* Disclaimer: links to my pages may give me compensation, and should not be taken as endorsement of my services by Apple.

How do I unlock my email? The grouped email page (I have 3 accounts) shows an item as downloading, but never makes any progress. I also can't get to Mail, Contacts, etc. under Settings.

How do I unlock my email in my iPad? The grouped email page (I have 3 accounts) shows an item as downloading, but never makes any progress. I also can't get to Mail, Contacts, etc. under Settings. Have reset the device numerous times.

There's a couple of ways to get through to the authorisation controls in the 11.0.x versions.
The control is still in the Store menu, but first (if you're using iTunes versions 11.0.x) you might need to bring up the menu bar to see the Store menu.
If you're using 11.0.x, click on the wee boxy icon up in the top-left corner of your iTunes to see the "Show Menu Bar" control, as per the following screenshot:
Then you'll find the control in the Store menu:
Alternatively, if you don't want to bring up the menu bar, it's still possible to get into the authorise controls via nested menus accessible from the wee boxy icon. Here's a screenshot of where to find them:

When forwarding mail i select a group to send mail and when i go to select another group it will not open for me to select other emails in that file.

when forwarding mail i select a group to send mail and when i go to select another group it will not open for me to select other emails in that file.

When you select a "group", it automatically selects everyone in that group.
If your just trying to add other people outside that group, then in the "To" make sure the curser is just after the last entry and you can hold your finger on that line to get your contact list to pop up or after the last entry you should have showing after that ;
Example: [email protected]; [email protected]; *notice the ; then a space for the next one

Group emails using Apple Mail

From time to time I like to inform about 40 people that I have updated my iWeb site. To do this, I have assembled a 'group' of addresses and I send the update information to them.
It does not appear to be possible to do this using Apple Mail. I have tried breaking the group down into small bite sizes but poor old Mail just can't hack it. It is not up to the job using an internet connection in Australia or in Canada.
Creating such a group using Gmail Mailplane) does not seem to be possible. Indeed that is a distinct deficiency with an otherwise splendid facility.
I am always obliged to fall back on my dusty old copy of Entourage which does the job flawlessly. Unfortunately, Entourage does not send the sexy update message so handily supplied by iWeb.
I have just gone through this again today. Mail did not hack it. It first tried to use the Gmail SMTP server and then the old Dotmac one and finally my ISP provider's outgoing mail server. None of thse worked. Error messages about time outs on Port 25 arrived.
It would be nice to have the various Apple products working together seamlessly but, in my hands, this is not the case.
I am using the latest version of all software.
Any suggestions will be gratefully received and acknowledged.
David Amies

Thank you for your time.
Once one has updated iWeb a three pronged invitation appears on the screen. One of these invites you to 'announce' your changes. If you click on that, Apple Mail fires up with a pre-printed message and a nice little logo. It is up to you to insert any addresses to which you might care to send the notification of your up date.
Now, I have created a group of addressees in Address Book that I call Blog Group 1. I have arranged this group such that the addresses of members are concealed from other members. This you can do in Apple Mail preferences under 'composing.'
I then press the send button. Wheels spin and the machine whirrs and I receive a message that it can't be sent and that I should use another server. It supplies a list of possibilities. I try them all with the same lack of success. I no longer have the exact error message to hand and could only get it by sending my stuff out again and thereby unnecessarily bothering my correspondents.
After messing around with all of this, I use precisely the same group with Microsoft Entourage and hey presto! it works.
If I can send group emails with Entourage but not with Apple Mail then I hardly think that this can be an issue with my ISP. (I tried to phone tech support today to clarify the point but they are down!)
Why then not use Entourage and be done with it, I hear you cry? For reasons that I cannot explain, I try to avoid using Microsoft products unless there is no alternative. Apple purports to have nicely integrated software and so why not use that?
Do you now follow my problem? If you have any further insights, I shall be more than happy to hear them.
Once again, thank you for your time.
Cordially,
David Amies

Built in Approval workflow can't send to AD univeral security mail enabled group (email recipient not valid)

