How to find item is updating in Sharepoint designer workflow?

Is there anyway we can get when list item updating in sharepoint designer workflow?. I have status ="New" it is need to send only one time when new item created.
But now it is sending emails when item is updating with status="New". So I want check if it is new then only check status="New" and send email. otherwise No.
ItsMeSri SP 2013 Foundation

Hi ,
According to your description, my understanding is that you want to send email in workflow only when the item is created and the status is New.
For this issue, I suggest you create a new Yes/No column called “Edited”, and set the default value to No. When you edit it after creation, change the column to Yes.
You can set the workflow like the screenshot:
Best Regards,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

Similar Messages

How to find the last update date time and user of record field peoplecode

how to find the last update date time record field peoplecode?
Thank you.

One can check the last update date time using the following query
SELECT LASTUPDDTTM FROM PSPCMPROG WHERE OBJECTVALUE1 LIKE 'RECNAME' AND OBJECTVALUE2 LIKE 'FIELDNAME'

How to find last accessed/updated tables and the query text?

I am using :
Oracle8i Enterprise Edition Release 8.1.7.4.0 - Production
With the Partitioning option
JServer Release 8.1.7.4.0 - Production
How to find last accessed/updated tables and the query text?
Regards
LEE1212

Check DBA_TBALES view there you find one date column that indicate last update
One option is as follows:
(1) Turn the auditing on: AUDIT_TRAIL = true in init.ora
(2) Restart the instance if its running.
(3) Audit the table:
     AUDIT INSERT,SELECT,DELETE,UPDATE on TableName
     by ACCESS WHENEVER SUCCESSFUL
(4) Get the desired information using :
     SELECT OBJ_NAME,ACTION_NAME ,to_char(timestamp,'dd/mm/yyyy , HH:MM:SS')
     from sys.dba_audit_object.
Cheer,
Virag Sharma
http://virag.sharma.googlepages.com/
http://viragsharma.blogspot.com/
Message was edited by:
virag_sh

How to find out last update date for business partner's marketing attribute

How to find out last update date for business partner's marketing attribute??
Im freshie for SAP Application and im assigned to find out last update date for marketing attribute changed
which table is involved??
Yours kindness will be appreciated
thanks

You can take a look at table AUSP as well as CRMD_AUSP_HIST.
The "changed by" and "changed at" are logged on attribute level, not on attribute value level. When you change one specific value, the system does a "re-insert" of all existing values of this attribute.
Take a look at the SAP notes 938426 and 966670 these may assit you in resolving the issue.
Regards,
William Laverde

When building a vacation leave holiday system using SharePoint Foundation 2010 and SharePoint Designer workflows how can I add half day functionality?

Hi,
I have built a vacation leave holiday system for SharePoint Foundation 2010 using SharePoint Designer workflows and Javascript. Everything works perfectly but I'm struggling to design a solution for users to specify half day requests that span over dates
greater than 1 day, i.e. my half day solution works but only when the start and end date are the same. How would I change the user interface to allow users to choose which day they want the half day to be requested when the vacation leave holiday request is
from, say, 6th - 10th Jan 2014?
Thanks.

Hi ,
I have a test on my machine with a custom approval workflow and it can work normally .Here are the detailed steps :
1.
Open the site in SharePoint Designer .Create a workflow to associate with the document library .Set the workflow to start when an item is created and when an item is changed
.Also allow the workflow to start manually .
2.
Choose ‘Collect Data from a user’ .
3.
Click on the data and give a name to the Task created .
4.
Define the custom form field name as ‘Approve ?’ .Set the information type as Choice .
5.
Set the choices as ‘Approve’ and ’Reject’ .Display as Checkboxes .Uncheck the ‘Allow fill-in values’ and ‘Allow blank values’
.Click finish to save .
6.
Click on users and add the users who will approve the documents .
7.
Keep the output to variable as collect .
8.
Add a new step .Choose ‘If any value equals value ’ .Set the any value ‘Data source’ as workflow variables and parameters .Set the ‘Field
from source’ as Variable: collect .
9.
Set the value behind ‘equals ’ as ‘Approve’ .
10.
Add a new action ‘Update list item ’ .Set the item as current item .Add the field Approval status as Approved .
11.
Add an Else-if branch to update the Approval status as Rejected .
12.
Publish the workflow and test in your site .
Thanks,
Entan Ming

