How to automate Expense Report Payments

Hello to all,
Would like to find out more information on automating expense report payments. Basically we like to have expense report payments directly deposited into employee bank account.
Currently we have payroll directly deposited into employee bank accounts. Can we utilize the same data for expense. If so, does any have any setup documents or can share ML notes on this topic.
Thanks

If you are running Oracle HRMS, this should feed directly (configuration within oracle AP), if not will need to create the person manually. Bank accounts will not feed through automatically. We needed a batch job to run an update. To accomodate for ongoing, a manual workflow was put into place, to ensure data was consisitent. Also a notification in i-expenses to the employee to ask the to notify AP if bank accounts have changed recently. This could obviously be automated.

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I am beginner and I would appreciate if someone could tell me general information.
I found this tutorial how to save and access report.
Storing and Accessing Reports in the Database
In that tutorial report is saved onclick.
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Thank you in advance.

874887 wrote:
The reason for this is that we want to have a history of created reports.
Save report, then email it.
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declare
l_report blob;
-- Added this for APEX_MAIL
l_mail_id NUMBER;
begin
l_report := apex_util.get_print_document (
p_application_id => :APP_ID,
p_report_query_name => 'blobquery',
p_report_layout_name => 'blobquery',
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p_document_format => 'pdf'
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filename,
mimetype,
report,
created_date,
created_by
) values (
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l_report,
sysdate,
:USER
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-- that was never saved
commit;
-- create e-mail here
l_mail_id := APEX_MAIL.send( ... ); -- see document for usage
APEX_MAIL.ADD_ATTACHMENT( .. ); -- see document for usage
end;
MK

How to automate the reports ?

Post Author: Rajasopa
CA Forum: Desktop Intelligence Reporting
Hi everybody ,
I need to know how to schedule the reports automatically? I have alreadu build reports .please help me out .
Raj
CGI SYSTEMS INC.

Post Author: Miss_Purple
CA Forum: Desktop Intelligence Reporting
Hi Raj,
On our set-up to schedule reports you need access to the Central Management Console of BO - I don't know how you get this though, I was sent a link to it by my line manager.
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I am using Oracle Database 10g and Oracle Developer Suite 10.1.2
on Windows XP.
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hi,
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HI
Our Client wish to automate Incoming payment process on the basis of below discount structure, In our client get majority of incoming payment through down payment and clear it the basis of FIFO method
Example
Down payment =1000
INV1.400
INV2.800
Will clear INV1 .400 with full amount
Will clear NV2. 800 with part payment and apply below discount percentage
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               6-12days
                12-18days
                   3%
                  2%
                  1%
Kindly guide me the feasibility implementing this process with valuable thoughts
Regards
Ajeesh.s

Dear Expert
Example
Down payment =1000
INV1.400
INV2.800
Will clear INV1 .400 with full amount
Will clear NV2. 800 with part payment 600 and 100 paid out with in 6-12 days remaining 100 paid out with in 1 2-18 days , this is the scenario
Here INV2
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                12-18days
                   3%
                  2%
                  1%
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Can expense report invoices for Credit Card transactions ever get paid?

We are implementing corporate Credit Cards into iExpenses and I have a question. How do the expense report invoices that are created in Payables from credit card transactions, where the invoice is $0.00 get paid? I have attempted to pay them manually but am unable to proceed. Is it possible to pay these expense report invoices or do these $0.00 value invoice remain unpaid in the system forever? Please help. Thanks

Hi Harry
You can use the badi TRIP_POST_FI .you can create custom table & mention the different symbolic account number & change your symbolic account based on your expense type by using the above badi. While you do FI posting your expense types will get posted in two hit two different G/L account
It will surely solve your problem.. I had same issue in my earlier project which i have done the above solution.
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Hi experts,
I am getting an error "no expense type for estimated costs has been defined. cannot save" while creating a travel request for an employee.
Base on the reply from Raynard which posted on Re: FM for trip exp
It's because "The estimated cost in plan and request are now included into fund management. So if you have active funds management, the entered estimated cost are used to make availability check and commitment. Therefore you must create an expense type in view V_T706B1. Under 'amounts are' you have to choose 'estimated cost, no reimbursement to employee'."
How ever, because the linkage with funds management, I faced the problem and also ckecked out the reason from SAP Help that "After the trip takes place, the user needs to manually delete the automatically created receipt in the expense report."
Anybody can provide the solution how to automatically delete this receipt before user create the expense report??
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Daniel

