Incoming Payment Posting

Hi,
We have a seperate accounting system that handles customer payments. The customer pays us and this payment is recorded in the external system. The G/L Accounts in the external system are in line with the chart of accounts in SAP R/3. Now we would like to post this incoming payment into SAP. This means that in essence we would like to post a F-28 transaction so that the invoice is cleared in SAP R/3. Has anyone done this before? Does an IDoc/BAPI already exist to carry this function out?
Thanks,
Miguel

I am trying to use REMADV for the same purpose and am unable to get the idoc to post -- I just posted a question on the forum and then saw your post -- do you have a list of the fields I need to populate in the idoc? any advice for the error below?
I am unable to get REMC to post at all -- do you have a sample file or data you can share so I can see how to populate the idoc -- right now I have --
KU1-Document = REM
KU1-Reference number = REFNUM1
KU5-qualifier = '001'
KU5-amount = '52.00'
KU5-currency = 'USD'
B02-type = 'BA'
B02-BankID = '011000390' dummy bank
B02-country = 'US'
B02-accountnum ='12345678'
B02-Curr = 'US'
KA1-ParFun = 'AG'
KA1-Partner = '0000000001'
PU1-msg name = 'INV'
PU1-number = '9400000003'
PU5-qual = '001'
PU5-amount = '52.00'
K14-qual ='011'
K14-org = 'BP01'
I am trying to get the doc to post and get an error 'Company code could not be determined for intermediate document 0000000000007220' please help

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Incoming payment posting error f-28

Hi,
here i trying to post incoming payment from customer after discounted amount t-code f-28 , i am getting error message like this:
Acct determination not defined for trans. SKT in chart of accts S501
Message no. F5113
Diagnosis
An automatic posting cannot be created because the account determination for transaction SKT with keys is not defined in chart of accounts S501.
System Response
The document cannot be posted.
Procedure
Depending on the type of processing, you can hold the document and post it later. If this is not possible and the error cannot be eliminated straightaway in customizing, you must leave processing and enter the document later.
Procedure for the system administrator
Correct the account determination for the specified transaction. Proceed
plase help
Sre

Hi,
You have a cash discount being determined through payment term. But when you are processing the payment the system is not able to identify the GL account to post the cash discount amount.
Go to SPRO>>Financial Accounting>>Accounts Receivable and Accounts Payable>>Business Transactions>>Incoming Payments>>Incoming Payments Global Settings>>Define Accounts for Cash Discount Granted
Here you assign the GL account to post the cash discount amount.
Hope this helps.
thanks and regards,
anit

FICA question- Incoming payment posted to wrong account & processed as refund

Need validation if the process recommended in following scenario is appropriate & any advise would be appreciated:
We have a few contract accounts where the incoming payment was posted to worng contract account. Then instead of reversing the doc & moving it to clarification & posting to correct account , the cashier assuming the customer has made payment in error , initiated a refund & an outgoing payment doc was generated after payment run. In some cases the check was issued to the customer.
What we think the right process would be as under:
1. Reset clearing on outgoing payment doc. The incoming payment doc will now be open. There will be additional debit entry of equivalent amount for the reset clearing.
2. Reverse the incoming payment doc & post it to clarification. From Clarification , post it to correct contract account.
3. For the debit entry on the contract account, there are 2 possible scenarios for clearing:
         sceanrio 1: In case the check was sent to customer , get the customer to make the payment. This incoming payment will clear the debit entry.
         Scenario 2: If the check was stopped in time , a credit posting of equivalent amount should be posted to bring account back in balance. For standard incoming payments we use doc type IC. In this case as this is credit entered to balance account (not truly an incoming payment) can the same doc type be used or a different doc type is recommended.
I am not a FICA consultant & this might be a very basic question
Thanks in advance for any recommendations.
Satish

Receivable adjustment works like this:
Current situation:
Customer                        Revenue                               Receivable
100 |                                  | 100                                100|
After receivable adjustment, it looks like this:
Customer                        Revenue                               Receivable                  Bad Debt Expense
100 |                                  | 100                                100|                                        |
                                                                                        100                        100
Receivable adjustment does not adjust the customer balance/open items. It only takes $ from the receivables and moves them to a separate g/l account.

Incoming payments posting without clearing the customer open item

Hi,
Is there a way to post an incoming payment to a customer and let it sit as an open item?
I want to segregate the posting and clearing of AR payments.
One user posts the payments to the customer account.
Another user clears this payment against an open item.
All t.codes F-26, f-52 and f-28 all go on to processing open items and don't work for me..
Does anyone have any workaround or suggestion on how to accomplish this?
Thanks

I can suggest posting the cash to the customers account as an unallocated enty using F-28 - we use charge of the difference and the posting keys to mange this.
The the other users can contra the items to the open items using F-32 clear customer.

