How do we incorpoarte 'Approval/Reject' notifictaion in BPEL?

Like in Oracle Workflows, how do I incorporate approval/reject notifications?
Using BPEL process, I am trying to send an email notification to the approver.
The email should have 2 buttons, 'Approve' and 'Reject'. Based on the approvers selection,
the BPEL process should choose the conditional flow.
Here my question is, how do I incorporate the email with these 2 buttons.
And how do I incorporate the conditional flow?
In Oracle workflow this can be easily achieved.
Please point me to the related documents/procedures.
Thanks,
Bala.

Hi Sandra,
For your code logic, I1129 with inactive X should be included to get the list of SC which are in awaiting approval or may be approved but without follow on doc.
But could you check if you get any message in RZ20 after the follow on doc is created and it becomes inactive ?
may be you can check the SAP note: 1499352 - SRM Transfer: Redesign, bug fixes
Best Regards,
Anil

Similar Messages

ARQ: How to configure Role Approve/Reject Email Notifications???

Hi,
I would like to achieve below for my business scenario with below MSMP stage configurations:
MSMS Stages Configurations:
MANAGER --> Can act on both request and line items level
Role Owner--> Can ONLY act on line items
Requirement
In best case, a Manager approves all the line items in an Access Request. Then an email notification mail for "NEW WORK ITEM" would be sent to Role Owner(s) at next stage. This is achieved.
Now at Role Owner Stage, below 3 cases are possible:
1. All Role Owners can approve the line items
2. All Role Owners can reject the line items
3. Some of the Role Owners approve and Some of them reject line items
In all the above cases, a Role Owner ALWAYS click on "SUBMIT" button (as he is not authorized to reject a request as a whole) and this action is considered to be as "APPROVED" and eventually, "APPROVED" event is triggered.
This looks good in case numbers: 1 & 3. Meaning, even a single role is approved, request can be considered as approved and the request details can be sent to business user.
However, I am facing a problem when ALL the line items are rejected by ALL the Role Owners!
This will surely close the request. However, the email notification that will be sent to user in this case will be of "APPROVED" though the request is rejected in a sense (because all the roles are rejected)!
Can anybody please he understand this and design proper solution?
Regards,
Faisal

Hi Faisal,
We are on GRC SP13.
Please do below settings to make role approval/rejection comments mandatory.
2040 - Set this parameter value as YES
In MSMP - Role Owner - Stage settings - Please maintain these settings
I have come across the same scenario as yours. Below is my observation.
When all role owners rejects all roles by REJECTING roles at LINEITEM level, request instead of getting closed at ROLE OWNER stage, it is going to next stage and getting closed there. I assume this is standard behaviour
Let's see if we can get experts advise on this.
Regards,
Madhu.

Approve/Reject from Outlook ?

Hi,
I got the requirement that Send a mail to the outlook. up to this is fine. But the user wants to take decision from Outlook itself?
How can we maintain Approve & Reject in Outlook. How the response will come back & Effect on the BO. Please explain?

Akash,
There are other ways to do it but the best way is to use Extended Notifications. If your workflow task is a User Decision (it should be) then you can make the approve/reject links show in Outlook as follows: call SWNADMIN, go to Subscriptions, select the relevant subscription, go to the Message tab, near the bottom is "Show User Decision As". Set that to "HTTP Link", save it and you should be done.
Hope that helps!
Margaret

How to implement Approve/Reject kind functionality

Hi All,
I have a requirement to implement Approve/Reject functionality.
anybody have any idea please help.
Thanks in Advance

Hi,
Check the below link for your reference
https://forums.oracle.com/thread/2545870
https://forums.oracle.com/thread/2538796?tstart=275
Thanks
Lakshmi

How to call Link in Rejection mail

Hi Experts,
When a Approver rejects a Shopping Cart, i am sending an email.In that email i wnat to send a link using which the user can login and directly open the shopping cart in change mode.
How do i create that Link or how do i call a transaction ?
Runal.

there is one standard report available in the system which generates mails for the shopping cart approval.
this report only considers workitems which are to be approved and sends them over to the relevant approvers.
This is the case when the approvers has to approve the shopping cart , it will open link where the approver can approve ths shopping cart.
you can change the same report to consider the rejected shopping carts and send over the links, but i am not sure what will open up when you click on this link
report RSWUWFMLEC is used by the system to generates the mails
Edited by: khan voyalpad usman on Sep 14, 2009 6:13 AM

Workflow user-decision mail with Approve & Reject button to Outlook.

