How to approve an Invoice?

Does anybody help me to discover how approve a Payables Invoices?
I know the approval status using this API:
AP_INVOICES_PKG.GET_APPROVAL_STATUS( INVOICE_ID, INVOICE_AMOUNT, PAYMENT_STATUS_FLAG, INVOICE_TYPE_LOOKUP_CODE)
But now, we want to know if exists any API to change this status.
Thanks

Hi,
Kindly contact our chat support: Contact Customer Care
Regards,
Florence

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How to track the invoice approval in Apps?

Hi Gurus,
I have a scenario, that one invoice is entered, then it was approved and then paid. Now i want to track, who approved the invoice. AP invoice approval workflow is not used.
Is it possible to achieve the same? if yes then how.
A quick help is what is needed as this issue is most urgent.
Thanks in advance!
Regards,
A.B.

Hi.
As far as i know, there is no standard functionality to suit your needs. Even if you use a query to find the invoice status how would you know who approved it? The field LAST_UPDATED_BY will contain the user id of the user who made the last update. But how would you know that the last updated field was the approval status?
About space consuming perhaps it will not be so relevant as you would only be looking at a table and a few fields.
Just my two cent...
Octavio

11.5.10 Example how to Enable AP Invoice Approval

Dear All
Will you please send me an example how to setup AP invoice Approval Workflow
[email protected]
Thanks for your help

Hi,
Mailed you the document!!
Regards,
Yuvaraj

How to generat multiple invoices based on per employee/contractor/services?

Hello Experts / Dina,
I am in situation where customer is in business of body shopping and charges to his final customer based on individual invoice / per employee /contracor & customer services. This was happening in legacy system but after the implementation of Oracle Project costing and Oracle Project billing, customer is not able to generate invoices per employee services. Rather consolidated invoices are getting generated.
How to achieve this functionality in oracle project billing?
Lets take example - On Project P1 for customer ABC, 3 below employees are working on different task for 3 months.
Now after one month employees have been billed as shown below.
Emp 1 - 1000 USD - for 100 Hrs
Emp 2 - 2000 USD - for 200 Hrs
Emp 3 - 1000 USD - for 50 hrs
Now @ end of the month when invoice is getting generated is 1 invoice including 3 lines of amount total 4000 USD. There is problem; customer wants that there should be 3 different invoices per employee shoud generated based on above mentiond 3 diff lines for customer ABC.
I guess with oracle projects billing - You can split the invoice based on Accrue through date ( which is not possible in this case ) and agreement ( which is also not possible in this case ) and different currency ( which is again not possible in this case) - I may be wrong when saying it is not possible. plz correct me if I am wrong.
even I guess billing extension wont work. So is there any way to achive this?
Right now only option i am thinking is let single invoice of 4000 USD with 3 different lines should pass to AR and while priniting the invoice customer can create 3 diff prints which includes individual lines. and while applying receipts on the single invoice in the system, customer can apply the receipts to indivual lines.
but I am not sure about AUDIT issues.. Can some one think about any AUDIT issues comes to this approch or issues with TAX rounding amount issues ?
Infact I would like to solve this issue with the help of Oracle Projects billing and not with custom invoice print program. I guess someone from you experts can figure it out to generate muiltple invoice based on employees / suppliers / contractors / materials etc.
A suggestion on Extension / customization / seeded functionality of Oracle Project billing on thi issue would be gr8 help.
Please help.
Thanks
Edited by: oracle_samba on Jan 7, 2013 1:06 AM
Edited by: oracle_samba on Jan 7, 2013 1:07 AM

Hi Dina,
First of all thanks for your update :-) Your solution looks much promising.
I thought of using billing extension but rejected on the ground that I would end up in generating events based on employee for their corsponding billig amounts so finally generating a consolidated invoice only in One GDI run. But what i was missing was pre-processing extension and running the extention in loop based on employee count.
I am fully sure business would not have any issues of auto approving and releasing invoice upon generation. But my question is "is it possible to just approve the invoice & not release it using auto approve and release extension?" The reason is I think when GDI runs it only deletes Unapproved invoice & spare Approve invoices. - So please suggest.
Also please validate my understanding about your solution with an existing example -
As with the current example, there are 3 EMP presents so need to run GDI 3 times and develop pre-processing ext in a such a way that at each time it will put on hold on all the billable items except EMP1, and EMP2 and EMP3 on each consecutive run respectivly. And ensure that Auto Approve and release extension should be used in order to avoid overriding previously generated invoice? Am I right ?
Many Many thanks for solution !!!
Regards,
:-)

APPROVING MULTIPLE INVOICES

Hello
How can I approve multiple invoices in my Workflow worklist?
It is so time consuming in opening an invoice and approving them individually.
Need your help on this
thank a lot
emgee

We just had same requirement from the user, but it was not acceptable.
Each invoice comes up with approval notification and the person has to review it before approval. We told them, go to worklist, select all --> Open and use continue button or after approval it brings up the next notification. We have customized APINV workflow to show more details in OAF Page format to include accounting string etc and there is no point in mass approval without checking those details.

