Instruction Key - Editable in Accounting Document

Guys
Can you help me with changing fields in Accounting document - i need to make instruction key editable.
Thanks!

Hi,
Go to Path SPRO > Financial Accounting (New) > Financial Accounting Basic Settings (New) > Document > Rules for Changing Documents > Document Change Rules, Line Item and here add Instruction key (Field name as "BSEC-DTAWS") and Save.
Then try to change it in FB03.

Similar Messages

Instruction key in an invoice not taken

Hello!
I have a question concerning the instruction key.
I didnt define an instruction key in the vendor master data nor in the house bank.
And i dont want to define this instruction key in the master data, otherwise, it will come each time in the payment run.
Sometimes, we have to use the instruction key and sometimes not, that's why i dont want to define it in the master data.
But i define an instruction key in the invoice document for the vendor.
when i do the payment run, the instruction key of the invoice is not taken into account.
What should i do in order the system takes the insctuction key completed in the invoice document?
Thanks!
Kind regards,
Chiachen

Hi,
We have maintained the Instruction key in to vendor master and while downloading the by using the ACH for Canada, instruction key is missing.
Value is there in REGUH and not there in REGUP, how to get the same in to download file.
Help me on this issue.
Regards,
Satyam

Reference Key 3 Field in Accounting Document Question

Hi Experts,
I have a problem regarding the Reference Key 3 Field (BSEG-XREF3) to be maintained for Vehicle Number Values in Accounting Documents.
My Requirement is when creating Journal Vouchers (tcode FB50): this Reference Key 3 will be filled according to the vehicle number. Example, they have JVs for Tyres (non-stock), they will put in the G/L Account and the Item Description like 'Tyre Treatment (replenishment) the quantity 2(pc), amount 40dollars and the vehicle number in the Reference Key 3 field. Then SAVE.
But I want this requirement also in the MIGO transaction during Goods Receipt. But when Goods Receipt has been made, the value of the Reference Key 3 of the accounting document is set to the YearMaterial Document CreatedLine Item.
Is it safe to change the value of Reference Key 3 during the creation of GR/GI? What is the impact to other transactions? Because I know there is a clearing tcode F.12/F.13 where it uses XREF3 for Clearing Documents.
Please Help me clarify. Thanks!

Hi SDNFI,
How is the Reference Key 3 Field being configured as making the value to the Accounting Document from posting GR in MIGO? Please indicate the configuration. Else, if there are no configuration or no way to stop the system to fill the XREF3, can I just do substitution exit for MIGO to change the Reference Key 3 Field (XREF3)?
Thanks a lot!

Error in accounting document for Billing - Costing Key does not exist

Hi,
We had activated COPA for updating Record Type - A (Sale Order) and Record Type - F (Billing Document). Subsequently we have removed all the settings done for Record Type A (Sale Order) including Costing key.
Now after this change we get the error of "Costing Key XXXX does not exist" during generation of accounting document for Billing.
Can any body suggest how to over come this error without creating costing key of Record Type A (Sale Order).
Regards,
Ela.

Hi Ela,
Please use T. code KE4J and remove Costing Key from record type F( Billing) then system wonu2019t look for Costing key during releasing billing document to accounting & use T. code KE40 to correct Costing key settings if required.
Regards,
Shailesh Verma

Transaction key in Accounting document

Dear gurus,
I want to see the transaction/event keys (such as: BPX, GBB,...) for each relevant account in Accounting document but cannot.
I remember that just to change layout of the document OR see the detail of the account in that document. But right now, I cannot see the transaction/events key there.
Pls tell me how can I display it. Thanks

Hello,
Got o accounting document, go to "S elect layout "option , Besides Graphic.
Click on that, You will get slect layout, Change lyaout....you should select "Change layout"
Change layout will open One screen "dsipalyed coloumn" and "coloumn set" In coloumn set you will find "transaction field select that .....
you will get the accounting entries
Mahesh Naik

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Population of XREF2-Reference Key 2 for a Accounting Document

Hi Gurus,
I have a requirement while posting an accounting document by clearing the Customer open item.
My requirement is Populating the BSEG-XREF2 with customer tolerance Group (KNB1-TOGRU) of the Customer.
I tried implementing the logic in the substitution rule but it is not working. At the time of the subsitution rule code, there is no value in the Field BSEG-KUNNR and i am not able to pull the Customer Tolerance Group.
Can you please tell me are there any user exist or enhancement points to Populate BSEG-XREF2 while posting an accounting Document.

