Invoice verification from a ztable there is no organization structure

HI Gurus,
Hope u all are fine !!! i need small help i need know how invoice verification is done in workflow and moreover our client is not ready to maintain organization structure so it
should be a small workflow from ztable and invoice verification should be done.....
Please send some documents or screen shots or any links for it... i am seeing sdn and sap technical
if u have implemented it tell me or send docs how to do ???
plz help

hi Aditya
thx for the reply.....
i have an approach for the invoice ....i will say it just confirm whether it is correct or any loop holes are there
As the client is not ready for any org structure in workflow ...
i will create a ztable and in workflow i will create a container element and if any conditions are there i will use the multicondition
then i will create a activity in which i will use the standard task for invoice and bind it .
next agent assignement is done and
user decision is created via according to logic the mail should be sent .....
is this logic is correct for invoice
if there are multiple approvals so wht has to be done .........
i seen in some link tht there is standard task for n-workflow approvals ..
just guide me how should be done or my logic is correct
THANKS in advance
venkatesh pannem

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User exit for Invoice verification

Hi
We want to findout user exit for invoice verification/MIRO . Is there any user exits available for MIRO.

The below are for MIRO
LMR1M001 User exits in Logistics Invoice Verification
LMR1M002 Account grouping for GR/IR account maint
LMR1M003 Number assignment in Logistics Invoice Verification
LMR1M004 Logistics Invoice Verification: item text for follow-on docs
LMR1M005 Logistics Inv. Verification: Release Parked Doc. for Posting
LMR1M006 Logistics Invoice Verification: Process XML Invoice
MRMH0001 Logistics Invoice Verification: ERS procedure
MRMH0002 Logistics Invoice Verification: EDI inbound
MRMH0003 Logistics Invoice Verification: Revaluation/RAP
regards
Aravind
Assign points if useful

Why there is chanage "Free for payment" to "Invoice verification" aftr MIRO

Hi Friends,
Please suggest me why there is a change from "FREE FOR PAYMENT" to " INVOICE VERIFICATION" after posting of MIRO.
My client is asking this doubt. However i have checked by posting MIRO but failed to find out.
Please provide a detailed clarification for this doubt.
Your quice reply in this issue would be highly appreciated.
Thanks & Regards,
Naveen Kumar.

Hi Friends,
Please find the below question from my client.
"While booking Invoice with PO by using T.Code MIRO, i set status payment block is "Free for Payment" after positng, it automatically changes from "Free for Payment" to "Invoice Verification" so payment team can not run payment for the item.
Please help me to resolve it."
For your information i checked Vendor Master in XK03. status of payment is like Free for payment.
Please suggsest me correct answer to clarify my client's doubt
Looking forward for your kind help
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Naveen Kumar.

Is there any way to force a Role Check for authorization from a Ztable

Hi all,
I have an issue that deals with Authorization check using a role. I have to know if there is any way to make a Role force to check if an entry exists in a Ztable.
Eg. A User is assigned a role Z:Ztable_check. Can we now force this Role to somehow check for a particular entry in a Ztable which has a Username and its Corresponding Authorized Cost center. Can the role check from the Ztable and allow the user to view only those cost centers that he is allowed to.
Don't know if this is even theoretically possible.