Updating a title column in list that is a lookup column to document library in sharepoint designer workflow 2010

Hi I have a requirement to create a list item in Contracts List when a document is uploaded in Contracts Vendor library.
Contracts List will
have columns - Contract Name ( title column), Contract Number, Contract Start date and end date.
Contracts Vendor library will have Contract
Name,Contract NUmber.
User will select the Contract Name from drop down ( this is look up column linked to Contract Name in Contract
List).When user uploads document in Contract Vendor library then item should be created in Contract List with selected Contract Name and
Contract number .
Contracts and Contracts Vendor are related by look up Contract Name. Contract Name is internally a title column in
Contracts List.
Issue1 :
Since Contract number is look up column, while I am creating item the Contract name is not getting updated in
Contracts List. I have to use sharepoint designer workflow to achieve this task. Title colum or Contract Name shows no title.
Issue 2:
One
more issue I am facing is that Contracts List has Section and Division cascaded drop downs when i select values from section and division
dropdowns and save item in Contracts list the values are getting saved in Contract List.
Could anyone suggest me how to handle this ? I am
attaching the screenshots of the list and library structure. TRuly appreciate your help.
Below are screenshots of the list structure

Hi,
According to your post, my understanding is that you wanted to update a title column in list that is a lookup column to document library in sharepoint designer workflow 2010.
I try to reproduce the issues as follows:
Create a custom list named Contracts List, add columns: Contract Name ( title column), Contract Number(Number), Contract Start date(Data and Time) and Contract End date (Data and Time).
Create a document library named Contracts Vendor library, add columns: Contract Name(Lookup), Contract NUmber(Lookup).
Create a workflow associated to the Contracts Vendor library.
Add action: Create List Item.
   5. Start the workflow automatically when an item is created.
   6. Upload a document, select the Contract Name and Contract NUmber, the workflow will be started automatically.
   7. Open the Contracts List, an item will be added with the Contract Name and Contract Number in the Contracts Vendor library.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to see/use Target Audience column in SharePoint Designer Workflow (SharePoint 2013 Online, Designer Workflow)

Hello,
I'm attempting to use use the Target Audiences field in a SPD 2013 workflow, in this case just attempting to log the value to history for testing purposes. This is failing saying the column does not exist.
I enabled Audience Targeting on the list then create a simple workflow to log the value to history when the item changes.
I change an item and the workflow starts, but when it gets to any action looking at "Current Item:Target Audiences" it stops and says:
HTTP BadRequest to <site url>/_api/web/lists(guid'XXXXXXXX')/Items(4)?%24select=ID%2CTarget_x0020_Audiences
The field or property 'Target_x0020_Audiences' does not exist.
But it does. It is listed in the list setting and enabled for the content type.
I ran the listed API through an API program and sure enough, Target Audience is not listed in the results object.
I'm 99% sure I've enabled this and that the field is present and the workflow is valid. I ran the same situation on two lists to ensure it wasn't a hiccup, same results.
Is this a know issue? I couldn't find anything obvious online saying you cannot see this field via workflow, most of what i found said this would work.
Thanks an advance for any input.

