Invoice posting allowed despite GR reversal

Hi Guys,
I have created a PO with GR based IV indicator checked.Then GR is done and after that GR is reversed.Now when I tried to post the invoice against the po it is allowing to post the invoice.Only thing is that you have to enter the price in the IV.
How can I block such invoice creation
In OMBZ i have unchecked the indicator against the mvt type 102
regards
RD

Hello,
Goto OMRM
Activate Message # 504 as error.
It will solve your problem.
Regards

Similar Messages

Mistakenly reversed goods receipt after invoice posted

Hi experts,
I already post this question in EAM forum, but moved to here as I think I will get more useful replies.
I have a PO that was goods receipted and invoiced receipted. Later on, the GR was reversed, and now that entry needs to be reverse... We're having a negative value in our reports that should not be there.
What would be the way to fix this? Is it OK that the goods receipted may be reversed after invoice receipted.. i.e. after an invoice has been posted? In Tx. OMBZ the Mvt. 102 has "RevGR desp. IR" unchecked.
Kind Regards,
Andres.
Original thread: Reverse goods receipt after invoice posted.

Just do a GR again for the PO and this should fix your problem. The original document and reversal documents will remain there with another GR document against PO.
Unless the payment against the invoice hasnt been made, your preceding documents can be changed. Once the payment has been made, you should not be able to change any preceding document.
Edited by: Afshad Irani on May 31, 2010 9:08 AM

A reversal of a cross-company invoice posting

A reversal of a cross-company invoice posting between Austria and Germany is recorded only in one company code. It needs to be recorded in both Austria and Germany company codes.
please provide the solution

Hi,
What version of SAP do you use? If it's <= 4.7, then look at the note 611777.
Regards,
Eli

Post park ivoice M8079 'Reversal value greater than value invoiced to date'

I create a Service purchase order number is 8200000747 in our products system, and service entry sheet number is 1000026152, material document number is 5000306476.
When I create a park invoice reference this Service PO, the system can not clear GR/IR account with that service entry sheet(1000026152). When we want to post this park invoice, system generate message M8079 'Reversal value greater than value invoiced to date'. But, this item never been verification invoice , I can find this not cleared GR/IR data in MR11, this item not a multi account assignment , no foreign currency.
What happened? How can I carry out the correct GR/IR account data in park invoice?

Hello,
Instead of reversing the invoice try posting the Credit Memo through MIRO .
Regards
Mahesh

Wrong Vendor Invoice Posting Due To Wrong Excise Tax Code

Hi:
We have created a Purchase Order as per below:
Qty     10
Price     100
Value     1000
Excsie 10%     0
Cess     0
SECess     0
Value+Excise     1000
VAT 5%     50
ValueExciseVAT     1050
(Please note that the PO was to be created in the following fashion as the Material was excisable)
Qty     10
Price     100
Value     1000
Excsie 10%     100
Cess     2
SECess     1
Value+Excise     1103
VAT 5%     55.15
ValueExciseVAT     1158.15
We did the Goods Receipt and the FI Document is as follows:
24340000     Paper Stock     BSX     1,000.00
13110100     GR/IR-ext proc     WRX     1,000.00-
We did the Vendor Invoice Posting as follows:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,050.00-
13110100     GR/IR-ext proc     WRX     1,000.00
24638100     VAT Recoverable     JP5     50.00
The Material was issued to Cost Centre
Later at the time of Excise Invoice posting, we came to know that the Tax Code in the Purchase Order was wrong. Here in our case, we have created separate Tax Code based on Excise Percentage. For example, V1 for VAT 5%, E1 for VAT %+Excise 10.3%.
To post the excise invoice, we changed the Tax Code in the Purchase Order and did the Excise Posting as follows:
24820020     CENVAT Inp SHEcess     1.00
24820000     CENVAT Inp BED     100.00
24820010     CENVAT InpEcess     2.00
13113920     CENVAT clearing     103.00-
My Question:
a. Is this the correct way?
b. What about the following FI Entries which got generated when we do the MIRO with actual Tax Code:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,158.15-
13110100     GR/IR-ext proc     WRX     1,000.00
13113920     CENVAT clearing     JI1     100.00
13113920     CENVAT clearing     VS9     2.00
13113920     CENVAT clearing     JI6     1.00
24638100     VAT Recoverable     JP5     55.15
Please guide.
Regards,

