Internal Orders (Negative Available )

Hello,
Anybody knows how is posible that the available of an internal order is negative? What´s more we have activate Availability Control.
Is it a system error?
Thank you very much in advance.
Patricia Guevara.

Hello,
Thank you very much ibn advance. I do´not require anything. We are in PSA and because of the year change we have observed that in 2008 my client has negative available in the internal orders (because of the goods receipts in 2008) and we do not know how because the budget is zero.
Because of that it´s available is negative, and we do not know how this have ocurred if the Availability Control is activate.
The normal situation is that when my client wants to receipt a purchase order the system issues an error because there is not budget in 2008 (It is yet zero).
Do you understand me?
Is it a system error? I think so.
Thank you very much in advance.

Similar Messages

Internal Order Budget - Availability Control

I have done the budget profile, entered the budget figures, created internal order budget with the required profile. However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions. I tried to run the activate availability control again. But the system gives a message that availability control is not activated. Why this is happening ? Where can I see the availability control is activated for this Internal order ?

Hi
1. Check if your order is released
2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
3. Hope you have defined tolerance limits against the combination of contr area and budget profile
Regards
Ajay M

BP 613 error message in internal order budget availibility control

I Define Tolerance Limits for Availability Control 50% has a react "2 Warning with MAIL to person responsible"
but it get a error message
Item 001 Order 20000001 budget almost exhausted .It should be a warning but get error.
Would someone help me?

Hi
Note down the message number.
Go to T.code OBA5 input the Application Area first two letters of the message number and look for the message number (the other digits in the message number).Change it from E to W under online and Batch.
Hope your issue should be resolved
Good Luck
Hari

Error while posting transaction to Internal order

Hi
We tried to make a transactions to the internal order, having available amount and we have posted the transaction less than the available amount yet received a yellow error message that the internal order budget almost exhausted. We checked the internal order budget it transaction KO22 and our prospective booking fit to the budget. But still we were unable to post because of the internal order budget. We could only solve to increase the budget with a bigger amount so we could reprocess the file. Why is it always that the report shows budget is available but we are unable to post due to insufficient funds. Only on adding more funds we are able to post the transactions.
Which is the correct report to view the budged is available and utilized.
Regards
Venkat

S_ALR_87013019

Internal Order budgeting not checking at the time of FB60

Dear All Experts,
Very Good Morning !
I have configured IO budgeting with Overall Planning ticked budget profile. I have assigned budger profile to Order type also.
In KO23 I have given limit also of Rs.10,000 /- for overall and yearly 2011 Rs,5,000 /-. In define tolerance I have maintained two entries as below : 1 is with 01 Group wich will check PO's and 2nd one is 04 Group which will check Financial account document. ( I hope this correct, If not please rectify me ). In tolerance limit I have given 3 as a error should throw.
I refer this thread [Internal Order Budget - Availability Control|Internal Order Budget - Availability Control; from our SDN forum. I activated budget control from KO23 and referring KO30 now system is showing GREEN Availability control is active.
Now when I am running FB60 with assignment IO, system is not throwing any error, warning , it remains normal posting is happening.
If anybody has gone through the same issue, experts inputs / guidance will be very helpfull.
Regards,
Revati Joshi.

Your tolerance limits are fine
Let me put you some points here.
Creating IO
   1. Investment Profile is mandatory for Capital projects
   2. If you are using Investment management, then check IM32, & IM52
   3. KO02 - Check - Investments tab - IM Program and Position ID assinged or not
   4. Need to assign the budget in both Controlling area currecny and object currency (KO12, & KO22)
   5. Availability control should be Active - KO30
   6. Planner plofile - KP04 - Just press F4 and check - if there are any created for your controlling area
   7. Check if you have any line itesm already posted to the IO - KOB1, KOB2, KOB3
Now, the actual plan is - KPF6 and KDF6
Here you need to input the below details
Version                    0
From Period               01
To Period                      12
Fiscal Year          2011
Order                                           input the order
                  to
         or group
Cost Element                              which Cost elemtn you are going to post in FB60
                  to
         or group
Enter those details and in next screen - give the amount for that cost element.
Now o and post in FB60
Hope it helps
Thanks

Authorization object for Internal order

Hi experts,
My requirement is while creating the PO using the internal order as reference i need to check the internal order is valid for that user or not.
Is there is any standard authorization object for internal order is available using which i can validate the internal order by assigning this authorization object in the user role.

