Inventory Account Missing - AP Invoice

Hi Experts,
Im trying to punch in a AP Invoice from a base GRPO document. The document total for the GRPO is zero. While punching in the AP invoice I am putting in the relevant price and hence the document total.
While punching the invoice, i get the following error.
Inventory account missing for item code:
My inventory is managed by warehouse and the item that im using while transaction has been also set to manage by warehouse. I have already mapped the required G/L in the accounting tab of the warehouse and also in the G/L determination.
Is there any other account that I have missed out during mapping which is resulting in the above error?.
Waiting for a response.
Regards,
Jimit Chhapia

Hi,
Check if you have filled the negative inventory adjustment GL account field in the warehouse setup --> accounting tab. The What I mean is to check the warehouse code used in the document whether its negative inventory adjustment account is defined or not.
JimM

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Error:Inventory Account Missing in AP Invoice

Hi
I'm using SAP Business One 2007B, While raising A/P Invoice from a GRPO an Item Shows the Error Inventory Account Missing since all of its Accounts are given in all the setup like Warehouse, Item Group, and Everything. Kindly help me

Hi
Please go to the item master data
Note on what base the G/L accounts are set
If they are on base on item group ,
Note the G/L accounts set in that particular item group
If it is on base on warehouse please check the G/L accounts of the warehouse which is selected in GRPO
If it is on base on item level then check in item master data
Please tell me if u still do not find the solution
Also tell me if this problem is with some particular BP ,item ,Warehouse , or it is over all
Thanks
Avtar Singh Saini

Susbstitued GL account missed in MR8M invoice reversal

Hello all,
We use a Substitution rule to susbtitute a GL account account 5xxxx with 5yyyy during MIRO invoice creation.
In substitution rule coding, we check if the transaction key (BSEG-KTOSL) is 'KBS' . If so, we substitute BSEG-HKONT with 5yyyy account no.
While creating the invoice , this works fine. But while reversing the same , the transaction key 'KBS' is not found and the susbtitution does not happen . Thus causing the specific GL account to be missed during reversal. What could be the problem? There are also other Gl accounts which get substituted , by checking other transaction keys, they all work fine, only 'KBS' is somehow missed while reversal. Any help would be greatly appreciated.

Can you send the screenshot how accounting happens at invoice and reversals .
Also please check with the finance Team ....

Inventory Accounting periods missing for an ORG

Dear Colleagues
I have setup two new Inv OUs under a New OU which is Set under a New SOB
The first inventory ORG, when I went to inventory Accounting periods, it asks me for the first period to open, hence i opened Apr-11 as thats the first period of fiscal year in Singapore
For the second inventory Org, when I went to inventory accounting periods, it does not ask me for the first period to open. Instead opens the screen and shows
Nov-11
Dec-11
Jan-12
Feb-12
Mar-12
Nov-11 shows as the 8th period of the fiscal year which is correct and all have status as future.
Now what should I do, I have no idea why this is happening and how to fix this.
If somebody opened the first period(assumption, than it should show that period too right
Any help is highly appreciated
This issue is highly critical, I request you all to give me any inputs plz
Please advise
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Emm

Gerry Tunggadjaya wrote:
Cost manager works per Inventory Organization, and it will not process any transasctions if even only one line is in an Error status.I jus activated it once and it processes transactions from all orgs, whats the catch here
Therefore, from all of the pending transactions, there should be at least one line in error for each IO.
please run the query below, and find the error code and transaction id:
select * from mtl_material_transactions where costed_flag = 'E'there are four transactions with E in costed_flag
two lines belong to an ORG and other two lines belong to another ORG
and only these two ORGS are having problems with their transactions not being costed..
what to do now

