Identifying the line items on a posted document
Hi guys!
I am doing a program Acounts Payable Voucher. On fb01, I made a transaction and posted it. After the document has been posted, Input Vat and Witholding Tax are included in the line item. The amount is already been calculated.
My problem is how will I separate <b>Input Vat and Witholding Tax</b> from the other line items? I have identified the other line item <i>Vendor</i> from the others using posting key. But the rest may have the same posting keys.
Thanks!
yes it'll populate the received quantity (which you would have generally entered in the Quantity tab). There is a field for Recipient as well (which is what I think you refer to as receiver). You may need to scroll right for this, but as you are the receiver in all cases, just copy paste from Excel
You can enter all of this at one go. Try it out and let me know.
Similar Messages
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How to get all the line items for each Purchasing Document ?
Hi,
There are multiple purchase orders (EBELN) in PSA with different line items (EBELP). But, when loaded into ODS from PSA, I am getting purcahse orders with only one Line item.
Eg.,If the EBELN has a Record# 4000005 and has 3 line items in it (10,20, 30), I am receiving 10 or 20 or 30 Line item.
As there are more than one line item per PO, how can I retreive all of them?
Also, there are no conditions / routines in transfer structure and update rules.
Please let me knowproblem solved.
I moved the EBELP field from Data fields to Key Fields in ODS. -
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I am looking for way to identify the line items which have been changed as I don't want to send the other line items of the accounting documents which are not changed.
Thanks.Shailendra,
You've hit the nail on the head - CDHDR and CDPOS are the central repository tables that contain all changes - wherever logged.
There's no other way.
P.S.: I'm assuming you know how to extract data from these tables - so am not going into it.
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Hello,
Is it possible to define the order of the line items in a financial document?
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I'm trying to change manually the Assignment field in the Line item of a FI Document but the field is not open for entry.
In the SPRO -> Document Change Rules, Line Item settings are correct and should allow change of the field. Do you have any ideas on that problem?Hi
Assigment field it system given no , the main purpose of this field is to idetify the particular line item system not allowed to chavge that one once u save the document?
Rams -
To split the payment document value as per the line items of the P O
To split the payment document value as per the line items of the purchase order in the period of payment, so that the payment amounts are measured against the Capex order assigned as account assignment in the purchase order.(Account assignment tab for the individual line item in the PO.
Example:
Inputs:
Purchase Order 3100012345, line item 10 value 6000 line item 20 value 4000
VAT @10% , account assignment for PO line item 10(Internal Order no 10001) & line item 20 Internal Order 10002) G/ R no 5105105101 for Rs10,000.
The I/R doc 501501501 appears as follows: (MIRO)
Line 10: Value Rs 6,000
20: Value Rs 4,000
VAT Rs 600
Rs 400
Total Rs11, 000
Withholding Tax Rs 1,100
The accounting entry for MIRO happens as follows: doc 2102102101
GR/IR Dr Rs 10,000
VAT Dr Rs 1.000
Vendor Cr Rs9, 900
TDS due Cr Rs1, 100
The business expects the payment report as follows:payment doc 2001200101
PO Line item Internal Order MIRO Invoice Payment Payment period Amount
A/c doc number doc number
3400012345 10 10001 5605605601 2102102101 2001200101 001/2009 5940
3400012345 20 10002 5605605601 2102102101 2001200101 001/2009 3960
Currently we are able to show the amounts as Rs 6000 for line item 10 & Rs 4000 for line item 20.
The problems faced.
1. The VAT line items are auto created, hence the reference of purchase order number and line item are not available. So the VAT portion which is part of payment liability does not get reflected against the PO.(not able to show the VAT portion , when we try to show the payment amount per PO line item.)
2. The withholding tax is also a problem; WHT is not calculated and assigned per line item. It is calculated on the total amount of basic and VAT. Because of these reasons, the payment could not be shown properly according to the line item of the purchase order.
3. When part payment is made, against invoices, there is no provision to assign a payment amount against a particular line item. Further, when final payment is made in different period, the clearing document will get generated. That adds to the complexity of differentiating full payments and part payments final clearing.
4. When residual payment is made, a new line item is created. Here assignment of Purchase order line item against payment for residual items become a problem.
