Hot links to report listing journal entries for an account

Hi Experts,
We are going live soon with BPC-NW and have some questions regarding BPC-Excel reports, all done with EVDRE() function. Our BPC service pack level is 05, we are using Excel 2007 SP2 for the client and BW 7.01 ABAP Stack (Enh Pack 1) on the server side.
We want to produce an Excel standad report with hot links to a report listing journals entries, passing it a parameter (account) so the report would list all journals and their entries for that account, and, so far, we haven't been able to find out how to do it.
We tried using buttons and associate them with macro MNU_eJOURNAL_REPORT but it doesn't open the report journal by account directly and doesn't seem to accept any parameters.
Has anyone found a way to do this?
Best regards,
Joao

Hi Peter
Thanks for the quick reply.
Yes, we do manage our stock by warehouse. I went to admin->setup-> stock-> and then 'item groups' and 'warehouses' and checked the accounting tab. In both cases the 'Sales return Account' is marked as our stock account. Are there more hidden places I can look? Thanks
Andreas

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Audit Report Fix (Manual Journal Entries for Inventory)

Hello!
Curious if anyone has been able to fix an inventory audit report using journal entries?
For example: if an item was on inventory account 1500 based on it's item group assignment, then say 20 items are received for $1 each, then 5 are sold at $1 then the item group is switched and now it has an inventory account of 1520 and 5 more items are issued out.
Running the audit report summarizing by accounts will show $15 as the balance in 1500 and -5 in 1520. So when we go to actually check the accounts to reconcile them at the end of a period, our inventory accounts are always off.
I have identified manual journal entries meant to 'fix' a GL account, but these have made the audit report basically unusable for reconciliation.
Is there a way to journalize a change in the inventory accounts while making the change occur in OINM as well??
I have looked through several expert empowerment sessions that acknowledge this as a problem, but do not offer any solutions.
Thanks!
Mike

Hi Mike:
Changing Item groups while inventory is on hand is a problem. I have found a way to correct this, but it is a multi step process. I would try this in DEMO first to make sure you get the proper results.
Try this.
Below is the procedure for correcting the G/L Accounts on your Inventory Audit Report It is complicated and needs to be performed when no other users are in the system. Journal entries will not correct this problem.
Here it is.
1.     Review Inventory Audit Report by Summarize by Accounts for the item.
2.     Do a Misc. Issue to remove the inventory.
3.     Review Inventory Audit Report again.
4.     Change the Acct # on the Item Group for the Inventory Item to match the negative value account number. CAUTION! Make sure that users are not performing transactions on the system when you do this.
5.     Do another Good Receipt for 1 each at price shown in Negative value account number. Enter as a positive number.
6.     Re-run the Inventory Audit to confirm that the negative account has been zeroed out.
7.     Change Item Group Inventory account to remaining positive value account number.
8.     Do an Inventory Issue for quantity of 1 each.
9.     Re-run the Inventory Audit Report for the item. All accounts should now have zero value.
10.     Change Item Group account setting back to correct account for future.
I hope it works for you.
Regards,
Vicki Smith

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Report for list of invoce for that accounting posting is due

Hi,
Is there is any report to see the list of invoice for that accounting posting has not done.Please reply ASAP.
Regards
Prabudh

Hi
Go to T code VF05n and check open Billing documents and execute. System gives you the list which are pending for posting to FI.
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Is it possible to tell the system asking the CI entry for particular account only?

hi experts,
through OBD4 (G/L Account Group - change field status) i have suppressed the Commitment item field status as well as in OBC4 (Field status variants) suppressed the commitment item field status.
but when i tried to post accounting doc to other expense account which has the suppressed commitment item settings, system still asking for commitment item.
the error message is "No commitment item entered in item 00001 xxxx xxxxxxxx"
using FMDERIVE and maintain the account accordingly, no more error comes.
question:
- does it mean the commitment item (CI) check control designed at Company / Controlling area level?
- is it possible to tell the system asking the CI entry for particular account only?
kindly advise
regards,
robiton

hi Eli,
thanks for the input.
with PSM-FM is activated along with its relevant settings, the posting to accounting transaction requires commitment item.
hence, for non-budget relevant account i created separate commitment item (non budget purpose) with suitable Comm. Item Category & Finance Trans. and maintain the derivation.
it gave me the expected result for checking budget in particular account.
regards,
robiton

