How to get budget/actual/commitments amount on a given year and period...

Hello Experts,
I need to get the actual, budget and commitment budgets for a given internal orders. Do
you guys know any FM/BAPI to get my requirement? Hope you can help me guys. Thank you and take care!

Hi,
Please look at the TCode KSB1 standard report. In this report you alreday have all these details.
Thanks,
Sriram Ponna.

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How to get the details of MIGO num/MIGO Doc year and Ref MIGO Doc item num

Hi,
Currently I am working on a requirement to post an Incoming Invoice and using the BAPI 'BAPI_INCOMINGINVOICE_CREATE' to upload the data into SAP.
In the Input file(to be uploaded to SAP) I was not getting details like REF_DOC(Document No. of a Reference Document), REF_DOC_YEAR(Document No. of a Reference Document) and REF_DOC_IT(Item of a Reference Document) and so I need to derive these 3 fields and feed into the interface parameter 'ITEMDATA' of the BAPI.
If I do not give any input values to these 3 fields, BAPI was throwing a message saying that, the mandatory fields were missing in the structure 'ITEMDATA'. So I need to pass these 3 fields mandatorily.
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So please provide me inputs as how I can get these 3 fields from the PO number and PO item.
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Vishnu.

Hi Vishnu,
The code mentioned by Vinod is OK, but You will also have to check whether the GR has not been cancelled. For this you need to add selection criteria of
Fetch the latest GR date (movement type will be 101)
select max( budat )
into w_budat
from    ekbe
where ebeln = <Po number>
and     ebelp = <po Line Item>
and     vgabe = '1'
and     bwart = '101'.
Fetch the latest material document
Select gjahr "(Reference document year)
           belnr "(Reference document No)
           buzei "(Reference document item)
from    ekbe
where ebeln = <Po number>
and     ebelp = <po Line Item>
and     vgabe = '1'
and     budat = w_budat .
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Birendra

S_ALR_87013019 -List: Budget/Actual/Commitments Report Error

Dear All
I would like to bring your kind information that while executing the
SAP standard T.code: S_ALR_87013019 - List:Budget/Actual/Commitments,we are not able to get the report based on the year wise.
As in the SAP release 4.7, when we run the said transaction, we can able to see the report budget/actual/commitment as per year wise. Where in ECC 6.0, we could not able to see the report as per year wise and instead it shows the order report budget/actual/commitment output totally as "not dependent on year".
It does not bring the budget/actual/commitment values per year wise(1-S-GJAHR-BUD-ALL Overall budget) and giving output as total values for Individual Order and or Order Group.
I request you to all kindly provide your suggestion which would be very much appreciated.
Regards,
Ran.

To solve the problem, please follow:
1. Call transaction GRCT and select the row RWCOOM.
2. Choose Special Characteristics in the left tree.
3. Double-click the row containing GJAHR.
4. In the field Filler routine, enter the routine E03_FILL_GJAHR.
5. In the field Conversion routine, enter the routine E03_CHANGE_GJAHR
    and save the change.
6. Regenerate all report groups for the table RWCOOM via transaction
    GR5G.
regards from Berlin
Mathias

Budget/Actual/Commitments Report in PM Order

Dear Experts,
I am using the scenario of PM and PS integration. In which i am creating a project with WBS elements. & each WBS is having some budget and is also released. I am using one of the WBS in PM order in additional data tab page. After that i am releasing the order and doing the time confirmation. In the cost tab of PM order the actual cost is coming . Now i am trying to see the report Budget/Actual/Commitments by clicking on Rep.Budget/Commit. button.
Here in a report no budget is appearing only actual cost is coming.
Kindly let me know why budget is not appearing in the report , even though the budget has been assigned to WBS which has been used in PM Order and released.
Regards
Amar

Hi,
Note that WBS element used here is for rolling up cost to WBS element from work order.When you define WBS element that will act as settlement receiver for work order.There is no other connection between WBS and work order to budget/actual report on cost tab of work order.Hence, you can see only costs related to order on order cost reports and no budget from WBS.
If you want to see budget/actual cost report on order then you need to activate budgeting functionality for work order object.This is done by assigning budget profile to order type which will act many times as internal order in FI area.Then you need to use budget functionality on order level by supplement/availability control functionality.Then only you can see budget/actual/committment cost report as it is relevant to order as an object.
So dont get confused with this budget cost report with WBS budget.
Reports on WBS/project objects are seen in respective PS cost reports.
regds,
atul

