Initmate Vendor Creation (MK01 + XK01)

Dear friends,
I want to initimate Acc. dept. after creating vendor using MK01 tcode. MK01 used by Purchase people to create vendor and acc. dept. maintain acc. assignment. I want to initimate Acc. dept after creating vendor automatically.
Our company used 46C version but we are not using workflow. So kindly give me solution.
Thank you,
Regards,
Nilesh Shete

Hi Nilesh,
If you are not using workflow(the cleanest way), then you have two options.
<u>Option 1.</u>
Find a user exit that is as close to the 'SAVE' as possible. I found only one such user exit. SAPMF02K User exits: Vendor master data
Send an email out of this exit.
The only catch here is that, if the user has the ability to cancel after the call to this exit or the creation fails after the call, you will be sending an invalid message.
<u>Option 2.</u>
Let the purchasing create the vendor and you have another program that constantly monitors the change documents or LFA1 for newly created vendors and if found, sends out an email to the acc. dept.
Hope this helps,
Srinivas

Similar Messages

Error during vendor creation thru XK01

Dear All,
While creating Vendor thru XK01, system is asking for reconciliation account....
I cant see anything in possible options and if I enter any number it says " Entry does not exist in SKB1"
Plz suggest..
Regds,
Vijay

The number of recon accts to be defined is dependant on various factors, like how your management wants to see the reports.. whether they want to classify the cost based on CO object class or by Co types etc..
However the basic config you got to follow is:
1. Activate Recon accts (if you have created CO area newly, it would be active).
    use T.code: KALA
2. Assignment of Recon document type to the Controlling area.
    T.code: OKKP
3. Creating clearing accts (that you want to us! e for reconciliation. During FI-Co recon.. inter company clearing accounts will be automatically credited or debited and now you need to create offset acct which will show up in P&l acct).
    Acct determination set up thru T.code: OBYA
4. Maintain accts for Automatic Recon posting.
    T.code OBYB
5. Assign Number ranges to Recon activity.
    Tcode OK13

Duplicate vendor creation blocking in XK01 Transaction

Hi all,
I want to block the duplicate vendor creation in the vendor creation transaction
XK01.If any solution kindly reply to this message.
Jyoti

hI
So u can use the exit EXIT_SAPMF02D_001, here insert the code you need to check the duplicate vendor.
Perhaps the problem you can have is this exit is triggered at the end only.
U can try to use the BTE 1360 (it's to check the account group), but I believe here those fields are not filled yet.
Max

Regarding vendor master creation using xk01,fk01,mk01.

hi
i have created vendor master using xk01.what is the diffeerence between creation of vendor master using xk01 and FK01,MK01.

Hi
You can split vendor master data into two parts - purchasing (MK01) and accounting (FK01).
Purchasing veiw (MK01) is important if you want to create purchase documents like PO on vendor. This veiw is created for purchase organization with bank details and partner functions.
Accounting view (FK01) is important for finance people to post invoice and pay to vendor. This view is created for company code. The terms of payment which purchase dept specifies will be entered in accounting view again and bank details entered by purchasing people will be confirmed by accounting team.
You can create collectively these two views in XK01.
Thanks

Vendor creation types

hi guys can anyone tell me how many types of vendor creation?and tcodes

Hi,
The types of vendor depends on customer business process and involved process. You can vendor types as Domestic Vendor,Import Vendor,Capex Vendor,Employees Vendor & One Time Vendor. Each type must have different vendor account group so as to also definitely different number ranges.
You can create vendor in t.code: XK01 ( centrally). Also vendor can be created in t.codes: MK01(purchasing) & FK01( finance)
For more check link for XK01:
http://baylor-help.bcm.tmc.edu/content/create_vendor_master_-_xk01/qr_step/html/index.htm
Regards,
Biju K

Reg. Vendor creation CIN details

Dear All
Even If I create new user the CIN details do not come in XK01 Vendor creation. Please help what setting to be done in user creation SU01
Thanks
Rajj

