How to Cancel same numbered outgoing Invoices through J1IH?

Hi Friends,
There are 2 Invoices created with the same numbers -
one for Domestic and the Second for Export,
For Cancelling the Export Excise Invoice I am using J1IH, problem is the first number i.e. the domestic number is being picked and I am not being able to delete the required one which comes as Second - inspite of taking the Internal Document Number.
Require Help
Andy

1. First cancel the GR.
2. Cancel the Part 1 entry.
3. In J1iex - > Change, you need to maintain reason for cancellation in header misc tab. For this you may need to do config in Tax on Goods Movements -> India -> Business Transactions -> Incoming Excise Invoices -> Maintain Rejection Codes. Save the invoice in j1iex.
4. In j1iex -> Post , you can now post the invoice. Simulate to see that accounting entries are reversed.
5. Then in j1iex -> Cancel, cancel the invoice to mark the status as 'Cancelled' if you need to use the invoice number and date again for another GR.
Regards
Hemant

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How to cancel the incoming excise invoice by j1ih

Hi,
After reversing Excise Part1 entry (Mvmt 102 by Migo)
how we have to cancel the part2 by J1ih (by which tab "other adj" or "Cancel Excise Inv")
as per my knowaledge cancel excise invoice is outgoing excise invoice cancel,'
is it correct?
and above all
these entries will not appear in J2i9 (Monthly return) then we cannot show updated entries.
please tell me.
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Prasad

1. First cancel the GR.
2. Cancel the Part 1 entry.
3. In J1iex - > Change, you need to maintain reason for cancellation in header misc tab. For this you may need to do config in Tax on Goods Movements -> India -> Business Transactions -> Incoming Excise Invoices -> Maintain Rejection Codes. Save the invoice in j1iex.
4. In j1iex -> Post , you can now post the invoice. Simulate to see that accounting entries are reversed.
5. Then in j1iex -> Cancel, cancel the invoice to mark the status as 'Cancelled' if you need to use the invoice number and date again for another GR.
Regards
Hemant

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Scenario:
Created an AP Invoice manually (either item or service type). determine that the AP invoice was created in error. How is it cancelled? Right click options of close or cancel are not available. I recall having a document a couple years ago that described all the methods of cancelling or closing marketing documents but I cannot locate this now. Does any one have it or can anyone tell me how to close. I suppose one option is to create an AP Invoice and then reconcile them but this seems like a lot of manual work since even the copy function is greyed out,

Hi,
It seems you are looking for this document :
[Cancelling Documents|https://websmp102.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_HIER_KEY=701100035871000329481&_OBJECT=011000358700000510142005E&_SCENARIO=01100035870000000183&]
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Jitin
SAP Business One Forum Team

How to create cross charge AP invoice through Payables Open Interface Import

Hi,
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<code>
INSERT INTO ap_invoice_lines_interface
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INSERT INTO ap_invoices_interface
 (invoice_id, invoice_num, invoice_date,
 gl_date, vendor_id, vendor_site_id,
 invoice_amount, invoice_currency_code,
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 pay_group_lookup_code, payment_currency_code,
 last_update_date, last_updated_by, creation_date,
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<code>
After inserting data into the interface tables, I submitted the Payable Open Interface Import with correct source and the record fails with below errors:
REASON DESCRIPTION
Account Required An account is required
PA Flexbuild Failed Project Flexbuilder failed with error
The above inserts are working fine for same entity invoices.
I am not sure what could be the error.
Any help is greatly appreciated.
Thanks
Imran

Have you customized/setup the Project Accounting Workflow builder. You need to do some setup for this workflow builder so that the project accounts can be derived properly.

Cancellation of Depot Excise Invoice

Hi,
User has by mistake cancelled the Depot Invoice, reversed the goods issue for Delivery, Deleted the Delivery and Deleted the Sales order. He missed to cancel the Depot Excise Invoice. Now how to Cancel this Depot Excise invoice. In J1IJ, system is asking for Delivery number, but as the Delivery is deleted, it is not allowing.
Now this Excise invoice has to be cancelled so that the Qty in the Mother invoice will be updated in RG23D.
I tired in J1IH, but system says "Excise modvat accounts not defined for CEIV transaction and excise group". I have checked the Account assignment but it looks fine.
Please Help.
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Ajit

I have tried as per your suggestion. I have entered the Internal number for the Excise invoice number generated for Delivery at Depot, as the input . System says "This excise invoice has been used for Sales Cannot change".
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Cancellation of posted excise invoice

Dear All,
How to cancel posted incoming excise invoice without cancelling the GRN.
User had posted the excise invoice wrogly so now they want to cancel that. For this we have to first reverse GRN but stock also get consumed meanwhile so system is not allowing to reverse GRN. How to resolve this?
Manoj

