How to enter a material on SO without a Material Master Record?

Hi guys,
Pls help me 2 flowing problem:
1. How to enter a material on SO without a Material Master Record? And all case need to enter a material on SO without a Material Master Record.
2. How to use customer material number if there isn't Master Data
Thanks

Hi Friend,
I dont think we can go with a sales order with a material without material master record.
But there are some cases where in we can create a sales order by entering a material which does not have a material master.
1. Through material determination
You can create a material determination for a material (1234) which exists in sap by a material(XYZ) which does not; For example in VB11 you can create a material determination for a material 1234 ( exists in sap) through a material XYZ which does not exists in sap.
While creating the sales order when you enter the material XYZ is not give any error and automatically determine the material 1234 which exists.
2. Text material
We can create a order/quote by directly entering a text in the material description and without entering the material. This the case for text material wherein text item category will be determined.
Please let me know if this help you. Else kindly elaborate the scenario.
Abhishek

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Hi guys:
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thanks
Account assignment mandatory for material 0000000N6451 (enter acc. ***. cat.)
Message no. ME062
Diagnosis
There is no provision for value-based inventory management for this material type in this plant. Account assignment is thus necessary.
Procedure
Please enter an account assignment category.

HI Shyam :
Go to transaction type OMS2. Check whether the material type u are using is ticked for Value update.
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b. or Use an account assignment category.
How to use B,that is hot to enter an account assignment cateogory

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Hi,
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http://ptgmedia.pearsoncmg.com/images/9780672329029/samplechapter/0672329026_CH03.pdf
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How to restrict saving of a sales order without a material.

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Please advice How to restrict saving of a sales order without a material. That is the system saves the order even if no item is assigned to it.

Hi Raghu,
In standard SAP we can not do that. Even for some requirements of the customer this feature is required, specially in case of milestone billings, custom materials etc. client after saving the empty sales order they may create materials based on that sales order number.
If it is mandatary for u to save sales order only after the entry of the materials, u can try user exits or go for a code with the help of an ABAPer.
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How to enter initial balance for material with moving average price

We have an issue where the customer wants to split one material into three materials. We are thinking of posting goods issue for the original material and post goods receipt for the new three materials. But how to enter the initial balance since these three materials must have moving average price.

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If you create material first time in system with the help of MM01 then specify the price this will gets affect on moving price.
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How to deal with unknown costs & load on the material

Hi,
I have asked similar question a many times but so far not have got any satisfying suggestion to this.Here I am putting it again.
This is a Intercompany scenario.
ICT PO is raised and subsequently Delivery/picking-pgi done.
Then Billing is done and goods are sent to the receiving location of another company code.
This transfer of goods involve some 2-3 types of delivery costs which are not known till the goods are received by the receiving location .
Many a times what happens is that goods are dispatched to the receiving location by clubbing the number of POs.It could be possible that user clubs some 20-30 POs and send the goods against them in one container.
The problem which the receiving location faces is how to book these additional delivery costs on the material at the time of GR as they(users) only know these costs when they receive invoices from the local vendors for the resepective expenses.
Even if they decide to change PO before they do GR it is not possible or becomes very difficult for the user to split the total additional delivery costs and distribute in all the 30 POs(assume he is receiving goods against all 30 POs in one container).
Is there any best way to handle this scenario ?
I am sure this is a typical requirement & it must be happening in most of the industries.
Even for a single PO, how the additional cost can be distributed based on PO value.
All these additional costs should be loaded on to material while GR.
Please suggest
Thanks in advance
Regards,
BM

hi arjman!
1) You do MIGO for all the purchase order in one document
enter the PO no and execute
*again without saving the document enter the next PO no and execute
*continously do this for all PO's
*now post the docu - only one material document is created.
2) * Now you post the invoice in MIRO by entering the first PO and execute.
Without saving go to the arrow symbol next to the place where you enter the PO no.
There u enter all other PO no's and execute.
Now all the PO's cleared in migo will get in the same invoice document. Still dont save the document.
3) Now the you have to map the cost which have incurred during GR. These costs are called as UNPLANNED COSTS.
These upc are entered collectively in the header data in the Detail field of the MIRO document.
You can set how you can post this unplanned costs -- whether to post in Material account or in separate GL a/c. For this you do settings in IMG>MATERIAL MANAGEMENT>LOGISTIC INVOICE VERIFICATION>INCOMING INVOICE>CONFIGURE HOW UPDC IS POSTED.
Thata it.
reward if useful.
yuvi.

Can we goods receipt without material number and without PO?

Can we goods receipt without material number and without PO as consumption ?
I have case that no PO in SAP system (charge to cost center) but need to goods receipt in SAP system.
How should I do?
Thank you very much

Hi
Go to MB1C enter 561 movement type (initial posting ) .
Material number is must.
It will be against profit center as it is goods receipt and stock value will be credited to our a/c .
Thanks
Ravi
Edited by: Ravikant Dewangan on Aug 11, 2009 8:38 PM

Procurement of non stock items without using material master?

Hi Experts
My company follows third party scenerio with non stock items . The procurement process starts from creating a PR thru network by entering a material master and other purchasing information in component overview. I have come to know from some sources that in case of non stock items we may process the same by not using the material master and just entering a material description and other purchase related information. So, my questions is:
Is it possible to follow the procurement process for non stock items without using material master? And if it is Yes, then how will i maintain the tax coditions which i generally do for material and vendor combinations.
Thanks

Hi Chandra,
It is mostly used in projects where you are directly procuring materials for projects and no need to track the inventory.
But i think it is better to create to material Master and use that Material with item cat L so that at any point of time we can track inventory .
Muzamil

Material without material master record

Dear All,
i want material without material master record by using account assignment category k. how can i do that. item category should be standard. i will use another material group with a different valuation class.
regards,
qsm sap

Hi,
In ME21N, In case of w/o material master purchases (Text Purchases), do not enter material code in PO, Enter following details;
Account Assignment Category (For e.g. K - Cost Center),
Item Category - Blank
Short Text,
Quantity,
UoM,
Material Group,
Plant,
Gross Price, etc...
Then Save it.
2. MIGO - GR w.r.t. PO
It will Debit Expense A/c and Credit GR/IR Clearing A/c.
3. MIRO - LIV w.r.t. PO
It will Credit Vendor A/c and Debit GR/IR Clearing A/c.
And if you want account determination on the basis of material group then do following config.
SPRO > MM > Purchasing > Material master > Entry Aids for Items without an material master > here assign different valuation classes to different material groups as per your Accounting requirement.
And then do necessary account determination in OBYC for the Valuation classes, T/E Key "GBB" and Val. modifier "VBR"
Also refer the following link;
[Default GL account in account assigned Purchase Documents|http://www.sap123.com/showthread.php?t=10]

If physicaly checked the stock found zero. how to enter stock zero in systm

if physicaly checked the stock found zero. how to enter stock zero in system
thanx

Hi
You can follow the following physical Inventory transaction for updating ZERO stock in the system.
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Thanks & Rgds,
Rajesh

How to enter a material on SO without a Material Master Record?

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