Incoming email addresses

Sometimes when I receive an email the name in the "FROM" field either shows the name of the person whom it is from or it shows their email address. Is there a way to have an incoming email show the name of the person sending the email instead of it showing their email address? I would have their name already in my Address Book from where it would get the name of the person. Sorry if this is confusing.

I believe going into Mail Preferences > Viewing and then checking off "Use Smart Addresses" will allow only the name of the sender to be seen. They have to be in your address book for this to work I think.

Similar Messages

How to find out which list is associated with specific incoming email address

Hey Guys,
I've a received a request today from a user asking me which list was setup with a specific incoming email address.
Is there a way to find out which list is associated with an email address?
Thanks

OK after a bit of research I found a way to achieve this.
I simply looked up the email address in ADUC, then did a search in SP with the display name. I could locate the list and manually confirm it was configured with the incoming email address I was looking for.
I also found the below script on Stackoverflow, but got "The 'using' keyword is not supported in this version of the language." when I tried to run it. Any idea how to fix that? I'd like to have a script to link a library to an email address istead of the
manual approach described above.
http://stackoverflow.com/questions/4974110/sharepoint-how-do-i-find-a-mail-enabled-list-if-i-only-have-the-email
$SiteCollection = ""
$EmailAddress = "" # only the part before the @
# Load SharePoint module if not done yet
if((Get-PSSnapin | Where {$_.Name -eq "Microsoft.SharePoint.PowerShell"}) -eq $null) {Add-PSSnapin Microsoft.SharePoint.PowerShell;}
cls
using System;
using Microsoft.SharePoint;
namespace FindListByEmail
class Program
{a
static void Main(string[] args)
string siteUrl = $SiteCollection;
string email = $EmailAddress;
using (SPSite site = new SPSite(siteUrl))
foreach (SPWeb web in site.AllWebs)
try
foreach (SPList list in web.Lists)
if (list.CanReceiveEmail)
if (list.EmailAlias != null && list.EmailAlias.Equals(email, StringComparison.InvariantCultureIgnoreCase))
Console.WriteLine("The email belongs to list {0} in web {1}", list.Title, web.Url);
Console.ReadLine();
return;
finally
if (web != null)
web.Dispose();

How to filter mail to delete email where incoming email address is not a valid address from my address book

how to create a mail filter which checks the incoming email address with valid address from my address book?

"Sender is not in my Contacts" is just an example ...
There are many different options built in to the Rules pane.
For example,
If the built in options do not meet your needs, you can create a script. For another "for example" see this discussion for a way to return unwanted mail to the sender:
http://www.jarnot.com/archives/2011/08/restore-bounce-message-functionality-to-o s-x-lion-mail-app.php

Multiple INCOMING email addresses.

I know how to set up aliases for OUTGOING mail, but how do you set up INCOMING email from a different alias.
For example <user>@domain.com is also the admissions director and would like email sent from our website, addressed to <admissions>@domain.com to go to her user account.
How do I get Apple Mail (10.5.8 Leopard) to pull email addressed to "admissions" to her "user" account?
Thanks,
John

Sorry I wasn't clear. This is a single email account, but we want multiple aliases within that account.
The method is to go to Workgroup Manager on the server and add a new "short name" for the email alias you want. Therefore, for user John Doe, whose "short name" is jdoe, you create an additional "short name" such as "admissions". The domain name will be automatically appended.

How does iphone assign a name to an incoming email address

Haven't seen this question posted before. I have several names in my Contact list with the same email address (i use them for eblasts to different groups). When an incoming email arrives, iPhone randomly grabs one of those names and assigns it to my email address. No one else sees this but me; however it is annoying to see some random group's name listed in the To: or cc: instead of my name. Is there a fix for this? Thanks in advance for your thoughts.

Let me see if I can wrap my head around this...
This is the way I see it:
1) Sally, Sue and Joe all have the same email. [email protected]
2) You have separate entries in your contacts for Sally, Sue and Joe all with the above same email.
3) Sally sends you an email from her mac. She has her email set up as "Sally" with address [email protected]
4) When your iphone receives her email, it looks in your contacts list for [email protected]
You want to know how it finds "Sally" and not "Sue" or "Joe"?
Right?
It doesn't.
I tested this. I have a gmail account that does not live on my iphone. I logged in on my mac via the internet and sent a test message. I do not have that gmail account in my contacts, nor on my mac's address book, so the iphone has no knowledge of it.
It told me I got a message from my name, from my gmail account.
Ergo, the name was sent along with the email address, so it appears that item number 4 is not happening.
So, there is nothing you can do on the iphone, as it is not the iphone that is handling the name. The name comes from the sender, which you have no control over.
Assuming I understood your problem....