Incoming payment - post discount & small differencas a total as one item

Hi Guru,
When posting incoming payment cash discount and small differences are posted as one item for each open item.
For example:
Open item    discount    Small difference
100               1               0.05
200               2               0.10
At posting SAP post
Item 1   300 (to clear the open item)
Item 2   1 (cash discount)
Item 3   2 (cash discount)
Item 4   0.05 (small difference)
Item 5   0.10 (small difference)
Is there a way that I can group ALL discount and All small difference into one item each ie
Item 1   300 (to clear the open item)
Item 2   3       i.e. 1+2 the total of item 2 and 3 above (cash discount)
Item 3   0.15 i.e. 0.05+0.1 the total of item 4 and 5 above (small difference)
If so, where is the setting??
Thanks
Linda

Hi,
In general SAP clears on line item basis and posts line item for each clearing. If my understanding is not wrong this is the standard behaviour. This facilitates you to know each item that is cleared. But please check the settings for clearing differences / charge off under business transactions/accounts receivable and accounts payable. Unfortunately, I do not have a system handy to give you exact path.
thanks,
Kumar

Incoming Payments posting to bal. sheet adjustment account

hi Sap consultants,
I have a situation where one company is in china and the other in Europe.
when posting incoming Payments to the european com in a foreign currency the system posts
Debit to Bank account,
credit customer Payment,
Credit exchange rate Realised gain account
when posting in the company in china
system posts
Debit to Bank account,
credit: customer Payment,
credit: exchange rate Realised gain account
credit: Bal. shhet adjustment ac.
Ive checked the Settings in customizing and the reconciliation account for both companies are same
Chart of Accounts     1000
G/L Account           1150000
Currency                  -
Currency type          -
Ex rate diff Real
Loss                 7201009
Gain                 7200009
Valuation
Val.loss 1           7201000
Val.gain 1           7200000
Bal.sheet adj.1    1150900
The Acounts are all set up the same, the invoices are in foreign currency and I cant find the setting where it post this extra line item in the company in china and not in Europe.
Does someone know why this takes place.
Thanks
Dave

HI,
During valuation differnces is posted to FX. This entry is reversed in subsequent month.
These is reversed when you carry out actual clearing. That what where ur entry are standing. This is automatically carried out by the system.
I hope that during valuation (f.05), option for actual posting is selected and as such theseentry is generated.
The solution to this is reverse the valauation run.
Also, please check setting for Valuation and revaluation.I don't have much exposure to it but yes some experts can express their experience,if any
Regards,
Atul

Incoming Payment - Posting more than 999 line items through EDI

Hi guys,
I having following issues.
1. incoming 820 is not posting into customer a/c even I configured processing - REMC but creating payment advice
2. once i tried to process payment advice by using f-28 it is posting in to custmer a/c without payment advice ref. also the payment advice still exist in the system.
3. trying to post payment advice having more than 999 items by using f-28 system shows error after 999 items.
4. I tried to process payment advice executing through RFAVIS40 error displays "Payment advice note in Customizing not defined for posting"
I appreciate if some one guide me to solve above.
Thanks,
RK
Message was edited by: RK Talabathula

Hi RK,
Pt 3: There is an SAP Notes on this issue 117708 ,
also refer Re: F-44 - Clearing of more than 999 line items
Pt 4: Check OSS note 17449 see for "Payment
advice upon form overflow"
hope this helps.
Please assign points as way to say thanks
Ravi Rana

BAPI or BDC For TRANSACTION F-28 incoming payment posting (Urjunt)

Hi Gurus,
Pls give me some code (BDC Or BAPI) for Transaction F-28.
Thanks in Advance,
Mahesh.

Hi
Need F-28 Bdc
BAPI for F-28
try using BAPI_ACC_DOCUMENT_POST
How to use BAPI_ACC_DOCUMENT_POST?
Regards
Pavan

How to cancel an incoming payment on prevoius date

Hi All,
There is an incoming payment posted on 01/06/2009 Posting date. Now I wanted to cancel this incoming payment as on 30/09/2009 posting date.
Please give your solution in detail steps.
Thankyou,
Sree.

There are only two options for cancelling a document.
Original document date / current date
Since 30/09 is neither of these, it would not be possible. Unless you want to change your computer's date to 30/9 then restart B1 client.

Bank Reconcilliation of Incoming payments F-28

Hi,
I am working on Electronic Bank Statement. I have set up the posting rule to clear incoming payments from Customers. Basically since we do not receive Customer Invoice No. in our Bank statement file (MT940 file being used), we post Incoming payment entries in F-28 and maintain payment transaction Number (16 digit No. for RTGS and NEFT) as Reference Number in field XBLNR. And when I upload the file, I am able to clear all those payments which I have made through F-29 ie Down payments whereas I am not able to clear incoming payments posted through F-28.
Any idea why the system behaves this way though both F-28 and F-29 have same document type. Any help on this would be highly appreciated.
Thanks in Advance,
NK.