5. Many a times advance payments are made. Later the invoice is created and balance payment is made. In those situations, the clearing document creates one more line item and makes payment for the balance item. This adds complexity in bringing balance payment alone and to split as per the purchase order line item. The clearing document number system is multi dimensional. It creates two line items for the same item (one at the time of advance and another the time of clearing.)
6. When full payment is made, the payment document number and clearing document numbers are same. In cases of subsequent or partial or residual payment, the document numbers are different. Because of this, the part payment amounts are shown in the period, where the final payment and clearing are made.
Please suggest a way to split the payment amount in the exact posting period with all the considerations given above.
Regards
Sundararajan
Edited by: Sundarajan Venkatachari on Sep 30, 2009 11:04 AMHi,
See Note 301077 - User exits for the interface to accounting, although I think that there isn't this kind of option. Note 429117 - Collective note advice note SD-FI interface will be useful too.
I think that SAP Note 1085921 - Document split perhaps will help you
Regards
Eduardo -
How to change the posting date at the line item level in a sales order
how to change the posting date at the line item level in a sales order
Hi,
I believe the POSTING DATE will appear on the accounting document
In the Accounting document, the posting date will be based on the Billing date.
Please let me know if you need any more details
santosh -
The Line item text transfer from SD-Billing Document to FI Doc(Accounting)
Hi Experts,
Actually in Standard process the Line item text doesnu2019t get transferred to FI Doc-Accounting Document.
But we have a need to ensure that the Line item text of a material gets transferred from a Billing Document to Accounting document.
Please advice how can we achieve this.
Thanks in Advance
MonteeHi,
If you want to populate the field SGTXT in FI tables (BSID, BSAD, BSEG,...) check the enhancement SDVFX002. So, in the function EXIT_SAPLV60B_002 you can populate XACCIT-SGTXT when you run the invoicing process.
I hope this helps you
Regards,
Eduardo -
How to clear the line items once posted...
hello experts,
i m workiing on Enhancements in fi/co...i m not able to get the actual exit..
How to clear the line items once postings has been done...i.e. once v do postings in f-48 v assign an assignment with special GL a/c as 'A'(one line item generates)....and in Tr.code f-43 once the due as been settled i.e the payment as been done and same assignment has to be given(2nd line item generates) it has to clear with the transaction f.13.but it is not..there is a report program to check fbl1n(tr.code)...once it is cleared it is shown in cleared items else it is shown in open items.....can any one help me out...
i m providing the tech names of the fields...
same program for both the transactions-- sapmf05a screen no for f-48--304 and
f-43 ---110....
Assignment --- BSEG-ZUONR....AMOUNT ---(cluster table) BSEG-WRBTR....
SPECIAL GL A/C RF05A-UMSKZ(structure)
thanks n regards,
vamshiThe prerequisites are:
1) In the customer master sales area data, shipping tab, there is a field called Order combination. u must tick that.
2) for the two orders, the sold to party & ship to party must be same
3) both orders must have created from same plant & shipping points
4) the line items must have same loading grp.
5) the both orders sheduline line date must be same.
transaction code for the same is VL04.
enter the required data and select the order nos to be processed.
Do reward points if it is useful -
Profit Center is missing in the line item 002 for Customer Payment
Dear Friends,
We are having one issue with Customer incoming payment. We are following the Business area concept. Now the customer is from the different business area and paying at Ho. HO has different Business area. So while processing the incoiming payment i have to enter different business ares for both the customer and Bank line item. There is no profit center field in the customer line tiem. When we are trying to post it, system is giving error message "Balancing field Profit center not there in line item 002".
If i process the same scenario with same business area for both the line item then system is picking th eprofit center from the bank line item.
Is there any possibility i can map this scenarion in the Document splitting functionality?? or else how can i process this scenario??
Regards,
DevaHi Lakshmipathi,
Yes the Document split has been activated. This issue is the specific one. We have different C&F location. Sales happens accross India. Hence we have created the Business area concept for each location to get the location wise balance sheet. I have also activated the zero balancing for Profit center and also Business area so that i can derive the Location wise Balance sheet.
