How to control permissions in KM using File System Repository Manager

Hello everybody
I have a scenario with 15+ file servers which content needs to be mapped into Portal KM as read-only.
Windows Authentication is configured on the portal, so the users don't need to supply the portal with username/password.
Now the users are of course only allowed to see the same content in the portal as they can see on the file servers. I know that the permission mapping can be done using a File System Repository Manager with W2KSecurityManager, but in that case the users will have to maintain the mapping of rights from windows to portal manually. And with ever-changing passwords this is too big an administrative task. So I am looking for another solution.
My question is therefore:
How can you configure the File System Repository Manager in a way where it the user does not need to maintain "user mapping" manually, but only need to logon to the portal (through windows authentication) and can see the same files from the portal as he/she can see from the file servers.
Can this information in some way be taken from the configured Windows Authentication? Or is the only solution to enable WebDav on the file servers and and follow the "Integration of Windows File Servers into the SAP KM platform Using SSO and the WebDAV Repository Manager"-guide?
Any help will be rewarded.
Best regards,
Martin Søgaard

Hi again Dirk
I just studied the "Integration of Windows File Servers into the SAP KM platform using SSO and the WebDAV repository manager"-guide in depth and I don't quite understand what rights the cmadmin_service and notificator_service are supposed to be given in the Active Directory. In the guide it says:
"A number of global services and repository services need to perform operations on resources in various repositories. For example, the index management service must read all resources it is meant to index. When an index is created, the service user index_service is used. Therefore, this user has to have at least read access to all repositories that are to be indexed. Other users that are used by the SAP KM platform are the service users notificator_service and cmadmin_service. When a search is taking place, it is the user that is currently logged on to the portal."
I dont quite understand what the two service users are doing but more importantly, I need to give the two service users the correct permissions in the Active Directory (or through user mapping). I understand that index_service only needs read_only permissions, but what permissions should the cmadmin_service and notificator_service be given?
Best regards,
Martin

Similar Messages

Unable to create File System Repository manager

Hello,
I would like to create File System Repository manager to this path: I have mapped a certain Network drive "
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10X,
Roy

Hello Roy,
1> Create a new path that points to the pictures directory on the system. Enter the path lik
mypc.myorg.com\pictures
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Under the user name and password, enter your username and password
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(Assuming u are acessing a windows sytem from a portal running on windows platform).
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3>create a file system rep mgr under
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Name , ACL manager cache, Security manager(which you would have to set to W2kSecurity manager)
prefix(this is the folder name that you will identify your repository with) Widws landscape System (this is the sytem id of step 2) and root directory (network path of first step only in this case enter it like this //mypc.myorg.com/pictures)
4>Then under user mapping section, you will find you system (the system id of second step) , enter your name as password.
Initially when you configure your rep manager, you dont need to start ur servlet engine. If you modify any property then you need to re start ur servlet engine.
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File System repository manager

Hi All,
I am working on configuring a File System Repository Manager. I followed the documentation at
http://help.sap.com/saphelp_nw70/helpdata/EN/e3/92322ab24e11d5993800508b6b8b11/content.htm
and
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/284
I made all the configurations and also restarted the portal still do not see the repository in the KM content under root. We are on Netweaver Portal 7.0 on AIX 5.3/DB6, Shared drive is on Win 2003 OS.
Here are the some details on the configurations I made:
Network Path:
jCIFS Protocol: Active
Description: Documents on Shared Drive
Network path:
<IP Address>\public\temporary
password: ***********
USer: Domain\User
File System Repository:
Description: Documents on Shared Drive
Prefix: /abcdef
Root Directory: //<IP Address>/public/temporary/FileShare
Security Manager:AclSecurityManager
ACL Manager Cache: ca_rsrc_acl
Read Only: Not Active
Please advice - thanks -sm
Edited by: sm on Oct 24, 2008 4:34 PM
Note: EP and Share Drive are on the same domain.