Hi Francis,
Check the BADI "TRIP_WEB_CHECK" method "USER_CHECK_GENERAL_DATA".
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Hi all,
We are using 12.1.3 . We entered data for creating invoices via Payables > Invoice > Entry > Expense Reports. After submitted Expense Report Export with source - Payables Expense Reports no invoices was created. We can see in Expenses: Export Results/JSP/ the error : Payment Method is invalid. Any idea how to debug this? We have already payment methods defined and their statuses are 'Active'.
Thanks in advance,
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Hi all,
When creating an employee we have checked the option each employee to be a supplier too. But when trying to find that employee as supplier/or even as employee/ we received no rows as result via Suppliers JSP... Any ideas how is that possible?
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Bahchevanov.

How can I get the project number to be included in my expense report query?

..afternoon gurus.
As title suggests, I need to include the project number in my script for the users.
I've everything else but I've noticed even with the project number specified in the application (in Step 3), the database table (I'd thought that it should have been in the AP_EXPENSE_REPORT_LINES_ALL.project_id but it ain't).
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code so far..
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-- COMPLETE i-EXPENSES details of all outstanding expense claims..
SELECT DISTINCT
erh.week_end_date "Expense Report Date", erh.attribute_category, erh.attribute5,erh.last_updated_by,
erl.report_line_id, erh.invoice_num, erh.creation_date, --     erh.SOURCE,
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fu.description "Administrator", erl.item_description,
-- gcc.segment1|| '.' || gcc.segment2|| '.'|| gcc.segment3|| '.'|| gcc.segment4|| '.'|| gcc.segment5 "GL code",
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--          AND erl.code_combination_id = gcc.code_combination_id
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S

Project_id In Ap_expense_report_lines_all Is Null In Oie.K. Is This Intended Functionality ? [ID 437559.1]
In OIE.J and below , the project_id value was stored in AP_EXPENSE_REPORT_LINES_ALL table.
From OIE.K an on ,the column name project_id was obsolete in ap_expense_lines_all table,
and was added in table ap_exp_report_dists_all.

How to copy line items from one expense report to the next

I travel to the same project/destination every week so in PR05, I was able to just copy the previous expense report for the new week and edit the expense values. Now, when I book travel, the air line booking starts a new expense report entry.
Is there a way to copy the employee-paid expenses to the GetThere-generated trip entry expense report, i.e. just copy the line items from one expense report to another that already exists. I guess that would be a merge function.

Hi Tom,
Here are two alternative solutions:
Alternative 1:
If you copy the expense report before you book the services (flight, hotel …)
in GetThere, then the airline or hotel bookings will not start a new expense
report but will be assigned to the copied expense report.
Alternative 2:
This alternative is a bit laborious.
Shift the start date and end date of the expense
report that was automatically created by
your flight booking for next week (e.g. Calendar Week (CW) 47) to the week after next week (e.g. CW 48).
Copy the expense report of the previous week (e.g.
46)
Afterwards open the expense report that you
moved to CW 48 and click on the tab strip itinerary
Now assign the bookings (flight, hotel …) to the
expense report of CW 47 by clicking on the button assign to existing trip
Later delete the expense report in CW 48
Get back to me if you have any questions concerning the alternatives outlined
above.
Note:
These solution alternatives are only available for customes using HTML5 UIs.

How to automatically confirm check pay run (payment process request) in R12

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The payment process profile (ppp) settings are as follows:
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Payment Completion Point = When the Payment Instruction is Formatted
Default Payment Document= blank/null
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I've looked at the following notes in 'My Oracle Support', but they are not much use.
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Thanks.

Try running this SQL
SELECT
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r.created_by,
r.payment_service_request_id,
r.creation_date,
r.call_app_pay_service_req_code,
fa.application_name,
fu.user_name,
r.payment_service_request_status
FROM
iby_pay_service_requests r,
fnd_application_vl fa,
fnd_user fu
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Message was edited by: Madhur Chopra

How to automate Expense Report Payments

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