Invoice before Goods receipt for SA

Hello ,
we have one scheduling agreement, this scheduling agreement we can make directly Invoice(this is not a GR based Invoice).
The scheduling agreemnt we had made Invoice directly after that we made the GR. how the system will calculates the values in GR.
for example.SA#price 2 INR per KG
Inforecord maintained.
Schedule lines for 18.10.2007 and 26.10.2007, i made the for the invoices for 100 quantity before the GR,
after that i made GR for system will update the purchase order price history table correctly for 50 quantity(means vlaue 100INR), after that i receive the 160 quantity pur ord history table wrongly update by value (qty is taken correctly).
we havnot change the SA price and inforecord.
in this situtation how system behaves plz guide me.

Give me hints?

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Enter Invoice before Goods Receipt

Hi
I have scenario:
I receipt Invoice and I want to enter invoice to SAP system.
After goods coming, I will receipt goods by MIGO.
I want to enter MIGO reference to invoice above.
Regards,

Hi
You can do it , but if you carry out Invoice before Goods receipt then how will have the reference of the GR during it?
To carryout this , you have to remove the GR_bsd IV indicator in Invoice Tab of Purchase order.
You may have this indicator flowing to PO for the vendor from the Purchasing view of vendor mastr data
You can carry out GRN later but can not have any reference to the it in the Invoice already processed.
Regards

Capture excise invoice before goods receipt

Do we have any advantages of capturing excise invoice before goods receipt ?

In terms of distribution of labor, yes. It gives more control to the excise personnel in your org rather than allow the control to the stores personnel who may or may not have sufficient knowlegde to handle these legal documents.

Value of inventory after Goods Issue, before Goods Receipt for open order

Dear Experts,
Raw materials R72 and R82 are required to produce Semifinished Product S10.
Semifinished product S10 is required to produce Fnished product F20
On 10th August 2011, I created and release a Process Order for material S10 copying component materials R72 and R82.. Goods issue for component materials R72 and R82 were done for this process order using tcode MIGO (mvt type 261).
It takes four to five days to properly blend components R72 and R82 to obtain S10.
It means Goods Receipt for this process order will be done on 14th or 15th August when this blending has been completed.
Management suddenly issues a directive that stock take should be carried out in the plant on the 12th August 2011, and my process order is still open and cannot be closed ( or goods receipt cannot be done) because blending is yet to be completed.
Please how do I take care of this scenario/situation since Goods Issue has been done already?
How will the Accountants see or get the correct value of inventory?

When I run WIP Calculation for my Process Order, what will be the effect ? I mean what accouts are updated by WIP Calculation within a period (not across a perion or at period end)?
GI values issued to the Process order will come into WIP GL .( Since your client want to know the stock take should be carried out in the plant on the 12th August 2011- we are doing WIP calculation)
> After this WIP Calculation is run, and say about 2days later, Goods Receipt for this process order is to be posted, what steps am I suppose to carry out?
After GR Made, Run a WIP calculation again for the order so that The WIP from the GL account will get reduced ,now WIP= (GI value + confirmation ) -(GR Value),
Check in DEV system before doing in PRD,
On Month end, do the variance calculation and do the settlement

Invoice before Goods Receipt in Intercompany

Hi all!
We are setting up the Intercompany Purchasing between B1 and R/3 with local stock.
In this scenario, a delivery sent from R/3 creates a draft goods receipt in B1. When the goods arrives you must manually open the draft goods receipt and add it as a "real" goods receipt. This will do the actual posting to the inventory.
When R/3 creates the invoice, it will become a purchase invoice in B1.
At this moment it is assumed that the draft goods receipt is stored as a "real" goods receipt as the purchase invoice will be based on the goods receipt.
If the goods receipt doesn't exist, the purchase invoice will have no base reference and a posting is done to the inventory by the purchase invoice. If you later creates the "real" goods receipt (when the goods arrives), you will make a new posting to the inventory and you end up with:
a) doubled inventory
b) goods receipt with no target
c) purchase invoice with no base document
To prevent this I think the solution is to ensure that the invoice in R/3 is not created before the "real" goods receipt is created in B1.
What is the best practice to ensure this?
Regards
Lars Jönson

