Group Formula

Hi
The input parameter is hire_year and i have to generate a report for hire_year and (hire_year)-1. i have to disply some % of sal.
i am getting problem to generate a report based on hire_year group. where i have to do all calculations.

Hi,
One obvious way to do it is to change your query such that all information appears in Q1. Eg, instead of saying "select * from employees" and "select * from departments" in separate queries, you could say "select employees.empID, departments.depNo...... from employees, departments". In this case all the fields are in a single query and thus you will not get the error in your formula. You might want to take a look at nested subqueries too (http://download-west.oracle.com/docs/cd/B10501_01/server.920/a96540/queries8.htm)
The other way is to have 2 separate queries (eg, "select * from employees" and "select * from departments"), and then, in Reports Editor > Data Model, you create a data link between the two queries. In this case, you can use fields from the first query (eg, you can use employees.salary in a formula in the departments query), but it is upto you to make sure that while using the formula and while displaying it in the Report layout, the frequency is compatible/consistent.
Navneet.

Similar Messages

  • Crystal Report Grouping Formula

    Experts,
    In Crystal repot how can we have Grouping formula basis, i.e
    there are two coulmns
    1. GRPO Doc No
    2. GRPO Doc No (Has GRNA)
    now if column 2 has value it should do grouping with this or
    if column 1 has value then grouping should be done on col1.
    Now i have put one field on other in one single Column, so if GRPO Doc No is present it shows value or vice versa

    Hi,
    Insert Group in crystal reports for
    1.  GRPO Doc No
    2. GRPO Doc No (Has GRNA)
    Then supress the groups1 when GRPO Doc No is blank and silarly for other.
    it will resolve the issue.
    Thanks,
    Neetu

  • Running Total Grouping Formula

    I have a running total condition that I need to summarize the field CAWP.BAC. I would typicaly evaluate this total for change of group 4 and reset on change of group 3. I need to condition the evaluation for ".900" in {CAWP.WP} but i also need to evaluate for change of group 4. Does any one have any examples of a formula for evaluation "on change of group"?

    Hi John,
        For this you can try using manual running total formula's.
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        Formula :
        Whileprintingrecords;
        Numbervar i:=0;
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  • Grouping formula

    Hi,
    Is it possible to group records within range? I have to group record for a range of dates (start day + x days). When I tried to make a formula and then group on that formula I got error that returning value cannot be range. I tried few constructions, but none worked eg.: to DateAdd("d",-5, )
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    Greetings,

    I agree with Sean.  Just remember that your formula has to return a single discreet value as the result.  It cannot return a range.
    select {table.date}
      case currentdate to currentdate - 5 : "Less Than 5 Days Ago"
      case currentdate - 6 to currentdate - 15 : "6 to 15 Days Ago"
      case currentdate - 16 to currentdate - 30 : "16 to 30 Days Ago"
      default : "More Than 30 Days Ago"

  • Group Formula Help

    Post Author: dmface15
    CA Forum: Crystal Reports
    I have a report that identifies employees and what taxes that employee pays. For example,
    John Doe
    OASDI           $2500
    Medicare        $625
    Jane Doe
    Medicare       $1750
    Michael Smith
    OASDI          $1630
    Medicare       $783
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    Post Author: kcheeb
    CA Forum: Crystal Reports
    Have you tried suppressing the group and detail sections based on the report type and count of tax code records? Assuming There are no people with only OASDI tax codes.
    The other option would be to use sql to return you only Medicare people or OASDI & Medicare people.

  • Special group formula

    I've got the need to create a group based on certain criteria. I have a series of varying item lists in my QuickBooks item table. They all have different names and have a certain structure to them. There are about 50 that have the following type name: F6112-PT-6001 where all the letters and number stay the same except for the last 4 which go up in increments of 1. Ex. F6112-PT-6002.
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    I know how to do this type of stuff in Excel and SQL but not Crystal Reports. Any ideas?
    Regards,
    Derek Caldwell

    Hi Derek
    Create a formula field to strip the last 4 digits off the right, 6001.
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    Now apply a group on this formula field.
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    Regards
    Sourashree