Dear All,
We can cancel the posted excise invoice for purchase also.
But for that we have to first revers the GRN.
Now in out case it is not possible to revers the GRN.
How to solve this?
Manoj

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Hi gurus,
How do we know that a customer has paid an invoice through the same Invoice no.
If it is in accounting document no, can u say where it can be seen.
Moreover I want to generate a mail to customers who didn't pay their Invoice.
So wat field will be appropriate in an invoice to trigger an mail?
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vimal

Dear Vimal
In FBL5N, you have the options to choose "Open Items", "Cleared Items" and "All Items".
If you choose "Cleared Items", you can see a list of billing documents and on the left side, there will be a green circle which means, those invoices were paid by the customer.
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Cancellation & JV of Excise invoice generated through J1IS

Dear Friends,
We have a requirement to cancel the outgoing excise invoice created through the transaction J1IS towards purchase return.
I believe through J1IS, cancellation of the excise invoice is made possible but no accounting document get posted. Only the status is being changed from 'Posted' to 'Cancelled'.
While doing the JV through the Transaction J1IH => Cancell Exc Inv, system is giving error message as follows:
"Excise modvat accounts not defined for CEIV transaction and excise group".
In the customisation, all the relevant GL accounts are found maintained against transaction type CEIV.
For example at the time of outgoing excise invoice posting through J1IS following accounts hit.
13113920     CENVAT clearing     8
13113920     CENVAT clearing     771
13113920     CENVAT clearing     15
13113900     CENVAT Payable     - 8
13113900     CENVAT Payable     - 771
13113900     CENVAT Payable     - 15
We would like to have an opposite entry through the transaction code J1IH => Cancellation of Exc Inv.
Kindly give a suitable solution to make the cancellation.
Thanks.
Harikrishnan.

Hi Hari,
Do the blw option
whenever you are trying to cancel the Excise Invoice generated by J1IS/J1IV , Use J1IH-> Cancel Excise Invoice> you have to give the Official Excise invoice no. which is generated by J1IV for cancellation
and ref the sdn thread with same issue
How to cancel excise invoice which is created through t.code J1is
Cancel J1IS Excise Invoice

Cancel the excise invoice through J1IEX

Hi
1) My client has captured the excise through J1IEX
2) The excise has been captured
3) Necessary Accounting entries has been captured in the RG23A registered
4) Now my client wants to cancel the doc
5) the tried to cancel through J1IEX
6) but the system has through the error message as Excise invoice 550A 2008 has already been posted for vendor C500B
how to cancel the excise doc plz help
Raghuram

Hi Raghuram,
If you want to cancel the posted Excise Invoice, pls follow the below steps..
1)Lets assume you hav posted Ecx inv(for ex: xyz) in J1IEX .then done MIGO
2) cancelled GR using 122 or 102 mov type.
3)Fine now to cancel Exc Inv again go to J1IEX select POST & Vendor Exc Inv (same xyz) & save it.
4)Again go to J1IEX select Cancel option for same xyz & save it.
5)You can check the status in display mode of J1IEX.
Hope its clear.
Regds

How to cancel the Excise Invoice after Delivery Cancellation

Hi,
We are facing a Problem in Cancel Excise Invoice through J1IJ...
By mistake, enter the amount in Excise Invoice was correct, so we reverse all the document i.e. Billing, Delivery BUT Skip the Excise Invoice.
Now after Delivery cancellation, How can we cancel the Excise Invoice...
Please guide...

Hi,
As a standard process J1IJ docuemnt must be reversed before you reverse the delivery. Else you will not be able to reverse J1IJ as delivery will no longer be available.
You will have to come out of the error in debug mode by taking help of your ABAPer
The logic for cancellation can be seen in the program SAPMJ1IJ subroutines CANCEL_DELIVERY.
The tables to be updated are;
1. J_1IEXCDTL
2. J_1IRG23D
Take the help of a technical consultant to update the tables according to the logic in subroutine CANCEL_DELIVERY.
I suggest try this in DEV/TEST system before doing the same in PRD.
Regards,
Brinda