Hello,
When you try to create internal order and once you get the error.
Open another session with /OSU53
This gives you the details of authorization objects or transaction codes you are lacking.
Provide this to security administrator of your team.
Hope your problem will be solved.
Regards,
Ravi

Can we create a Budget & Availability Control for revenues with internal orders?

Dear SAP Gurus,
I have created an expense budget with the help of an internal order and have assigned the same to an expense GL (cost element). I have done all the necessary system settings and the system gives an error message when the F-02 document posting exceeds the budget.
My query is, I want to replicate the the above for revenue postings. I have done the same system settings for revenue posting however the system does not give an error when the budget amount is exceeded.
Can I please get some assistance with this requirement?
Best Regards,
Akshay

Hi Akshay,
System will not give the error in the case of Revenue GL. Because all the revenue GL will be hit for credit. It means it will update negative against the budget available. It means
Current Budget-(-Revenue Budget)= Current Budget + Revenue Budget= Available Budget
Because of this system will never give the error.
Regards,
Ankit Agarwal

Internal Order settlement "Acquisition value negative"

Hello,
Internal Orders Settlement Process (TRX KO8G) Received the message "Acquisition Value negative in area 01" for I/O # 850100 & 861650 when attempting to run the February 2014 Settlement.
What went wrong? How can I resolve this issue?

Hello,
There are 2 ways to solve this issue.
1. Check why there is a negative value posted on this asset? If the posting is correct, then
or
2. Allow the negative value posting in Asset master (AS02) ->Depreciation areas-> Double click on the depreciation areas -> Negative posting.
I suggest you to not to check the option "All values allowed", because you may loose the flexibility of negative value posting.
Hope this helps

Buget Availability check on PR for Internal Order

Dear experts,
Is there any configuration in SAP where we can check the PR Valuation price against the Budget availability in Internal Order?
Thank you

Dear YEN,
We need to set up
Define Tolerance Limits for Availability Control
in Customization to keep a check in on the valuation amount in the Purchase Requisition/Purchase Order/etc...
Controlling Area
As maintained in your organization
Profile
As maintained in your organization
Availability-control activity group as
++     All activity groups
Availability control action
1     Warning
2     Warning with MAIL to person responsible
3     Error message
Usage in Percentage
eg 80%
90%
Give points if above data was Helpful
Thanks and regards,
Vikat Verlekar

