Importing GL Opening balances!

Hi All,
Is there a way to import Business Partner (BP) opening balances in SAP B1 from a text or an excel file?
We have over 2000 customers as business partners, and do not want to go through the laborious process of typing them in SAP B1.
Any add-on or any DTW template available??
Thanks
Junaid

Hi,
there are 3 ways to import opneing balance i.e.:
1. Using G/L account opening balace funtionality in B1
2. Using DTW addo (SBO standard addon)
3. Using SDK code but it is not usual to use, I mean it is never used because no. 1 and 3 are fully complete.
Here are the procedure for no.1 :
In the SAP Business One main menu, choose Administration ® System Initialization ® Opening Balances ® G/L Opening Balances.
The G/L Opening Balances u2013Selection Criteria window appears.
       2.      Set the required G/L account range, and then, choose OK.
The G/L Opening Balance window appears.
       3.      If the fiscal year does not start on January 1st, change the Date to the required date. Enter offsetting G/L account in the windowu2019s header, and fill in the relevant details.
       4.      Enter opening balances in the local currency in column OB (LC) only if data is to be entered in the local currency.
If the system currency is different from the local currency, the system automatically calculates the opening balances in the system currency and displays the values in column OB (SC).
       5.      Enter the opening balance in the foreign currency. If a foreign currency has been defined for an account, the OB (FC) field is also active. The system then automatically calculates the amounts in the local and system currencies, using the valid exchange rate on the value date. Overwrite the calculated values if necessary.
       6.      Enter the value without a plus sign if the balance is in credit. If the balance is in debit, insert a minus sign in front of the value.
       7.      Choose Add when all the opening balances have been updated.
An opening balance for a multi currency account can be entered only in local currency
Result
SAP Business One creates the opening balance transactions for the accounts updated in the G/L Accounts Opening Balances window. The original type assigned to these transactions is OB.
for no. 2, you can have the template from this folder where it is able to install in server PC or user PC:
C:Program FilesSAPData Transfer WorkbenchTemplatesTemplates
Purpose
This section describes the required steps to import data from a legacy system into SAP Business One.
Process Flow
To perform the data migration from a legacy system to SAP Business One, you must perform the following tasks:
·        Preparing the source data
·        Importing the data into SAP Business One
·        Checking the results of the import
Example
The Data Transfer Workbench provides data file templates. You can use these templates to fill in your own data and to test the Data Transfer Workbench and to familiarize yourself with its functions.
let me know if you need the template sample. I can send you but after 3 hours because I will have church service in one hour later.
Rgds,

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Importing BP opening balance for AP&AR aging report

I use DTW import BP opening balance,
for example Maybe AR posting date is 20080908 and 20090808 ,but I importing GL opening balance at the time of 20091231.
I wonder whether I shoud import posting date of AR templete and datatime of databaseserver is the same year.
Please advise.

Thank you for your reply. You understand correctly What I exactly want to realize the situation.
But in fact ,I have just imported the AR doc which column of docdate is 2010001 in his templete.
I cannot import AR doc of others year . The DTW prompt error "no matching record odbc(...)"..
Maybe I need the set the posting period to currecnt period .but I cannot find the setting In sbo 2007B
Please advise!

Import GL opening balance,AR and AP aging with each open invoice data

We tried to use Data Transfer Workbench to import GL opening balance back to 2007 year end but got an error "can not post to Control Account".
In Admin>Sys Init> Opening Balances> GL opening, Businesss Partner, 1099 opening balance can import all opening balance with AR, AP. But, can not import for each open invoice amount, invoice number, invoice date information.
If we entered those GL, AR, AP opening balance those won't affect the GL F/S, right?
We will need to close year 2007 then import each period Trial Balance Debit and Credit amount for each account then close each period to have all 2008 each account period data until May 2009.
Would like to know which is the best way to do this?
Edited by: Lily Chien on Jun 4, 2009 11:21 PM

Hi,
Please, use oInvoice and oPurchaseInvoice templates (as service type and offset account is opening balance account) to import opening balance. This don't affect to inventory, P/L account.
Hope this helps,
Son.

