Help me in defining Cost Allocation Flexfield

hi friends,
i am working on an implementation project...i am facing a typical requirement please help me to solve this issue.... let me explaing the issue...
We are defining single business group....its has two operating units and two legal entities....the number of setof books also two... as for the benefit of accounting purpose...they have two accounting Key flexfields with two different Chart of Accounts(COA).... now how can i create a common and an single Cost allocation flexfiled whch should has the two Chart of account values.... Please help me to over come this issue.... this is an urgent issue... please address...
Regards
Narayanan

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Cost allocation flexfield

hi
after reading payroll UG, i am a bit confused about cost allocation flexfield for payroll, assignment, element link, org,element entry.
can i consider this flexfield as a T ledger, the first popup field is for Debit, the second one is for Credit purposes, when they are used for those 5 sections?

the payroll - org - element entry - assignment - element link are levels at which you can define to show a segment or not.
In case a segment is specified at a higher level, it is inherited from the other levels, so an end user has not to enter all the data all over again. (like a waterfall)
The most detailed level is the element entry level. Imagine if the end user must enter there for each segment and for each segment all values. Too much work and too error prone.
So you can set values for a specific segment at a specific level (example company code at payroll level).
Costing then rolls up all levels to fully qualify all the segments.

Cost Allocation Flexfield with Table Value Sets

Hi
I am setting up Costing for Payroll. I have a requirement where I want to use Table Validated value sets for Cost Allocation Flexfield. In the Administrator Guide it is written that we should not use Table validated value sets for any KFFs.
I still tried the same (defining Table validated value sets) and my process errored out. It was giving following error
Value 381 for the flexfield segment Cost Center does not exist in the value set
SJR_COST_CENTER_LIST.
invalid code combination:
381SJR_COST_CENTER_LIST is name of the value set.
Then I changed the value set and keep the code and meaning in the value set table as same and my process worked fine.
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Hi Thierry
Thanks for the reply
have you used cross validation rules?I am not sure about cross validation rules and how we can use in my case.
An other thought: there is an action parameter available parameter_name=COST_API_IMODE
Set the parameter_value = 'Y'In my case my costing process is working fine, even when I define my table validated value sets. My question is should we define table validated values sets or not as Oracle does not support it now? Oracle use to support this for KFFs some time back but now they are saying they does not support.
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Client is currently using HRMS for the past one year. Now we need to make a small change in the Cost Allocation Flexfield structure. How will this affect the past data. How can we address this scenario. I seek your expert advise to handle this effectively.
Regards,
Jeeves

Hello Gaurav,
We're trying to change the value of a segment from 4 digits to 5 digits. We want to update the existing values. Is this possible from the back end.
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Cross validation on cost allocation flexfield

We have setup a cost allocation ff with the option to cross-validate segments. We have correctly defined cross validation rules. Yet, when entering costing information for an element entry, the system allows us to enter a combination which violates our cross-validation rules. We have already checked that this combination was not existing before we created the rule so we do not understand why the rule is not working. Any ideas?

did u try with the below error message
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Multiple Cost Allocation Structures in Single Business Group

We are curently looking at solution design of creating multiple Cost
allocation flexfield in single business group environment.
Purpose :
Based on organization structure (18 companies) , the finance
consultants proposed multiple COA structures with different
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This was suggested inorder to aviod tedious job of defining
validations and post production support.
This has impact on payroll solution design wrt to cost allocation FF ,
where in we have to define multiple structures to map to Accounting
FFs.
Woudl like to check if oracle payroll supports this kind of setups.
Note :The implementation is for UAE localization.
Rgds/Lavanya

If Finance System has multiple COA structures with different valuesets , wherein values sets will be specific to the companies then they will seperating cosing on Various OU Level.
As my understanding, you have to create multiple Business Group as per multiple COA structures .
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Difference Btw Secondary cost allocation and activity allocation

Hi All
Can anyone let me understand what is the difference between Secondary cost allocation, activity allocation and direct cost allocation? I will be thank full if some one elaborate it with practical example.
Thanks

cbairi wrote:
Hi,
Can someone explain what is the difference between cost allocation and accounting flexfields.
Cost Allocation Flexfield is used in Payroll and Account flexfields are used in Financials. Basic difference is that you may want to charge to the same GL number even though the cost is coming from two different cost centers. Like say Overtime and Regular Hours Costs.
But it is always recommended that you use the same value sets for the common segments
For instance let us say an employee A is assigned to a payroll P and the employee has a default code comibination(i.e the accounting flexfield) information. Now all the costs incurred on this employee will go to the accounts defined in the accounting flexfield. It will not automatically go to the accounting flexfields but you have to map cost allocation flex with GL Flex and then run the transfer process.
let us know if it explained your doubts or not.

