Invoice workflow issue

Hi,
System - EBP5.0 with backend ECC6.0 in classic scenario
Posted invoice against confirmation but it shows awaiting approval
Whereas no approval workflow is activated
In BBP_PD it shows release awaited
But invoice is not transferred to backend there is no entry in BBP_PDBEI
What would be the reason and any solution for this
Thanks in advance
BR
Diwakar

Hi Diwakarand,
This issue is there after SP08 service pack. There are few OSS notes available but could n't figure out what exactly works.In our case the issue is with P.O.
Anyways you can manually approve those in case of emergency using SWO1 transaction by mentioning the object ID of invoice and entering the GUID of invoice.
Take GUID from BBP_PD. After executing the transaction under the Methods just execute the "SET RELEASED" .
Hope this solves your purpose for the time being.
Please let us know in case you find a permanant solution for this issue.
Award points for helpful answers.
Rgds,
Teja

Similar Messages

  • Parked Invoices - Workflow Issue

    Hi All,
    We have an issue with posting of parked invoices. A particular invoice has been released from workflow. Even in the workflow control of parked inovices, all the 3 check boxes are marked. However, the invoice still appears as a Parked invoice in the Vendor account.
    Is there any way to release this in the system? Or to reverse the invoice from the system?
    Thanks
    Bijal
    Updated
    Edited by: BIjal Gala on Mar 2, 2010 3:32 PM

    Yeah you are looking at the right sql. First value is item type and second is item ke.
    For e.g. for a PO if you have to debug the issue you can get these values from PO_HEADERS_ALL table. There are two columns wf_item_type and wf_item_key in PO_HEADERS_ALL.
    Or you can look at the Workflow Administrator Responsibility also. There you can search the instance of your workflow and see what path the Work flow took and where it got stuck.
    Thanks
    Arun

  • AP Invoice workflow - When no rules matches in the AME

    Hello,
    I have a small Issue with AP Invoice Workflow.
    AME Setup:
    1.IF supplier amount > 600 get approval from approval-grp.
    Data 1:
    1.Create a invoice with amount 700 and distributions with 700 amount.
    2.Validate Invoice
    3.Intiate Approval using actions "Intaiate Approval"
    Able to get the notification and able to track workflow process in workflow Admin
    Data 2:
    1.Create a invoice with amount 500 and distributions with 500 amount.
    2.Validate Invoice
    3.Intiate Approval using actions "Intaiate Approval"
    4.Invoice shows status *'Intiated'*
    Not able to see workflow process in Workflow Admin and no updates in View Invoice Approval History.
    Any idea on why this is not working will be of great help!
    Cheers.

    Hi,
    As per my knowledge, if rules are not matching, then status would be "Not Required" and not "Approved" after initiating approval.
    I was testing some scenarios with AME involving "Prepayments" alone. Hence, if i create an Invoice, then Status would be "Not Required".
    Also, pls login to Sysadmin and check status of the Workflow.
    Also, if AME is not able to find an approver, then the notification will be forwarded to the "Administrator Approver" defined in Configuration Variables Window.
    There we provide the UserId of Administrator Approver. Generally, if nothing is specified, Sysadmin would be the Administrator Approver.
    Is there any other condition which you are using apart from >600 ?
    Regards,
    guru

  • AME Invoice workflow - When invoice moves from Approval Require to Not Req

    Hello,
    I have a small Issue with AP Prepayment invoice Workflow.Version: 12.1.1
    Issue Des:AME has been configured specifically for Prepayment invoices. however, when Initiate Workflow is clicked, the Approval status changes from Required to Not Required (instead of Initiated).
    AME Setup:
    1.IF supplier amount > O get approval from approval-grp.
    Steps:
    1.Create a invoice with amount 1000 and distributions with 1000 amount.
    2.Validate Invoice
    3.Intiate Approval using actions "Intaiate Approval" the Approval status changes from Required to Not Required (instead of Initiated).
    4.Invoice shows status 'Not Required'
    5. first time the customer was using AME Rule for Prepayment invoice type with approver type as HR People and In the employee form, the supervisor relationship was not defined.
    Any idea on why this is not working will be of great help!
    Regards,
    Venkat

    HI Venkat,
    Check the AME rules, Is the Priority filed have any values set or not.
    The Priority must be set to 1 and try again.
    Regards,
    Sunil

  • Endless Loop in Approval of FI Invoice Workflow

    Hi Everyone,
    I was having a problem with the workflow template WS90400009 - Approval of FI Invoice Workflow.
    When the Proof of Performance approver is trying to approve/reject an invoice, the workflow is getting into an endless loop in the class method CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH.
    This did not occur previously in any of the FI approval workflows and neither is it affecting any other workflow in the system. How could this suddenly happen?
    Eventually, the system times out and the workflow log shows "In Process"...but does not process further!
    Thanks in advance for the help!