How to cancell Invoice by VF11

Salute Masters !!
I have created one new Sales Order Type PW00 Warranty Order for Plant P&YE (Port & Yard Equipment), Copied from Existing Sales Order Type EW00 Warranty Order Type for Plant BMHE (Bulk Material Handling Equipment) in which I have given separate No. Range From 3330000000 To 3339999999.
In PW00, I have given Delivery Document Type PY00 by No. Range from 3270000000 To 3279999999; Delivery Related Billing Type PY01 by No. Range 3290000000 To 3299999999 and have assigned to respected document.
Now, Sales Order has been created by 3330000000, subsequent Delivery has been done by 3270000001 and Invoice has been done by 3290000003, Released to Accounting and Excise Invoice done by 3290000003.
Now user wanted to get the same No. by which Accounting document generated internally which was created by FI side through FBN1, No. Range 3601000001 To 3791099999, for their Financial Accounting Document Type (OBA7), as it was given in my Billing Document type PY01, that is PB (Standard was EB), instead of 3290000003,
as his other plants Nos. are same as well as Invoice No. & Accounting Document No.
I have changed No. Range from 3290000000-32999999999 To 3601000001-3601999999 in VN01.
After wards user cancelled the excise invoice and tried to cancel Commercial Invoice by VF11, now system is giving error,
No Billing Document were generated
When check error log, its saying, Data inconsistency during processing of Document 3290000000
The Billing Document 3290000000 is already cleared
I have changed again the No. Range from 3601000001-3601999999 To 3290000000-32999999999
Still system is giving error,
No Billing Document were generated
When check error log, its saying, Data inconsistency during processing of Document 3290000000
The Billing Document 3290000000 is already cleared
Please suggest how to cancel invoice & give the same No. Range as per user requirement and we can do Excise Invoice.
Thanks & Regards
Srivastav
+91-9973504950

As I already mentioned, you need to remove Copying requirements in Cancellation section of Billing Doc type-PY01 (tcode VOFA).
As the routine is for cancelling an invoice that has been cleared in accounting. So, this copying requirements are FORM routines that check certain requirements as a precondition for the copying process. This requirement checks if a billing document has been paid in AR prior to permitting cancellation. For example, If an error has been made in invoicing, it is possible to create a cancellation invoice and then re-bill the customer for the correct amount. This process, however, should not be allowed if the invoice has already been forwarded to the customer and payment has been received and applied. This requirement can be assigned to the billing document to insure that no paid invoices are allowed to be canceled.
So, remove that and try.
And check you doc number 3290000003 with tcode FB03
Also, Doc type PB in tcode OBA7, check
- number range for doc type.
- Reversal Doc type and number range for reversal doc type.
Hope this can assist you.
Thanks & Regards
JP

How to Cancel A/P Invoice in FC

Hi Experts,
I need to cancel a A/P Invoice in FC of last month. If I use A/P credit memo
then it is not allowing me to add and give error :
(101) Please note, you must use the system default exchange rate
Vendor currency is set to 'All currency'.
Since books are closed for last month hence can reverse in current month only.
If change document currency to LC or SC still same error.
Using 2007A, SP-1, PL-7, HF-1.
Any idea?
Regards,
OM

Hi Jitin,
Both options are working.
When I press 'Add', the error occured.
(101) Please note, you must use the system default exchange rate
This is due to following scenario: (LC is USD)
1. Exchange Rate of A/P Invoice is different than of Credit Memo.
Let say, on June 4th Exch. Rate of GBP was X (Total Doc Amt = 100 GBP)
2. Exchange Rate of A/P Credit memo taking from Table maintained by SBO.
Exch Rate now is Y
Since Both rate are now different, hence SBO gives error.
So, Question is : How to reverse this A/P Invoice of FC?
I have tried all options, ie Try to post manual JE, I can't post JE in last month
as books are closed. If I try to post JE in current month then how to balance
the transaction?
Any advise?
Regards,
OM

How to cancel Invoice generated thru ERS

Hi all,
Please tell me how to cancel an invoice that is generated through ERS process.
This is very urgent. Please help me.
Ganesh.

Hi,
In the transaction to generate and the ers invoice (MRRL), you have to mark the posts that you want to erase and press "save" button.
I don't think you can do it through MR8M but you can try it.
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Regards

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
so i,e the reason the material is goes to Quality inspection.
Till then we are Made the J1IEX create the Part1 and Part2 entry.
So in mean while in Quality all the material's are rejected so, now how to reverse the Part1 and Part2 entries.?
How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
Do MIGO (create and post excise invoice)
Create return delivery in quality inspection.
Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
If u try to reverse part 2 entries in J1IEX it will not come.
Case2:
Create PO
Do MIGO (create and post excise invoice)
Do cancellation of MIGO (102 mvt)
With ref to vendor or internal excise invoice number just post the transaction. excise part 2 entries will get reversed. This will happen only if 102 entry exist for the PO line item.
In a nutshell excise entries cancellation comes only if we cancel the material document. If we do return delivery then we have to create rejection excise invoice.
Hope u get cleared in this regards
Reg
Raja

How to Cancel same numbered outgoing Invoices through J1IH?

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