Tcode for mass upload of cost allocation?

Hi all,
I would like to get a transaction code that will allow me to run a mass upload of cost allocation?
I tried ZFR_COST_ALLOC but the system didnt accept it.
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Boubacar-Issa

look https://forums.sdn.sap.com/click.jspa?searchID=641178&messageID=2895219
A.

Cost Allocation Using BADI

Hi,
I have to do cost allocation using BADI.
shall I use UJ_CUSTOM_LOGIC for this if not then which BADI should I use?
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I am totally new to BPC. Please help.
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Please read my answer for your other question.
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How is cost allocated for consignment item ?

Hi Gurus,
How is cost allocated for consignment item ? Is it based on inforecord price ? Or is it based on the split valuation price ?
Detailed and answers appretiated. Points will be rewarded suitably.
Thanks,
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Hi All,
Thanks for your help. I will award points.
Another question>>>>We want to move consignment material to other location. Now this can be - a plant few miles away or another country.
Material price in this case will be inforrecord price or price in material master MAP.???
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Using SAP BO PCM with cost allocation

Hello,
Can anyone kindly point me in the right direction or better still help me out on how to use PCM for cost allocation... A simple example would suffice ie using service costs from HR and allocating thses costs to lets say Sales Dept and Manufacturing Dept.
I am struggling with trying to create a view builder to capture the allocation...
Cheers

Hello, Victor
You have three RespCenters: HR, Sales and Manufactoring and you fullfiled LineItemValue grid
for all service costs on HR RespCenter.
For example you have one process in the model and it was assigned for each ResCenter (RespCenter/Activity Assignment) and you use Direct Activity assignment or Resource drivers to allocate costs(LineItems) between activities. In this case ActivityLineItemValue grid shows correct values for HR RespCenter.
Reassignment configuration step:
Mark Reassign Activity attribute for each activity that you want to use in reassignment.
In Activity Reassignment Section choose HR and one process as source and Sales, Marketing and one existing activity as target. System required resource driver for this assignment too. Don`t forget about DriverSplit values.
Viewing results:
Create new grid based on ReassignInValue. Drag and drop to rows: HR Respcenter, Activity and Line items to _one_ Row (otherwise you may use same source selection in dimensiontree list)
At columns: Target RespCenter, Target Activity (check that you have dimension with prefix target in dimension list)
Regards,
Evgeniy

Pay Cost Allocation API

I have successfully created and run PAY_COST_ALLOCATION_API.CREATE_COST_ALLOCATION in a test environment. The only issue I am having is that instead of end dating the cost allocation on a particular assignment and creating a new allocation on the same assignment, it creates a new assignment for the employee with new costing information.
Is there a way to simply end date the existing costing allocation for an assignment and insert a new costing allocation for the same assignment? It would seem as simple as updating the effective_end_date for the assignment in Pay_Cost_allocations_f and then inserting a new record in the same table with an appropriate effective_start_date, and although I don't see the update hitting any other tables, I hesitate to change the table directly in that way in the event I am missing something (always a possibility).
I thought it could be done with the Pay_Cost_allocation_api, but I cannot seem to see how.
Any help is appreciated.

Hi,
Have you tried using PAY_COST_ALLOCATION_API.UPDATE_COST_ALLOCATION API to update the cost allocation.
You can, like in most of the HR Public APIs, use the two modes: p_datetrack_update_mode = 'CORRECTION' or 'UPDATE' depending on your update mode (if you want to correct/override an entry or update and keep history of the records).
When writing such a script, you would have 2 main scenarios possible (as I can guess from your requirement): you either call PAY_COST_ALLOCATION_API.CREATE_COST_ALLOCATION or the UPDATE_COST_ALLOCATION procedure depending if costing information exists or nor for the given assignment. You can write a simple procedure which will do this check (based on table "pay_cost_allocations_f" for a given assignment_id) and depending on what's returned, you can call the proper PAY_COST_ALLOCATION_API procedures (CREATE or UPDATE).
Hope this helps...

