Interface for expense reports?

Hi
I am using v11.5. What interface do I use for importing expense
reports? The user manual states that Paybales Interface import
will no longer be supported. Is this only for invoices or even
for expense reports?
thanks
sarath

Hello All,
I need to Develop AP Expense Invoice Interface for uploading all expense (Travel Claims/Amex Bank Transactions) invoice vouchers from a legacy Application in to Oracle Applications . (Are this Base tables or Interface tables Ap_expense_report_lines_all,Ap_expense_report_headers_all i am confused i have seen the AP User guide i could not find any information realted to this).
According to manuals i could trace at somepoints Ap_expense_report_lines_all,Ap_expense_report_headers_all tables are Interface related .
I could figure out that we need to run "Payable Import program' for Expenses and for AP Invoice , Credit memo we use standard "Payable Open import interface Program' ,do we have any table for this or do we need to go for APIs ,if anyone of u know about Interface tables or APIs please post me a message.
Please let me know the flow of AP Expenses creation.
Thanks in Advance

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Approval for Expense Reports

Hi Experts
Need some advice in setting up some approval rules for expense report in ByDesign
We are wanting to implement a rule whereby
All non project expense must
Employee Line Manager to approval non project expense of up to $250
Cost Manager to approval non project expenses up to $5000
CEO to approval non project expense of greater to $5000
Any help will be must appreciated
Antonio

Antonio,
To set up a new approval rules for expense report follow the steps below;
1. Go to Application and User Management --> Approval processes --> Highlight Default approval process for Expense Report--> Copy.
2. Add row--> Add Process Step Name --> Add Work Distribution(Approval non project expense of up to 250) and select work distribution--> add conditions and Save and close.
Hope this will help.
Regards,
Emeka

User exit for expenses report in travel management

Hi All...
What is the user exit for expenses report in travel management with T Code PR04
itz urgent
with regards,
LN

Here are user exits for tcode PR04:
Exit Name           Description
FITR0001            User exit: Delete/Reorganize trip statistics
FITR0002            User exit: Create/Change trip statistics
FITR0003            User exit: Save trip (PR01, PR04, PR05)
FITR0005            User Exit: Save Trip (PR01, PR04, PR05)
RPRCST01         Customer Exit for Travel Expenses

The expenditure organization is not active for Expense Report

Greetings to all,
We ran into a problem, where a person submitted an expense report with project related information. The exp report gets an error in the workflow. When we look at the workflow error message is: This expense report failed payables validation.
When we look at the notification for error message, shows the expense report and for the line that has a problem, gives the following error message:
"The expenditure organization is not active."
We check the org in HRMS, we look up the org and has the following setups:
HRMS-->work structures--> organization (query the cost center)
then when looking at the cost center has the following:
under organization classifications:
Project Expenditure/Event Organization
Project Task Owning Organization
HR Organization
Then looking at hrms-->organization--->hierarchy
query for hierarchy-->we get our hierarchy,
then under organization-->query again for our main org, we see then the subordinates which we see the cost center again.
Everything looks good our point of view.
If have researched this issue on ML and have read the following notes: 423267.1, but this does not resolve our issue.
If someone has encountered this problem, can you share the additional steps to troubleshoot this issue.
Thanks in advance for any help on this matter.

All --
It turns out that the employees were on LOA on the dates that they were charging time. So the message didn't really describe what the actual problem was. What happened is that the employees had gone on LOA and then returned to work, but HR had not yet returned them to active assignment. They entered their timecards as they normally had, but they did not pass validation because they weren't active on the dates they were trying to charge.
I would have looked at the assignment earlier in the process if the error message had been employee-oriented instead of referring to the org, but at least the problem is solved. Thanks for everybody's input!
Joe

E-Mail is not sent for "Expense report reimbursed"

Hello,
When the expense report status changes to "Reimbursed", an email should be sent to the employee. But it is not being sent.
FYI, both in Business Configuration --> Fine Tune Activity and Personalize --> My Data setting of employee, the email option is enabled for E-Mail Type "Expense report reimbursed". But still email is not sent out when the expense report is reimbursed.
Best regards,
Hari

Thanks Joachim! Just to let others know, here is the reply I got in the incident.
Your tenant is with SAP Cloud for Travel and Expense release 1311. In this release your finding is valid that some system glitch causes the e-mail not to be sent for reimbursed expense report. This issue should have been fixed in release 1402. Because now the upgrade to release 1402 has begun and all tenants will be upgraded to 1402 in several weeks, we may not fix the issue on 1311 tenants. Anyway the main features of handling expense reports in the system should work as expected.
Best regards,
Hari

Table Interface for Excel report?

