InDesign Mail Merge

I am trying to create a mail merge on 2000+ post cards all with different addresses that need to be printed 6 or 8 to page. Is this possible in InDesign? If so, how?

May I suggest you read the help about mail merge and in particular about multiple record layout?
Yes, ID will do what you want. The below is a screen shot of a mock merge, 4 "cards" per page.

Similar Messages

  • InDesign Mail Merge troubleshooting...just hangs.

    Using US Postal Service Postal One to create a CSV file for mail merge. ID5.5 on a PC. Worked for 5 months, now just hangs.  Gets 90% done then does not finish. 350 newsletters with 4 merge fields. Single Record, overset text NOT checked. Suggestions?

    Hi there
    You are not alone. I've just posted separately about the data merge problem which seems to have come back to InDesign (scroll up a bit from this posting).  It is truly infuriating. Even when data merge works, it seems to be separating the merged document into several documents.  Something seems to be truly amiss with the data merge facility.   Adobe seem to have had problems with this part of the program for a long time now and don't seem to have fixed it. I'm hoping somebody from Adobe will read these posts and offer up a solution.
    Richard

  • InDesign mail merge:  changing the "record per page" function

    I am a new InDesign user and having a problem that I have spent several days trying to correct.  Briefly, we are “attempting” to create our product catalog by importing our QuickBooks data (as a csv or txt file).  
    I think I have isolated the problem to the “records per page” setup. 
    For whatever reason, when I open the .csv or .txt file (Window > Utility >Data Merge),
    From the Data Merge Panel, I am selecting the source file and the “Create Merged Document” box starts. 
    However, ID is defaulting to one record per page.  When I open the Multiple Record Layout tab I get “… optiion disabled because single record is selected…”
    I have spent several days reading every post I could find on this and I am going brain dead.  Can anyone help me here ?
    Thanks in advance for your time and attention.

    Hi Jeffrey,
    Thank you for taking the time to put the video capture together.  Unfortunately, it is hanging up about one-third of the way through...   
    What it does show is opening a clean sheet, opening Pages, and then opening Data Merge....
    As you can see on the two screen shots below, I don't even get the Data Merge option on my Pages dialog...?
    So, I'm wondering if I have a problem with my ID install or have some how corrupted a setup or default file.... Hmmmm
    Thanks again, appreciate your help.
    Message was edited by: Everwood Farm
    I re-installed ID - probably didn't need to do this - and deleted the cache and setup files which was the culprit.  Now works perfectly ....  go figure :-)

  • Mail Merge script to replace any blank fields with specific text

    In InDesign Mail Merge I would like to replace any blank fields with specific text. For example if we have four fields (A, B, C & D) to merge, and field A is blank, it would insert field C.
    In essence leaving no blank fields but replacing a blank field with another specific field.
    I have read that inDesign does have Mail Merge limitations but if there is a script that we could run that would solve our problem.
    Please let me know if you can help?

    I take from the lack of response it is not possible to do this in InDesign.

  • Mail merge speed/reliability issues

    As a company we regularly conduct mail merges for anywhere from 50 to 3000 data records within InDesign. We merge to a document with 3/4 layers and 3/4 linked images (but this isn't the cause of the speed issues as it is still slow when these are removed). However, the merge crashes InDesign when using text files of more than 500 data records. This means we have to do all large mail merges in batches of ~250 to maintain system performance. NB, we do use fairly high-spec machines - does anyone know if InDesign mail merges tend to require VERY high spec-machines?
    If anyone has any suggestions for performing mail merges (from text files or MS Access) using InDesign I would greatly appreciate them? Any plug-ins specifically intended for mail merges or even better just some tips on machine spec and InDesign/data settings?
    Many thanks

    Some questions:
    Which version of office were you using before? 2003?
    Are the data files on a network, or on your local machine? If they are on a network, can you make a copy of one of them on your local machine and try again?
    Can you open the files directly in Excel? What extension do they have (.xls, or something else?) I am wondering whether access to other file types has been left blocked on your machine but is allowed on your colleague's machine.
    Are you just opening the mail merge main document and seeing this message? If so, do you see the same thing if you start with a new document and try to connect to one of these data sources?
    Can you confirm that the message is about Access even though you are trying to connect to an Excel file?
    (Also, office 2007 has some new stuff - that let's you specify that certain folders are "trusted" . I don't think that ever affected MailMerge but it may be as well to make sure that your documents and data sources are in trusted locations).
    Also worth trying to start Word in "Safe mode" - see, e.g. http://office.microsoft.com/en-gb/word-help/work-with-office-safe-modes-HP010140792.aspx
    Peter Jamieson