Hi Anand Sirgapuram ,
I don't know if you know what are BTE Business Transaction Events, but you can use them for this kind of needs, you can use the BTE: SAMPLE_PROCESS_00001120, you have to copy it and activate it using the SAP transaction FIBF.
Regards
Yassine NEJMY

A/c keys in accounting document

hello experts,
when seeing the accounting document, one of the column is transaction.
there what sould be its value for customer and what is its relevance.
regards
Vishal

if the column is not there then we need to select transaction from filter icon into the current layout. it is shown as 'txn'
regards
vishal

Instruction Key

Hi all,
I have a question regarding payment runs. Is it always that the "Instruction Key" must be defined for payment runs.
Is this especially true in the case for Brazil?
Thanks
D

Instruction key for data medium exchange
For automatic payment transactions, this field (along with the house bank country and the payment method determined by the payment program) controls which statements are given to the participating banks when carrying out the payment order. This field is used in countries such as Germany, Austria, the Netherlands, Spain, Norway, Finland, and Japan as well as for the internnational SWIFT format, MT100.
Selecting the instruction key
If data medium exchange is used (as well as in special cases when using document-based payment orders) the instruction key must be maintained in the customer/vendor master record, or in the system configuration for data medium exchange data for the house bank. The following holds regarding the instruction key:
1. If the instruction key is maintained in the master record, then this instruction key is used.
2. If no instruction key exists in the vendor master record, then the default instruction key defined for the house bank is used.
Consequently, it is not necessary to provide all business partners with an instruction key; only the exceptions need to be maintained.
Note 1
If it is necessary to specify an instruction key for a business partner's house bank that differs from the instruction key defined in the master record, this can be done when editing the payment proposal.
Note 2
The instruction key must be entered in the document for one-time accounts.
Note 3
The four instruction key fields belonging to the instruction key can be overridden by entering instruction keys in the document (the "Additional Data" screen in the customer or vendor line).

Differences between billing and accounting document with down paym. request

Hello to all
We are creating down payment request billing from one sales order with two sales order items that has different tax classification material.
The billing document is created correctly (with the same value for each item), not as the account document.
If you compare the value from the billing document to the account document is not the same. In the account document the system decreases the amount of the first item with the tax amount of the second item and the same for the second item (the amount of the second item decreases the amount of the second item with the tax amount of the first item).Then the tax amount of the two items is right.
If the two items have the same tax classification material, it works fine.
Can anyone help me?, is it a problem with the payment request billing?.
Thanks in advance.
Edited by: tonnetti pablo on Jan 8, 2008 9:46 AM

Hi,
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) For the `received down payments and `down payment requests from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) For posting key 19, set the sales order as an optional field
Maintain the field status definition (transaction OB14) For field status variant 0001, field status group G031, set the
sales order as an optional field
Assign the company code to the field status variants (transaction OBC5)
Regards,
Siddharth.

How to copy MIRO header text to account document line item automatically

HI Experts,
I really need your help or advices , my question is as follows, thanks.
After goods receipt , I do invoice verification at t-code MIRO , and it'll produce an account document by system.
at MIRO, I key in the purchasement description on the header text column (INVFO-SGTXT) ,
and after posting , the header text only appear in account document's account payable item ,
it's blank in GR/IR and tax item.
How to do could let the GR/IR and tax item have the header text too at column BSEG-SGTXT which produced by system?
p.s.
I have try to use BADI: AC_DOCUMENT , Method: CHANGE_AFTER_CHECK
and declare a couple of parameters to check the value, as follows
DATA: WA_HEADER TYPE ACCHD,
           WA_ITEM TYPE ACC_DOCUMENT-ITEM,
           WA_ITEM_AMOUNTS TYPE ACC_DOCUMENT-ITEM_AMOUNTS.
WA_HEADER = IM_DOCUMENT-HEADER.
WA_ITEM = IM_DOCUMENT-ITEM.
WA_ITEM_AMOUNTS = IM_DOCUMENT-ITEM_AMOUNTS.
but, in the parameters , I don't see any column to access INVFO-SGTXT value.....
Thanks a lot in advanced.
Best Regards,
Yacoa

HI SAPFICO,
Thanks for your advice,
I have follow the link , and create an function model named ZSAMPLE_INTERFACE_00001025(copy from SAMPLE_INTERFACE_00001025),
and also run the setting in FIBF....
I write some code in my function , as follows, but it doesn't work after I do MIRO
and it's still blank of the account document's line item.
p.s. even make a breakpoint at the function , it doesn't stop and stay at the breakpoint when I execute MIRO, so werid....
FUNCTION ZSAMPLE_INTERFACE_00001025.
""區域介面：
*" IMPORTING
*"     VALUE(I_BKDF) LIKE BKDF STRUCTURE BKDF OPTIONAL
*" TABLES
*"      T_AUSZ1 STRUCTURE AUSZ1 OPTIONAL
*"      T_AUSZ2 STRUCTURE AUSZ2 OPTIONAL
*"      T_AUSZ3 STRUCTURE AUSZ_CLR OPTIONAL
*"      T_BKP1 STRUCTURE BKP1
*"      T_BKPF STRUCTURE BKPF
*"      T_BSEC STRUCTURE BSEC
*"      T_BSED STRUCTURE BSED
*"      T_BSEG STRUCTURE BSEG
*"      T_BSET STRUCTURE BSET
*"      T_BSEU STRUCTURE BSEU OPTIONAL
DATA: C_SGTXT TYPE BSEG-SGTXT.
IF SY-TCODE = 'MIRO'.
READ TABLE T_BSEG INDEX 1.
C_SGTXT = T_BSEG-SGTXT.
LOOP AT T_BSEG.
    IF T_BSEG-SGTXT IS INITIAL.
      T_BSEG-SGTXT = C_SGTXT.
      MODIFY T_BSEG.
    ENDIF.
ENDLOOP.
ENDIF.
ENDFUNCTION.
Edited by: Yacoa Chen on Mar 30, 2011 9:54 AM