I have been working with the nice feature of MODIFY_TABLE in web tables. It is very usefull to alter the table to more specific needs.
Now my question: is there a possibility to modify classes so that you can adapt the table before it is shown in an excel sheet?
Thank you in advance!
Bart

Hi Deepak,
I was already thinking in 'my solution': starting from an Excel workbook that opens a web report, searches the result table and transforms this table into the Excel sheet.
1° Opening an url in Excel.Tis is possible in Excel. So in worst case we have to use string operations to filter the result tabel in the web page and transform a html table into an Excel tabel.
2° Layout of the html table When we want the current status of the report (with drill down and things like that), we should first make a bookmark. Then we can use this bookmark as url to open the web page in Excel. -> layout and current drill status can be imported from HTML into Excel.
3° authorization. As the url will open a web page on the WAS server, the user will have to provide a username and password. So this problem is also 'solved' because the authentication is done by the server.
Concerning the "Print with Excel" method...
1° If I am right, changes made by JavaScript do not effect the exported Excel report as JavaScript is client side, so the server (the instance that generates the excel) is not aware of the changes made by JS. Right or do I forget something?
2° My biggest concern is the use of xslt in the html code. This is not very handy for people who are not familiar with html. Besides, not all the changes I make in the xslt have effect on the result (for example: when the printed table takes more than one table, the column headers are not repeated on every page, at least not in a dynamic way). But maybe it is a mistake from my side
When I would work with an Excel workbook that takes an url and creates the report itself by extracting the data, extra macro's could be added (I think this is not possible by using xslt or Office HTML)
Thank you for you comments Deepak!

PRC: Interface Expense Reports to Payables

Hi All,
In R12, If we enter Expenditure batches using Expense Report classification in Projects, can we interface these Expense Reports to Payables?
Wat is the signifance of "Expense Report Cost Account", function in Projects AutoAccounting? There is no clearing Account function for Expense Reports ?
Please can any one let us know what report in R12 replaced,"PRC: Interface Expense Reports to Payables"?
Rgds

Hi all Guru including Dina,
EBS 12 i
I want your help for project billing integration with SCM shipment.
hey,I create one financial task called supply of material. and i am initiating event via project contract module for initiate shipment and delivery based billing. after draft revenue and draft invoice.
I want to know - how to control where user can not release invoice and revenue for financial task "supply of material" unless and untill he makes shipment ..i.e. ship confirm.
If you can share with me - some notes on integration of SCM with Project modules.
my email is - [email protected] (upto 5 MB) and if more then that [email protected]
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+91-9892003019

How to view changes to expense reports

I am trying to find a way of viewing changes to an Expense Report.
In PR05 there is a history but it does not provide details about the change. I have also looked at PRTE and cluster AEND but again this does not provide the details that our business users require.
Does anyone know if there is any other way of viewing the detail of changes to an Expense Report?
On a related issue we have found that in PR05 the approver name is showing as the workflow user rather than the user ID of the person who approved the trip in the Portal. Can this be changed to the actual approver ?
Thanks for any help with this
Stephanie

Hi,
I think T-code PRTE provides only screen level changes (i.e who , when creates, save or updates by whome)
For detail level changes in expense reports you need to activate Define History and Archiving of Forms
V_T702N_R26_R27
Please note that this is ONLY available with EHP5 BC 605 FIN_TRAVEL_3
Following is help available
_________________________________________________________________________Use
In this step, you can activate the following functions:
History
If you activate logging of history, the system logs the changes to travel requests and expense reports. Users can display the history in the following user interfaces:
Personal object worklists (POWL) for travelers, assistents, and approving managers on the Web Dynpro ABAP-based user interface of Travel Management
Transactions of the travel expense report in SAP GUI; for example, in the Travel Expense Manager (transaction PR05) or in the Travel Calendar (transaction PR02)
If you do not activate logging of history, the system automatically logs the changes made to expense reports (as in earlier releases). Users can display the change history only in the transactions of the travel expense report in SAP GUI.
Storage of Travel and Expense Forms in the Archive
If you have activated logging of history, you also can define that the travel request forms and expense report forms are to be automatically archived when certain events occur. You can determine which of the following events triggers the archiving of a form:
When processing of a changed travel request or expense report is handed over from the user who makes the change to another user
When the status of the travel request or expense report changes
When a user saves the travel request or expense report
You can archive the Adobe PDF forms or HTML forms for travel requests and expense reports, but not the forms for travel plans. If you use an ABAP list form, the system first converts this form to an HTML form and then archives the HTML form.
In the following activities you define which kinds of forms the system uses:
For travel requests, see Define Enterprise-Wide Control Parameters and attribute HTMLFORM_R_P.
For expense reports, see Travel Expenses Control (Expert View), Other Settlement, field 24.
Requirements
The following prerequisites must be met:
You have activated the updating of statistical data when trips are saved; see Define Structure of Trip Statistics.
You have made the basic settings for ArchiveLink; see Basic Customizing for ArchiveLink.
Note:
If you want to archive Adobe PDF forms, the document type PDF under Edit Document Classes must contain an entry with MIME type application/pdf.
If you want to archive HTML forms, the document type HTML under Edit Document Classes must contain an entry with MIME type text/html.
Standard settings
By default, history logging is not activated.
or http://help.sap.com/erp2005_ehp_05/helpdata/en/1e/9467498ee0444f9d06070d3e267364/frameset.htm