Thanks so much Lisa, for the clarification.
I understand what you have explained, and have seen several similar explanations that have lead to my confusion. Can you elaborate a bit, maybe for the sake of future information seekers?
I understand that audiences can be defined using the rules operations in Central Admin, but it seems another standard function is to just directly assign existing SharePoint groups. I think this is what you mean above, but this is also the point of
my misunderstanding.
In this particular setup I have only used existing SharePoint groups with no audiences defined in Central Admin. List Item A has a target audience of SharePoint group X, just that simple of a setup.
Assuming the above is valid, I would then like to see or alter the groups via SPD workflow.
Based on the following posts, I was under the impression this may be possible (but obviously not fully clear and thus I posted this):
https://social.msdn.microsoft.com/Forums/sharepoint/en-US/5eb984ba-55a3-4da7-a904-c34b2fece84c/how-do-i-set-the-target-audience-using-sharepoint-designer-workflow
http://www.sharepoint-tips.com/2011/01/setting-target-audiences-with-code.html
(sorry about lack of links, my account must still require verification)
So in SPD, I set a simple action such as "Log Current Item:Target Audience to history" (note the I am able to select target audience in SPD like any other field with no errors). At this point I am assuming everything is valid as SPD is treating
the field like any other string field. When executed the error in the above post comes up.
So to confirm your explanation, this is not supported? Even though the field is available for selection by design, it is not capable of use and known to produce errors in all cases of its use? The first post above is 100% wrong and you cannot
use SPD to set/view the target audience field? The second post is also wrong as it seems to present the fields as available for alteration using string concatenation?
If in fact the field is present by design, but also impossible to use by design, is this potentially a bug as the field is not supposed to be available if it will always produce the error when used with no error in SPD during compile?
Thank you again for the reply and I hope we might be able to provide a rock solid answer to this for future seekers.

Sharepoint Designer Workflow - Send an Email that displays Item Changes

Hi,
I have set up a Sharepoint Designer Workflow that sends an email to the Owner of an item (designated by a column in my list) whenver that item is changed by another user. The workflow looks like this:
If Current Item:Modified by not equals Current Item:Primary Owner
Email Primary Owner
This is set to occur whenever an item is modified.
I would like the email to show what changes were made to the item, similar to how Sharepoint's notifications work. It should show what the field that was changed to trigger the notification contains currently and what it contained previous to the change.
Any help is much appreciated.

hi,
out of box there is no option available. But you can implement a solution.
Create a hidden field as multiple line of text. Make it a hidden field so that user cannot enter into this field.
When ever a workflow start check if this field is empty that means item is create now using string manipulation in workflow concatenate the meta data in one workflow variable and save it in this hidden field.
whenevre a workflow is start if hidden field is not empty it means this is an update item scenerio and than you
can have read old values from this field and you have new values in item metadat. format email to get diff.
send email upadte the hidden field again with new meta data.
Whenever you see a reply and if you think is helpful,Vote As Helpful! And whenever you see a reply being an answer to the question of the thread, click Mark As Answer

How to find the last modified date of a workflow.

How to find the last modified date of a workflow.
thanks.

Hi,
There is nothing as standard that does this - you could write some code to determine the latest begin_date from each of the workflow tables and assume that this was the last time that the definition changed.
What you need is something like this:
select max(wfa.begin_date)
from   wf_process_activities wpa
,      wf_activities          wfa
,      wf_item_types_tl       wit
where wpa.activity_item_type = wfa.item_type
and    wpa.activity_name      = wfa.name
and    wfa.version            = (select max(version) from wf_activities wfa1 where wpa.activity_item_type = wfa1.item_type and wpa.activity_name = wfa1.name )
and    wpa.process_item_type = 'your item type'
and    wpa.process_item_type = wit.namewhich I think gives what you want.
HTH,
Matt
Alpha review chapters from my book "Developing With Oracle Workflow" are available on my website:
http://www.workflowfaq.com
http://forum.workflowfaq.com
NEW! - WorkflowFAQ Blog at http://thoughts.workflowfaq.com

How to send emails to Multiple Users from a Single People Picker lookup field using Sharepoint designer workflow

Hi All,
I am working with SharePoint 2013 designer workflow. we are using office 365.
Our requirement to send email to multiple users, get the user groups from lookup list people and groups column.
But SP designer sending emails to the first user alone.
Please guide me to proceed.
Advance Thanks.
Regards
Jenkins NS
Thanks and Regards Jenkins

finally I got a solution
Identified a workaround to solve the issue using SharePoint designer.
Step 1
Create a lookup list Example department
Columns
Title (by default) – Single line of text
Users – Person or Group
Emails – Multiple lines of text
hidden the Emails column (go to content type and set the column as hidden)
Create a SharePoint designer Workflow
Start Workflow automatically when an item is created
Also Start Workflow automatically when an item is changed
Workflow Stage 1
Set Emails to current Item: Users
The workflow will get all users email ids and add in the Emails column delimiter as semicolon.
Step 2
Create a custom list to get the email ids and send email
Create a lookup column ex: analysis and refer department list, Allow multiple values
Then Create a SharePoint designer workflow
full details workflow steps please follow below
URL
http://jenkinsblogs.com/2015/04/30/how-to-send-emails-to-multiple-users-from-lookup-list-people-picker-field-using-sharepoint-designer-workflow/
Thanks and Regards Jenkins