hi
see if this helps you
<b>The SAP Authorization Concept
Authorization checks are a means of protecting functions or objects in the R/3 System. The programmer of the function determines where and how these checks are made, while the user administrator determines (within the framework defined by the programmer) who can execute a function or access an object.
The terms central to the SAP authorization concept are:
Authorization field
This is the smallest unit against which checks can be made. The programmer can create authorization fields by selecting Tools → ABAP Workbench → Development → Other tools → Authorization objs → Fields.
Example: ACTVT and CUSTTYPE.
Authorization object
An authorization object groups together 1 to 10 authorization fields which can then be checked as a combination. The programmer can create authorization fields by selecting Tools → ABAP Workbench → Development → Other tools → Authorization objs → Objects.
Example: The authorization objekt S_TRVL_BKS groups together the authorization fields ACTVT and CUSTTYPE.
Authorization
An authorization is a combination of permitted values for each authorization field of an authorization object. The user administrator creates authorizations by selecting Tools → Administration → Maintain users → Authorization.
Example:
S_TRVL_CUS1 is an authorization for the authorization object S_TRVL_BKS with the values
for customer type (CUSTTYPE) and
02 for activity (ACTVT).
Users who have this authorization are allowed to change the bookings of all customers.
S_TRVL_CUS2 is an authorization for the authorization object S_TRVL_BKS with the values
B for customer type (CUSTTYPE) and
03 for activity (ACTVT).
Users who have this authorization are allowed to display the postings of all customers.
Authorization profile
An authorization profile represents a simple workplace in the context of authorizations. An authorization profile contains authorizations for the authorization objects a user needs to operate effectively in a restricted task area. The user administrator creates authorizations by selecting Tools → Administration → Maintain users → Profiles.
User master record
Your user master record is checked when you logon to the R/3 system. Through the authorization profiles, this provides restricted access to the functions and objects of the R/3 System. The user administrator creates authorizations by selecting Tools → Administration → Maintain users → Users.
Authorization check
The programmer can perform authorization checks with the ABAP command AUTHORITY-CHECK by specifying the value to be checked for each authorization field defined. The system then scans the profiles in the user master record for the authorizations specified. If one of the authorizations found for all fields of the authorization object covers the values specified by AUTHORITY-CHECK, the check was successful.
Example: Check whether the user is allowed to change the postings of business customers:
AUTHORITY-CHECK OBJECT 'S_TRVL_BKS'
                ID 'ACTVT'    FIELD '02'
                ID 'CUSTTYPE' FIELD 'B'.
IF SY-SUBRC <> 0.
MESSAGE E...
ENDIF.
If the authorization S_TRVL_CUS1 exists in the user's master record, the authorization check is successful. However, if the authorization S_TRVL_CUS2 exists, but not the authorization S_TRVL_CUS1, the check fails.
Authorization assignment
The system administrator is responsible for assigning user master records with the correct authorizations. You should use the Profile Generator to maintain authorization profiles. However, you can also change them manually. Each authorization object contains authorizations. These are grouped together in authorization profiles such that each authorization profile represents a job description, for example 'flight reservations clerk'. You assign one or more authrization profiles to each user master record. You can assign an authorization to as many authorization profiles as you like, and an authorization profile to as many composite profiles and users as you like. Composite profiles are used in manual authorization maintenance, and form a further division in the authorization structure. However, they are not strictly necessary.
                  User master record
                Auth. profile Composite auth. profile
           Authorization              Auth. profile
             Values              Authorization
                               Values</b>
plz reward if satisfied

"LIV" (Logistics Invoice Verification) BI cube ? Is there anything like ht

I have been having a difficult time trying to get an answer to a question.
We currently capture Spend in R/3 by looking at the PO related invoices (posted via LIV) and the non-PO related invoices (posted via FI-AP). When we create our R/3 ABAP 'spend reports' we look at the date when the the invoices were paid (cleared), and subtotal by business area or IO#. We cannot use the PO line item cube, because that doesn't show the spend by the paid (cleared) date of the invoice.
What cubes do I need to load in BI to get this same type of data? I'm thinking it would be an "LIV" (Logistics Invoice Verification) cube, but I cannot find any information on that.

Hi
During the Duplicate Invoice check, the system checks for the following:
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice document date
If the same matches, you can set up an error/warning message. The message set up is done in:
OBA5
Application Area WS
Message No.121
Online and Batch : E
If you want to write your own checking logic using the Business Transaction Step 110. For activating BTE
1. Create a Function module by copying SAMPLE_PROCESS_00001110 and adding your own Abap code for duplicate invoice checking.
2. Go to T.code FIBF and in the menu go to Settings->Products -> Of a customer
3. Create a new product and save
4. Again go to T.code FIBF and in the menu go to Settings->Process modules-> of a Customer
5. Create new entry as follows and save.
Event: 00001110 Appl:FI-FI Function Module : (Name of the FM you have created) Product : (The one which you have created)
Regards
Sanil Bhandari
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Excise Duty (IS-OIL) - Invoice verification and accounting ED