Hello sm,
You can monotor your repository manager cofiguration, whther it has been activated or not.
It should show in green symbol if it has been correctly configured and active.
Goto system Admin>monitoring>KM>Component monitor>Repository managers-->Check ur repository.... Green color indicate is working fine...
Red color indicate error...
you can check your configuration for the repository.
Example configuration of a UNIX file system repository manager:
Name                = fs_rep_unix
Localroot           = /usr/company/share
Prefix              = /company-share-unix
Read Only           = deactivated
Send Events         = activated
Repository Services = properties, rating
ACL Manager Cache   = ca_rsrc_acl
Security Manager    = AclSecurityManager
You can check your Local root i.e. your Root directory. The format should be correct as given in the example.
Don't foget to appreciate, if helpful!!!
Regards
Manisha

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Hello,
I got a strange behavior in EP 6 SP 2 using KM and Windows file systems. Here is the scenario:
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- user "B" has his uid/pwd mapped in portal, and ONLY read access to the file system "dept_folder". He can access the folder through an KM iview, with read privileges.
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Hi David
The same occurred here, I think I know the reason. Let me just give you an overview of my configuration:
Network Path id          ccc-ccc1fs-drive_i
Description *           DRIVE I - CCC1FS Server
Network Path *
ccc1fs\Drive_I
Password           *********
Re-Enter Password      *********
User *           ccc\service
The user was provided by the Windows administrator and has full control for this folder.
File System Repository
Description                  File System drive_i CCC1FS Server
Prefix *                /ccc-ccc1fs-drive_i
Root Directory *           //ccc1fs/drive_i
Windows Landscape System      Windows
ACL Manager                Not set
Security Manager          W2KSecurityManager
The important here is the Security Manager configuration - it must be W2KSecurityManager, otherwise you will have the user permissions overrided by admin user permission. And you will need to configure a Windows system landscape too.
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Fernando

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Hi,
I tried to integrate a file system into KM. For doing so, I followed the guide located at [http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm|http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm].
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The portal is running on a UNIX system, whereas the file share to be integrated is running on a Windows 2003 Server.
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jCIFS Protocol is activated; Network Path = "
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- Creation of a readonly File System Repository Manager with following settings:
Root-Directory = "
My Server\My Share", SecurityManager = W2kSecurityManager, ACL Manager Cache = ca_rsrc_acl, Windows Landscape System = "MySystem"
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and placed such a file in the KM with following setting: "My.Server.Domain=According IP Adress"
- In UME I carried out user mapping for index_service user and placed the above mentioned admin user into the user mapping.
Result: The indexing works fine, all fles are indexed. When I however try to carry out a user mapping for a "normal" portal user in the UME it doesn't work: The portal user has no access to the file system. (I used the same admin user for mapping... so it should work).
Any help is appreciated...
P.S. With portal super admin users I can however access the fle system repository, even without user mapping. But I think this is ok, because I read in one forum message that admin users have always access in general....

>
Frank Friedrich wrote:
> Hi Clemens,
>
> so the good think is that indexing is working and you can navigate with your admin portal user through the file system repository. In this case the most configuration settings must be correct.
>
> I am not quite sure regarding your System objects with the ID "MySystem". Do you have as well define an Alias Name for this System Object with the same name "MySystem" ? As well upper and lower letters are important.
>
> Because the reference is all the time the Alias name and not the ID or Name of your System object.
>
> Best regards
> Frank
Hi Frank,
thanks for your reply.
I have as well definied an Alias Name with exactly the same id. So this gives us following:
System landscape directory: KM Windows System with id="MySystem" and Alias="MySystem"
KM System Landscape: Windows System with id="MySystem"
In the created file system repository manager I also set "MySystem" for the Windows Landscape System parameter.
So I think that this should be correct (I also considered upper- and lowercase letters).
Maybe the probem lies in specifying the domain names? When I applied user mapping I always additionally specified the Windows domain name of the users, which is correct I think.
In the security manager configuration for the domain controllers (-> [http://help.sap.com/saphelp_nw04s/helpdata/en/a9/c54e9e09448d46b73d154e93d5e995/content.htm]) I however mapped the network domain of the file share server to the according IP adress. Maybe this is wrong?

