How to set workflow to prevent system crash?

Hi All,
  I have created workflow to run every time that a customer is changed and then call customized program in background mode. 1 Change will trigger 1 workflow to create 1 file.
  the workflow works fine with small amount of transaction. However, last time when we update 40000 customers using mass change (Transaction XD99). it caused the system crash. It used up all dialog process and background process.
  How can I prevent that?
Thanks,
Phon

Now here the condition is if the email id is not found you want to set the running step into error state right?
try to do like this
1. Set a flag as Email_Not_Found if this flag is set to X then pass the same value back to workflow conatiner and in the workflow tempalte define a condition step by using the same flag, if it is X then you raise a exception, Or you can simply loggically delete the workflow instance ,
2. If it is not X then the current running step should pass X back to workflow container and it should get completed successfully....
3. Here Instaead of raise exception, my advise is to simply Cancel the workitem by using the Process Control step, check the above mentioned article for more information about Process control step....

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