Budget Process (Linked the maintenance Order into Internal Order) in EAM

Dear Experts,
Scenario for Repair & Maintenance with only MM & FICO module live w.e.f. 2007 (PM not live)
Process Managed thru Internal Order (Order Type: RPMT)
Budget managed through Investment Management (IM); Budget is directly entered against the IO using transaction IM52
Scenario for Repair & Maintenance with only MM, FICO & PM module live (PM went live in 2010)
It was proposed to assign budget against each Maintenance Order. Since the number of maintenance orders being used is very high, it was decided to link the MO & IO so that budget will be assigned to the IO and when the MO is settled against the IO, the budget in IO can be deducted accordingly. The proposed process to assign budget in Internal Order against each Maintenance Order are given below-:
1.)     In EAM process one can plan/procure material and External Services only when the Maintenance Order is created & released but practically it has to be planned long before any Maintenance Activity (Maintenance Order to be linked with the estimate so that PO can be created against the estimate).
2.)     The no. of Maintenance Order generated in EAM Module is very large as Maintenance order is created for almost each and every maintenance activity. It is cumbersome to allocate the budget to each and every maintenance order. There should be a single estimate for maintenance activity (as in MM module) and that should be linked to maintenance order so that the actual cost of Indent/Service Entry Sheet can be deducted automatically from the estimate (Maintenance Order is to be linked with estimate).
3.)      While doing return Indent the cost of return material is not being added to the maintenance order automatically (Maintenance Order is to be linked with estimate).
4.)      If Material & External Services not planned in the maintenance order (estimate), the user must be able to do that through Internal Order (estimate), hence the Internal Order must be link to the Maintenance Order. They should able to record the planned & actual cost in the maintenance Order.
Process followed:
1.) Created Internal Order in KO01 for Repair & Maintenance Order Type
     Assigned budget to Internal Order thru IM52
2.) Created PM order and assigned Internal order against Settlement Order in tab
     u2018Locationu2019 and in Settlement Rule with 100%. In this Section attach the Internal
     Order with selection type u2018ORDu2019.
3.) Released both orders and issue the Material for particular Operation and then
     determine the Cost for material .After that performed MIGO for consumption of
     materials.
4.) Settled the PM order in KO88.
     Settlement process was successfully saved.
Problem faced:
After posting the goods movement (against each Maintenance Order) and settlement of the maintenance order against IO, we still find the budget assigned to the IO is not consumed/deducted.
1. Actual cost of maintenance is not reflected in the internal order
    immediately. We have to run cost settlement (t-code KO88) for the
    maintenance order each time the actual cost is incurred in the maintenance order.
2. Also in the case of return indent, the value of returned material is not directly
    added to the available budget of internal order.
3. When the material is issued from store through the reservation generated by
    maintenance order, system does not check for budget in the internal
    order/maintenance order while issuing material from the store.
4. It must not be allowed to create reservation from the internal order of order type
     RPMT.
5. In case of external service in the maintenance order, the unit of
     measure in the requisition is set to u201CD (days)u201D by default. System does not allow
     changing the unit of measure in the requisition (it should allow to change the unit
     of measure or set the unit of measure u201CJOBu201D).
6.) When the material is issued from the store through reservation generated in
     maintenance order, system does not check for budget in Internal Order
     (estimate)/Maintenance Order while issuing material from store.
Thanks & Regards
Deepak Soni

Hi,
1. Actual cost of maintenance is not reflected in the internal order
immediately. We have to run cost settlement (t-code KO88) for the
maintenance order each time the actual cost is incurred in the maintenance order.
As per the standard system budgeting is done against the actual cost only. And until you settle your order the actual cost from
maint order are not getting transfered to IO. Once they are transfered system is checking for the budget.
2. Also in the case of return indent, the value of returned material is not directly added to the available budget of internal order.
This is similar to first point, when you return goods there will be negative cost on the order, this has to be settled until that system will not compare the IO budget with maintenance order actual cost.
3. When the material is issued from store through the reservation generated by maintenance order, system does not check for budget in the internal order/maintenance order while issuing material from the store.
The budget you have assigned is at IO, how can system will check the budget while issueing goods for maintenance order. We may have to develop or use some user exit over here. Which will trigger checking of budget from the settlement receiver IO for that maintenance order.
I think you may have to go for development. These are my observations from my experience.
Regards,
NNR

Internal Order Budget Issue

Hello,
I have one of the scenerio related to Internal order
My Budget is planned in KO22 as follows.
2012 1000 INR
2013 1500 INR
I created PR of Rs 1300 with delivery date as 15.01.2013. Hence after Pr creation the commitment will go and seat in year 2013.
But if i did GR against same PR/PO in year 2012 then system should give error as per configeration that budget amount for 2012 is exceede.
But instead of this i am able to do GR and avaiable amount in report shows negative amount.
I have done all config related to this, and working fine for all other nornal scenerios. So is anyone have faced this problem. so please provide some solution for this.
Reg,
Harry

Hi Harry
As per standard system design goods receipts and service entries
are not subject to availability control checks - see note 46209.
You can overcome this restriction, however, by means of a user exit
as described in note 696362.
br, Guido