Thanks Sanjoo for the reply.
Here my worry is the all the postings have been made in SAP in Production Client.
The User has already done the postings for MIRO & J1IEX without informing to us, and the volume of transactions is huge.
We are in the back-log mode and at this stage, we can't go for any reversal . I am Just exploring the alternatives.
Our MM & FI Users are little bit smart, when ever they do some mistake, they simply say "we will pass a JV" and we are not able to educate them that the JV is not a Solution. Please guide.
Regards,
PK

Open invoice posting while concelling in next month other than it was creat

Hi Gurus,
Please help.....
Is there any way to do the following requirement???
In transaction code : VF11, where we cancel billing document ,
Invoice posted in old / closed financial period and got cancelled in current period, the cancel invoice should be posted as an Open document,with out reversing the original invoice.
Thanks,
Bhupender Dangi

HI Manisha
I will answer your question one by one.
The answer for the first question is, YEs you can have any many periods open as you wish. This you can do in T.Code OB52. In OB52 , You have to give from which period to which period it should be open.
Now coming to the second question. i don't think there is any other way to upload the balanace.
If it helps, plz assign points.
Regards
Rajaram

Excise invoice posted in J1iex without PO

Hi Guru's,
Excise invoice posted in J1iex without PO and not able to cancel it.
Its says excise invoice 123 for 2008 has been posted to vendor Tooa.Please help me to solve the problem.
Please tell other than JV with other adjustment and J1IS by creating.

Hi,
First you go GR document, in tht you can find the Excise invoice document number. Go to J1IEX select cancel/reverse enter the Excise Invoice number then save it. Based on you selection Excise invoice will be cancelled or reversed.
In J1ID if you selected single GR, single credit for material you hve to cancel the excise invoice you can reverse it. If you selected single GR,multiple credits or Multiple GR, Multiple credits you can reverse the excise invoice.
Hope its clear.
reg
Durga
*assign points if the info useful

COPA document not generated when Post Goods Issue is reversed.

Hello Friends,
WE uses Stock Transport Order in two steps for transfering Stock from one plant to another. We have defined a Condition type FRB1 to capture the Freight cost involved in the stock transfer.
When the Post goods issue is done for the Stock Transport Order. following Accounting documents are generated.
Accounting
Profit Center
COPA
Spec. Purpose Ledger
Controlling Document
Material Ledger document.
But When the Post goods issue is reversed through transaction code VL09 all the above documents are generated except for COPA document. Though in controlling document it shows the object type hit is REO i.e profitability Analysis
For further information we have mapped cost element (600150) with Value field in PA transfer structure (Direct assignment from FI and MM. Movement type used for PGI are 641 & 642.
Thank you

Dear Colleagues
I thank all those who put in thier time and efforts for possible solution for my problem. But I could resolve this issue with help from SAP.
Basically in costing based COPA the system does not post the cost of goods sold to COPA during goods issue but it is done at the time of posting the invoice since the system wants to see the revenues and the COGS values together.
Since the system posts the COGS into COPA at the time of invoice posting, you will appreciate that if this is also done during goods
issue then you will have duplicate entries in your COPA (i.e. the COGS will be doubled).
If in transaction VL01N/VL02N a costing-based line item would be posted, the costs would be double in CO-PA (the billing and goods issue). For this reason, no costing based line items will be created in the standard R/3 system for transaction VL01N/VL02N.
If for some reason you still wish to post the COGS to COPA during goods issue you have to do the same thro a modification of the system.In your case you have applied note 214381 for the same. Please note here that movement type '641' is used as an example. For other movement types you will need to code accordingly.
as per note 337488 point 2. the changes of note 214381 were not required in our case. Therefore we reverted these changes in LKEIIF01 and added the relevant coding for movement type 642 in function COPA_DOCUMENT_CHECK as per note 337488 point 2.
Looking forward for your continued support
Regards
Umesh Gothankar