In mail in lion and also in snow leopard you were able to click on an incoming email address and select it in spotlight , this feature in mountain lion is now gone , where did it go it was really useful?

I used to use this feature multiples times a day as it was a great way to look up all correspondance that a person had sent through.
This option is gone now with mountain lion and I am wondering why as it was great! you just had to click on an email address and you could select looking it up within mail.

Hi There Linc Davis,
Wow, you are the best.
Yip this is what the website looks like. Great job Linc Davis.
Not surprised that the "Shop" tab is missing. Darn.
Well can you try to access it's "sister" website: astralmusic.com and astralmusicshop.com?
Since you are awesome with the "Flash" can you investigate if this website has a issue withis this "Flash" too?
Please Linc Davis

Exporting incoming email address by date range for all mailboxes

I run a Small Business 2011 Standard server using Exchange 2010 for a small municipality. A public records request was made for all email address that emailed any employee of that city between 1-1-2013 and 3-6-2014 . There are about 160,000 emails
for that date range but how can I just export a log of the senders email address with a time stamp? Thank you in advanced for any help you can give.
I should add that All logging is at defaults values
I found a "work around", I have a Barracuda Message Archiver, I did a search of the date range and exported it to CSV, then imported it in to Excel and just deleted the extra data.
Thanks for the fast replies

Good point, Belinda. If you have that time period within your log retention, then you should be able to do something with the Exchange Shell. This is a bit rough but could serve your purpose:
#--- This finds the email addresses of the users whose city is set to Sydney.
$Sydmbx = Get-ADUser -Filter {City -eq "Sydney"} -Properties homemdb, proxyaddresses | ?{$_.homemdb -ne $null}
$Sydmbx | %{$Sydaddresses += $_.Proxyaddresses}
$Sydaddresses = $Sydaddresses.TrimStart("SMTP:")
$Sydaddresses = $Sydaddresses.TrimStart("smtp:")
#--- Enter your HT servers here
$ExchServ = @("exch01", "exch02")
#--- This creates an object which lists senders who have sent to our recipient addresses, the timestamp and messageid.
$Report =@()
foreach ($server in $ExchServ){
foreach ($addy in $Sydaddresses){
$sentmail = Get-MessageTrackingLog -Server $server -Recipients $addy -Start "01/01/2013 12:00:00 AM" -End "06/03/2014 2:00:00 PM" -EventID Deliver -ResultSize Unlimited
$sentmail | foreach{
$Trackobj = New-Object PSObject
$Trackobj | Add-Member -MemberType NoteProperty -Name "Recipient" -Value $addy
$Trackobj | Add-Member -MemberType NoteProperty -Name "Timestamp" -Value $_.Timestamp
$Trackobj | Add-Member -MemberType NoteProperty -Name "Sender" -Value $_.Sender
$Trackobj | Add-Member -MemberType NoteProperty -Name "MessageID" -Value $_.MessageID
$Report += $Trackobj
$Report
You can change the location to suit yourself as long as you populate "City" in AD and the server names with your own servers.

Assign colour to incoming email address - is it possible?

I am using Mail for the very first time and would like to know if it is possible to assign a colour to email addresses or groups in address book. So far finding Mail not the most pleasing application to the eye!

you can do it manually by selecting an email and then going to the mail menu, format>show colors and then selecting a color.
or you can create an email account and specify the background color to the color you wish - mail>preferences>rules. if you choose this rule, all emails you receive for the email account chosen will have the background color chosen, and you can choose to manually change the color once you have read them and/or moved them to another mailbox for example.
hope this helps

How to configure multiple email addresses for a Google Apps profile on iOS 8.1?

I've got a Google Apps account with 4 incoming email addresses. I'd like to use either Exchange or Google as the email type for this account. I understand how to setup the original account (done, works great). I understand how to change the one-and-only sending address to essentially any one of the 4 authorized send-from emails. However, I can't seem to figure out how to add all 4 addresses so that Mail.app on my phone automatically chooses the correct address for replies to incoming

I would like to know this too, although as far as I have read, it's not possible (anymore) with Mail. Previous you would have added your 4 email addresses separated by commas as your email address. I tried doing that recently but Mail did not understand it. You will need to resort to using the official Gmail app for your secondary incoming addresses.

How to find out who's texting you from an iCloud email address?

how to find out who's texting you from an icloud email address?

