Change in Cost Allocation Flexfield

Hello,
Client is currently using HRMS for the past one year. Now we need to make a small change in the Cost Allocation Flexfield structure. How will this affect the past data. How can we address this scenario. I seek your expert advise to handle this effectively.
Regards,
Jeeves

Hello Gaurav,
We're trying to change the value of a segment from 4 digits to 5 digits. We want to update the existing values. Is this possible from the back end.
Regards,
Jeeva

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Cost Allocation Flexfield with Table Value Sets

Hi
I am setting up Costing for Payroll. I have a requirement where I want to use Table Validated value sets for Cost Allocation Flexfield. In the Administrator Guide it is written that we should not use Table validated value sets for any KFFs.
I still tried the same (defining Table validated value sets) and my process errored out. It was giving following error
Value 381 for the flexfield segment Cost Center does not exist in the value set
SJR_COST_CENTER_LIST.
invalid code combination:
381SJR_COST_CENTER_LIST is name of the value set.
Then I changed the value set and keep the code and meaning in the value set table as same and my process worked fine.
Now I want to know that should I use Table validated value set or not. As Oracle does not support these in KFFs

Hi Thierry
Thanks for the reply
have you used cross validation rules?I am not sure about cross validation rules and how we can use in my case.
An other thought: there is an action parameter available parameter_name=COST_API_IMODE
Set the parameter_value = 'Y'In my case my costing process is working fine, even when I define my table validated value sets. My question is should we define table validated values sets or not as Oracle does not support it now? Oracle use to support this for KFFs some time back but now they are saying they does not support.
Are there any known issues if we use Table validated value sets? Why Oracle does not support it for KFFs?

Cost allocation flexfield

hi
after reading payroll UG, i am a bit confused about cost allocation flexfield for payroll, assignment, element link, org,element entry.
can i consider this flexfield as a T ledger, the first popup field is for Debit, the second one is for Credit purposes, when they are used for those 5 sections?

the payroll - org - element entry - assignment - element link are levels at which you can define to show a segment or not.
In case a segment is specified at a higher level, it is inherited from the other levels, so an end user has not to enter all the data all over again. (like a waterfall)
The most detailed level is the element entry level. Imagine if the end user must enter there for each segment and for each segment all values. Too much work and too error prone.
So you can set values for a specific segment at a specific level (example company code at payroll level).
Costing then rolls up all levels to fully qualify all the segments.

Cross validation on cost allocation flexfield

We have setup a cost allocation ff with the option to cross-validate segments. We have correctly defined cross validation rules. Yet, when entering costing information for an element entry, the system allows us to enter a combination which violates our cross-validation rules. We have already checked that this combination was not existing before we created the rule so we do not understand why the rule is not working. Any ideas?

did u try with the below error message
ID HRD for the flexfield segment Profit Centre does not exist in the value set PROFIT_CENTRE.
checking value set which is is referring

Help me in defining Cost Allocation Flexfield

hi friends,
i am working on an implementation project...i am facing a typical requirement please help me to solve this issue.... let me explaing the issue...
We are defining single business group....its has two operating units and two legal entities....the number of setof books also two... as for the benefit of accounting purpose...they have two accounting Key flexfields with two different Chart of Accounts(COA).... now how can i create a common and an single Cost allocation flexfiled whch should has the two Chart of account values.... Please help me to over come this issue.... this is an urgent issue... please address...
Regards
Narayanan

Hi hasoub,
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Best,
Sara

Multiple Cost Allocation Structures in Single Business Group

We are curently looking at solution design of creating multiple Cost
allocation flexfield in single business group environment.
Purpose :
Based on organization structure (18 companies) , the finance
consultants proposed multiple COA structures with different
valuesets , wherein values sets will be specific to the companies .
This was suggested inorder to aviod tedious job of defining
validations and post production support.
This has impact on payroll solution design wrt to cost allocation FF ,
where in we have to define multiple structures to map to Accounting
FFs.
Woudl like to check if oracle payroll supports this kind of setups.
Note :The implementation is for UAE localization.
Rgds/Lavanya

If Finance System has multiple COA structures with different valuesets , wherein values sets will be specific to the companies then they will seperating cosing on Various OU Level.
As my understanding, you have to create multiple Business Group as per multiple COA structures .
Thanks