Hii,
Goto
SPRO -> Logistics General -> Tax on Goods movement -> India -> Master Data -> Assign Users to Material Master Screen Sequence for Excise Duty
1. Double-click User Screen Reference.
2. Assign all users who need to see the excise duty information to the screen reference in the Vendor Master.
In the creation mode or change mode you can find the CIN Details icon in the header screen
Hope this clarifies
Regards,
Kumar

Vendor Creation Via OAWD using workflow

Hi,
We are currently using SAP Archvelink for attaching vendor invoices to FI docuemnt via FB60 and MIRO using a basic workflow function
We want to be able to use the same process ie OAWD to be able to initiate the process of creating a vendor via XK01. The user woudl receive an authorised vendor creation PDF form that they woudl then attach to the vendor when cretaing
I have tried to configure a new document type and have assigned to object type LFA1 in transaction SOA0. However, when I try to maintain the workflow parameters to link to transaction code XK01 in transaction OACA I get the following message
Parameter TRANSACTIONCODE does not exist for method CREATE of object type LFA1
I dont know what to do (or if it is possible) to enable the "CREATE" method for object type LFA1
Thanks in advance

I solved my own problem.
I had to configure OAWS first then it allowed me to add create in SOA0
Edited by: Tracee on Sep 14, 2010 7:43 AM

Vendor creation process

Hi,
I am trying to design a process for vendor master creation and need some guidance. There is QM involved in the process as well and QM has to finally bless the vendor and allow supply chain to buy from him.
The process I am thinking of is as follows
A new vendor request is submitted offline to the master data group
Some one in the group creates the vendor via MK01.
At this stage I want the vendor to be created with an automatic block (can I run MK05 in the background to block it the moment it is created?)
Then the master data group creates the purchase info record and the quality info record (here the system allows me to create the QIR without the QM procurement key turned on. I want a hard stop. In other words the material should be assigned first
the inspection type 01 and the QM control key)
The finance goes and extends the finance views to the vendor master.
Then the master data group goes ahead and takes the block off from the vendor master.
Is this a process which is usually followed at most companies and does it sound feasible ? I want to make sure that suppply chain can still order from the vendor (at risk) even if the vendor is not completely qualified by the QM group for that material.
Thanks

Dear GS,
As per my experince with different clients - The pracitce you are going to opt or thinking to implement is not followed in MOST of the comapnies. I do agree that QM should bless the vendor but why QM wants to come in picture before procuring a material. If your QM team really wants a role then they can visit the Vendor's premise to check his capabilities.
Once you purchase material from Vendor then based on QM you can return or keep the material. In Purchase order you can specify your requirement about that good.
Same point I am not denying that this requirement may not fullfill but it is not worth to put efforts in this process.
Thanks

BDC for vendor creation

I've created a BCD program for vendor creation and I just realized that I now need to use multiple street address fields. When I run the XK01 transaction in SAP directly I can access those field by clicking on the more fields button and expanding the screen. When I use the BDC recorder function, the more fields button isn't available. Has anyone else experienced this and found a solution?
Thanks!
Sybil

Like this:
     'X' 'SAPMF02K'     '0105',         "Create Vendor: Initial Screen
      ' ' 'RF02K-BUKRS'             '0000',
      ' ' 'RF02K-KTOKK'             'Y000',
      ' ' 'USE_ZAV'                 'X'.                "<========
Rob
Message was edited by:
        Rob Burbank

Vendor creation screen ends in withholding data

My Vendor creation screen ends in withholding data,and the screen having no control.Only way to exit.Now we are unable to create vendor codes,please suggest.

Hi,
When you create vendor has 3 section .1) General 2) company code and 3) Purchasing Org .
IF you want to create all three segment then you need to use Xk01 and you need to enter 3 Mandatory information .
Vendor number if external , comapny code and purchasing oorg .
Please see below screen Each of heading under each segment has tab and screen like General segment has tabs address and control etc
if you are unable to creat then please let us know the error.

Mass vendor creation through LSMW

Hi,
Could you please let me know the mass vendor creation through LSMW also let me know the text file format?
Regards
Nama

Hi Chandrashekar
It is very easy to create the LSMW structure for the Vendor load, First thing you have to do is to get all the fields that the business wants to be inputed when you are XK01. Than create a LSMW recording and assign the recording to the structure.
I can guide you with the creation. I do have a PDF for LSMW which will be very helpful for guidance, But how do i share?