Create a file system repository

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when I create a file system repository in the following solution:
System Administration → System Configuration→Knowledge Management→Content Management→Repository Managers → File System Repository
There I input the name and the URL which is available on the server.
Then I go to Content Administration → KM Content to check the content of the repository I have created , I can find the folder in the first level directory, but why I can't find the text file I create under the second level .
such as: URL C:/kmtest
        on the server   C:/kmtest/1
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Management → Component Monitor to check the status of the repository , I find it was not in green light .
Then what is the reason ? Thank you if you can help me !

Check permissions of that folder give full permissions.
Create a File System Repository
You map a network drive from the Portal server and create the file repository in the Portal.
Procedure
To map a network drive from the portal server
1.     Log on to the Windows Server of the Portal.
2.     From the Microsoft Windows Start menu, open Windows Explorer.
3.     Choose Tools  Map Network Drive.
4.     Specify the drive letter for the connection (say V :).
5.     In Folder, enter the path of the shared folder, (
kmtest)and choose Finish.
Create the File Repository in the Portal
1.     Choose System Administration  System Configuration  Knowledge Management  Content Management  Repository Managers  File System Repository.
2.     Choose New.
3.     Enter a prefix that describes your folder.
4.     Enter the value of the drive letter you mapped previously with a forward slash.(/kmtest)
5.     (optional) Select the checkboxes for layout and properties from Repository Services.
6.     Choose OK.

File System repository error in component monitor

Hi,
I created a file system repository in our portal server which will connect to windows file system and display the folder structure.
I created a File system repository manager with the following properties mentioned below
Prefix (must start with /): /FMICDelaers
Lookup mode: caseless
Root Directory:
fendercorp\FMICDelaers
Repository Services:
Property Search Manager:
Security Manager: W2kSecurityManager
ACL Manager Cache:ca_rsrc_acl
Windows Landscape System: B2B_Windows
I have given full acees to everyone for FMICDealers folder on fendercorp server.
We have created a networkpath called B2B_windows as mentioned below
jCIFS Protocol: yes
Description:
Network Path:
fendercorp\FMICDelaers
Password:xxxxx
User: insidefender\ssayneni
When i am checking the repository in component monitor i am getting the below error
Startup Error: The localroot does not exist: /usr/sap/EPD/JC61/j2ee/cluster/server0/
fendercorp\FMICDealers
Thanks
Sushanth

Hi
A general recommendation would be to use small letters in all ID's regardring network drives, repositories etc. See https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/002fb447-d670-2910-67a5-bfbbf0bb287d for advice on how to optimize performance of KM.
Other than that, you could check the documentation mentioned here:
https://www.sdn.sap.com/irj/sdn/message?messageID=6398301#6398301
It seems as the root directory in your File System Repository Manager is not defined correctly. It should be forward slash instead of backslash.
Go through the settings again and see if the startup error changes or disappears. The startup error indecated that it is a configuration error.
Best regards,
Martin Søgaard