Best practice for invoice posting inSRM

Dear expert,
what is the best practice for posting an invoice? Is it in SRM system or MM system? In SRM, the system allows one to use approval procedure for invoice posting; wheras in MM, one cannot use the apporval procedure to post an invoice. similar is the case, in SRM-SUS and MM-SUS scenario?
I would appreciate if you can feedback on the industry practice.
thanks and regards,
Ranjan

Ranjan,
As a SAP customer we use invoice entry in ERP using MIRO and FB60 as these are the most efficient for our busines.
1. Invoice entry using MIRO tcode is faster as it can be done with minimal use of the mouse. Invoice entry is slower in SRM as browser response and interactions with the backed ERP system slows the systems reponse to the user input. Repeated use of a mouse in the SRM browser is detrimental to fast input.
2. Not all types of invoices can be handled in SRM e.g. Invoice without PO.
3. We process approx 20,000 invoices per month with multiple input operators, SRM could not handle that sort of load.
4. SRM is really a procurement application and although invoice entry is included it is probably more for users who wish to use SRM in a stand alone scenario. We use extended classic so all our financial transactions take place in the ERP backend.
Your choice also depends upon the number and quality of the invoices you plan to process, and the need for the operators to be trained on one or two systems.
Hope these personal observations assist with your decision
Regards
Allen

How to block invoice posting for quality reasons

how to block invoice posting for quality reasons.For example while doing Goods receipt the material is posted to quality inspection stock. Then the material is rejected for some reasons. Once the decision is made then the standard system allows to post invoice. But I want to restrict invoice posting once the material is rejected for quality reasons.

posting of invoice is always allowed, the only thing you can restrict with customizing of QM in Procurement is the payment.
if you want to block invoice posting, then you have to control this in a user exit.

Downpayment clearing for opentext automatic invoice posting

Hello everyone. My client is using OpenText VIM ( Vendor Invoice Management ) for incoming invoices. VIM automatically triggers FB60 (in case of PO invoice) & MIRO ( In case of PO invoice ). The invoice posting happens automatically in the background which doesn't allow automatic vendor downpayment clearing against these invoices ( done my a 'down payment clearing' push button in normal circumstances in MIRO when posting the invoice manually ). My client doesnt want to use F-54 for downpayment clearing after MIRO. Many of your clients now-a-days would be using automatic invoice posting , how are you guys managing the automatic downpayment process. I would really appreciate any kind of help. Thanks in advance

IN A090 metioned the account under down payment clearing account field.

Invoice Reduction-Vendor error: only a higher amount invoiced is allowed

Hi,
I am trying to replicate the "Invoice Reduction" Scenario (for both Price and Quantity Variance scenario).
1) Created a PO for 25 PCE and made GR for 10 PCE (10 USD/PCE).
2) Entering Invoice for 25 PCE and Amount 2500 USD and I have selected correction ID as Vendor Error: Reduce Invoice. So when the document is posted system should generates the Invoice document and Credit memo.
But I am getting the error as mentioned in subject.
Please find below the Error description:
Vendor error: only a higher amount invoiced is allowed
Message no. M8582
Diagnosis
The item amount in the invoice of 100.00 is smaller than the item amount of 2,500.00 suggested by the system.
System response
You currently cannot enter an amount that is smaller than that expected by the system. This would lead to a credit memo for the vendor.
Procedure
You can change the default values to correspond to the invoice and then post the invoice.
Regards,
Hari.