Hello experts,
I have a case in my importation process with excise duty (IS-OIL). I have the following scenario: Purchasing Ed free material and receive it in ED paid Storage Location. So I use Handling type 00 and Valuation type TAX in the PO excise duty item data. I woul like to kwon Which is the standard process for the invoice verification of the excise duty cost when the handling type is 00 and the valuation type TAX?. And How can I do the invoice verification (MIRO) if there is not a specific line in the purchase order history for the excise duty cost?
I have another case in the accounting of movement type 301 (transfer posting between 2 plants). The accounting posting is the following:
Examle:
Account                       Transaction
1. STOCK FUEL          S                    BSX (Stock account)
2. STOCK FUEL            H             BSX (Stock account)
3. STOCK EXCISE DUTY     S             SVO (ED Account)
4. EXCISE DUTY FUEL           H             ZZP (ED Account)
The problem is that the 4th account must be STOCK EXCISE DUTY ACCOUNT from SVO transaction.
I would be grateful if someone could help me with these cases.
Thank in advance.
Pablo

Dear Prashant,
Thanks for reply, but i checked my excise cond types, in all conditions, cond cat is blank & cond class 'A' is maintained i.e. Discount & Surcharge.
My problem is that, my excise value is not got posted in net receivable value in accounts. This problem arise, when we make sales order, Net Value field doesn't pick excise there & while invoicing, it post only the base value & rounding off adjustments at header level. I don't know, from where this Net Value field in sales order is picking the value but my problem will solve if my grand total value(base valueexciseedu cess+higher edu cess) will pass to Net Value field while making sales order. Kindly help.

Invoice verification with reference to purchase order

Hi experts,
May I know is there any setting or configuration that control the data/field copy from purchase order to invoice in MIRO during invoice verification?
How do we control which field should be copied? If I add another new field in purchase order, how can I make sure it is copy over to invoice in MIRO during invoice verification?
Thanks & regards,
JT

Hi Andra
Thanks for your reply.
Actually what I would like to do is that I added a payment method field in PO. And I would like the payment method to be copied into invoice automatically when we perform the Invoice verification in MIRO instead of manually enter.
Is there anyway to do that?
Thanks and regards,
JT

EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

Hi,
We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification. When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)? because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received.
The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation. The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
We havd SAP version ECC 6.0
I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this? and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

Goods-receipt-based invoice verification default for material group

Hello experts,
I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
How can I achieve this behaviour?
Thanks in advance,
Best Regards,
JP
Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

Dear JP,
In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
Hope you find this useful.
Regards,
Reetesh

Scheduling Agreement invoice verification

Hi friends,
This is the issue I'm facing with my client
Buyer created the scheduling agreement and delivery lines.
item cost 2$ per piece
user received the material against scheduling agreement line item.
system generated the material document.
Due to wrong price in Scheduling agreement buyer updated the price form 2$ to 3 $
but when we are doing invoice verification system taking 2$ not 3$.
How to handle this situation.
Is it any way we can update material document price?
User want to do invoice verification for 3$.
Please suggest.

Hi Sunil..
Is it a GR Based INV Verification? If not GR based then there shd be no issue.
So the Buyer has already updated the SA to 3 $ or not yet.
Try to replicate the entire scenario in ur testing client and try to do update the SA
with new price and do a reversal of the material document and once again redo the GR and then follow on with IR.
Is IR Posted or not yet ?? If IR is posted the Material Doc will look for the price from IR not SA.
Regards
Balaji

Invoice Verification - GRIV and standard R3 matching criteria

Hi,
I am asking what I think is a straightforward question, but has proven difficult to answer so far!
My organisation is reviewing our SAP R3 invoice match criteria, but first we need to establish what they are.
Is SAP standard GR-IV invoice verification as simple as:
1. PO number matches the one on the invoice
2. GRN quantity is less than or equal to invoiced quantity
3. PO line item price is more than or equal to invoiced quantity, or within our tolerance
4. Delivery note number on GR needs to match the one on the invoice
Are there any other fundamental matching criteria that we may be missing?
In addition, we are considering turning off the GRIV flag for certain types of vendors (those providing us with services, for which match criteria 4. above will never match due to there being no delivery note). What are the differences in matching that will occur if we do this? - I have not been able to establish from my research whether a Goods Receipt is still required for the invoice to match if GRIV is turned off, for example...
Thanks,
Peter