  • Mail Merge InDesign

    Almost all aspect of mail merge is working except:
    I've tried every method to have the excel .csv file with Name/ Address show up on allocated text box on (8x3 sticker label for envelopes) but Indesign keeps on creating a new page for a single listing (ie. page one as 1 name and address, page two has 2 etc...)
    I think I have spent a good two hours trying different methods, Youtube etc...
    I have also created a a whole new Indesign doc same result.

    free1 wrote:
    …ie. page one as 1 name and address, page two has 2 etc…
    Do you mean you are getting only one record per page, instead of the number of stickers on your sheet? If that's the case, do you have Multiple Records selected in the Records Per Document section of the Create Merged Document window?

  • Can you do a mail merge in Indesign?

    Hi all, basically i have to create certificates with up to 200 names. The Certificate is created on the master page and then the relevent number of pages inserted. Then the time consuming part comes when i ahve to copy and paste 200 names individually.
    is there a quicker way, maybe you can set a value in the master text box and have it populated from an exteranl file?? Something like a mail merge i guess?
    Any ideas guys?
    Thanks for any help.

    RIch, it sounds like you are doing something wrong, unless you have that many records. You should not be getting more than one page per record in a job like this.
    You have the option, alos of specifying a range of records to merge so you can break itinto more manageable chunks, or specify a range to print. That said, if you really have thousands of copies to print, Data Merge may not be the best solution. A real VDP module on the printer that can take a single page to RIP, then add the custom information on the fly from your database is a lot more efficient and would probably be cost effective if you do a lot of this kind of work (or you could send it out to someone who does).

  • After mail merge in inDesign how do I save each page as a separate PDF

    Hi
    I have done a mail merge to get data on a form, now I need to split the doc so that each page is in a separate PDF doc. How do I do that?
    Thank you for any assistance that can be given.
    Regards,
    Andre

    http://indesignsecrets.com/split-up-data-merged-pdf-files-into-smaller-files.php

  • Mail Merge in Acrobat 9 Professional?

    Hi, All!
    I have been told that I can perform a mail merge similar to MS Word from within Acrobat Pro 9. The main document (with merge type fields) needs to be an Acrobat .pdf. The data source can come from an external file. The key is that the merge is performed in Acrobat, not Word.
    I have searched throughout Acrobat Pro 9 but have found no functionality that matches my needs. Can anyone help me with this?
    Thanks for any help on this!
    Christina

    Just figured out how to merge Excel data into an Adobe Acrobat PDF with form fields! This will only works for 1 document at a time though, so it's not really a mail merge, but still better than nothing.
    1. Create PDF from Word, Indesign or whatever you prefer to use.
    2. Create you form fields as you normally would.
    3. In the appropriate form field, type the name that corresponds with your Excel heading    <Form Field Name>
    4. Save your Excel spreadsheet as a 'Tab Delimited Text (.txt)' file.
    5. Back to Acrobat, Forms Menu, Manage Form Data, Import Data, Select 'Text Files', Select your file, highlight data group and hit  OK.

  • Mail Merge folded, two sided, 8 1/2 x 11 invitation

    I have a two sided, 8 1/2 x 11, full color, folded invitation that will either print correctly or mail merge but won't do both. Is there a solution for this? I am using InDesign CS6 and printing to a Konica Minolta Biz Hub 550.

    Thanks for the reply. The printer does the document fine without the mail merge, so I am not sure if it is the printer or ID. This printer gets lots of use with various types of InDesign docs, most of which are multiple pages, different sizes, folded, stapled, etc. etc. It is when I try to do mail merge with the other parameters that it merges fine but seems to ignore the other commands. I am going to try it now with the pdf setup. Will let you know what happens.

  • Does anyone know the best way to create a form that you can do a mail merge with?

    I have been asked to create a form that can be used to do a mail merge. At first I thought I could create it in indesign and then pdf the file and do form fields right in the pdf, but I'm not sure if you can do a mail merge with data in an excel file and a pdf file containing form fields.
    The other option I know I could use is a Word file and excel, but I don't think the functionality is as good as in a pdf (like addition of percentages, or error messages, radio buttons, etc.). And I do need to be able to do a mail merge. Anybody have any suggestions?