Difeerence b/w MK01 & XK01

Hi guru's
can anybody explain me difeerence between mk01 & xk01..
Both r used t ocreate vendor..
Thanks
sap-mm

yes both r used to crete vendor master but xk01 is used if u want to create vendor master at company code level
it means if u have created a vendor master using xk01 then the information stored in it like terms of payment or the partner role remains vaild for all the plants irrespective of place ofr plant like i can have palnts in delhi mumbai and for both the palnt i need differnt payemnt terms or differnty partner role
but it is not possible as u have created the vendor master at xk01
now if want to make dat of vendor master plant specific then i need to create it using screen mk01
and u might have noticed that in mk01
company code field does not come
an in additon to this let me tellu when u create parten role setting in backend or on img scree then u have 3 option there partner role for
purch org / vsr/ company code

Vendor creation problem

Hi,
I am getting one Error Message, When I create a Vendor(90001) in Xk01.
The Error Message is ..
Enter a Number Between A and ZZZZZ.
but some other vendor has created with number(80001) only
Please Revert Back.
Thanks & Regards,
Dhanush.S.T

Hi,
Check Number Range Number in XKN1 and assignment of Number Range Number to your account group(OBAS).Hope your Number Range Number is From Number A to To Number ZZZZZ. So system is asking when you are creating Vendor after entering account group. If earlier you created vendor with 80001, check which account group u have used. If you have used same account number, may be some body changed the Number Range Number assignment to account group.
Check the customization steps are as follow:
1.Vendor Account Group.OBD3
2.Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group(OBAS)
4.Partner Function:
SPRO->MM->Purchasing->Partner Determination-> partner roles->Permissible partner roles per account group
5.Partner Schema:
SPRO->MM->Purchasing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema
6.Assgin partner schema to accont Group
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group
Regards,
Biju K

Error in Vendor Creation

Hi,
In Vendor creation , while selecting the Country as United States ( US) in Vendor address the following error message is displayed
"Communication error with the external tax system (VERTEX_MS0018)
Message no. TAX_TXJCD864 "
How to solve this issue?????
Regards,

Hi,
Check the following entries.
OBCO : Check the schema TAXUSX (VERTEX Standard Jurisdiction Code)
OBCP : Select the costing sheet TAXUSX, check the tax jurisdiction codes
IMG>Financial accounting new > Financial accounting Global settings > Tax on sales/puchases >basic settings > External tax calculation.
Take FI consultant help make necessary settings.
Regards,
Chandra

Workflow for Vendor Creation through a portal.

Hi All Workflow Experts,
I have a scenario here.In my project vendor is created through a portal.On submit button from portal the workflow is to be triggered.I have to design the workflow process.So can you please guide me through what all should i consider while i design this workflow?
This is my first workflow assignment so if you explain in detail it will be a great help.
I will just pen down what all scenarios i can think of:
1.Start workflow after vendor creation or modification.
2.Check whether approver are maintained in Org structure through standard FMu2019s.
3.Check If approvers are maintained ?
4.If yes,approve or reject the vendor.
5.If no,get the agents from the custom table who can take an action on this.
This is what i can think of.
Please guide me.
Thanks in Advance,
Saket.

The corresponding BO related with the vendor creation or changing is LFA1 but this Business object doeanot have any events that are related to Create and Change , so try to create a ZLFA1 and add you own events or make use of delegation concept where you will create a delegation for LFA1.
For your first isssue
Start workflow after vendor creation or modification
EXIT_SAPMF02K_001 Vendors: User Exit for Checks prior to Saving is the user exit where in you can call the workflow when ever you change or create , because this user exit will trigger when ever you try to save the vendor. so i think you can make use of this user exit
For your second Issue
Check whether approver are maintained in Org structure through standard FMu2019s.
Make use of SWI_GET_USERS_OF_ORG_UNIT this fucntion mdoule to get the user of the ORG unit
or you can create a Rule(for determining the agents dynamically) to find the approvers.

Initmate Vendor Creation (MK01 + XK01)

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