Find accounting document for deleted incoming invoice document

Hi all,
I have few ncoming invoice documents which were deleted. those documents i can see in RBKP table.
I want to trace the accounting documents for those deleted documents.
Can any one help me to find the accounting documents for deleted documents.
thanks in advance.

Hi,
this might give you an idea:
data: l_belnr like bkpf-belnr, l_gjahr like bkpf-gjahr.
clear: l_belnr, l_gjahr.
data: l_string(20) type c.
clear l_string.
data: l_belnr_2 like bkpf-belnr, l_gjahr_2 like bkpf-gjahr.
clear: l_belnr_2, l_gjahr_2.
select belnr gjahr from rbkp into (l_belnr, l_gjahr)
where rbstat = '2'. "Status = deleted
concatenate l_belnr l_gjahr into l_string.
select single belnr gjahr from bkpf into (l_belnr_2, l_gjahr_2)
where awkey = l_string.
write: /'FI', l_belnr_2, l_gjahr_2, 'MM', l_belnr, l_gjahr.
endselect.
Note that the key here is AWKEY.
Best regards.
Edited by: Pablo Casamayor on Apr 13, 2009 3:03 PM

COGS in Accounting document of the Invoice

Hi All,
Our client requirement is that they want to capture the Cost from Material Master u2013 Standard cost (Condition Type in pricing procedure: VPRS) in the accounting document that is generated automatically when the Billing document is created.
The business process is that client would like to charge Testing fees to their customer. For this, a material u2018Testing feesu2019 is created as a non-stock material, with standard cost. Delivery and PGI will not be there and the Billing will be Order related. Now client needs to capture the Cost in the accounting document for their own analysis.
Is there any way in SAP to meet the above requirement?
Thanks in advance,
Mahadev

Hi,
Looks to be an interesting one...
See below proposal from my end:
- Create new condition type which would be copy of VPRS
- Put this condition type in your pricing procedure
- Remove Statistical Mark for this condition
- Assign account key for this new condition type
Now, test the whole sales cycle till accounting and check if the cost is getting populated on your accounting document or not... I believe it'd come on your accounting document.
Hrishi
Edited by: Hrishikesh Bhalwankar on Dec 11, 2008 5:38 PM

Account document parking in BDC with multiple records

Hi,
I am writing one BDC program to park document( not posting the document) using transaction u2018FBV1u2019.In the file, we can have multiple item for posting key 40 and single item for posting key 50 and vice-versa. We can have multiple item both for posting key 40 and 50. But the summation of all amount of all record for posting key 40 and 50 should be u20180u2019( for debit and credit).All these multiple records is actually creating one account document.
I have created the recording and written the BDC program, but I hope I am missing the grouping of records for posting key 40 and 50 for single document number. Can pls guide me for the same. If anyone has encountered such problem, can you pls guide me for the same. If you haave the code for BDC, please send me the same.
Edited by: amrita banerjee on Jun 20, 2008 12:53 AM