    There is not built-in feature for this, but it can be done with scripting. The problem is it can be a bit complicated, and it more complicated to decribe in much detail in a forum posting. It involves creating the base form and making the pages templates. You can export from Excel to a tab delimited text file. You can then either programmatically create a template-based FDF that when loaded into Acrobat populates the PDF form, creating as many individual forms as needed, or using JavaScript in Acrobat to read the data file and generate as many individual forms as needed. Both approaches involve a similar amount of programming, but they're quite different.
    You might want to look into this product, which apparently is no longer available but may be come back soon: http://www.debenu.com/products/eol/arts-pdf-variform-lite/

  • VERY slow print with CS5 mail merge

    Creating a newsletter in CS5 Indesign.  Using "mail merge".  Total database is 900 names.  Tried using in blocks of 100 at a time and still takes at least an hour to print.  Is there a way to reduce resolution or something to cut print time?  Printing both sides of 11x17 black/white on Minolta Postcript printer.

    It's simply to do with the amount of data which is going to the printer/RIP. Assuming the newsletter was two pages, then over 900 records means that 1800 pages are going to the printer/RIP. It's the equivalent of printing a dictionary.
    Assuming that the Minolta printer is a desktop printer being merged to via merge to Print, then the option I would take is to make the InDesign file as lightweight as possible e.g. make sure images placed are no larger in resolution than they need to be, etc. Its not something that could really be done through the print dialog box as there aren't enough options to choose from.
    Otherwise, could merge to a PDF first and then choose the downsample options prior to the merging of the file.
    Hope this helps.

  • Mail Merge using data from Numbers for iPad

    Here is my situation:
    I use Numbers for iPad to collect data on-site when I'm doing estimates. I then download the data from iCloud to Numbers on my laptop and complete the estimates. I would then like to be able to merge the data into a proposal template I've created in Pages.
    The issue seems to be that Numbers for iPad removes header rows but Pages won't accept a Numbers document as a merge source unless it has header rows.
    Has anyone found a workaround for this?

    I was using Excel and Word for my small business. Then in 2007 I upgraded the whole office to Apple, began using Numbers for basic invoicing. Back then, the solution I found was to use CSV export to InDesign. A few days back I downloaded the 09 tryout and thought using mail merge would be easy.
    I get the false populating too: I assume it comes from empty records, as they do not overwrite field names. Somehow I don't think I'm going to go through 2 years of accounting records to reformat my spreadsheet, just so Pages can correctly work with data that is in fact correctly formatted.
    Also, there must be an option with the mail merge feature to choose which records I want to merge?!? The current solution (duplicating and erasing unwanted ones) is ridiculous, hiding unwanted rows in Numbers also doesn't work.
    As most of the new features in iWork 09 are cosmetic, this one would have been a reason to use iWork as a real office suite. Pity - not really worth the update.

  • Responsive mail merge

    We have a spreadsheet from excel, and a document in indesign that is set up to use conditional text in a number of areas.
    It's already set up for a mail merge, with name and address.  However, there are place in the letter we would like conditional text to be dependent on the value of one of the data merge items.
    So if the row for person 1 has the value of AAA in column D of the spreadsheet, and value CCC in column T, then paragraph AAA is put in one place of the letter, and paragraph CCC is put in another.
    Is there a sample script for this posted that might get us started on the right path?

    You read carefully chapter #11 in Pages User Guide.
    In the English version it means pages 243…249 so I can't resume them here.
    PS: it would be a good idea to update from 10.4.6 to 10.4.11
    Yvan KOENIG (VALLAURIS, France) lundi 30 mai 2011 22:42:31
    iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.7
    Please : Search for questions similar to your own before submitting them to the community
    To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

  • "Word was unable to open the data source" error message in mail merge

    I am trying to do a mail merge in Word 2008 for Mac and receive this message when I try to open the Excel file for the data.  Can someone please help?  I tried changing the filename to .xls (originally .xlsx) but it didn't work.

    As far as I know, you cannot merge from a  .xlsx data source in Mac Word 2008, and even though there is a KnowledgeBase article at  http://support.microsoft.com/kb/2604725 that suggests
    that all you have to do is "rename" to a .xls, I think what you actually have to do is open the .xlsx in Excel and use Save As to create a .xls.
    Generally speaking, you will be better off researching Mac Word questions in the relevant forum on Microsoft Answers, in this case here: http://answers.microsoft.com/en-us/mac/forum/macoffice2008-macword
    This particular issue was discussed in this conversation: http://answers.microsoft.com/en-us/mac/forum/macoffice2008-macword/cant-open-excel-file-for-mail-merge/90ccfd11-273f-4c2a-aa37-1d859b8e41e2?page=1
    If that does not help, and you cannot find anything else in the Answers group, I suggest that you post a new question in that group, referencing the above conversation and specifying your version of Mac OSX.
    Peter Jamieson

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