Hi Lars,
to be able to post the purchase invoice into B1, it's a prerequisite that a base document (goods receipt) was created and posted. In the standard scenario "local stock" B1iSN does not add an purchase invoice without an existing base document "goods receipt".
B1 raises an DI error "Base Document mismatch..." and B1iSN will take the purchase invoice message into the B1iSN error inbox.
This is how the scenario is defined.
To be able to post the invoice into B1, you can activate an error action for all invoicing messages named "Mark4AutomaticRetrial" within B1iSN. Now you can resend these messages out of the B1iSN error inbox automatically using the maintenance option B1iSN Tools -> Action Handling -> Cfg DA: Automatic Resend once an hour or once a day.
With this option the invoices will be posted automatically, when the B1 draft document is transferred into a goods receipt posting (after the items arrived physially and the quality checks are done).
Best regards
Bastian
P.S.: you can find details how-to set up error action in B1iSN Guide 05 - Operations, chapter 2

Create PO related invoice - before goods receipt/confirmation

Hi all, sorry to ask this very basic question as our system is not working at the moment and I cannot test this out and have very little experience creating PO related invoice in SRM.
First of all, we are operating on SRM 4. I would like to find out whether it is possible to create an invoice with reference to a PO before we create the goods receipt.
The reason why I ask this question is because I was reading up on the IMS functionality that is available from SRM 5 onwards and it listed the functionalities that are available that weren't in the earlier releases. One point mentioned was on the ability to receipt invoice prior to confirmation of goods receipt. I also read from the help document that we can enter invoice with reference to PO for which confirmations have already been entered or for which no confirmations are expected. There is no mention on situations when the confirmation is not done yet.
Appreciate your advice on the above.
Cheers!
SF

Sorry all, I think I am confusing everyone. May be it's because the question is too basic. There is nothing fancy with the PO here. It's a PO initiated from SRM with goods receipt and invoice receipt indicator turned on BUT NOT GR-BASED invoice indicator. I just want to know whether it is possible for me to create an invoice with reference to the PO in SRM if I have not yer done the goods receipt. If I do this in ECC/R3, the invoice would have been blocked (if tolerance allowed).
Even though I know that this should be possible in SRM but because some statements in the SAP help documentation sort of implies that it might not be the case and I do not want to assume it. Plus I have not worked with creating PO related invoices in SRM before and so just want to confirm that it is working. It doesn't help when I was trying to test this scenario in our own system that the system outputs a message relating to backend communication not working.
However, I finally got a chance to test this in another client' site and found that it is possible to create an invoice with reference to a PO even before the goods receipt is posted. Though I have yet to find out why I am getting a different error in our own system, I am happy for now that it is working.
Thanks all for your reply!
Regards
SF

Incoming invoice before goods receipt

Hi friends.
In the standard process of VMS the action for good receipt (GORE) is executed before the action for incoming invoice (INIV). Is there the possibility of doing the way inverse (INIV before GORE). I know that the vehicle belongs to the material type VEHI with valuation category X so it is a single batch. And the batch is created at goods receipt so I'm not quite sure if it is possible to register the incoming invoice previous to the goods receipts.
Thanks.
Pedro

Hi Pedro,
in VMS, the batch is not created when the goods receipt (GORE) is executed. The batch is created at an earlier point of time: It happens during vehicle creation (CREA) already. If you don't create the vehicles via CREA but via CRE1, the batch is not yet created yet but in this case action REAL (which is in this case supposed to be executed prior to ORD1) creates the batch. All this statements are true for the valuation type creation as well.
The VMS actions and the VMS framework in my opinion don't enforce the action sequence GORE->INIV. From a VMS perspective, INIV->GORE is possible as well. Of course you need to set up the action matrices in a way that this is allowed.
It's the standard MM settings which need to be done in a way that INIV->GORE is possible. As far as I know you have to make sure that in the vendor master (view "purchasing data") the "Indicator: GR-Based Invoice Verification"-flag is NOT set. The same flag also exists in the info record (ME12) where it also needs to be removed.
I don't know if further customizing and / or master data settings in MM is required to enable INIV->GORE.
Kind regards,
Steffen