Hi All,
Requirement: To send a mail with Approve & Reject buttons to outlook inbox.
Approach: I have used the user-decision step in the workflow and the approve, reject buttons are displayed . As far as solution in SAP inbox is concerned, it is solved.
However the requirement is to show the mail with the buttons in the outlook mail.
Resolution Required For: to show the mail with the buttons in the outlook mail. I am new to workflows sending mail to outlook inbox. Is there any way to do this using ABAP developments.
Thanks for your time.
Best Regards,
Goutham.

Hi,
If you are on ECC 5.0 or above, you can use the Extended Notif. for achieving this.
How are you getting the Outlook mail ?. If you already have Extn.Notif, then do the following :
1. In Transaction SWNCONFIG,for your Scenario and Category,
in the Subscription Basis Data -->Subscription Settings,
Set the parameter SHOW_ACTION_DECISION_AS as "LINK"
This will give you the options of your user decision as LInks in Outlook mail.
There is lot of material in this forum for Extended Notif. if you search.
Hope this helps.
venu

Calling ADF page Custom Listener (Ex: ActionListener) from BPM Process Task (APPROVE/REJECT)

Hi All,
Jdeveloper version - 11.1.1.7
I am very new to BPM / SOA development, but I have very good development skills on ADF.
I am not using ADF BC, using EJB for business services and also using custom ADF pages for HumanTasks.
Usecase:
From the BPM Process task, when process submission (APPROVE / REJECT) , I need to invoke a Custom listener (Ex.Action Listener - a EJB call) in the ADF page.
I am trying to use BPM APIs.
Please clarify me how this will achieve using BPM APIs. I need detail guidelines to do it. Please make to understand this process.
Provide some useful documentation or links to understand the following:
1. Custom Human task pages
2. BPM APIs - 11.1.1.7
3. Call a BPM process task from ADF Listener and Call a ADF Listener from BPM Process task - Using BPM APIs.
Please revert more clarifications needed.
Thanks and Regards
Mohanraj N

Hi Joonas.
Plese let me explain me better for your understanding
A big summary for what I meant it's the following:
1- In the procces you made, when you add the HT activity, you have to implement it, this means declare the input(s) parameters you want. This implementation create the .task file.
2- Create an application, and projects as HT you have. Each poject are based on the .task file, and automatically create a Data Control (for each project based on a .task) with all you need.
This w'll be an empty application, so you can customize it all you want. The task selected should have all the parameters previously defined. Those parameters can change if you want.
2- Create a page(s) in the task flow for the task implementation. You can even split the the payload of the task in differents pages, create your custom pages and any logic you need.
3- An important aspect is how to match these application with the HT implemented in the process. It's possible, it's a configuration en the Enterprise Manager.
4- Deploy your application
All these are explain in the book I mentioned
Th book you can find it here:
https://blogs.oracle.com/soacommunity/entry/oracle_soa_suite_11g_handbook_1
Regards Dariel.
PS: Please, let me know if you need more details.

Moving the Shopping Cart workflow forward in a approver Rejects a line item

Hi Friends,
We a facing an issue while Shopping Cart Approval process.
We have designed our SC Workflow , with Schema and 4 Process levels. Currently the Approvals are happening fine.
Issue is happening when a Line Item is Rejected by a Single Approver. The Approval process does not move forward.
We need need to move the SC process forward.
Ex: SC: 1000000032
Approval Flow:
ITEM1: APP01 -> APP02
ITEM2: APP05 -> APP07
Scenario:01 :
Once APP01 & APP05 approves in first level. Then APP02 & APP07 approves . Then the process completes.
Scenario:02:
Once APP01 Rejects & APP05 Approves in first level. Then the SC WF does not move forward.
How can I move the WF process forward once a approver rejects.
Need your inputs.
Regards,
Jagan

Hello Markus,
what you describe does not correspond to condition standard determination to know if decision has to be checked or not.
Indeed, this evaluation is done by /SAPSRM/IF_WF_PROCESS_SBWF~IS_DECISION_ACCEPT_REQUIRED method from /SAPSRM/CL_WF_PROCESS_SBWF class.
Inside this method, the default behavior is based on decision of current process level:
- If it is not "rejected" or not "approved" (this means, if it is "inquired"), there is an interaction
- else, there is no interaction.
Then, for "rejected" or "approved" decision, a Business Rule evaluation is done in order to check if the document responsible need to accept the current decision.
If evaluation ID is true, acceptance by Contact Person is required.
I am currently not able to check workflow behaviour for partial rejection when no acceptance by contact person is customized.
I will see this next week.
Regards.
Laurent.