Importing BP opening balance

Hello sir,
How to import opening balance of business partner and Chart of Account for go Live project
no templates are available for opening balance
Plz suggest

Hi,
You may check these threads:
Business Partner's Opening Balance Bill Wise
regarding Import opening balance for GL using DTW
Re: BP open balances
Re: Data migration tool for SAP Business One
Opening Balance
Thanks,
Gordon

Regarding Import opening balance for GL using DTW

Can you give me a template example?
and I should use which objects to Import opening balance?
Thank you

Thank you for your prompt reply.
I have imported the opening balance to system successfully.
using the DTW:
In addtion I import the opening balance and other BP and stock balance ,I want to konw which column( for instance DueDate
ReferenceDate or anything else) to deciede to the journal entry in which posting period.
Perhaps I could change the server datetime...
Please advise ! thank you !

How to change the BP-customer Control Account for entering Opening Balance

Hi experts,
I am working on a project where I have used the segmented chart of account and segment is branch.
Project is under SAP B1 8.8 PL 05.
Customer has 2 branches. Now both the branch have different control account for debtors. Customer (BP) master is common for both the branches.
Now at the time of entering BP-Customer opening balance, I do not find the provison to select/change of control account. So all the opening balance entered will go into one control account only, which is set in business partner master for particular customer.
In SAP B1 8.8 at transaction level like Sales Invoice, there is provision to select the control account. Now I believe entering opening balance is the similar functionality as Sales Invoice and there should be provison for selection of control account to user.
Anyboady has any Idea / work around ?
Incase there is no provison then, I believe Product development team should take this in development of SAP B1 8.8.
BR
Samir Gandhi

Hi,
I suggest you to import BP opening balance by JE template of DWT in which you just put account code as your control segmented account and additional information in "shortname" field with customer/vendor code.
Hope this helps,
Son.

Opening Balance thrgh DTW

Hi All,
when i try to import the Opening balances through DTW it gives me error:
"<Errorlist><Error>SystemId = 10220848, Line Number = 1,Column Number =79, Description = The name space of the element 'schema' must be from the schema namespace </Error><Error> System Id = 10220320, Line Number = 1, Column Number = 99, Description = The namespac"
Please help me out to resolve
Regards
Shanker

Dear Shanker,
Generally this error occurs due to an issue with the data type in the cells. Either they are invlaid data types used or the length of the data value is mor ethen the permitted value.
Please check the default templates and als the DI help file which is available in the
C:\Program Files\SAP\SAP Business One SDK\Help
folder as the DTW is based on the DI API.
Hope it helps
Regards
Arshdeep

Importing Opening Balances from Legacy System

Hi All,
I am trying to import opeing balances for Items, Vendors and Customers and GL a/c from legacy system to SAP B1.
Can anay one of you suggest the process involved at SAP B1 end for importing the balances?
I know DTW can be used, but can anyone explain the process for SAP B1?
I would appriciate your time spent on answering this.

G/L A/c Balances have to brought in as the last step. You can use the Journal Entry to enter the opening balances or Administration > System Initialization > Opening Balance
BP Balances can be imported using DTW templates for Invoices, Credit Memo's etc. There are examples in the DTW folder.
Inventory Balances can be imported using the Stock taking template and the Cost of the Items can be imported as a price list and the Inventory > Inventory Transactions > Initial Quantities, Inventory Tracking and Stock Posting.
Using the stock posting tab you can reconcile the inventory based on the pricelist to which you had imported the Inventory costs.
If you need more details pls let me know
Suda

What are the mandatory fields in DTW for opening balances imports?

Hi All,
As the title mentions could you please help by listing all the mandatory fields in DTW for importing opening balances ?
Thank you for your help,
MB

Hi Gordon and all,
I have a look at the SDk help files and almost cried but am i right in thinking it is Account Code, Debit and Credit fields that are the mandatory fields for opening balances?
These sdk help files are awful by the way...really awful.
MB

How can i import Customer/Vendor Opening Balances - Invoice wise

I am going on a parallel run from next week onwards and the Client want to import all Customer/Vendor Opening Balances invoice wise , so that they can get the Aging Analysis report the no of days Outstanding as well as they can enter payment invoice wise.