Upload and List Journal Entry

Hi all!
Want to create something quite different ... I want to create
a text box where I can input my entries for my journal, and then I
want to be able to list my entries as per date. So that the user
can select a date and view the entry made on that day...
I really need some scripting help on this! Thanx!

Dear Yuka,
Convert(Varchar, T0.TransId) can never have the arrow you want. Add a field without convert to try.
Thanks,
Gordon

Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
Suvarna

You may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change

Journal Entry for Service Tax Non-Deductible.

Dear Experts,
I have created an A/P Invoice for a Service item with Service Tax Non-Deductible(100%). For that we got the journal entry as below.
Journal Entry
Edu. Cess on Service Tax Payable Dr.                   00
HCess on ST Payable Dr.                                        00
Service Tax Payable (Non-Deductible) Dr.              00
Inbound Freight and Carriage Dr.                       10000
Service Tax Payable (Non-Deductible) Dr.            258
                Vendor A/c                                                     10258.
But my client is asking for the credit figure to be splited to Vendor A/c - 10000 and Service Tax Payable (Non-Deductible) A/c - 258.
He wants the Service Tax amount not to be credited to the Vendor A/c; but to be kept in the Service Tax Payable account.
Is this correct and possible? Please advice.
Regards,
Anandh.
Edited by: anandharajaa on Apr 8, 2011 7:32 AM

Hi
I never seen this kind of scenario....
If your involving any tax in Document then it will Cr. or Dr. to respective vendor or customer and it is the logic too , they have to pay for that... IF they are not payable then will your company pay for that to Govt. It will be lose to company only....
So in Straight the way you need is wrong according to me, May be i don't know your are current scenario might be like this... if it so pls explain further ....
Giridharan V

How to generate a single Journal Entry for multiple Payments

Hi All
When creating a payment batch with 2 notes for example, would be possible in the accounting GL batch summarize only the line of Cash?
Thanks

Hi
I made the settings below:
1º Journal Line Type
Merge Matching Lines = No
Transfer to GL = Summary
for all lines type of Event Class: Payments
2º Accounting Setup Manager
Update Accounting Options for Applications Payables
General Ledger Journal Entry Summarization = Summarize by GL Period
Redid the Lot Payment with two notes from two different suppliers to verify XLA_AE_LINES not summarized lines CASH accounting class code.
Is it not possible to summarize the lines of CASH?

Issue on automatic journal entry for TDS entries

Hi Experts
when i am doing incoming paymnets for some invoices continouslly, which has TDS, two or more automatic journal entries are created for single invoice only saometimes it is happing
Can any one help me on this issue
Regards
Boopathi.T

Hi
Can u explaing detially wt kind of JE was automatically posted....wt is the version of ur TDS addon, It might be Bug of TDS addon so pls contact ur TDS vendor....
Also copy ur Db and test in Demo DB by stoping the TDS addon it still happens then we have to look seriously wt is going on...........
Giri

List of entries for field

Hi All,
could u help on , How to give the list of possible entries for the field in the selection screen.( not a F4 help) customizing entries.
Thanks,
kumar

Hi,
You can populate range in your program
with all the restricted entries required and
then in your select query you can use IN
that range syntax.
Hope it helps
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Mansi

Journal Entry for non-stock Item while Good Receipt PO

In accordance to Accounting Rules, the EXPENSES of non-stock item purchase should be recognize
upon Good Receipt PO, journal entry should be created at the point time of GRN instead of invoice.
We would like to see this as part of the SBO standard accounting process as it is also important for
us to make sure the the software process is comply to the Standard Accounting Rules.
Thank you and Warmest regards,
Ong Siyu Kim
AFON PTE LTD
+65 6412 0686