EDI Invoice before Goods receipt

Hello ,
Purchase orders are created in the system with GR based IV checked and the purchase orders are sent by EDI to the vendor .
The vendor ships the material and also send the EDI invoice . Since GR is not posted in the system by that time , EDI invoice is failing in our system .
We have explored the option of turning off GR based IV and have only GR checked so that Goods receipt and Invoice receipt can happen in parallel.. but business wants to have GR based IV .
Is there a way to delay the posting of EDI invoices in our system ? It is not a perfect solution , but this will minimise the EDI invoice failures in our system .
Thanks
Mani

Hello,
This is a common situation faced by many custmers. EDI Invoices can be created without GR. So LIV fails. This can reset for LIV (RKBP-RBSTAT = 1) by using MIR6. You can automate this by developing and running a custom program for MIR6 prior to LIV job.
Thanks,
Venu

System is allowing to do invoice verification before goods receipt.

Dear Friends,
I need your help in following scenario, as my system is allowing to do invoice verification before goods receipt.
To test these scenario.I have created one PO. For this PO I done goods receipt. I done invoice verification by putting invoice date as past date, posting date system date means current date. I want to stop this as system is allowing invoicing verification to be done before goods receipt.
Also, I tried after un-ticking GR based IV.
Please suggest me the solution how to stop this. Please help this is urgent.
With Best Regards,
Rajesh

Hi Rajesh,
A)
In goods-receipt-based (GR-based) invoice verification, the invoice relates not to the purchase order, but to individual deliveries. That is to say, the reference document for the invoice is not the PO but the delivery note or the goods receipt document.
Whether you use this approach depends on your billing arrangement with the vendor. This method can be advantageous, for example, when you know the order will be fulfilled by means of many partial deliveries.
Prerequisites
Before you can use GR-based invoice verification, the following prerequisites must be satisfied:
The indicator for GR-based invoice verification (GR-based IV) must be selected for the relevant item in the purchase order (item detail screen).
<b>
A goods receipt must occur before the invoice is entered in the system.</b>
B) If you are carrying out invoice verification with reference to PO, system will not check for the GR. The entire PO amount can be posted.
Hope this clarifies.
Thanks,
Viswanath

Need a Badi to look the good issue status for prod order before good receipt in MIGO

Hi ,
Need a Badi to look the good issue status for compoents for prod order before good receipt in MIGO.
Example : There are 10 comps need to be issued to production order to make any assy but 6 comps were issued
and remaining 4 comps are not yet issued.,in this situation if I try to do goods receipt for prod order through MIGO.,system should populate the warning
message saying still goods issue are pending for prod order.
Please advise .
Thanks
Prasad

Hi Prasad,
Before trying with a BAdI, have you tried to control this behaviour thru the Order confirmation parameters (OPK4)?
Note that you can have a termination in case of having problems in the goods movements..
Take a look of this and the SAP help:
Termination of Confirmation if Incorrect Goods Movements
Controls if the confirmation is terminated in the event of incorrect goods
movements.
Use
This enables you to terminate the confirmation in the event of incorrect
items, for example, to prevent postprocessing records.
Dependencies
The indicator is only evaluated if either no process control key or one
process control key has been stored that enbles the goods movements to be posted
in dialog AND for which the "provide error handling for goods movements"
indicator is active. If there are incorrect goods movements, the system behaves
as follows:
A log is issued that gives information on the incorrect goods movements
If these incorrect goods movements are determined by inventory management,
then the option of correcting these errors is offered in the error handling
If the correction is not successful, the confirmation is terminated
Kind Regards,
Mariano

MRIO Before Goods receipt

Hi, I am facing a problem, some of goods we need to pay to vendor before goods delivered to us, I know that we can do the MIRO before goods receipt. But I would like to know any influence if I use this approach? Thanks!