Internal Order not allowing to decrease budget amount

Dear Experts
We have to close Internal Order no. 800001526 but system is not allowing to decrease budget amount from Rs. 2606000
Regards
Ajeesh

Hi Ajeesh,
I happen to go with Manikumar, because in the recent post we see either actuals/commitments Zero only, but when we see at your first screen, there we see total value (either actual/commitment) as 5212000, which is double of your budget i.e. 2606000, that's why there it is giving negative budget value of -2606000 (i.e. 2606000-5212000) which implies your budget has exhausted.
So when you post with 5212000, system hasn't stop you as you might have not had availability control or had tolerance limit for more than 200%.
Please if at all it is testing server, why don't you create one more order and check?
Regards...
Jose

PS Budget Report S_ALR_87013558 shows negative available amount

Hi ,
We activated Availability control in our Project System. We created a project, WBS elements, network activities. Then setup the budget (WBS level) then release the budget. Purchase requisitions were made to PO items, some were receipted and some are still in Commitment. We also added the cost for Travel and Accomodation but haven't posted any actual cost for these network activities. Then when I generated S_ALR_87013558 the budget available amount shows a negative balance.
I already run CJEN to reconstruct the table, CJBN to recontruct the availability control balance but it still generating the same negative available balance.
We setup our tolerance limit to raise an error once the budget reached 100% but in this case it should already been triggered before reaching zero but it didn't happen.
Any solution for the problem is greatly appreciated.
From this going forward any cost that need to be added to the project triggers the error message BUDGET EXCEEDED! it supposed to been triggered before the negative available amount on the report was reached.
The report show that I have an amount presented on the following columns:
ACTUAL
COMMITMENT
REMORDPLAN
ASSIGNED
I already checked the individual network activities to checked if the balance showed in the RemOrdPlan is correct using the formula REMORDPLN = MAX(0, PLAN - (Actual+Commitment)) and it is consistent with the amount presented in the report.
thanks
sunil

Hi,
Some ideas :
1st. Try to check the history when the AVAC activated. It could be AVAC activated after PR/PO created.
2nd. Try run cj31. Compare the value there with the report S_alr_**** . If the value is not match , you should apply some notes. It could be your AVAC not working properly.
3rd. In order to prevent any futher issue for another project. Try to CJBW, CJEN and CJBN, for all projects (one time only). Put some budget on it. Next step do background schedule (CJEN after that CJBN) let say for weekly for all projects.
Hope can give you some ideas.
Cheers,
Nies

Including down payment made to vendor in the internal order

Hi all
My requirement is like this.
We use IM and IO(Capex orders) for procuring and capitalising assets. We are able to assign all the costs of procuring assets (both APC and incidental expenses to the internal order). We use purchase orders and assign the internal order while raising purchase order.
Sometimes we do make Down payments(advances) without raising purchase orders. My question is how to include this down payment made in the internal order. We cannot assign any internal order while making the down payment. But, can we include this down payment made to vendor in the internal order(commitment) while making down payment or after that.
FYI:I came to know that there is some functionality in Controlling (Project systems) where we can assign the down payment made to the internal order after making payment.But, i do not know how to do that.
Pls somebody reply me.
Thank you very much in advance.
Regards,
Vishnu
VST-IT.
Pls somebody answer my query.

The functionality is available in Controlling. I dont know about PS.
I need to know how to do it.
Regards
vishnu
Pls anybody suggest me on this issue.

Standard report for settled internal orders

Hi All,
Is there any standard report available in Asset for settled internal orders.
We can able to see in S_ALR_87013019. But all Internal orders are appearing. I am not able to see settled orders. How to identify those... (Like flag color difference should be required for settled and open).
Thanx in advance.
Regs,
Bhaskar

Hi All,
Is there any standard report available in Asset for settled internal orders.
We can able to see in S_ALR_87013019. But all Internal orders are appearing. I am not able to see settled orders. How to identify those... (Like flag color difference should be required for settled and open).
Thanx in advance.
Regs,
Bhaskar

Internal Orders (Negative Available )

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