How to cancel ERS invoices

Dear all,
service entry sheet were entered twice and approved, upon approval, goods receipt documents were created and because the vendor is ERS, invoices were created and paid. Then AP issued credit memo to the vendor and post the refund check from vendor, now the question is how to clear the GR/IR account due to the credit memo we issued ( Dr vendor Cr GR/IR ) ?
I want to cancel the invoice, and then cancel service entry sheet, but it's ERS invoices, does anyone know how to cancel ERS invoices?
please kindly reply if you know the answer.

solution is found.thanks all of you!

Process controlled WF approval for Invoice

Hi ,
I tried to setup approval process for Invoice in SRM 7.0
The standard system does not allow line item wise approval for invoice.
Is there a way where we can use PCW to set up line item wise approval for invoice?
Thanks,
Vignesh

Hi,
Invoice has only header level approval.
I would like to know your bluishness process when some of items are rejected. How system should handle the rejected items?
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Masa

How to check Cancelled invoices

Hi Gurus,
Can anybody please let me know how to check cancelled invoices in costing. Also please let me know the importance of VBRP table in costing. Thanks.
Regards,
S.Sumana.

HI
VBRK-FKSTO field can be used to check the cancelled invoices,
If you mark this field as X then you can get the list
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How to block an invoice if the value of a post is zero?

Hello,
In the rules of copy we use the field " Pricing type " with the value " C = Copy manual pricing elements and redetermine the others ".
The order is complete and the price of the post is not equal to zero.
During the invoicing the system makes a new search for the prices in the tables of conditions.
If the condition does not exist in the date of invoice the post takes the zero value.
How to block an invoice if the value of a post is zero?
There is no incompleteness procedure for the invoice.
The value of the post is the result of several conditions and we cannot make them obligatory.
Who already has to meet this problem with the recalcul of the price in the invoicing?
Best regards
Frédéric Blaise
e-Kenz S.A.
Luxembourg

Hi,
It is not the total invoice which is equal to zero but only one post.
As I explained it at first the problem is the following one:
In the rules of copy we use the field " Pricing type " with the value " C = Copy manual pricing elements and redetermine the others ".
he order is complete and the price of the post is not equal to zero.
+During the invoicing the system makes a new search for the prices in the tables of conditions.
If the condition does not exist in the date of invoice the post takes the zero value.
I look for a solution to block the creation of the invoice if a post only is equal to zero after the updating of the prices.
Thanks
Frédéric

How to create excise invoice with reference thorugh credit memo

Hi All,
Please provide any solution for the following qurey:
How to create excise invoice with reference thorugh credit memo

Hi murali,
i am unable to understand your requirement i think there is no like this scenario requirement for any client
if any requirement is there kindly explain detail
cheers

How to create excise invoice with reference delivery document

hi all sd guru
please guide me how to create excise invoice by taking reference of delivery no.
thankx in advance
san

HI
FACTORY SALES
IN CASE OF FACTORY sales you have to create a billing document either Proforma or Commercial.
Then you can reference the billing doc i9n J1IIN for creation
DEPOT SALES
In case of depot sales you can create a excise invoice with reference to delivery document.
For this after creation of delivery goto J1IJ and slect the rg23d from menu
you can create an excise invoice with delivery in depot sales.
In factory it is not possible to create a excise invoice with delivery doc.
regards
Prashanth

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
so i,e the reason the material is goes to Quality inspection.
Till then we are Made the J1IEX create the Part1 and Part2 entry.
So in mean while in Quality all the material's are rejected so, now how to reverse the Part1 and Part2 entries.?
How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
Do MIGO (create and post excise invoice)
Create return delivery in quality inspection.
Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
If u try to reverse part 2 entries in J1IEX it will not come.
Case2:
Create PO
Do MIGO (create and post excise invoice)
Do cancellation of MIGO (102 mvt)
With ref to vendor or internal excise invoice number just post the transaction. excise part 2 entries will get reversed. This will happen only if 102 entry exist for the PO line item.
In a nutshell excise entries cancellation comes only if we cancel the material document. If we do return delivery then we have to create rejection excise invoice.
Hope u get cleared in this regards
Reg
Raja

How to create Excise Invoice.

Hi SD Guru's
          How to create excise invoice and what is the use of this one and sd point what are the setting required.
Thanks
Rajendra