Hi amrita,
I do not understand what do you mean by grouping of records. Can you please explain.
Still for parking documents, the recommended solution will be to use the standard batch input program RFBIBL00.
Here is the sample psedo-code
*bgr00
wa_bgr00-stype   = 0.
CONCATENATE 'FBV1' sy-uzeit+0(2) '_' sy-uzeit+4(2)
              INTO wa_bgr00-group.
wa_bgr00-mandt   = sy-mandt.
wa_bgr00-usnam   = sy-uname.
wa_bgr00-start   = sy-datum.
wa_bgr00-xkeep   = space.
wa_bgr00-nodata = '/'.
MOVE wa_bgr00 TO wa_file.
APPEND wa_file TO it_file.
v_empty_indicator = wa_bgr00-nodata .
*bbkpf
PERFORM build_data CHANGING wa_bbkpf.
wa_bbkpf-stype = 1.
wa_bbkpf-tcode = 'FBV1'.
wa_bbkpf-bldat = wa_docheader-doc_date.
wa_bbkpf-blart = wa_docheader-doc_type.
wa_bbkpf-bukrs = wa_docheader-comp_code.
wa_bbkpf-budat = wa_docheader-pstng_date.
wa_bbkpf-monat = wa_docheader-fis_period.
wa_bbkpf-waers = 'USD'.
wa_bbkpf-xblnr = wa_docheader-ref_doc_no.
wa_bbkpf-bktxt = wa_docheader-header_txt.
MOVE wa_bbkpf TO wa_file.
APPEND wa_file TO it_file.
*bbseg
LOOP AT it_accntgl INTO wa_accntgl.
    CLEAR wa_bbseg.
    PERFORM build_data CHANGING wa_bbseg.
    READ TABLE it_curramount INTO wa_curramount INDEX wa_accntgl-itemno_acc.
    wa_bbseg-stype = '2'.
    wa_bbseg-tbnam = 'BBSEG'.
    wa_bbseg-zuonr = wa_accntgl-alloc_nmbr.
    wa_bbseg-newbk = wa_accntgl-comp_code.
    wa_bbseg-wrbtr = wa_curramount-amt_doccur.
    wa_bbseg-kostl = wa_accntgl-costcenter.
    wa_bbseg-aufnr = wa_accntgl-orderid.
    wa_bbseg-hkont = wa_accntgl-gl_account.
    wa_bbseg-prctr = wa_accntgl-profit_ctr..
    wa_bbseg-projk = wa_accntgl-wbs_element.
    IF wa_curramount-amt_doccur LT 0.
      wa_bbseg-newbs = '40'.
    ELSE.
      wa_bbseg-newbs = '50'.
    ENDIF.
    MOVE wa_bbseg TO wa_file.
    APPEND wa_file TO it_file.
ENDLOOP.
DATA: l_filepath TYPE eseftappl.
CONCATENATE '/tmp/FBV1_load' sy-uzeit '.txt' INTO l_filepath.
*write app file for rfbibl00
PERFORM write_data_appl USING it_file l_filepath.
*Submit the data to post the document
SUBMIT rfbibl00 WITH ds_name   = l_filepath
                  WITH fl_check = ' '
                  WITH callmode = 'C'
                  WITH xinf      = 'X'
                  AND RETURN.
form build_data changing pv_header TYPE any.
DATA:
    v_field(3)   TYPE n.
FIELD-SYMBOLS <fs_field_value> TYPE ANY.
v_field = 1.
DO.
    ASSIGN COMPONENT v_field OF STRUCTURE pv_header TO <fs_field_value>.
    IF sy-subrc = 0.
*     if the field is empty then fill it with nodata indicatort
      IF <fs_field_value> IS INITIAL.
        <fs_field_value> = v_empty_indicator.
      ENDIF.
      v_field = v_field + 1.
    ELSE.
      EXIT.
    ENDIF.
ENDDO.
endform.                    " build_data
form write_data_appl   USING    pv_file      TYPE ty_t_filedata
                                pv_file_path TYPE eseftappl.
DATA:
       wa_file   TYPE ty_filedata,
       wa_return TYPE bapiret2,
       v_msg TYPE string.
*Open the application server file
*and write the data
OPEN DATASET pv_file_path FOR OUTPUT
               IN TEXT MODE ENCODING NON-UNICODE
               MESSAGE v_msg.
IF sy-subrc = 0.
*   write the file to the application server
    LOOP AT pv_file INTO wa_file.
      TRANSFER wa_file TO pv_file_path.
    ENDLOOP.
    CLOSE DATASET pv_file_path.
ELSE.
    message e000(00) with v_msg.
ENDIF.
endform.                    " write_data_appl
Thanks
Romit

For BSID- Accounting Document Number corresponding PO Number is required

Hi Gurus,
             I have got a requirement to develop a report similiar to 'FBL5N' . I am getting the details of open and cleared items of a customer from BSID and BSAD tables respectively. My requirement is also to fetch the corresponding PO number of the LINE items displayed in the report.
            Can any one suggest how can I fetch PO number with Accounting document number(BSID-BELNR) or (BSAD-BELNR).
           Your efforts in this matter are deeply appreciated and <<removed_by_moderator>>.
Thanking You,
ZIa.
Edited by: Vijay Babu Dudla on Jan 28, 2009 11:07 PM

If you have fields BSID-VBEL2 and BSID-VPOS2 are populated with the sales order, than access VBKD with the Sales Order to get the Customer PO (VBKD-BSTKD)
Or
First, You need to get the Billing document. Access BKPF with the BSID-BELNR to get the AWKEY where AWTYP = 'VBRK'
Now, you can go to SD document flow with the billing document to find out the Sales Document. Access VBKD with the Sales document to get the Customer PO
Regards,
Naimesh Patel

Instruction Key - Editable in Accounting Document

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