How to get First Occurnece of SubString from any string using SharePoint Designer Workflow in SharePoint Online 2013(Office 365)

Hello All,
I am facing Problem in SharePoint Designer Workflow. The Problem is that while replacing some subtstring with Space from a string which contains item like {Test, Test, Test, Test}, It replaces all items.
Below two line we are using in Workflow.
Can any body suggest some soultion for Finding first ouucrence of ", " so that we can replace only first value from string not all. When String values are different then getting proper values but if String values are same with comma
seperated then it replace all values.
Please some body help and your help will be heighly appriciable.
Thanks in Advance.
Thanks,
Vivek Kumar Pandey

Have you tried to use Regular Expressions instead of Replace?
This post is my own opinion and does not necessarily reflect the opinion or view of Slalom.

How to restore a site deleted from SharePoint Designer 2010

Hi All,
I have opened a test server site in share point designer 2010, & deleted that particular site in SP designer 2010,can anyone let me know how to restore the site by using SharePoint Designer?
I followed below mentioned procedure to restore the site using SharePoint Designer
Open SharePoint Designer, File tab, Sites under File Tab, Open site, specified the URL of site,opened..
It is getting connected to the Organisation network & showing "path does not exist,check the path and try again".
Whether, Is it possible to restore the site deleted from share point designer in site collection recycle bin. or
Is it possible to copy the site from Production server to test server.
Waiting for an response at the earlier.
Thanks in Advance.
Badri

Hi Badri,
1.You could not restore site deleted from SharePoint designer in site collection, you can only restore the site deleted from
UI in site collection recycle bin, deleted from end user recycle bin.
2.You can export the site from production server, then import it to test server.
http://technet.microsoft.com/en-us/library/ff607895(v=office.14).aspx
Best Regards.
Kelly Chen
TechNet Community Support

How to find the recent changes done in the workflow by user id ?

Hello all,
How to find the recent changes done in the workflow by user id ?
I have made changed in Production system .
Like changing the status ,
changing the agent ,
but for these it will , not ask for any request .
So i want to know is there any method to find what are the changes done by me ?
Thanks and regards
Prem

Hi,
This is caused by mandant settings in scc4. It's better not to make changes in PRD, because then your DEV en QA systems differ.
Kind regards, Rob Dielemans

How to create / edit a website using SharePoint Designer 2013

How to EDIT a website created by Frontpage using SharePoint Designer 2013 ?
How to CREATE a new website using SharePoint Designer 2013 ?

You can edit any sharepoint site using designer not any other site.
To create a new website using designer follow below:
To create a new site, click the File tab, choose Sites, and perform one of the following:
Click New Blank Web Site to create a blank, empty SharePoint site.
Click Add Subsite to My Site to create a new site under your My Site.
Under Site Templates select a template to create a new site based on a SharePoint template.
http://office.microsoft.com/en-in/sharepoint-designer-help/get-started-with-sharepoint-designer-2010-HA010370548.aspx#BMopensites

How to send the folder url using SharePoint Designer WF??

Hi,
i am trying to send the folder url as a email link using SharePoint designer workflow. i already created the WF which is sending the item url attaching with email. is there anyway i can add folder url too, so that once user will click they can see all the
files in that folder?
Thanks

I think you've got a quote in the wrong place, but you're close.
Do a 'set workflow variable', and create a new one called whatever - this one was called link
Add that variable to your email:
Of course you can set your text to whatever you want. I use this technique to do formatting in email - you can create a pretty complex bit of html in a string variable and insert it into email - Outlook/Exchange will interpret.
And actually, I think there's another variable, maybe in the workflow context section, that would have your site address, so you wouldn't have to hardcode your https://xxxx.com .
Robin

How to find item is updating in Sharepoint designer workflow?

Similar Messages

Maybe you are looking for