This calls for ABAP support .... if you are really interested to it on your own ... try SAP Query that should help you out ... Cheers !!!
Check out this step by step guide
http://www.scribd.com/doc/7071503/SAP-Query-Step-by-Step-Guide-12Aug2008
Edited by: m_n_novice on Aug 12, 2009 2:24 PM

Invoice verification only after quality acceptance

The GR stage to Invoice verfication as detailed below:
1. Once material comes in, the store will check the documents and check the PO and prepare GRN.
2. Then, Quality will check the quantity and quality of the item and make necessary QM entry for acceptance / Rejection in the system.
3. Finance does the Invoice verfication and makes the payment depending on the due date.
However, a serious problem arises in this present process at Invoice verfication stage ie., suppose the quality makes delay in checking the quantity and quality of the item and subsequent acceptance / Rejection, there is a scope for making the payment to the vendor even for rejected items since the system allows you to process invoice verification for GRN quantity and make the payment for the same. It is very difficult to recover from the vendor towards rejected items when once the payment is done.
Therefore, we need some control in the system at Invoice verfiication stage that the system should not allow us to verify the Invoice for GRN quantity instead the system should allow us to make invoice verification only for accepted quantity by quality.
Is there any method to do this ?

Hi,
If the material is in quality system should not allow to post Invoice verification. Is it your requirement ? Pls correct me if im wrong.
The above requirement can achieve with standard SAP settings. You need to activate QM settings for the plant.
In material master select the Quality Management view, in procuremen data, in QM control key field, select 0007(i.e.Delivery release, Invoice block).
If the material is in quality you cant post invoice.
reg
Durga
*Assign points if the info is useful

Logistic Invoice Verification

Hello,
Would You help me with input fields during Logistic Invoice Verification? We have GR-based invoice verification and purchase order is created with order unit, which differs from order price unit. For example, PO quantity is 10 packing units (1 PAC = 10 pieces) and price is 1EUR per 1 piece. Goods receipt is done in packing units, but invoice is sent to us in pieces. During invoice verification I want to enter quantity in purchase order price unit (this field is read for input) and I expect that system will automatically calculate quantity in order unit using denominator for converting condition units to base units. But it does not happen so. See an example: GR 9 PAC (=90pieces), quantity invoiced 100 pieces. In trn.MIRO I want to enter 100 pieces and 10 PAC should be calculated automatically.
Would You help me with this problem?
Best regards,
Natalija

Hi ,
LIV can be done with respect to GR . And system picks the data from PO and GR only . So there is no way you can change the unit in MIRO .
Its better you educate your vendor to send the invoice in units the way it has been made in PO .
Others can add to this if I am wrong .
Thanks
Dipak

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

Blocked invoices in 4.6C (invoice verification)

Hi,
We need to have some reporting for our blocked invoices. It would be interesting if we could use transaction MRBR for these purposes but it doesn't work as there are no records in table rbkp_blocked (we don't use 'logisctics invoice verification' but the old 'invoice verification', apparently this doesn't use table rbkp_blocked).
We are kinda stuck on this problem. I find it very difficult to retreive the right data from table BSEG.
Can you help me with this problem. Do you know a report, do we have to develop it (taking data from table BSEG ?)
The requirement is : Reporting on blocked invoices that are either blocked for variances or blocked manually.
Any thoughts on this would be most welcome.
with regards
Erik

Hi
MRBR is report for blocked invoices.
There are three types of blocks
Block due to variances
Manually payment block
stochostically blocked
you need to try with either of one of these options, and see if your invoice shown. Otherwise your invoice is not blocked.
please check.
regards
Srinivas

Invoice verification from a ztable there is no organization structure

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