List: Budget / Actual / Commitments Report Breakup

Dear All,
Report Writer:
Library: 6O2
Report 6OBU-001.
Report: 6O2-6OBU-001.
In the report List: Budget / Actual / Commitments Report Breakup, We need to breakup the Actual Amount into period wise.
I assume the tables COEP, BPJA, COOI have the details to sum up this above report.
Can some one give me a light, on logic to sum up the amounts from these tables as I find some negative amount as well.
(I need it in Controling Area Currency)
Also I need to pick up the opening balnace of the budget as well. Please tell me the table name that stores the opening balance for the budget.
Regards,
Venkat
Edited by: iyeve01 on Oct 14, 2010 9:10 AM

To solve the problem, please follow:
1. Call transaction GRCT and select the row RWCOOM.
2. Choose Special Characteristics in the left tree.
3. Double-click the row containing GJAHR.
4. In the field Filler routine, enter the routine E03_FILL_GJAHR.
5. In the field Conversion routine, enter the routine E03_CHANGE_GJAHR
    and save the change.
6. Regenerate all report groups for the table RWCOOM via transaction
    GR5G.
regards from Berlin
Mathias

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Hi,
I do generate XML-Files by using DBMS_XMLGEN with output by UTL_FILE
but it seems, the xml-Datafile I get on end is not really UTF-8 encoding
( f.ex. cannot verifying it correct in xmlspy )
my dbms is
NLS_CHARACTERSET          = WE8MSWIN1252
NLS_NCHAR_CHARACTERSET     = AL16UTF16
NLS_RDBMS_VERSION     = 10.2.0.1.0
I do generate it in this matter :
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xmldoc CLOB;
ctx number ;
utl_file.file_type;
begin
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DBMS_XMLGEN.setRowTag(ctx, null );
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UTL_FILE.fclose(bHandle);
end ;
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How can this solved ?
Thank you
Norbert
Edited by: astramare on Feb 11, 2009 12:39 PM with database charsets

Marco,
I tryed to work with dbms_xslprocessor.clob2file,
that works good,
but what is in this matter with encoding UTF-8 ?
in my understandig, the xmltyp created should be UTF8 (16),
but when open the xml-file in xmlSpy as UTF-8,
it is not well ( german caracter like Ä, Ö .. ):
my dbms is
NLS_CHARACTERSET = WE8MSWIN1252
NLS_NCHAR_CHARACTERSET = AL16UTF16
NLS_RDBMS_VERSION = 10.2.0.1.0
-- test:
create table nh_test ( s0 number, s1 varchar2(20) ) ;
insert into nh_test (select 1,'hallo' from dual );
insert into nh_test (select 2,'straße' from dual );
insert into nh_test (select 3,'mäckie' from dual );
insert into nh_test (select 4,'euro_€' from dual );
commit;
select * from nh_test ;
S0     S1
1     hallo
1     hallo
2     straße
3     mäckie
4     euro_€
declare
rc sys_refcursor;
begin
open rc FOR SELECT * FROM ( SELECT s0,s1 from nh_test );
dbms_xslprocessor.clob2file( xmltype( rc ).getclobval( ) , 'XML_EXPORT_DIR','my_xml_file.xml');
end;
( its the same when using output with DBMS_XMLDOM.WRITETOFILE )
open in xmlSpy is:
<?xml version="1.0"?>
<ROWSET>
<ROW>
<S0>1</S0>
<S1>hallo</S1>
</ROW>
<ROW>
<S0>2</S0>
<S1>straޥ</S1>
</ROW>
<ROW>
<S0>3</S0>
<S1>m㢫ie</S1>
</ROW>
<ROW>
<S0>4</S0>
<S1>euro_</S1>
</ROW>
</ROWSET>
regards
Norbert

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How to populate member values to Year and Period Dimensions

Hi,
I have set up the following members in account dimension:
Lease From (Date Type)
Lease To (Date Type)
Lease Amount (Currency Type)
If I input Jan-2012 in Lease From, Nov-2013 in Lease To and 1,000 in Lease Amount, all in BegBalance->Fy12, how can I populate the 1,000 to the correponding Period and Year dimensions using business rule. I need 1,000 in Lease Amount->Fy12->Jan all way through to Lease Amount->Fy13->Nov. I do not want to create a input form with all the years and periods for monthly input as I may have over 100 lease information with different from and to dates.
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Hi
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How to get budget/actual/commitments amount on a given year and period...

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