Make expense report read only after approval

Hello,
Please guide on how to make an expense report read only once it is approved and no change option should be enabled on enterprise portal. I have tried all the combinations of security in the ESS roles inside ABAP but not able to find the right combination. Please suggest.
Thank you.

it needs P_travl authorisaiton
Create a new Travel Request or Expense report (AUTHF W)
Change open travel Request or Expense report (AUTHF W10, W30)
Change returned Travel Request or Expense report (AUTHF W11, W31)
Create Expense report from approved Travel request (AUTHF W21)
use the note 1402925
If you create an expense report based on a not approved travel request,
the system asks for authorization to change this request
(W11 or W10) for AUTHF and then 30 or 31 for AUTHS.
THis combination is of course given by your P_TRAVEL object.
You need at least 2 seperate P_TRAVEL objects, whereas only 1 of them
contains AUTHS values for expense report. This must only contain
W2* and 30 / 31. Hopefully this could help.

Iexpenses search page - Expense report number li

The standard Iexpenses search page has the following layout in the PG xml file for expense report number.
Its a message styled text item - ReportNumberEnabled, which has no fireaction/firepartialaction against it, and a destination property is provided.
In the UI, it appears as a link and when user clicks on the link, it shows details related to the expense report.
I need to extend the page controller, handle the link click event in PFR and perform some validations.
Since the item is not a link and there is no action assigned to it, how do I handle the link click event.
Thanks,
Arun..
============================================
/oracle/apps/ap/oie/history/webui/ExpenseReportsPG 120.6.12010000.6
   <ui:contents>
      <oa:switcher id="ReportNumField" regionName="Report Number Switcher" standalone="true" prompt="Report Number" viewName="HistoryReportsVO" viewAttr="ReportNumberField" sortState="descending" userCustomizable="true">
<ui:case id="case11" name="ReportNumberEnabled">
     <oa:messageStyledText id="ReportNumberEnabled" prompt="Report Number" viewName="HistoryReportsVO"
      destination="OA.jsp?OAFunc=OIEMAINPAGE&startFrom=History&ReportHeaderId={!ReportHeaderId}&&OIERefreshAM=Y&retainAM=Y" shortDesc="Report Number" promptTranslationExpansion="100%"
      userCustomizable="true" queryable="false" selectiveSearchCriteria="false" viewAttr="ReportNumber"/>
</ui:case>
<ui:case name="ExpenseLinesOldUrl">
     <oa:messageStyledText id="ExpenseLinesOldUrl"
      destination="OA.jsp?callType=W&akRegionCode=OIEINQUIRIESMAINPAGE&akRegionApplicationId=200&flowApplicationId=178&flowCode=ICX_INQUIRIES&pageApplicationId=178&pageCode=ICX_AP
      _EXP_LINES_D&WPARAMSREPORT_FOREIGN_KEY={@ReportPrimaryKey}&WPARAMSDOCUMENT_TYPE={@DocumentType}&userCustomizable=Y&retainAM=Y&reportNum={@ReportNumber}" dataType="VARCHAR2"
      shortDesc="View listing of the expense lines" viewAttr="ReportNumber"/>
</ui:case>
      </oa:switcher>
   </ui:contents>
==============================================

OAF no api as such for this kind of customization. Rather try developing some web service or something similar which can be invoked from the custom link to do the job.
--Shiv

Approval of Expense report invoice

I'm working in R12 (12.0.6) and I have requirement create approval logic for invoice of type expense report.
I'm using AME but I found AP invoice workflow (APINVAPR) doesn't support invoice approval for expense report imported by cocurrent program.
My question Is there any way to overide this and allow approval (to make Approval Required)for expense report invoice imported through the Payables Expense Report Export Program ?
Edited by: user13482304 on Jul 11, 2012 12:02 PM

Hi
Invoices imported from iexpenses do not fall under the invoice approval. The idea is that the Approval process is implemented within iexpenses itself. So whtever approval requirement is there, it can be incorporated within the expense report approval AME. The approved expense report will create an AP invoice which has already passed through the AP invoice approval process (through the iexp approval AME process).
Hope this clarifies.
Vinit

Programmatic expense report interface?