Hi,
You should ideally go for Down Payment option because how you will decide the quantities to be paid for..
Because if you do MIRO before GR by removing GR based IV field then when the GR is done and again the remaining amount is to be paid, user posting invoice must adjust the quantities that will lead to inaccuracy in inventory valuation if forgotten.
Regards,,
Chintan Joshi

Goods receipt for import material

Dear all,
The excise tab does not appear during goods receipt of imported material. But when are doing the goods receipt for domestic material the tab does appear.
Even after posting goods receipt and while trying to capture excise details in J1IEX i.e. incase of imports CVD, CVD-Ecess, CVD-HEcess and additional duty, the system asks for the invoice number and then throws a message that PO does not contain any selectable items. We have defined as separate pricing procedure for imports.Have maintained the material and vendor details in J1ID.
Request to kindly suggest any settings that we need to check so that the excise tab appears for imported material also.
regards,
mahesh.

Hi,
Import Process: -
1. ME21N - Create Import PO
2. MIRO - Customs Invoice
3. J1IEX - Capture Bill of Entry
4. MIGO - Goods Receipt
5. J1IEX - Post Bill of Entry
6. MIRO - LIV for Vendor Invoice
7. MIRO - LIV for Clearing Agent
Following condition types to be used in MM Pricing.
JCDB     IN:Basic Custom Duty
JCV1     IN : CVD
JECV     IN : Ed Cess on CVD
J1CV     IN : H&SECess on CVD
JEDB     IN : Ed Cess on BCD
JSDB     IN : H&SECess on BCD
JADC     Addnl Duty of Custom
Mandatorily, use a Zero % Tax Code in Import PO.
Import Duties will not come from J1ID, in J1ID only you have to mainatin material and Vendor (Customs Office and Import both) excise details.
Above all, check the Excise Defaults for CVD conditions in SPRO > LO > Tax on Goods Movement > India > Basic Settings > Mainatin Excise Deafults

Reversal of a goods receipt for PO in EUR is differently valuated.

Hi,
Do you know how can i solve such problem:
The return delivery or reversal of a goods receipt for a purchase order, scheduling agreement, or production order is valuated differently than the original goods receipt becouse system takes exchane rate form the posting date. I wolud like to have such solution that system would take exchane rate from dokument date. Is that possible?
Maby you know some sap Notes?
Thanks for reply.
Katarzyna Gac
Edited by: Gac Katarzyna on Jun 10, 2009 3:47 PM

Hi
In the header of the PO there is a provision.
Check the box in the header Exchange rate fix Under the Tab Delivery/Invoice.
Exchange rate will be fix from then onwards.
I am suggesting for PO because for external procurement PO will always come into picture.
Regards
Ankur

2 Way Match - PO and Invoice (no goods receipt)

Dear Gurus,
We need to Implement the 2 Way Match process between the Invoice and the PO i.e. perform the Match once invoice has been recorded. The condition is invoice value should be less than $500. This means supplier will be paid irrespective of a goods receipt for a PO line. The goods receipt can happen later to close a PO line.
Please see below examples which will fall under this criteria.
PO # A
Line # 1 - Qty = 10 - PO unit Price = 100 - PO Total = 1000
Inv Qty = 4 - Inv line Total = 400 - Inv Grand total = 400
PO # B
Line # 1 - Qty = 5 - PO unit Price = 80 - PO Total = 400
Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
PO # 3
Line # 1 - Qty = 5 - PO unit Price = 100 - PO Total = 500
Line # 2 - Qty = 10 - PO unit Price = 10 - PO Total = 1000
PO total = 1500
Invoice Line # 1 - Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
Can these be achived by some setups?
Is there a way by which we can achieve this?
Thanks for your response in advance.

Hi Venkat,
Thanks for the swift response.
In fact we will be doing GR but at a later date. The object is to not held the vendor invoice and payment (esp. for small amt) just bcoz goods reception not done. Understand your concern that GR/IR might cause an issue.

Full paid before goods receipt

Hi all, I would like to know is it possible to make payment before goods receipt? Since we are issuing a PO to vendor, and the goods are partial delivery to us, but now we need to paid all to vendor first. The remaining goods will delivery to us later. Shoud I do the MIRO for all goods, then goods receipt later, is it a good solution. thanks!

Hi Dear,
When we are paying to vendor before receipt of goods it is called as advance payment. In sap it is called as down payment. This is because we have not booked any liability against vendor nor we have received goods still we are paying him in advance. So it is called a down payment.
Regards

Invoice before Goods receipt for SA

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