Hi,
Please check if the PO is GR based invoice verification is checked.
since the GR is only done for the partial qty while you enter the invoice and reducing it system is giving the error.
If vendor sends a higher amount /qty when compared to PO you can try for a reduction.
for more information on when and how an invoice reduction need to be done,please check the below link.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b99284452b11d189430000e829fbbd/frameset.htm
and http://help.sap.com/erp2005_ehp_04/helpdata/EN/d6/36451bca1a4a81b974bb9114e41458/frameset.htm
and
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b9975e452b11d189430000e829fbbd/frameset.htm
Regards,

Mass cancellation of invoices Posted in MIRO and FB60

Hello,
Because of wrong VAT customizing in OB40, i have several invoices posted to wrong VAT G/L Account.
Now the user need a solution to correct this situation.
I proposed FB08, F.80, MR8M but this is not a good solution for the user because, if i reverse one of this wrong invoices, the system will post the reversal to the new G/L account that is recently corrected in OB40
What is the solution in this case, manual G/L posting ?
Thanks

Hi,
Just curious: why cannot you put the old 'wrong' account in OB40, reverse the invoices and then correct the assignment back?
Regards,
Eli
P.S. By the way, I'm not that sure that, during the reversal the systme will 'derive' the account; I believe, it should simply make a reversal posting on the accounts of original documents.

BAPI for Non PO Invoice posting?

Hi Experts,
   I am posting invoices using BAPI_INCOMINGINVOICE_CREATE. These invoices have POs associated with the Item Details. This is working fine for me.
   I want to post invoices that DO NOT have a PO. Can someone please point me to a BAPI that is similar to BAPI_INCOMINGINVOICE_CREATE in functionality but does not require a PO?
Thanks,
- Vik.