Now the sales invoice has been processed from C&F Location. Customer deposit the Cheque directly to the Head office Bank and not at the C&F Location bank. I don't want to clear the existing open item because 50% of the cheque gets bounced. So i am booking the incoming payment without clearing the open item.
While processing the incoming payment user is entering the C&F location business area in the customer line item (Credit line item) and Head office business area for the Bank line item as the bank is at the Head office so that we can arrive the Balance sheet.
Now system is not deriving the profit center for the customer line item even though the business area wise zero balance has been activated. Recon account field status group has market as optional for profit center but in F-28 i am not able to get the profit center field (Because it is balance sheet item).
The Document type already been configure for Document split and the Recon account also categorised as Customer inthe doc splitting. I don't have any problem with document split other than this issue.
For this issue anything can be done in the document split??
Regards,
Devendran -
Reset Cleared Doc - Balance of the line item is not zero" Message no. F5136
I have this error : Balance of the line item is not zero" Message no. F5136
This error arise when we tried to reset cleared document dated June 6,2007 during data migration from Legacy system to SAP.
We wanted to reset this cleared document because it was wrong executed (cleared) way back 2007.
The entries are:
Debit to GL (B/S) --> 3,758.48
Credit (1100039-Vendor) with special GL (408319) --> 3,758.48
=====================================================
For us to correct the clearing, we need to reset first the cleared document via FBRA, however, this error arise saying "Balance of the line item is not zero" with Message no. F5136.
I read several posted issue here, however, it doesn't resolve my problem.
Hoping to hear from your inputs on this problem.
Regards,
macalongeDear:
SAP Note 400530 - FBRA - F5136: Balance of line items not zero
describes your issue as
Summary
Symptom
A payment using a payment card fails, in other words, the payment is reversed using Transaction FBRC where the customer or vendor item is reopened.It is not possible to reset a payment document posted again for the open customer or vendor item by using Transaction FBRA, "Reset Cleared Items" and it responds with the error message "Balance of the line items is not zero".
Other terms
Error message F5136, FBRA, FBRC, payment cards
Solution
A solution is available in the Support Package for Release 4.0B and 4.6C. An advance correction is possible. The solution consists of a repair report, so that the current payment document can be reset by means of 'Reset Cleared Items', and of a correction.
1. Repair-report ZREPAIR_BSEGC_FBRA:Create it temporarily as a test report using Transaction SE38. First the current payment/clearing document must be cleaned up of payment card data by means of the repair-report. Afterwards you can reset the payment document by means of 'Reset Cleared Items'. The report takes the current payment document as a parameter. In this case only changes are made to the database if the option "DO_UPD" is set.
2. Advance correction:Supplement the interface for function module CREDIT_CARD_POST_REFUSAL with table parameter T_BSEG with reference type BSEG. The following describes the procedure in more detail.
a) Transaction SE37: Enter function module CREDIT_CARD_POST_REFUSAL and choose "Change".
b) On the "Tables" tab page, create parameter T_BSEG with reference to structure BSEG.
c) Save and activate the function module.
3. After you implemented the correction or the R/3 Support Packages valid for this note, read Note 450081 to avoid the unwanted deletion of payment card data.
Hope it will help
Regards -
Can't modify line item text in financial document
Dear all,
In some cases I'm not able to modify line item text field in financial documents, and I don't know why.
I've checked customizing and BSEG-SGTXT appears as modificable field in any case.
As far as i know text field is not a relevant field, so the system should let me modify it if the customizing is right.
Does anyone know if there could be any other customizing that affects this transaction (FB02)?
ThanksHi
Since you indicated the entry is from goods receipt, I understand that you are trying to change the line item text in a GL line item.
If so, please ensure the following:
1. in OB32, for Account type S and Field name BSEG-SGTXT, the trasaction type is blank, "Field can be changed" is ticked and "Posting period not closed" and "Line item not cleared" are not ticked.
2. In OB32, for Account type S and field name BSEG-SGTXT, no other entry is there along with company code which has a different rule.
3. You can enough authorization to change the document.
4. If you can change the text, but cannot save it, then please check whether any validation/BTE is in place which is not allowing to do so.