  • Grouping Formula Issue

    Hello,
    I am stumped. I have a report that has 3 groupings on it:
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    Group2
    Group3
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    global StringVar St;
    select {vw_NEW_ITEMS.POS_FLAGS}
        case 1:
            if {vw_NEW_ITEMS.TAX_1} = 1 then
                St := St + "A"
            else
        case 2:
            if {vw_NEW_ITEMS.TAX_1} = 1 then  
                St := St + "G"
            else   
        case 3:
            if {vw_NEW_ITEMS.TAX_1} = 1 then       
                St := St + "N"
            else
        case 4:
            if {vw_NEW_ITEMS.TAX_1} = 1 then
                St := St + "S"
            else
        case 5:
            if {vw_NEW_ITEMS.TAX_1} = 1 then
                St := St + "T"
            else
        case 6:
            if {vw_NEW_ITEMS.TAX_1} = 1 then
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    This 'should' display
    AGNSTV if tax_1 is 1 - for the first record it does.
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    AGNSTVAGNSTV
    AGNSTVAGNSTVAGNSTV
    AGNSTVAGNSTVAGNSTVAGNSTV
    etc...
    I created another formula and placed it in group3 header like this so the attempt was to "reset" my variable "St"
    Global StringVar St;
        St := "";
    It doesn't work. How can I fix this? I have tried about everything.
    Thank you.

    Hello,
    you can try following two things:-
    1)make your reset formula readtime as follows:
           Whiereadingrecords;
           Global StringVar St;
           St := "";
    2)change each case from
            case x:
            if {vw_NEW_ITEMS.TAX_1} = x then
            St := St + "<character>"
            else
    to
            case x:
            if {vw_NEW_ITEMS.TAX_1} = x then
            St + "<character>"
            else
    Thanks,
    Shantanu

  • Crystal report 2011 - Suppress formula?

    I'm not new to Crystal reports 2011, but I am new to this forum. Excuse me if my question is already answered in another discussion thread, but I've searched the forum, but could not find an answer easily.
    In my report I need to total the amount per day per security. If one of the totals per day have a negative amount, my report should show all dates for that security.
    To make it more clear to you I've put in two examples
    Example 1:
    From date      PfGrp        Por         Security      ISIN          Custody     Amount
    15-1-2015      aaa           por_a      Sec01        123456      Cust01      5000
    15-1-2015      aaa           por_b      Sec01        123456      Cust02      -6000
    16-1-2015      aaa           por_a      Sec01        123456      Cust01       5000
    16-1-2015      aaa           por_b      Sec01        123456      Cust02       1000
    17-1-2015      aaa           por_a      Sec01        123456      Cust01       2000
    17-1-2015      aaa           por_b      Sec01        123456      Cust02       1000
    Expected output:
    From date      PfGrp        Por         Security      ISIN          Custody     Amount
    15-1-2015      aaa                          Sec01        123456                         -1000
    16-1-2015      aaa                          Sec01        123456                          6000
    17-1-2015      aaa                          Sec01        123456                          3000
    Output expected because the total amount on 15-1-2015 is negative. Because of this negative total amount the other dates have to be shown as well.(although they are positive)
    Example 2:
    From date      PfGrp        Por         Security      ISIN          Custody     Amount
    15-1-2015      aaa           por_a      Sec01        123456      Cust01       5000
    15-1-2015      aaa           por_b      Sec01        123456      Cust02       6000
    16-1-2015      aaa           por_a      Sec01        123456      Cust01       5000
    16-1-2015      aaa           por_b      Sec01        123456      Cust02       1000
    17-1-2015      aaa           por_a      Sec01        123456      Cust01       2000
    17-1-2015      aaa           por_b      Sec01        123456      Cust02      -1000
    No output expected because all the totals per day are positive.
    Regards, Peter.

    Hi Peter,
    Try this please:
    1) Save the existing report with a new name. You should now have two copies of the same report - let's call them A and B.
    2) Open Report A.
    3) Insert a Group on the Security Field first and then on the Date field. Set the Date Field to 'Print for Each Day'.
    4) Create a formula (@Groups) with this code and place this on Group Header #2:
    WhilePrintingRecords;
    stringvar groups;
    If Sum ({Amount}, {Date}) < 0 then
        If Instr(groups,{Security}) = 0 then   
            groups := groups + {Security} + ",";   
    groups;
    5) Suppress all sections of this report except the Report Footer.
    6) Go ahead and Insert a Subreport. In the Insert Subreport dialog box, browse to the Report B and place it on the Report Footer.
    7) Edit the Subreport so that it has the same groups as the Main Report (or Report A)
    8) Right-click the Subreport > Change Subreport Links > Move the @Groups formula to the Pane on the right > Uncheck the option 'Select data in Subreport based on Field' > Click OK.
    9) Get inside the Subreport > Click the Report Option > Selection Formulas > Record and use this code:
    Not({Security} IN Split({?Pm-@Groups},","))
    IF you have some existing selection formula in there, then you would need to add this condition with an AND clause.
    Hope this helps.
    The reason we have to add a Subreport is because you're trying to suppress a higher group based on a summary that appears on a lower group.
    If you're reporting off of tables, you should be able to use a SQL Expression Field to display the summary for Group #2 and use this summary to suppress the higher section based on another logic!
    -Abhilash