Hi Martin,
I fully agree with this requirement. In Australia, the tax Office is asking us to recognise the expense in the profit and loss at the time of receiving products or services.
With SAP Business One, receipting inventory products through the GR PO will create a simpel journal entry:
Debit Stock
Credit Goods Receipt Not Invoiced
In the context of non inventory items, SAP Business One should do exactly the same:
Debit Expense account of the service item
Credit the Allocation Account (GRNI or other)
Currently, we have to create a big journal entry at the end of the month to recognise the expense of services that we have received but we have not received the invoice.
If you have any questions, feel free to contact me so we can discuss.
Regards,
Vincent Motte

HFM Entity detail report - aggregated journal information for parent entity

Hi,
Anyone know if it's possible to view all the journal details that contribute to a parent entity? The entity detail report shows only journal details for the selected entity and I would like to see all journal ID's that contribute to a selected parent entity. Tried also with journal reports, but it's not possible to utilize the entity hierarchies in this way.
Thanks!

In addition to my confusing baffle above would the below solution work?
If I setup an entity group total "G"- 100% ownership
Under this total I have the main trading company "A" - 51% owned by our group
then also under this "G" total another group "I" which will consolidate the 3 investment companies 100% owned by the main trading company "A" but give this group an ownership of 51% so that when I take the consolidated values of group "G" I only have my 51% iroll up into our group accounts.
So it will look like this in the entity hierarchy:
Consol group accounts
--G group
----A entity - 51% owned by Consol group
----I group
--------B entity - 100% owned by A
--------C entity - 100% owned by A
--------D entity - 100% owned by A
At the consol level I only want 51% of this new group. Can someone please confirm that if I allocate ownership to "A" entity and "I" Group 51% ownership then I will get the correct results.
Also, if we do not have management control of "A" entity do I also tag this as Associate as well as "I" group?
Many thanks
LG
Edited by: jamdom on Aug 6, 2012 9:26 PM
Edited by: jamdom on Aug 6, 2012 9:28 PM
Edited by: jamdom on Aug 6, 2012 9:29 PM

Fetch New Data shows two entries for one account

I have on a variety of accounts on my iPhone and my iPad: an iCloud, an Exchange, a IMAP, and a couple of Gmail accounts.
Earlier this week, I noticed that in the "Fetch New Data" setting (Settings > Mail, Contacts, Calendar > Fetch New Data), there are TWO entries for one of the Gmail accounts.
One entry lists "Mail and Calendars." I use this for this particular Gmail account. I have these selected in the "Accounts" section of Settings > Mail, Contacts, Calendar.
The other entry lists "Contacts and Calendars." I don't sync Contacts, but I do sync Calendars. Why is it listed twice?
I tried deleting
the offending Gmail account, but it did not delete the duplicate entries.
erasing all settings
all of my accounts, including iCloud, IMAP, and other accounts.
The ghost account is still there, fetching calendars and contacts.
Has anyone else seen this behavior?
I considered erasing settings and content, but that seems pretty extreme for something that might not be that big of an issue.

Exact same problem here!!! Iphone 5s with IOS 7.0.3, using Gmail among other email providers.
So it is definately a bug - the "fetch new data ghost account". I hope it will be solved in a newer release. In the meantime, I switched the ghost account to "manual" so it shouldn't interfere...

Exchange Fluctuation Entry for Segment account in SAP

Dear All,
I have created segment account for two branch in SAP
for each branch we are maintain foreign exchange gain and loss account seperatly.In SAP, only two account can be mapped in GL determination for only one branch.
How to account exchange
fluctutaion entry for both branch.
thanks
Regards.
Sridharan.R

Hi,
As on one account can be defined as Exchange rate gain/loss account to book the exchange fluctuations, you can try the option of manually transfering the relevant balance from the G\L which has been defined as default to the other G\L Account to book for the other branch transactions.
Check if this workaround helps.
Kind Regards,
Jitin
SAP Business One Forum Team

Hot links to report listing journal entries for an account

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