Invoice upon Goods Receipt

Hi,
How can I create invoice/billing on goods receipt instead of invoice receipt?
Please help me out with this issue.
Sincerely,
Ketan

Hello
You can go with Evaluated Receipt Settlement (ERS).
When you use ERS, you have an agreement with the vendor that they do not create an invoice for an ordering transaction. Instead, the system posts the invoice document automatically on the basis of the data in the purchase order and goods receipts. This eliminates invoice variances.
Prerequisites
Evaluated receipt settlement must be flagged in the purchase order item.
The vendor must be flagged as being subject to ERS in the vendor master record.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.
Choose Logistics Invoice Verification - Automatic Settlement - Evaluated Receipt Settlement (ERS). T.Code MRRL
The selection screen appears.
You can use the following criteria to narrow down selection of the transactions to be settled:
Company code
Plant
Goods receipt posting date
Goods receipt document
Fiscal year of the goods receipt
Vendor
Purchase order and order item
You can define the selection criteria for the invoice documents by:
Delivery
Purchase order
Purchase order item
Goods receipt document
Credit memo
Invoice
Currency
Choose Execute.
The system issues a log for Evaluated Receipt Settlement, which displays the following:
Settled
In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled).
Could not be settled
In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons.
If the system reports being unable to invoice a transaction, you should exclude the transaction from ERS to avoid it being included in the log the next time ERS is run.
Select the item and choose Exclude from ERS.
The system also generates and possibly sends a message to inform the vendor(s) about the transaction settled, depending on the settings in Customizing.
You can display the following environment information for the order items selected. To do this, choose Goto ®:
Display purchase order
Display invoice
Display material document
Display long text
Hope this helps
Regards
Gregory Mathews

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Automatic Purchase Order upon Goods Receipt 101/161

Hi Guys,
Hope everyone is well. I would like to know in as simple terms as possible, what is the use of Automatic Purchase Order upon Goods Receipt mvt 101 or 161. Can someone explain to me the purpose of this? or applicable in which type of business scenario?
Because i think, if it is upon Goods Issue, then it is understandable, you would want to top up the stocks, but upon GR? Why?
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>
Nazrin84 wrote:
> Hi Guys,
>
> Hope everyone is well. I would like to know in as simple terms as possible, what is the use of Automatic Purchase Order upon Goods Receipt mvt 101 or 161. Can someone explain to me the purpose of this? or applicable in which type of business scenario?
>
> Because i think, if it is upon Goods Issue, then it is understandable, you would want to top up the stocks, but upon GR? Why?
> This is a non configuration question, just a business process question..
This process is used in case of emergency when stock is required in the plant and we dont have time to first create PO and then get its approval and follow the normal process. In the case of emergency, we tell the vendor to deliver the material and on receipt of this material we take it into the system through GR and the corresponding PO is automatically generated.
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Go to Vendor master change(XK02/MK02)with whom you are creating the Framework order - Purchasing data, in that uncheck the check boxes for GR-based invoice and Goods receipt. Then save the vendor master. Then create the framework order.
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Regards,

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You can do it , but if you carry out Invoice before Goods receipt then how will have the reference of the GR during it?
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I have a scenario:
In PO with quantity 1000 and price is 1$ (Delivery Schedule: about 100 per month, issue invoice after receipt goods)
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Hi,
At the time of invoice posting, if you know that vendor has charged you more, then you can use invoice reduction function. So that during invoice posting credit memo will also be created.
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http://help.sap.com/saphelp_47x200/helpdata/en/a8/b9916b452b11d189430000e829fbbd/frameset.htm
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At this moment it is assumed that the draft goods receipt is stored as a "real" goods receipt as the purchase invoice will be based on the goods receipt.
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Hi Lars,
to be able to post the purchase invoice into B1, it's a prerequisite that a base document (goods receipt) was created and posted. In the standard scenario "local stock" B1iSN does not add an purchase invoice without an existing base document "goods receipt".
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P.S.: you can find details how-to set up error action in B1iSN Guide 05 - Operations, chapter 2

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Dear Gurus,
We need to Implement the 2 Way Match process between the Invoice and the PO i.e. perform the Match once invoice has been recorded. The condition is invoice value should be less than $500. This means supplier will be paid irrespective of a goods receipt for a PO line. The goods receipt can happen later to close a PO line.
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Line # 1 - Qty = 10 - PO unit Price = 100 - PO Total = 1000
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Line # 1 - Qty = 5 - PO unit Price = 80 - PO Total = 400
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Line # 1 - Qty = 5 - PO unit Price = 100 - PO Total = 500
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Is there a way by which we can achieve this?
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Hi Venkat,
Thanks for the swift response.
In fact we will be doing GR but at a later date. The object is to not held the vendor invoice and payment (esp. for small amt) just bcoz goods reception not done. Understand your concern that GR/IR might cause an issue.

Invoice upon Goods Receipt

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