Accounting Entries when Invoice Verification takes place before GR

Hello All,
I have some difficulty in understanding the accounting entries when Invoice Verification takes place before Goods Receipt.
The scenario is as below: - (It is taken from one of the SAP documentation - AC530 - Actual Costing & Material Ledger- pg.No.2-8)
1) Stock of material available u2013 50 units / Value Rs.125 /Moving average price in the material master Rs.2.50 per unit
2) Invoice receipt takes place before goods receipt u2013 100 pc @ Rs.4.00 pc
3) System does internal stock coverage check. As per SAP document, the stock shortage is 50 pieces.
4) So the price difference arise i.e.Rs.100 (How this amount is arrived at? u2013 Not understood)
5) The price difference of Rs.100 is only partially debited to the material (Rs.50). The rest is posted to price difference account (Rs.50)
The accounting entry u2013
GRIR A/c Dr                      300
Inventory A/c Dr.                 50
Price Diff. A/c Dr.                50
To Vendor A/c                   400
Question u2013
-     I have not understood how Rs.100 is calculated & on what Moving average price the calculation takes place.
-     As per the calculation in the document, the moving average price of the opening stock is Rs.2.50.the stock is 50 units. (50*2.50=125)
-     The Invoice receipt happens at 100 pcs @ Rs.4.00 (100*4=400)
-     So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
-     So how the price difference & posting to Stock account is calculated in the accounting entry?
Please help,
Thanks & Regards,
Gov

Hi,
Check below mentioned thread to understand posting to price difference account..
Logic of price difference posting
you missed one aspect of this and that is PO qty and PO price.
GR/IR will get debit at IR Qty * PO Price.
rest all calculations are in the link provided..
- So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
Moving avg. will be calculated on stock value / qty in stock. new MAP will be stock value = (125 +50) = 175 and stock qty = 50 units so MAP will be 175/50 = 3.5.
Since, GRN has not been done yet stock value (100*4) will not be there..
Regards,
Sayujya

GL Account Missing : A/P Credit Memo

Hi
I am trying to create A/P Credit memo by copying A/P Invoice.
I am getting the error: GL Account Missing : A/P Credit Memo.
Kindly solve this.
Regards
pawan

Hi Pawan,
Check sales Return account are defined in Warehiuse accounting Setup and aslo
check the following thread
GL Account missing in AR Credit Memo
Issuing a Credit memo - G/L account is missing
AR Credit Memo - Account Missing Error?
GL Account Missing: A/R Credit memo
*Close the thread if issue solved.
Regards
Jambulingam.P
Edited by: Jambulingam P on Jul 25, 2009 12:03 PM

G/L account missing error

Whenever i copy from A/P invoice to A/P credit memo and when i press add i get G/L account missing(1) error
Plz help me

Check for the Expert Empowerment Session on 'G/L Accounts Missing' in the following URL:
[https://websmp201.sap-ag.de/~sapidb/011000358700000894772007E/FIN_CW39_ErrorGLAccMissing.wrf]
Also check for the PDF of the same at
[https://websmp201.sap-ag.de/~sapidb/011000358700000894762007E/FIN_CW39_ErrorGLAccMissing.pdf]

Inventory account not defined in item code

Hi,
Iam trying to add A/p Credit memo from A/P invoice (Copy to method) and changing Unit price of one item (there 8 items) then it gives error of "Inventory account not defined item code" i check all accounts in Item group and Wh also.i also change item gr.of particular item and update it correct item gr.relogin but still problem occurs so pl suggest me solution.
Regards
Sudhir Pawar.

HI
If ur using purchasing acc.System method u have to define the accounts for purchase acc., purchase offset acc. then ly it will allow to add. Also check the new item group which u have changed now, check whether all acc.s r there r not in that group.
Also Purchase Return acc.
Giri
Edited by: Giri dharan on Aug 18, 2009 11:15 AM

GL Account missing error

Hi All,
I am having a problem adding Purchase Orders (service). I get an error that says ' No matching records found, G/L Accounts (OACT).'
SBO 2005 A SP01 PL10
There is only one line on the PO and the accounts selected does have previous postings to it and is not confidential. I get this error even when logged in as a superuser.
Please help.
Thanx and Warm Regards,
Lebo