Background: SP2010 SP2 with March 2015 CU installed. Using the built-in Approval - SharePoint 2010 workflow on a library. The Approval workflow does send email to individual users when users are specified in the Approvers field instead of a group. We
need to use a group. The workflow reports the error email recipients are not valid. I don't see anything in ULS logs. The Exchange server tracking logs do not show the emails to the AD group being processed (no evidence they are even received into Exchange,
but all other mail from SharePoint goes through, including the workflow's email to the workflow initiator). I can send email to the AD group from Outlook and all group members get it.
To send Approval workflow email to a mail enabled AD Universal Security group, what
exactly are the requirements?
Q1. Does the SharePoint\system account (aka web app pool account) *absolutely* need to have a mailbox?
If so, I need some clarification. I saw
http://www.spdev.info/2012/11/using-security-groups-with-workflows.html which was offered as a solution in another post. It says "To allow SharePoint to email the mail enabled security group you need to either create a mailbox for the SharePoint service
account, or attach the email address provided in the Outbound Email Settings as an additional email alias for a mailbox." Then it says you need to do *both* - create a mailbox for service account *and* add the outbound email settings address as an alias
in the *service account's* mailbox settings. Well, we can't do the latter. We are using a dedicated AD account with a mailbox for SharePoint mail settings purposes, and no two mailboxes can have the same alias.
I tried adding the AD account specified in the Reply From: outbound email settings (Reply To: is set to a distribution list) to the AD group's "Message Delivery Restrictions" and UNchecking Require that all senders are authenticated (even
though the AD account does authenticate). I tried allowing All Senders and UNchecking Require authentication (though that leaves email address open to spammers), but neither worked.
Q2. Does the AD mail enabled group need to be synchronized via User Profile Sync?
We currently only sync users. I do see the AD groups (we use AD groups into SharePoint groups security model) in SharePoint's People and Groups, and the mail address for the mail enabled group is *not* present in the properties. Is it a requirement to sync
the AD groups so that the email address shows in the AD group's properties in SharePoint?
The AD group is in a SharePoint group with Approve permissions. The individual AD group members are also in another AD group in a SharePoint group with Contribute permissions. I even placed myself in the AD group to test whether permissions issues; I am
farm admin. All SharePoint groups are set to allow Everyone to read the group's members.
This is driving me crazy.
Thanks,
Joan

Hello Victoria,
Thank you. I have an update. I got the workflow working. Turned out to be two separate unrelated issues:
(1) invalid email address for recipient was because the email address of AD group was not present in SharePoint's properties for group. Also why nothing appeared in Exchange Server tracking logs; the email was never sent from SharePoint. Once this was remedied
(explained below), the Task Assigned email was sent out to the AD group.
(2) the Task Assigned email was rejected by Exchange for reason 550 5.7.1 RESOLVER.RST.AuthRequired. The Exchange tracking logs clearly showed this. Setting the AD group's properties Mail Flow Settings, Message Delivery Restrictions to "Only senders
in the following list: <the domain account of the email address specified in SharePoint outgoing email Reply From setting>" and UNchecking "Require that all senders are authenticated" allowed the Task Assigned email to go through.
Answer to Q1: It is not required for System account (aka web app pool account) to have a mailbox when the SharePoint outgoing mail settings Reply From email address is of a domain account of the domain SharePoint is in. That is our scenario, as I noted we
use a domain service account dedicated for SharePoint mail. I can't speak to other scenarios. The Reply To: does not have to be the same email address; we use a distribution list. And, ever paranoid about spamming because of unchecking require autenticated
senders, I verified that my own account could not send email to the group (Outlook provides message "You do not have permission to send to: <GroupName>").
Answer to Q2: I did not have to sync groups via User Profile Service. What I did do, however, was remove the AD group from SharePoint, People and Groups, Groups list, and readd it. (Note: what I *literally* did was was remove the SharePoint group from all
permissions, remove the AD group from the SharePoint group, then remove the AD group from the Groups list, readd the AD group into the SharePoint group, and reassign permissions to the SharePoint group - Read to top-level site, Read to subsite (has unique
permissions), and Read, Approve to the subsite library with the workflow. In order to start clean. When I readded the AD group to the SharePoint group, it came in with an email address; email address now shows in the group's SharePoint properties. I noticed
that the format was GroupName instead of Domain\GroupName. (I had originally created the AD group as a Global Security group, added it to a SharePoint group, *then* (after I found out about that requirement when first troubleshooting workflow) converted it
to Universal and mail enabled it.
I suppose, would syncing groups would fix this issue of SharePoint not updating AD group changes?
Additional note: I first gave the AD group Read to the library directly instead of giving Read to the SharePoint group, tried the workflow, and the email was sent. I then removed the AD group's direct permissions to the library and added the SharePoint group
to the library and that also worked. So I was able to use the AD group in SharePoint group (I had read in one post that would not work).
Thanks,
Joan

Lion mail-group emails are hit+miss

I feel that Apple could take a clue how to set up group emails from Outlook. Outlook is overly technical and convoluted but group emails work - Mac Mail is too simplistic and crude. Simple is good only if it works and covers all the bases - Lion group emails are hap-hazard at best. It is very frustrating to set up a group > send an email to that group > then go look at the people the email was sent to only to discover it randomly included some people in my email list that were not in that group, and did not send the email to some people that were in the group. Although crude and basic at least Snow Leapard groups worked properly. With Lion - group emails are hit and miss. I've tried every work around I could think of. Any ideas are appreciated.

http://www.apple.com/feedback/macosx.html
Regards,
Colin R.

Group Email-Undelivered Mail

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