In Indian Manufacturing scenario, Excise Invoice is required when goods move out of factory premises. The process is as under:
Inquiry / Document type IN
Tcode: VA11,VA12,VA13. tables VBAK,VBAP
Quotation / QT
Tcode: VA21,VA22,VA23. tables VBAK,VBAP
Sales Order OR
Tcode: VA01,VA02,VA03. tables VBAK,VBAP
Delivery LF
Tcode: VL01,VL02,VL03. tables LIKP,LIPS
Billing F2
Tcode: VF01,VF02,VF03. tables VBRK,VBRP
Excise Invoice
Tcode: J1IIN
Configuration of CIN Settings:
1.1 Maintain Excise Registration
 Logistics general  SAP Ref. IMG SPRO Maintain Excise Basic setting India tax on Goods Movements Registrations
1.2 Maintain Company Code Settings
SPRO   Basic settingIndia  tax on Goods Movements Logistics general SAP Ref. IMG   Maintain Company Code Settings
1.3 Maintain Plant Settings
tax on Goods Logistics general  SAP Ref. IMG SPRO   Maintain Plant Basic setting India Movements Settings
1.4 Maintain Excise Groups
SAP Ref. IMGSPRO   Maintain Basic setting India  tax on Goods Movements Logistics general  Excise Groups
1.5 Maintain Series Groups
SAPSPRO  Basic setting India  tax on Goods Movements Logistics general Ref. IMG Maintain Series Groups
1.6 Maintain Excise Duty Indicators
tax on Goods Logistics general  SAP Ref. IMG SPRO   Maintain Excise Duty Basic setting India Movements Indicators
1.7 Maintain Subtransaction Type with Text
India  tax on Goods Movements Logistics general  SAP Ref. IMG SPRO   Maintain Subtransaction Type with TextBasic setting
1.8 Determination of Excise Duty
tax Logistics general  SAP Ref. IMG SPRO   Select Tax Calculation Determination of Excise DutyIndia on Goods Movements Procedure
1.9 Maintain Excise Defaults
SAP Ref.SPRO   Determination of ExciseIndia  tax on Goods Movements Logistics general IMG   Maintain Excise DefaultsDuty
1.10 Condition-Based Excise Determination
tax on Goods Logistics general  SAP Ref. IMG SPRO   Define Tax Code for Condition-Based Excise DeterminationIndia Movements Purchasing Documents
1.11 Condition-Based Excise Determination
tax on Goods Logistics general  SAP Ref. IMG SPRO   Assign Tax Code to Condition-Based Excise DeterminationIndia Movements Company Codes
1.12 Classify Condition Types
SAPSPRO   Condition-BasedIndia  tax on Goods Movements Logistics general Ref. IMG   Classify Condition TypesExcise Determination
1.13 Maintain Chapter IDs
tax on Goods Logistics general  SAP Ref. IMG SPRO   Maintain Chapter ids Master dataIndia Movements
1.14 Assign Users to Material Master Screen Sequence for Excise Duty
SPRO  Master dataIndia  tax on Goods Movements Logistics general SAP Ref. IMG Assign Users to Material Master Screen Sequence for Excise Duty
1.15 Specify Excise Accounts per Excise Transaction
tax on Goods Logistics general  SAP Ref. IMG SPRO   Specify Excise Accounts per Excise Account determinationIndia Movements Transaction
1.16 Specify G/L Accounts per Excise Transaction
tax on Goods Logistics general  SAP Ref. IMG SPRO   Specify G/L Accounts per Excise Account determinationIndia Movements Transaction
1.17 Incoming Excise Invoices
SAPSPRO   BusinessIndia  tax on Goods Movements Logistics general Ref. IMG   Incoming Excise InvoicesTransactions
1.18 Define Processing Modes Per Transaction
 Logistics general  SAP Ref. IMG SPRO   Define Processing Modes Business TransactionsIndia tax on Goods Movements Per Transaction
1.19 Define Reference Documents Per Transaction
tax on Goods Logistics general  SAP Ref. IMG SPRO   Define Reference Documents Per Business TransactionsIndia Movements Transaction
1.20 Maintain Rejection Codes
SAPSPRO   BusinessIndia  tax on Goods Movements Logistics general Ref. IMG   Maintain Rejection CodesTransactions
1.21 Specify Which Movement Types Involve Excise Invoices
Logistics SAP Ref. IMG SPRO   Specify Which Business TransactionsIndia  tax on Goods Movementsgeneral Movement Types Involve Excise Invoices
1.22 Outgoing Excise Invoices
tax on Goods Logistics general  SAP Ref. IMG SPRO Assign Outgoing Excise Invoices  Business TransactionsIndia Movements Billing Types to Delivery Types
1.23 Maintain Default Excise Groups and Series Groups
 Logistics general  SAP Ref. IMG SPRO  Outgoing Excise Invoices  Business TransactionsIndia tax on Goods Movements Maintain Default Excise Groups and Series Groups
1.24 Subcontracting Attributes
tax on Logistics general  SAP Ref. IMG SPRO   Subcontrac Subcontracting Business TransactionsIndia Goods Movementsting Attributes
1.25 Maintain Movement Type Groups
SPRO   BusinessIndia  tax on Goods Movements Logistics general SAP Ref. IMG   Subcontracting SubcontractingTransactions Attributes
1.26 Utilization Determination
SAPSPRO   BusinessIndia  tax on Goods Movements Logistics general Ref. IMG   Utilization Determination UtilizationTransactions
1.27 Specify SAPscript Forms
tax on Logistics general  SAP Ref. IMG SPRO   Specify Excise Registers Business TransactionsIndia Goods Movements SAPscript Forms
1.28 Number Ranges
SAP Ref. IMGSPRO   Number ToolsIndia  tax on Goods Movements Logistics general  Ranges
1.29 Message Control
 SAP Ref. IMG SPRO   Message ToolsIndia  tax on Goods MovementsLogistics general Control
Regards,
Rajesh Banka

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