Dear,
This error message usually occurs when there is one or more accounts missing in Administration -> Setup -> Financials -> G/L Account Determination
Please make sure that all accounts are specified in the Sales, Purchase Inventory and general tabs
Also, in the Item Master Data->Inventory Data Tab->Set G/L Accounts by:
+ If by Item Group : Check that all the Accounts are defined under
Administration -> Setup -> Inventory -> Item Group -> Accounting tab
+ If by warehouse : Check that all the accounts are defined under
Administration -> Setup -> Inventory -> Warehouses -> Accounting tab
+ If by Item Check under Item Master Data > Inventory Data tab
See attached note 639207.
Symptom
Error while adding Marketing doc.
While adding a Marketing Documant with an item (purchase item, sales
item and wh item is checked) the following error message occurs:
G/L Account(1) not defined.
Other terms
G/L Account Determination, definition, System Initialisation, linked,
Purchase, Sales, WH, item, SAP Business One
Reason and Prerequisites
Consulting
Solution
Check for a missing account in the item definition, in the supplier
definition or in the GL Account determination.
The issue occurs because there were no accounts defined when trying to
add a marketing document. The document is added as a draft document,
accounts were then set up and then the draft document was finally
attempted to be added but the draft was not connected to the stock
account. It is recommended to first define accounts, to delete the
original draft document and create a new marketing document draft.
You'll find further information in the online help.
Regards
Apple

GL account missing in credit memo request

Hello every one,
I am trying to creat credit memo request with ref to credit contract invoice but receiving a Document Incomplete message(GL account missing). Iu2019ve clicked on the Edit button and gone back and reviewed everything but I still canu2019t complete the process as I still keep getting the Document Incomplete message. Can you please advise me.
Thanks
Dev

Dear Sachindev,
In general, Problem: G/L missing, is assosiated with Settings, maintained in T. Code: VKOA.
Just Check
Best Regards,
Amit
Dear Sachindev,
In general, Problem: G/L missing, is assosiated with Settings, maintained in T. Code: VKOA.
Just Check
Best Regards,
Amit
Note: In T. Code: VA02, key-in your Sales Doc (in your case, Credit Memo Request) and go in to Sales Doc.
From Menu-bar, Click:
Edit --> Incompletion Log.
This will lead to eror page, listing Error: G/L missing.
Select line and click Tab: Complete Data
This will lead you to another Screen: Analysis Account Determination
Now, at left-side of the screen, you can see Columns: Procedure and Description.
There, you will find
KOFI --> PR00 (open drop-down option for PR00) --> 10 (KOFI) Cust.Grp/Material Grp/Acct.Key
Double Click on it.
IMP1: Instead of KOFI, it could be KOFK also; and instead of "Cust.Grp/Material Grp/Acct.Key", it could be "Cust.Grp/Account Key" or "Material Grp/Acct Key". Just note-down the entries, it will help you to assign G/L in T. Code: VKOA
Now, at right-hand side of the Screen (i.e. Overview), You will find Access details 10 (KOFI)
Now, there are two options:
1. either System will determine the G/L, or
2. still, G/L a/c missing
In second case, down there on the same screen, notice the following:
Field in condition table--Field in document---Value in doc.
IMP2: Note-down the entries, under Column: Value in doc. as this will help you to maintain settings in T. Code: VKOA
Now, go to - T. Code: VKOA
Click on Table: 1 - Cust.Grp/Material Grp/Acct.Key (or as found in step IMP1)
On to next screen, click Tab: New Entries
now, maintain entries in to Fields:
App: V
CndTy.: KOFI (or as found in step IMP2)
ChAc: INT (or as found in step IMP2)
SOrg: 1234 (or as found in step IMP2)
AAG: 01 (or as found in step IMP2)
AAG: 05 (or as found in step IMP2)
ActKy: ERL (or as found in step IMP2)
G/L Account: You will get it from Accounts dept.
Provision acc.: I don't think its reqd. as its being used for, say Rev. recog.
Save the entry. Now, check the Sales Doc. in VA02 (as explained in the statring of Note).