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hi
http://help.sap.com/saphelp_nw04/helpdata/en/69/d96b83a84611d5993600508b6b8b11/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/43/2e6868c6ce72408d982213e314fda1/content.htm.<b>please don,t forget points</b>
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Hi everyone
I'm currently involved in a SAP Enterprise Portal project where we among other things are utilizing KM.
One of my customer's requirements are that we integrate an existing fileshare into KM. This fileshare is currently at ~200 GB and is still growing.
Since this is an existing fileshare we are planning on creating a file system repository manager for integrating it into KM.
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Additionally it would be great if anyone could share their experiences with large file system repositories.
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Best regards,
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Hello Svein,
Namespace Restrictions for Resource Names
·         Maximum length of resource names:
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: 448 characters
·         Maximum length of path (URI without prefix):
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: No restriction
·         Permitted characters in resource names:
FSDB: Restrictions of the file system are valid (Unicode or Windows)
DBFS and DB: All Unicode characters, but restrictions may exist for some components of the repository framework.
Do not put a full stop/period at the end of the resource name.
Database Restrictions
There are the following restrictions for the databases used:
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FSDB: No restriction (possibly limited by file system restrictions)
DBFS and DB: 2,147,483,648
●     Maximum size of an individual resource:
FSDB: No restriction (possibly limited by file system restrictions
DBFS: 8 exabytes (MS SQL Server 2000), 2 GB (Oracle)
DB: 2 GB
Maximum length of large property values (string type): 2,147,583,647 bytes (2 GB).
Hope this helps,
Axel
please keep rewarding points to helpful answers

Error in configuring Windows File System Repository

Hi All,
While trying to configure Windows File system repository we are getting the following error
1. Getting this error when we give
<ip address>\<shared folder name>
Startup Error: The localroot does not exist:
10.1.100.44\Shared_folder
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Hi Chiluveru Sravanthi
According to the documentation, there is a difference between the path syntax for the repository manager and the network path. Did you pay attention to this difference when doing your configurations?
Network paths (Network Path)
Specifies the path to the Windows remote server.
The path consists of the IP address of the Windows remote server, and a path specification.
For example,
192.168.0.1share
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servershare.
SAP recommends that you specify the IP address, since you can then check the availability of the server more easily, using the ping command.
Note: It is not sufficient to enter the server name alone. Specifications in the form of c$ cannot be resolved either.
http://help.sap.com/saphelp_nw70/helpdata/EN/63/7f283ac3d7c54b94964931fa1b4ed9/frameset.htm
File System Repository Manager (Root Directory)
This denotes the path to the root directory in the file system to which the repository manager is assigned.
If you want to integrate documents from a Windows system, this can be a drive letter (followed by a colon) or directory path on the local server or a remote server share (for example, //myserver/myshare/somedir).
If you are running your portal on UNIX and want to access the file system on another UNIX host, you must mount the required directory on the portal server.
Example path when using a UNIX system:
/usr/company/share
The repository manager is responsible for the specified directory and all its subdirectories.
Note that multiple repository manager configurations are not allowed to have the same subpath in their Localroot parameter.
http://help.sap.com/saphelp_nw70/helpdata/EN/e3/92322ab24e11d5993800508b6b8b11/frameset.htm
Best regards,
Martin Søgaard

Cm repository manager (FSDB) vs File System Repository

Hi folks,
I want to access the documents in a folder using portal and manage it using KM iviews. I was going through a list of repository managers avaialble and got confused with the cm repository manager in FSDB mode and File System repository manager. would like to know which one is suitable for my scenario and why.
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Regards...

Hi Yogi,
the File System Repository Manager has following restriction: You can not use Predefined Properties, versioning, lock documents and create links.
With the CM Repository in FSDB mode you could use metadata like locks and predefined properties, which would be then saved in the DB, but you have to make sure that you don't allow access on FS level (so without portal). Furthermore you can use resource properties like Description, Read-only, and Hidden which is not supported by the file system repository manager.
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Hi,
I have created a File System Repository following the link below:
http://help.sap.com/saphelp_nw04s/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/frameset.htm
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Points given for problem solving answers.
Sumit

Hi,
Example configuration of a WINDOWS® file system repository manager given in the Help.sap.com.
Creating System:
http://help.sap.com/saphelp_nw04s/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/frameset.htm
Specifying User Mapping:
http://help.sap.com/saphelp_nw04s/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/frameset.htm
Senthil K.

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Moderator message: please search for available information/documentation.
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Thnks

Ji Josue,
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https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/5462
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/4163
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https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/4178
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/4215
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