How to get task approver name in workflow

I have created a workflow for document publish triage. The triage task is send to a group "Publishers", this group have multiple members. After the task is approved/rejected by someone, I need send mail to the task requester and tell
the requester who approved/rejected this request?
My question is that: how to get the approver's name? Which data source in the lookup is related to this?
Best regards,
Glen Qu (Fareast\v-zuqu)

Try below:
http://sharepoint247.wordpress.com/2013/05/24/handy-email-utility-for-any-sharepoint-project/
interface IEmailConfigurationManager
/// <summary>
/// Gets Email Template by it's ID
/// </summary>
/// <param name="emailTemplateId"></param>
/// <returns></returns>
EmailTemplate GetEmailTemplate(string emailTemplateId);
/// <summary>
/// Gets Email Template by it's ID by updating the email template properties
/// </summary>
/// <param name="emailTemplateId"></param>
/// <param name="subjectProperties"></param>
/// <param name="bodyProperties"></param>
/// <returns></returns>
EmailTemplate GetEmailTemplate(string emailTemplateId,
IDictionary<string, string> subjectProperties,
IDictionary<string, string> bodyProperties);
/// <summary>
/// Add new email template.
/// </summary>
/// <param name="emailTemplateId"></param>
/// <param name="emailTemplateSubject"></param>
/// <param name="emailTemplateBody"></param>
void AddEmailTemplate(string emailTemplateId, string shortDescription,
string emailTemplateSubject, string emailTemplateBody);
https://spemailutility.codeplex.com/
http://social.msdn.microsoft.com/Forums/en-US/ef945d33-50c5-4b89-8bb9-32a95498b419/how-to-change-email-template-for-the-approval-workflow?forum=sharepointcustomizationlegacy

POR (Purchase Order Response): Approve/Reject buttons not functioning

Hi folks,
In SRM 5.0 extended classic scenario, a POR is sent to EBP from SUS. The POR is outside tolerances so it triggers workflow -WS14500019. When a user goes into their Approval Inbox they have the option to Approve or Reject the POR using the Approve/Reject icons.
When a user clicks on either the Approve or Reject icon, a message appears at the bottom of the screen:
"Work Item is been Processed, Please Wait"
When this message disappears the work item is not processed and remains in the Approver's inbox unprocessed.
If anybody has any suggestions it would be greatly appreciated.
Regards,
Pat

Hello Nagarajan,
Thanks for the response. I have realised that the Approve/Reject buttons should not be used with PORs. I am still a little unsure as to how it is supposed to work though. Take the scenario below:
A buyer orders a quantity of 10
The vendor responds with a quantity of 7 which is outside the tolerances and goes to approval
If the buyer does not accept the response but wants to request 10 again what should they do?
1) If they copy the POR to their PO a changed PO is sent to the Vendor with a quantity of 7.
2) If they copy the PO to the POR but untick the header and item levels in the POR, the SUS PO remains in a status of Confirmed so the vendor will ship the goods.
Which options above is most suitable when the Buyer wants to request the 10 again? Option 2 and then to manually change the PO to a quantity of 10?
Regards
Pat

No values when the approver rejects the form ( HCM forms)

Hi All ,
When i am filling the form with the data from the BAdi and sending it to the approval for the final approval .
Problem : The approver rejects the form . The forms comes into the workspace of the Initiator * where are the values are getting washed off .*
Done : I am attaching all the fields to special fields .Even i have created a operation for this purpose .
Do i have to check the processing type . As of now its the initialize .
Please provide your input and let me know what all things i have to take care in this case .
Thanks ,
Om

All "reject" does is send a process code. Your workflow then determines how to handle it based on that code. As for your fields getting "washed out", are you sure you are handing them off correctly? For example, if you are going from one form scenario to another, you have to "map" that passing of fields. If within the same form scenario, I would say either (1) your workflow is set up wrong and you are losing integrity of your process object or (2) your not seeing what you think you are seeing. You can check this in CASE Mgmt and see what is happening all along your process. and as Kevin said...I would not go making all of your fields "special".....that is used for something quite different...I rarely, if ever, need or even try to make any fields "special".....it's just extra work that buys you nothing much usually overall. Hope this helps.

After approver reject RFx response(QUOT), is that possible tho open back?