I too was looking for a BAPI for non PO invoice posting. I found that the above counsel did not work for me. Instead of creating a buyside invoice, it just created a journal entry. What DID work for me was BAPI_ACC_INVOICE_RECEIPT_POST.
Below, I am pasteing the subroutines that I created for its calling. In it, for my purposes, only the invoice amount is parameter driven. My needs allowed all other BAPI parameters to stay the same.
I hope that this helps someone.
Donald Nigro
FORM create_buyside_invoice USING value(invoice_amt) TYPE p.
DATA:
    gd_documentheader LIKE bapiache03,
    it_accountpayable LIKE bapiacap03 OCCURS 0 WITH HEADER LINE,
    it_accountgl       LIKE bapiacgl03 OCCURS 0 WITH HEADER LINE,
    it_accounttax      LIKE bapiactx01 OCCURS 0 WITH HEADER LINE,
    it_currencyamount LIKE bapiaccr01 OCCURS 0 WITH HEADER LINE,
    it_return          LIKE bapiret2   OCCURS 0 WITH HEADER LINE.
DATA:
wa_obj_key(20) TYPE c.
fill header
gd_documentheader-username   = sy-uname.
gd_documentheader-header_txt = 'E-Payables Invoice'.
gd_documentheader-comp_code = 'EAUS'.
gd_documentheader-doc_date   = sy-datum.
gd_documentheader-pstng_date = sy-datum.
gd_documentheader-doc_type   = 'KR'.
CONCATENATE 'BOA' sy-datum sy-uzeit(4)
               INTO gd_documentheader-ref_doc_no.
fill AP (line 1)
it_accountpayable-itemno_acc = 1.
IF sy-sysid(3) = 'DEV'.
    it_accountpayable-vendor_no = '0600013370'.
ELSE.
    it_accountpayable-vendor_no = '0600009022'.
ENDIF.
APPEND it_accountpayable.
fill GL (line 2)
it_accountgl-itemno_acc      = 2.
it_accountgl-gl_account      = '0001112227'.
it_accountgl-comp_code       = 'EAUS'.
it_accountgl-pstng_date      = sy-datum.
it_accountgl-fisc_year       = sy-datum(4).
it_accountgl-fis_period      = sy-datum+4(2).
it_accountgl-bus_area        = '0100'.
APPEND it_accountgl.
fill currency ammounts for lines 1 & 2
it_currencyamount-currency    = 'USD'.
it_currencyamount-itemno_acc = 1.
it_currencyamount-amt_doccur = invoice_amt * -100.
APPEND it_currencyamount.
it_currencyamount-itemno_acc = 2.
it_currencyamount-amt_doccur = invoice_amt * 100..
APPEND it_currencyamount.
CALL FUNCTION 'BAPI_ACC_INVOICE_RECEIPT_CHECK'
       EXPORTING
            documentheader = gd_documentheader
       TABLES
            accountpayable = it_accountpayable
            accountgl      = it_accountgl
            accounttax     = it_accounttax
            currencyamount = it_currencyamount
            return         = it_return.
PERFORM invoice_error_check TABLES it_return.
CALL FUNCTION 'BAPI_ACC_INVOICE_RECEIPT_POST'
       EXPORTING
            documentheader = gd_documentheader
       IMPORTING
            obj_key        = wa_obj_key
       TABLES
            accountpayable = it_accountpayable
            accountgl      = it_accountgl
            accounttax     = it_accounttax
            currencyamount = it_currencyamount
            return         = it_return.
PERFORM invoice_error_check TABLES it_return.
COMMIT WORK.
WRITE: / 'ePayables Bank of America'.
WRITE: / ' Invoice Document Number:',
              wa_obj_key(10).
ENDFORM.
     Form invoice_error_check
FORM invoice_error_check TABLES it_return STRUCTURE bapiret2.
DATA:
bapi_success(5) TYPE c VALUE 'false'.
LOOP AT it_return.
    IF it_return-type = 'S' AND bapi_success = 'false'.
      bapi_success = 'true'.
    ENDIF.
ENDLOOP.
IF bapi_success = 'false'.
    WRITE: / 'Unable to post a buyside invoice with',
             'BAPI_ACC_INVOICE_RECEIPT_POST'.
    LOOP AT it_return.
      WRITE: / 'Message Type:   ', it_return-type,
             / 'Message Class: ', it_return-id,
             / 'Message Number: ', it_return-number,
             / 'Message:        ', (80) it_return-message.
    ENDLOOP.
    ROLLBACK WORK.
    STOP.
ENDIF.
ENDFORM.

Duplicate invoice posting due to archived accounting documents

Hi,
Duplicate invoice posting is allowing against the below two Invoice reference nou2019s
In transaction MIRO.
00082 and 00072.
After investigation I have found that these invoice reference nou2019s are used in 2002 for accounting documents 3300130419 and 3300135574 and these two documents are archived, and found that these accounting entries are missing in the table BKPF and existing in the table BSIP.
We donu2019t want to allow the system to post duplicate invoices (For Example: against 00082 and 00072 Invoice reference Nos.)
Could you please look into this

Hi Jurgan!
Thanks for the reply,
We are using ECC6,
Support pack : SAPKH60013
Settings for Duplicate Invoice Check In Vendor Master is correct
Customization setting OMRDC transaction, tick mark for invoice reference no. only
If all the cited characteristics match, the system displays a
customizable message. M8462 (if logistics invoice documents are found) or M8108 (if accounting documents are found).
I have ensured that message M8108 (if accounting documents are found) is maintained as an error message in OMRM.
Still system is allowing duplicate invoices for the reference nos. 00082 and 00072.
For other reference Nos. which are previously used for other documents, system issues error message successfully.
I dont want to delete archived accounting doc. and if I maintaind BKPF entris of this archived doc manually it will create probelm in FI.
is this happen due to life span of secondory index of archived accounting doc. is completed ?.
Please Help
Many Thanks
Vikas

Invoice posting allowed despite GR reversal

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