Difference Btw Secondary cost allocation and activity allocation

Hi All
Can anyone let me understand what is the difference between Secondary cost allocation, activity allocation and direct cost allocation? I will be thank full if some one elaborate it with practical example.
Thanks

cbairi wrote:
Hi,
Can someone explain what is the difference between cost allocation and accounting flexfields.
Cost Allocation Flexfield is used in Payroll and Account flexfields are used in Financials. Basic difference is that you may want to charge to the same GL number even though the cost is coming from two different cost centers. Like say Overtime and Regular Hours Costs.
But it is always recommended that you use the same value sets for the common segments
For instance let us say an employee A is assigned to a payroll P and the employee has a default code comibination(i.e the accounting flexfield) information. Now all the costs incurred on this employee will go to the accounts defined in the accounting flexfield. It will not automatically go to the accounting flexfields but you have to map cost allocation flex with GL Flex and then run the transfer process.
let us know if it explained your doubts or not.

Msg. error BK048 for manual cost allocation

Hi,
we got a warning message for manual cost allocation (KB15N), when posting this allocation just with a quantity and without an amount. We would like to post this allocation without amount and therefore need to change the message type from warning (W) to information (I), to do this posting.
When using transaction OBA5, there is just a fixed and not adjustable value for Standard with "W". Do you know any workarounds or how we can change this message type to do this posting?
Regards
Florian

Hi Florian,
HAve you assigned users in OBA5?.
Go to OBMSG, for this particular Message number in the allowed message types, specify IWE etc. In the standard column specify I. Also you could check on check box "Switch Off" if you want to have the option of not seeing the message at all.
Now goto OBA5, against the message number, in the "Online" column , specify I or - (Switch Off) and do the same in the BAtchl column also.
Now you need too specify a user only if you want this change for specific users , if you want all the users to be able to post manual cost allocation then do not specify any user name.
Do tell me if it works.
Regards
Susan

Cost allocation without a fixed %

Hi SAP Gurus,
I have a peculiar query. My client would like to allocate costs (in Controlling) on varying percentages every period. For example on the basis of the % of COGS to Sales of the products. Though the method of calculating this % will stay the same, the percentage per se will change every period.
Can this be done in SAP Controlling?
Thanks & Regards,
Sangeeta

Hiya,
Can you look at this thread please? It will save me some work typing the whole thing here again:
Cost allocation - Urgent
Cheers.

Pay Cost Allocation API

I have successfully created and run PAY_COST_ALLOCATION_API.CREATE_COST_ALLOCATION in a test environment. The only issue I am having is that instead of end dating the cost allocation on a particular assignment and creating a new allocation on the same assignment, it creates a new assignment for the employee with new costing information.
Is there a way to simply end date the existing costing allocation for an assignment and insert a new costing allocation for the same assignment? It would seem as simple as updating the effective_end_date for the assignment in Pay_Cost_allocations_f and then inserting a new record in the same table with an appropriate effective_start_date, and although I don't see the update hitting any other tables, I hesitate to change the table directly in that way in the event I am missing something (always a possibility).
I thought it could be done with the Pay_Cost_allocation_api, but I cannot seem to see how.
Any help is appreciated.

Hi,
Have you tried using PAY_COST_ALLOCATION_API.UPDATE_COST_ALLOCATION API to update the cost allocation.
You can, like in most of the HR Public APIs, use the two modes: p_datetrack_update_mode = 'CORRECTION' or 'UPDATE' depending on your update mode (if you want to correct/override an entry or update and keep history of the records).
When writing such a script, you would have 2 main scenarios possible (as I can guess from your requirement): you either call PAY_COST_ALLOCATION_API.CREATE_COST_ALLOCATION or the UPDATE_COST_ALLOCATION procedure depending if costing information exists or nor for the given assignment. You can write a simple procedure which will do this check (based on table "pay_cost_allocations_f" for a given assignment_id) and depending on what's returned, you can call the proper PAY_COST_ALLOCATION_API procedures (CREATE or UPDATE).
Hope this helps...