Hi Gurus,
We are now implementing SRM 7 EHp 1 and with workflow in RFx creation and evaluation. During RFx evaluation, once the approval reject the quotation and the status will turn into REJECTED. Is there anyway to open back the quotation in order leave it as rejected.
There is few scenario we facing at the moment.
1. 5 lines item. Bidder A been partial award 3 items and Bidder B partial award 2 item. Both quotation route to approval in awaiting approver status. If approval reject bidder A quotation and put a remark to purchaser that bidder B should get the full award (5 items). Is that possible to handle by the system?
2. 5 lines item. Bidder A been partial award 3 items and Bidder B partial award 2 item. Both quotation route to approval in awaiting approver status. The approval reject bidder A and accept bidder B. Could system handle the 3 items back to the sourcing cockpit?
Best regards,
Wind

Hello Wind,
Kindly refer to the thread Re: Quotation in Release Rejected Status, how does the purchaser can review it? , to solve your issue here.
As per the standard functionality delivered with SRM 701, purchaser user should be allowed to view the details for the Rejected RFx response and he also he will be provided with the Undo Reject option to re-submit the response for approval to the purchasing manager.
Hope this helps you.
Best Regards,
Rahul

Html template for approve/ reject sc

Hi there,
Whats the HTML tempalte for the approve / reject SC.
There is button called 'change' in the approval screen of the approval.
I want to remove this button through html modifcation.
has anybody done thsi befor / how to achieve this.
Please help.
regards

Hi,
IF you are talking about the CHANGE button which appears when adding an approver,then you can implemnet the BADI BBP_CHNG_AGNT_ALLOW for it.Also see note 894346.
If you want to remove /disable or not allow the approver to chnage the SC using the CHANGE button,thenn you can do this by setting the value of the paramtere "BBP_WFL_SECURITY " to low in trasn PFCG.
See if the foll threads are useful to you....
1>Re: Employee should not be able to change SC at all
2>Re: How to stop an approver from changing a line item during approval
You can also implement the BADI BBP_WFL_SECUR_BADI,
method - SET_SECURITY_LEVEL to overwrite ur PFCG settings....
BR,
Disha.
Pls reward points for useful answers.

Disable approval/rejection at item level.

Hi All,
We need to stop the user from approving/rejecting a SC at item level.
On EBP Home screen , click on Approval link , then click on magnifying glass,there are two radio buttons .I hide the radio buttons with help of [this thread.|How to hide Approve and reject radio buttons at item level.;
Although the radio buttons are hidden but still if the user presses "Save" button the SC is approved by default because the Approved RBs are selected at item level.
How can I initialize both radio buttons ie. none RB is checked so that clicking save does nto approves/rejetcs a SC .
Or can i use some BADI for this..please suggest.
Reagrds,
Anubhav

Hi Daniel,
As you said,its not possible to avoid approval/rejection at item level on click of save button and coding a new save button will be very complex so I created two radio buttons (approval / rejection ) at header level If the Approval RB at header level is selected , all the approval RBs at item level are selected automatically selected and same applies for rejection RB at header level.The item level RBs are invisible/hidden so the user has no idea of item level RBs.
Now I am facing two problems..
1)If I put the code for RBs in Template 120 , it also ahows up on other screens like in step2 , while creating the SC.
If i put the code in Template 140 , i get it in step3 while creating the SC.
In which template should I code the RBs so that they are visible in the approval screen or is there a way to know from where the template was called I mean was it called during SC creation or directly clicking on approval link OR can we check if the user has employee role or manager role so that the approval / rejection RBs are displayed only for managers ?
2) For this JS function to work perfectly , i need to know the number of items in the SC.
Which variable in the Template 120 of BBPSC01 contains the no. of items in SC?
Thanks a lot,
Anubhav
Edited by: Anubhav Jain on Mar 31, 2009 7:47 AM

Submit / Approve / Reject Infopath Forms from within Outlook Email

Hi,
I have a requirement where I am building workflows for a client in SP2013. I am using Infopath and Nintex. The client has a specific requirement that all end-user actions need to be handled from within the outlook email body context i.e. the Infopath
form will be embedded within the email body from where each user within the worklfow will access the form and interact based on their actions.
So my query is,
1) How to control the Views for each user within the Infopath form if its to be embedded within the Outlook email.
2) How to control the actions for the user interaction (submit, approve, reject, etc.) so as to ensure the workflow proceeds with its process cycle as expected.
In the whole scenario, the end-user wont access the inofpath form in the web browser or the infopath client application. It will be accessed from within the Outlook email.
Rgds,
S
SSP

Hi,
When we use SharePoint approval workflow to assign tasks for users, then the tasks will be sent together with the email, users can click Open this task button in Outlook to view the task form.
https://support.office.com/en-nz/article/Understand-approval-workflows-in-SharePoint-2010-a24bcd14-0e3c-4449-b936-267d6c478579
When you submit an InfoPath form as a email, then users can click Open Form button to open the forms from Outlook which needs to have InfoPath installed.
https://support.office.com/en-us/article/Submit-form-data-in-an-e-mail-message-99a4b32c-1512-4ff2-8d3b-c7285300a931
Best regards,
Victoria
TechNet Community Support
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How do we incorpoarte 'Approval/Reject' notifictaion in BPEL?

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