Regards -
Need some help on workaround for more than 999 line items in a FI document
Hi all,
user would like to know if there is any way to increase the maximum # of lines for an FI document. Currently, as SAP only allows 999 lines per FI document. The user is encountering an issue when a taxable invoice is uploaded because SAP creates additonal lines for the taxes thereby increasing the line item count beyond the 999 limit. This causes the user to separate out the upload files into several different files which is very time consuming. i have read some replies from previous questions posted on this but none were clear enough on how to actually split the lines and what will happen after the split to the rest of the line items how is the continuation with the first document. can some one give me the explanation or steps on how we can do the split on this document please. we are on 4.6c version. if we have to write some code, what should i explain to the abaper? any kind of inputs would be greatly appreciable.
Thanks in Advance
JayHi,
From your comments, I understand that you are uploading the journals. The steps to handle 999 line items limitation is through functional and technical help.
1. create a dummy GL account
2. In the code, ask the abaper to have a logic such that if more than 900 lineitems (dont check for 999, as some auto postings will be done), then the balance should be loaded to the dummy GL account created and a document should be posted
3. Start reading the remaining docs and follow the same logic as in 2 and ensure that the posting happened in step 2 against dummy GL account should have reversal posting. That is, if step 2 dummy GL account has a credit balance then in step 3 against the same amount a debit entry for the GL account should be posted.
This will ensure that once all the line items are posted, the balance in dummy GL is Zero.
Regards,
Sridevi -
GL Line item not show reverse document
Hi Guru !
I have problem about GL account that assign account management to be line item so when post entry and reverse entry by use this GL account ,when I see report on t.code FBL3N-GL line item ,they did not show indicator of reverse entry so it difficult to check so I would like this report to reverse indicator or there are some report that can show it . thank you very much.
BlueskyHi,
Check the Layout of FBL3N Report
1. Change Layout Ctrl+F8)
2. Add the Reversal Indicator field
3. Save the Lay out settings
Check the Reversal Indicator. If any Key is there It means Reversal document.
Hope. Your problem solved.
Regards,
Kishore K -
More than 999 line items for an FI Document
Hello All,
Per SAP standard, an accounting document can only contain up to 999 line items. However, we have Logistics posting (Backflush) that would yield more than 999 line items in FI. We can't opt for setting summarization in transaction OBCY (FI Summarization based on Object Type) since this would affect GR/IR clearing. We can select reference transaction key MKPF (Material Doc Table) and table BSEG (Field MENGE <Qty>) but GR/IR clearing would be affected since definition of clearing is at Purchasing Doc (EBELN) and Item (EBELP).
Do you have other recommendations?
Thanks.Dear scorpio0485,
Yes ! I have already done posting for morethan 999 line items. but in the standard program we cant do it. We need to go for Z process.
In Zprocess we need to put one cut off line item for ex : 900 or 950. After that hardcode one GL code(clearing GL Code) in program to split the line items. Means the system generates 2 documents.
Please give the following Code to ABAPer
AT END OF xblnr.
mtab[] = ttab[].
CLEAR v_count1.
DESCRIBE TABLE ttab LINES v_lines.
LOOP AT ttab INTO wa_ttab.
v_tabix = sy-tabix.
v_count = v_count + 1.
IF v_count EQ 900.
count = count + 1.
v_count1 = v_count + v_count1.
MOVE-CORRESPONDING wa_ttab TO wa_xtab.
IF v_wtotal < 0.
wa_xtab-newbs = '40'.
wa_xtab-newko = '00003100001'.
ELSE.
wa_xtab-newbs = '50'.
wa_xtab-newko = '00003100001'.
ENDIF.
IF v_dtotal < 0.
wa_xtab-newbs = '40'.
wa_xtab-newko = '0003100001'.
ELSE.
wa_xtab-newbs = '50'.
wa_xtab-newko = '0003100001'.
ENDIF.
IF v_dtotal LE 0.
v_dtotal = v_dtotal * -1.
ENDIF.
IF v_wtotal LE 0.
v_wtotal = v_wtotal * -1.
ENDIF.
wa_xtab-prctr = '0000900008'.
wa_xtab-dmbtr = v_dtotal .
wa_xtab-wrbtr = v_wtotal .
If you need anymore,please let us know
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