I am trying to enter expense reports into ERP 11.5.9 programatically. I went down the path of using the Invoice Gateway, but I ran into a snag when our accountants mentioned that the invoices I am entering are tied to an employee (i.e. an expense report wherein the employee's record is duplicated in the vendors table), not a project. Sure enough, when I carefully observed them entering one of these invoices, I saw that they were choosing type "EXPENSE REPORT".
I tried changing AP.AP_INVOICES_INTERFACE.INVOICE_TYPE_LOOKUP_CODE to "EXPENSE REPORT", but the Payables Open Interface Import rejected the invoices with the error "Invalid Inv Type Lookup: Invalid invoice type lookup code". Looking in AP.AP_INVOICES_ALL, I see many invoices with this invoice type. I'm guessing that either the Invoice Gateway doesn't do invoices of this type, or I am missing fields in AP.AP_INVOICES_INTERFACE that are dependent when "EXPENSE REPORT" is the invoice type.
Is there a way to use the Invoice Gateway to enter expense reports? If so, what is the magic recipe of required fields? If not, is there another way to programmatically enter expense reports?
Message was edited by:
ckonstanski
Reading through the Oracle Internet Expenses Implementation and Administration Guide, I see that there is already a concurrent process called American Express Transaction Loader. I am indeed writing a program to parse an AMEX spreadsheet of airling billing charges and turn the data into ERP invoices. I will look more deeply into this concurrent process in the hopes that it does what I need.

The American Express Transaction Loader is not a complete solution for me. The documentation indicates that it is still necessary for the emloyee to enter an expense report, and for manual matching of credit card transactions to expense reports to occur. Since the company purchases the airline ticket for the employee, it is not possible for the employee to enter an expense report, as he doesn't even know the amount or credit card number.
I can parse the AMEX credit card report myself. I'd like to use this data directly in the creation of expense reports that are complete. Our AMEX report contains all the information I need to match the invoice to an employee (or vendor, if you prefer).
So back to square one: how do I programatically enter an expense report? Is there an interface? Or is it fairly safe to insert data into the AP tables via SQL?

Validation at "Save and Send for approval" in Create Expense Report

Hello gurus,
I have an issue where in at Create Expense report we have two options:
1. Save
2. Save and Send for Approval.
When this trip is SAVED and SEND FOR APPROVAL the validation should trigger and error message should appear if expense type XXXX is used in any of the line item of the trip.
I have been told that this can be done by user exit at the backend level. But, at the frontend we will have to make some changes as well.
I know WD JAVA, but a little short on knowledge in WD ABAP.
Could you please help me by telling me as to how to do a validation in this scenario or even if its necessary to do it ?? I mean, is it possible that the backend validation will hold true if someone will create a expense report from the frontend as well ??
Please explain me ...

Hello friend,
Its easy to handle this problem,
To know how you can use the message effectively see this details about the interface,
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/6c/7aae42cd7fb611e10000000a155106/content.htm
For clear understanding about the steps for creating messages see the code below,
http://e-university.wisdomjobs.com/sap-abap-web-dynpro/chapter-105-274/messages-exceptions-and-web-dynpro-abap.html
I think you will be clear after reading this code. Any queries please revert back to me.
Thanks,
Sri Hari

In R12, can payroll user enter expense report for employees via web-based?

Hi,
In R12, can payroll user enter expense report for employees via web-based screen? Previously in 11i, it can be done via the Expense Report forms.
Appreciate advise on this.
Thanks in advance.
Regards,
Shiau Chin

Hi Anne,
Please see page 42 of the [url http://download.oracle.com/docs/cd/B34956_01/current/acrobat/120oieig.pdf]iExpenses Implementation and Admin Guide for R12 . If you are unable to enter the ID as per the guide, I would suggest raising an Service Request with Oracle Support.
Cheers, Pete

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Interface for expense reports?

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