Hai Bishnu,
Check it once your doc types in OBA7 t.code here u can maintain No. Ranges for 2006 year.
If your already maintain the No ranges, try to change the no ranges for the doc type instead of 14 you can change like 99
Regards
Madhu I

Incoming payment by F-28: Reason code error while posting

Hello everyone,
I want to post Incoing Payment using F-28 net of TDS. I want the separate GL account to be picked up automatically for the difference when I enter the Reason Code 003.
I did the following customization for the same.
1. Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions>Incoimng Payments> Incoming Payments Global Settings>Overpayment/Underpayment> Define Reason Codes:- Here I selected the Indicator 'C' for reason code 003 which is for "Indicator: Charge off difference via separate account". The reason code 003 is for TDS Netted
2. Below the Define Reason Code node, I selected the node 'Define Accounts for Payment Differences' . Selected the key ' Rules' and selected the checkbox 'Reason Code'. Then clicked on 'Accounts' and enetered the desired GL account against the reason code '003'.
After doing the above customization I posted the Incoming payment using T code F-28. I entered the difference in the field 'Difference Posting'. Then entered reason code '003' which is for 'TDS netted' in the field 'Reason Code'. Now, I am getting the follwoing error.
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.
How can I proceed ahead?
Thanks and Regards,
Pradnya

Hi Saulo,
Thanks for ur reply.
I had alreay done the config in OBXL and OBBE. Only thing I wanted to know is while posting Incoming Payment by F-28, how to use this reason code.
Ur reply was a gr8 help for me.
Regards,
Pradnya

Error while posting Incoming payment Cancellation entry in Current date

Hi Experts
Scenario
Incoming payenet created on 31-05-2009
Cancellation to be done on current date - 02-06-2009
Current period selected as 010609 to 300609 in general settings
When Incoming payment is cancelled - The system shows message ' The selected period is locked, Posting will be created in Current period', Continue - ?
When YES is clicked - 'Date deviates from permissible range - (Journal Entry - posting date) Msg - (173-11)
Document Numbering Journal entry is for Current period. (All the Journal entries are getting posted in current date, hence Document numbering is correct for Journal entry)
PLEASE NOTE - The cancellation entry is needed to be passed on system date (02-06-2009) and NOT original document date of incoming payment (31-05-2009)

Hi Sundaraja
In 2007 B this issue does not arise, working FINE
In 2005 B, there is option to set period as Current which I have done. and Active 'YES' & Locked 'NO'. Infact I have done this for all the periods of yr 2009-10.
Still getting the error.
Regards,
Sid

Error while posting Incoming Payment.

Hi
I Got this error while posting Incoming Payment. What do this Error Mean. How to solve it.
Error:
SBO_Application_ItemEventAP Object reference not set to an instance of an object
Thank You

Hi Gayathri,
Try to disconnect the add-ons if any and then add the incoming payment.
Regards,
Vijay kumar

Error while posting Incoming payments from customers

Hi Experts,
when i am trying to post Incoming payments from customers in F-28,The payment difference amount is Rs 5.
while simulating the following error
"TAX CODE C2 FOR COUNTRY IN HAS BEEN DELETED OR INCORRECTLY CHANGED"
MESSAGE NO.FS201

Hi,
OBZT just controls the display of the various tax codes in the drop down list if MIRO/ FB60 etc.
You need to maintain the atx coe correctly in FBZP. Go to FBZP and in this tax code and check whether the tax rates etc. have been defined correctly for it.
Regards,
SDNer

Document Split for Currency Exchange while posting Incoming payment

Hi Experts,
Scenario:
> Post incoming Customer payments using F-28
> posting entered today (14 Jan 2009), but posting date is 30 Dec 2008)
> Tested in Clients 001 and 005 (same setup in terms of GLs, Customers, Vendors, etc)
I was able to post the incoming payment in Client 005. However, in Client 001, I got error message:
*Ex.rate diff.accts are incomplete for account 0000140000 (Trade Debtors/Customers) currency SGD
Message no. F5063
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System Response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
Proceed*
When I clicked Proceed, the system took me to OBA1, with "Document Split for Currency Exchange" option highlighted in blue.
Does this mean that I need to create a new GL account to post Document Split for Currency Exchange?
Note: Setup for OBA1 both 001 and 005 are the same. But I only encountered the error in 001.
Hope someone can help me.
Thanks...

problem solved: add relevant Open Item GLs in OBA1 (Account Determination for OI Exchange Rate Differences)

Incoming Payment Posting

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