Sanjay,
To import BP Opening Invoices or Credit Memo's,
Use the template inside DTW folder
\Templates\oInvoices for AR Invoices
\Templates\oPurchaseInvoices for AP Invoices
and so on
I presume you would want to import them as Service Invoice so
In the Document template
Set
DocNum....................................DocType......................HandWritten
original Invoice number...............dDocument_Service..............tYes
Document_lines
AccountCode
Opening Balance Account Code (Opening Balance Account is generally created in the Equity drawer and is used purely for all Opening trasactions and will balance out to zero (0) once all opening data from legacy system has been brought over)
Let me know if you need further direction
Suda

Importing G/L Accounts,B/P opening balance and Stock opening bal throughDTW

Hi All
I want to import following through DTW:
1. G/L account opening balance
2. BP opening balance
3. Stock opening balance
Please suggest me name of templates with examples
Please dont post the links of the threads related to my question. I know there are already many threads posted for this question but im confused with it because every thread suggests diffrent templates.
Simply tell me the name of thread used for these 3 opening balance and with examples of fields used in template.
ThankS
Edited by: Malhotra Saurabh on Apr 7, 2010 5:54 AM

Malhoutra,
Using a JE template is almost the same as using a document template (you will have to use service typre documents). The document will create a JE.
The difference is that it allows you to create the actual document types which make up the BP balance, so the team will be able to see each open invoice and credit note separately. This helps when reconciling future payment receipts and providing good aging reports.
You can achieve the same by creating a line for each document in your journal lines template.
You will need to use documents for items as you are bringing in quantity and values which cannot be done with journals. If you are managing item cost by warehouse, you will need a document line with quantity and cost in each warehouse for each item. Using the inventory general entry template will set the item cost properly in the system in the Master data when processing new transactions.
Gordon is correct, there are many ways to achieve what is required, each partner will use what they are used to and know will work for the customer - as each customer is different too.

Import Opening balances

Hi,
we want to import open invoices for sales and puchase. For this i have to use oInvoices and oPurchaseInvoices templates.
Our scenario is :
i have open invoice A for A/R with amount ...................Rs.1,00,000
For this invoice there is partial incoming payment done in the legacy system
Receipt against invoice A...........................................Rs 40,000
How shall i import document with this type of scenario..?
Regards
swapnil

Check this links
Re: How can i import Customer/Vendor Opening Balances - Invoice wise
Check Note 1253827 - Import paid invoice via DTW
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1253827]
Check Note 1162513 - How to link an Incoming Payment to an Invoice via the DTW
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1162513]
Jeyakanthan

Import opening stock on opening balance account in G/L

Hi,
Which template do i use to import the opening stock of the items. The items are already imported with oitems & oitems prices ! Now i need the opening stock level booked in SAP on my opening stock account in the G/L.
Thanks
Mark

Hi,
Joseph Antony is correct.
For item opening balance, use oStocktaking.
Thanks and Regards,
Senthil Maruthappan.
Team Work Never Fails
Edited by: Senthil Maruthappan on Jul 4, 2009 2:08 PM

Offset A/c setup for opening balances import in DTW

Hi All,
I am trying to import opening balances for customers using oInvoices.
There I am using two xls files.
1. Documents
2. Documents_Lines
The Documents_Lines filehas a column named AccountCode, but this the column used for BP GL code.
Where do I set the offset ac code (Suspense A/c code) for offsetting the balance.
I appriciate your time spent on answering this.

Hi Suda,
Thanks for your valauable answers.
Now its importing without erprs.
But I would really appriciate if you can help me with this further.
When I look at the journal entries for this particular import the enties are like:
BP A/c Dr                     100
Suspense A/c Cr                      0
Miscellaneous Expenses          100
I dont know how the Misc. Exp a/c is getting affected, while 100 should be with suspense A/c
Please suggest.

Template for importing Opening Balances

How do we import opening balances of Inventory.Which is the template and any specific field which is mandatory

Use the stocktaking template in oStockTakings folder

Importing GL Opening balances!

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