OK after a bit of research I found a way to achieve this.
I simply looked up the email address in ADUC, then did a search in SP with the display name. I could locate the list and manually confirm it was configured with the incoming email address I was looking for.
I also found the below script on Stackoverflow, but got "The 'using' keyword is not supported in this version of the language." when I tried to run it. Any idea how to fix that? I'd like to have a script to link a library to an email address istead of the
manual approach described above.
http://stackoverflow.com/questions/4974110/sharepoint-how-do-i-find-a-mail-enabled-list-if-i-only-have-the-email
$SiteCollection = ""
$EmailAddress = "" # only the part before the @
# Load SharePoint module if not done yet
if((Get-PSSnapin | Where {$_.Name -eq "Microsoft.SharePoint.PowerShell"}) -eq $null) {Add-PSSnapin Microsoft.SharePoint.PowerShell;}
cls
using System;
using Microsoft.SharePoint;
namespace FindListByEmail
class Program
{a
static void Main(string[] args)
string siteUrl = $SiteCollection;
string email = $EmailAddress;
using (SPSite site = new SPSite(siteUrl))
foreach (SPWeb web in site.AllWebs)
try
foreach (SPList list in web.Lists)
if (list.CanReceiveEmail)
if (list.EmailAlias != null && list.EmailAlias.Equals(email, StringComparison.InvariantCultureIgnoreCase))
Console.WriteLine("The email belongs to list {0} in web {1}", list.Title, web.Url);
Console.ReadLine();
return;
finally
if (web != null)
web.Dispose();

Outgoing Email Address Groups (Very Urgent)

HI Experts,
I am facing prblem with inbound Distribution in ERMS and agent Inbox.
I have created Outgoing address groups and assigned to Email Profile. (Outging Email address and Incoming Email address eg: [email protected])
[email protected] is defined under customet service group.
When SAP system receives an E-mail, that E-mail should accessed by all agents(eg: 10 agents under Customerservice).
1)How can i assign all these 10 agents to access the email sent to [email protected] address?
Can i configure this with the help of T-code: so28 ?
2)Are there any queues in SAP? to move manually between the queues?
Please help on this issues.
Thanks in Advance
Rony.
Points will be reawarded.

I have done that and gave all the info and no one has called me back yet. It seems like such a trivial issue that wouldn't be a problem to change back. Can you help me online?

TS3988 The correct information in the email address, Full name and Incoming mail server panes are greyed out, and I can get no further in bring my iCloud a/c online. Any ideas? Thanks.

I've just updated and installed Mountain Lion. I've clicked for iCloud for Mail. The correct information in the email address, Full name and Incoming mail server panes are greyed out, and I can get no further in bring my iCloud a/c online. Any ideas? Thanks.

They are grayed out because they are automatically set up whey you check Mail in System Preferences. If you didn't do that, go back and do so and your iCloud email account will be set up automatically.

Programmatically set email address column in incoming email settings in discussion fourm

hi,
I have to set up incoming email settings in my discussion forum in my subsite.
but the issue is that i am creating hundreds of sub sites based on a savedsite template.
can anyone help, how to set the incoming email settings' email address columns programmatically, ie, when the sub site is getting created i wanna set this property of my discussion forum list[ my discussion forum is also part of the saved site template].

Use Event Handler when a new site is created and set incoming email. Refer to the following post for more information
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spwebeventreceiver.webadding(v=office.14).aspx
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spwebeventreceiver.webprovisioned(v=office.14).aspx
http://www.novolocus.com/2009/04/15/programmatically-create-and-configure-mail-enabled-lists/
--Cheers

Do we need to enter full email address in Incoming mail server settings on POP Account

Do we need to enter full email address in Incoming mail server settings on POP Account or just the username? For example does it have to be [email protected] or only jim.nicholas works? How does it affect the way the emails are delivered between laptop (primary device) and ipad ???
Please need help asap!!
Thanks.

For my POP account I have my full email address in the Address field but just my name (and not the '@...') in the User Name under Incoming Mail Server

Can we display only email address on the sender when receive external incoming mails

Hello ALL Experts,
Organization want to see only email addresses in the FROM field when receive External incoming emails from Any domains.
I know for Sending emails out to the External domain we can control it in exchange with the help of Use Simple Display Name attribute.
So want the same to the managed for external incoming emails as well, if possible with the help of Transport rule or some custom scripts
Thanks in advance

Hi,
Based on my knowledge, we can use simple display name as an external display name for outgoing messages, but I'm afraid there is no way to do this for incoming mails.
Best regards,
Belinda Ma
TechNet Community Support

Incoming email addresses

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