Wrong cost allocated for the Moving Average item

Dear Experts,
Please see this inventory audit report.. Wrong cost allocated for the Moving Average item
[screenshot here|http://www.flickr.com/photos/45736280@N07/4347146537/sizes/o/]
Please help advice why.
Warmest Regards,
Chinho

Oh yes, István is totally correct. I realized I had gotten my definition of Moving Average calculation wrong.
The actual moving average cost price is actually calculated in the background after each purchase. The cost price shown on the screen for each purchase is simply the cost price in the purchase document.
At the point of each purchase, the Moving Average price is updated as:
Actual moving average price = (Last total cumulative value + current purchase trans value) / (Last Cumulative Qty + current purchase qty)
Hope it helps and Thanks guys for the advice!
Regards,
Chinho

Defining resource allocation

Standard use of the tool would be when it's not clear exactly who is going to be doing a piece of work, use a role allocation - when it IS clear, use the specific resource.
Is there any way of defining resource allocations a little further to say - 'we think it's going to be Jim, but it's not been agreed yet'
Resource managers will be using the Web interface for P6 release 6.1 - which AFAIK is not customisable in terms of adding colums to the resource views that are avaialble, so we can't create a user defined code there.
the problem is quite simple - people not following process and going over resource manager's heads to source their own resource. Presumably we could turn off the ability to assign resources to activiites, but i'd be interested in other options / suggestions, however simple or clever.
David

glad i could help. just to be on the safe side.. look up resource security in the application help (desktop/ web clients) for details. quite different from user security profiles for global & project data.
basicly, resource security restricts user access to a resource node (such as a dept, team, etc) and all resources (individuals) underneath for direct assignment. it is off by default for new users. if you so choose, by activating it (the checkbox) for any/all users without assigning them access to any resource node, they can no longer assign resources onto their project activities (just roles).
if user discipline is a serious issue, you may want to re-check global profiles and deny certain privileges on global data as well.
best of luck
btw, you should really consider upgrading at least to P6v7. i remember even 6.2.1 had a few nice new features and bugs fixed compared to 6.1. not to mention P6v7 (with or without SP1 or 2). as you probably know current version is now 8.1. this is even more relevant for you as web-based collaboration features have picked up pace after 6.1 and you seem to need and use them.
Edited by: Tibi on Jun 2, 2011 6:13 PM

Cost Allocations

Good Day
How do you reserve a cost allocation that has been approved already. e.g. a consultant puts in more hours and they get approved adn be sent for costing and only to pick up that they have allocated wrong costs, how do you reserve it.
Regards

Hi,
Budget = Actuals work in a scenario when the planned costs occur during a specific period of the Fiscal Year but you want to accrue the cost in all the Periods and Plan for those costs. For example, Annual Incentives paid to the Employees. In an organization if the incentive is paid during July then either the entire cost can be planned during July or the cost can be acrrued over the full year. Normally the costs are accrued for the entire year to avoid disproportionate costs between the periods.
To do this you need to do the following;
Say you Plan for 36500 USD for a Cost Center as incentive Cost for year 2010 and the planned costs are distributed according to the number of days for each period. So, your plan costs for Jan is 3100, Feb - 2800, Mar - 3100 and so on. You plan the cost on a Accrual Cost Element of Category 04. During Month-End you run the accruals and the actual costs are posted to the Cost Center with a corresponding credit to a common cost center that you may specify. You will have to move the accrued amount from the common cost center to FI accruals (Balance Sheet Account). As a result you see the costs of 3100 USD in Jan for the said cost center and your Plan and Actual values are equal. Finally when the actual costs are posted during July, you post them in FI to the common cost center and distribute the difference to all the cost centers using allocation methods based on the accrued amounts.
Hope this helps,
Sanjib

Help me in defining Cost Allocation Flexfield

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