Want to change the cost element for a activity type (KP26)

Hi,
I want to change the Allocation cost element for an activity type in KP26. I have already changed the cost element in the activity master data in KL02. Now i want to change it in KP26. I am trying to delete the existing line item in KP26 to create the new line item with the new cost element, but system not allowing to delete the existing one. It throws the error message ""Allocations with XXXXXXX/XXXX (Cost center/Activity type) exist ; deletion not possible". Can someone please help me to change the cost element?
Regards
Dev

Hi Rao and Lalit,
Thanx for you people for helping me. i havin gone doubt here. If i am deleting the existing line in KP26 and create new line with appropriage cost element will it be cause the existing datas? I don't want to go for another activity type, because our process is a complex process exist all over the world in more than 300 company codes. So i want to use the existing activity type but want to change the allocation cost element alone. Is there any possibility to change the cost element alone?
Regards,
Dev

Dynamic & Static Cost Allocation Factor (CAF)

Hi,
What is the difference between Dynamic and Static Cost Allocation Factor ?
And is there any way to calculate the CAF automatically according to the Actual Product Yield ?
Thank you.

Ahmed,
Static CAF allocates the cost on Co products based on the cost allocation % entered in batch material details. {Its ideally the same as in Prod batch formula but you can manually change it also here).
Dynamic CAF is allocates the cost on Co products based on the total yield of each product. Factor is calculated as (yield of each product / Total Yield). Then you distribute the costs taking factor of each Co product.
You will understand it better on excel. Work it out.
Regards
Abhishek

How to change average cost of an item?

We have a scenario where the average cost of the goods has gone completely off of what we think it should be for a few items. Many reasons. But question is how do we change average cost assigned to these items without adding to the inventory?

Hi,
You can change the average cost of an item by performing an average cost update.
The inventory quantity remains unaffected, but depending on whether you are increasing or decreasing the unit cost, the inventory value will get affected to that extent.
Inventory > Costs > Average Cost Update - query the concerned item and update the cost as required.
Thanks,
DS

Change to cost center in time dependent data. Can I rerun depreciation YTD?

I need to change the cost center in October (Period 10) Period 9 and prior are already closed. I thought that since I put the Interval for the new cost center as 1/1/11 that it might do and adjustment in October reversing the depreciation posted for the old cost center and put the YTD depreciation in the new cost center, but it did not. it only posted the current month depreciation to the new cost center. Is there any way to do this? Thank you very much.

Hi. Thanks for your reply. I went into the ABAA screen, but I am afraid to process this transaction because I do not understand what is going to happen. I cannot find any documentation that explains this. I have already changed the cost center on the asset and run depreciation. It posted the current month depreciation to the new cost center, but it did not make a correction to the prior periods. I am not creating a new asset, i just want to reclass the prior months depreciation (in the current year) to the new cost center. In case it will help I provide some details:
Asset acquired 5/1/11 Depreciation posted to Cost Center A From May - Sept $1,796.06 per month x 5 = $8,980.30
Before posting Oct depreciation, I went to Master Data - Time Dependent - and changed the cost center as of 1/1/11. So I now have two intervals: From 1/1/1900-Cost Center A, and From 1/1/11 - Cost Center B. I then ran the regular depreciation for Oct. It posted Oct Depreciation of $1,796.06 to the new Cost Center-Cost Center B. My total YTD depreciation is now $10,776.36, but it is split between two cost centers. I need to move the depreciation from Cost Center A to Cost Center B for the prior months. If it was a Journal Entry, I would do it as follows in the month of October, so my YTD numbers would be correct.
Debit Depreciation Cost Center B $8,980.30
Credit Depreciation Cost Center A $8,980.30
Then when I run my October numbers it would show zero depreciation in Cost Center A Year To Date (and negative 8,980.30 in month of October)
If i follow the steps you propose, what would be the result? Thanks so much!

Change Shipment Costs [VI02]:costs are not spread against all PO line items

The Finance department is correcting the shipment cost for all inbound deliveries from overseas via Change Shipment Costs via transaction VI02.
They expect the change to be always spread across all line items, however it happens often that the shipping costs are posted only against the last Purchase Order line items.
The Purchase Order contains 7 lines that are variants but only last line shows the Shipping cost in the Purchase Order History.
I am trying to understand what are the components that drive the distribution of shipping cost across the original Purchase Order.
And where the error lie, ie: user procedure or configuration.
For Inbound Shipments:
Item category shipment costs Z001 has been created in t.code T_71 linked to Item determination procedure group Z001.
Pricing procedures ZTRSSC has been created
And pricing procedure determination for shipment costs T_73 has been set up for transportation planning point 1610 and 1630.
Any guidance would be greatly appreciated.
Sincerely,
Richard

Hi,
we have tried to use the header level setting, but this is only to use the condition as a header condition.
For example, if we have 50 EUR for head condition in an PO, each PO item gets this 50 EUR. We want a "global" condition for all PO items.

Change in Cost Allocation Flexfield

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