  • Improving performance while adding groups

    Hello,
    I've been monitoring my crystal reports from a week or so and the report performance is going for a toss. I would like to narrate this in little detail. I have created 3 groups to select dynamic parameters and each group has a formula for itself. In my parameters I have added one parameter with 7 entities (which is hard coded), now a user can select any 3 entity out of those seven when initiallly refreshing the document, each of the parameter entity is bundeled in a conditional formula (mentioned under formula fields) for each entity. The user may select any entity and may get the respective data for that entity.
    For all this i have created 3 groups and same formula is pasted under all the 3 groups. I have then made the formula group to be selected under Group expert. The report works fine and yields me correct data. However, during the grouping of the formula's crystal selects all the database tables from the database field as these tables are mentioned under the group formula. Agreed all fine.
    But when I run the report the "Show SQL query" selects all the database tables under Select clause which should not be the case. Due to this even if i have selected an entity which has got only 48 to 50 records, crystal tends to select all the 16,56,053 records from the database fields which is hampering the crystal performance big time. When I run the same query in SQL it retrives the data in just 8 seconds but as crystal selecting all the records gives me data after 90 seconds which is frustrating for the user.
    Please suggest me a workaround for this. Please help.
    Thank you.

    Hi,
    I suspect the problem isn't necessarily just your grouping but with your Record Selection Formula as well.  If you do not see a complete Where clause is because your Record Selection Formula is too complicated for Crystal to translate to SQL. 
    The same would be said for your grouping.  There are two suggestions I can offer: 
    1)  Instead of linking the tables in Crystal, use a SQL Command and generate your query in SQL directly.  You can use parameters and at the very least, get a working WHERE clause. 
    2)  Create a Stored Procedure or view that can use the logic you need to retrieve the records. 
    At the very least you want to be able to streamline the query to improve performance.  Grouping may not be possible but my guess it's more with the Selection formula than the grouping.
    Good luck,
    Brian

  • I need to display records in multiple groups

    I am extracting data for a summary report. Based on the Group formula below, 2 records fit into 2 different groups but will only display in one group.
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    if {Original100_GeneralInfo.100 Code} = "C" THEN "Projects Combined with Other Projects" else
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    if {Original100_GeneralInfo.100 Code} in ["S", "A", "C", "Y"] AND {@CurrentPhase} = "Pre-Design" THEN "Original 100 in Pre-Design Phase"
    RESULTS: 2 records contain the required "100 Code" AND "@CurrentPhase" but only display in the top 3 groups and not also in the last group. This is an inserted sub-report so the main report count on the "@CurrentPhase" field is 7 but this sub-report only displays 5 records. What am I missing?

    hi Sherman,
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    if {Original100_GeneralInfo.100 Code} = "A" THEN "Projects Added to the Original 100" else
    if {Original100_GeneralInfo.100 Code} = "C" THEN "Projects Combined with Other Projects" else
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    if {Original100_GeneralInfo.100 Code} in ["S", "A", "C", "Y"] AND {@CurrentPhase} = "Pre-Design" THEN "Original 100 in Pre-Design Phase"
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    8) in your cross-tabs, you may have one blank row representing values that don't fit into the above categories. you can suppress those based on the blank value. if you do pursue this route let me know and send a screenshot of the cross-tab in design mode once it's done.

  • Consolidation Rules Formulas

    Dear Expert,
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  • Cross tab reporting in Crystal 8.5

    Post Author: KPetrey
    CA Forum: General
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    You should probably first make a decision, whether your report must be fixed-column or variable-column. If you stick to fix-column, you can design the report to accommodate theoretical maximum of columns, and imitate dynamic columns by using groups, formulas and hiding columns not in use at run time. Pain in the a** with 25+ columns but still doable. Drawback - if actual data will exceed the maximum number of columns, you are out of luck. Or you could stay with crosstab to keep support for variable number of columns, using small font and "Show Cell Margins" option to squeeze as many columns as is actually possible before falling over to the second page. I would prefer the latter if you ask me.
    Wapper

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