MIGO - Accounting - Condition type for Mark up posting to Inventory account

Hi All,
We have a requirement for posting intercompany Stock transfer between Company A and B, and the transfer price will be Moving Average Price (say $ 100) + Mark up (say 25% i.e., 25) of supplying plant.
Created a new PO pricing procedure, and created a new Accrual condition type ZMRK for markup and made it statistical posting. Also in the pricing procedure the Condition type we assigned an Account key ZM1 and Accrual Key ZMA. we tried posting the Goods receipts in the receiving Company B, and it is posting the following entry :
Invetory A/C                 DR         125               (note: Account key ZM1 was not considered for debit account for markup)
GR/IR     A/C                          CR      100
Markup Accrual   A/C             CR        25
REQUIREMENT: Our requirement is that the Mark-UP condition should not hit Inventory Account and should be debited to I/C Mark Up account (assigned to Account key ZM1) and entry should be as below:
Inventory A/C           DR         100
Markup A/C            DR           25
GR/IR     A/C                  CR            125 (accrual is not required, if we can include the markup into GR/IR account)
OR
Inventory A/C        DR       100
Markup      A/C        DR         25
GR/IR         A/C               CR       100
Markup Accrual A/C       CR         25
NOTE: The Material is maintained as Moving Average Price and we dont want to add the Mark Up cost into the MAP of the receiving plant.
Please check and let me know if there is a way to do a condition type in PO pricing procedure to solve the issue of not hitting the inventory posting for condition record or any other way to handle this requirement.
Thanks in advance,
Surya

If you dont want the mark up to come in invoice separately, why do you want it to hit a GR / IR account? ( in short why use del cost condition )
If hitting gr / ir is not a requirement and you just need to acrue it, try the following
PB00 to take 100
create 2 conditions one positve and one negative ( accrual, without condition category ) to take the value 10
the + and - will cancel in the inventory account; you can accrue to different accrual accounts

"-10 Inventory Account is not defined [RCP1-TaxCode]"

Dear Members,
i have a requirement to copy the purchase creditmemo(customized screen) from Invoice. i am Trying to add Credit Memo via DIAPI.
While adding i am facing an error called "-10 Inventory Account is not defined [RCP1-TaxCode]".Anyone can tell me the root cause for this error.When i do the same through normal b1 process i am not getting this error.

HI
please check u r GL account determination. or check your stock account.
Mohamed

VPRS Condition is missing in invoice for bacth determine line item

Hi Gurus,
I have an Concern, My user has created Sales order with three line items.
He did delivery and Invoice individually for each line item.
For 2 line items he entered batch manually and did invoice there we didn't find any issue.
For third line item he did auto batch determination there for that item VPRS condition is missing in invoice.
I have checked the note ( 70038 ) and I have applied the note also, But still I am facing same problem.
Please provide me solution if any modification need to be done,
Thanks and Regards
Subbu

Hi Subbu
As VPRS condition type is coming for the first 2 line items and not for 3rd line item , so kindly check the Material Master Record->Accounting tab.What is the difference between the 3rd material and another 1st and 2nd materials.Also check in the Analysis what it is showing for the third line item billing document
Regards
Srinath

Inventory account not defined message 173-77

Hi,
customer doing a AP credit memo from a Goods return, and they are getting the error
"inventory account is not defined, 'gar-010-0071520' message 173-77"
we have tried and checked different solutions in their test database, and we are still getting this error.
thank you

Hi Jill,
You can refer to Note No. [1090171|https://websmp130.sap-ag.de/sap(bD1odSZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1090171]
part for your issue :
"Expense and Inventory Account (in Purchasing tab -> General tab)- this account is used only for the Moving Average Valuation method when Inventory items are drawn from A/P Invoice into A/P Credit Memo and there is a difference between the item price in the base document and the item price in the target document. In such case the Inventory account is being credited for the original itemprice as appears in the A/P Invoice and the Expense and Inventory account is debited for the price difference between the Inventory posting and the item price in the A/P Credit Memo. In addition, this account is used for the following scenarios: A/P Credit Memo based on goods returns and A/P Credit Memo based on A/P Reserve invoice."
Hope above will help.
Regards,
Jitin
SAP Business One Forum Team

AR Credit Memo - Account Missing Error?

HI
When i am trying to post a AR Credit Memo, SBO throughing a Error Msg like this , [ AR Credit Memo - Document Number ], ' G/L account Missing (1)' [ Message 131-46 ]
wat could be the problem?
Regards
Giri

Check
Administration\System Initialization\General settings\Inventory\FieldValue-
'Set GL accounts by"
If it is by warehouse the do it in the warehouse\Accounting tab\Field "Sales Credit account" map an account there. If it is by item or item group then do it as said.
In any case please checheck the following also:
Administration\Set Up \ Financial\GLAccount determination\Sales Tab- "Sales Credit Account" field.
Map a gl Account there.

Inventory Account Missing - AP Invoice

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