    Hi Everyone,
    Thanks for the replies.
    We just corrected the issue with the OSS Note 935994 -
    Symptom :
    In some cases, a timeout that is triggered by an endless loop in the CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH method occurs after you execute a work item.
    The timeout only occurs for workflow definitions with nested loops.
    This issue begun after some modifications were done in a workflow with modelled deadline.
    All workflows were going into a "hang" state.
    Thankfully, issue is now resolved.

  • Wait statement stuck in Invoice workflow BUS2081

    Hi,
    I have a problem in invoice workflow where it sends a mail and waits for 8 Hours for GR to be created.
    These steps are called in loop. After 8 hours it compares PO quantity with GR quantity and when GR is complete, it exits the loop. If GR is not complete till 120 hours (i.e. 5days) it sends mail to Superiors.
    In order to wait for 8 hours I have a step with one line code.
    WAIT UP TO 28800 SECONDS.
    On some given dates, for all the workflows this step gets stuck and for more than a month it shows status “In process” in workflow log. On other days it runs fine.
    Please help me find what could be the reason for this .

    Hi Bhavin,
    WAIT for 8 hours is a bad idea to start with. There are couple of other alternatives:
    1) Configure an Event for GR Completion and have your workflow react to the event. You can use Modeled Deadline to send the email when the GR is not completed in 5 days. This would probably mean considerable change to your WF.
    2) Use Requested Start for the GR completion check Step and Modeled Deadline to send the email when the GR is not completed in 5 days. You need to compute the Date & Time for the Requested End before the loop start and use the Expression Option.
    For both the options, you need to have the Deadline monitoring job running.
    If you want to continue with your WAIT UP TO 28800 SECONDS, you will have to ask you Basis folks to investigate your problem as this is not a Workflow issue.
    Cheers,
    Ramki Maley.

  • Parking invoice -- Workflow  -- BUS2081

    Hi,
    I have created a custom workflow that will be triggered as and when a document is parked. I have created a sub type for the business object 2081 to incorporate some custom logic. The name of the std. triggering event is "PARKED".
    When I tested the workflow in SWDD, it is working fine. However, when I try the scenario through MIR7 (Tcode for parking invoices), I'm not getting the workflow triggered.
    I looked into the SWETYPV and found an entry for this workflow. I checked the "Enable event queue" check box and saved the entry.
    I believe, I have to make an entry in BSVW (Customer settings) as well. Am I right? If yes, what should be the value for the column "StatusOT" (Object category).
    Is there anything else that I have missed? Please help.
    Thanks,
    Raj.

    Hi Bhavin,
    WAIT for 8 hours is a bad idea to start with. There are couple of other alternatives:
    1) Configure an Event for GR Completion and have your workflow react to the event. You can use Modeled Deadline to send the email when the GR is not completed in 5 days. This would probably mean considerable change to your WF.
    2) Use Requested Start for the GR completion check Step and Modeled Deadline to send the email when the GR is not completed in 5 days. You need to compute the Date & Time for the Requested End before the loop start and use the Expression Option.
    For both the options, you need to have the Deadline monitoring job running.
    If you want to continue with your WAIT UP TO 28800 SECONDS, you will have to ask you Basis folks to investigate your problem as this is not a Workflow issue.
    Cheers,
    Ramki Maley.

  • Invoice workflow   "No Approval available"

    Hi Guys,
      I have an issue with custom invoice workflow...when an invoice is created and a approver is added via add approver...after adding those approvers....the approval preview shows those added approvers as to be approved by...but after posting the invoice...if i see the approval preview...i can see that both added approvers node doesnot reflect the names of the approvers inspite it is showing 'no approver available'....in those added nodes.....and the workflow didn't start....this whole scenario happens...randomly..when user tries to add an approver....
    we are in SRM5.0    sp SAPKIBKT06
    Please help me out to fix the issue....
    Full points will be awarded...
    Thanx in advance,
    Radha

    Hi
    Which SRM version and workflow are you using ? Is it Item-Level Workflow or SC-Level Workflow ? Seems to be a bug or might be due to incorrect workflow configuration settings.
    <u>Please go through the SAP OSS Notes below -></u>
    Note 581191 Who is allowed to insert or replace an approver
    Note 185878 Find approver for web invoice using PO number
    Note 185700 Additional Docu. - SAP Bus.-to-Bus. Procurement 2.0A
    Note 452464 List of re-viewers is not updated
    Regards
    - Atul

  • Non PO Invoice Workflow - Error while Posting Document

    Hi Experts
    Hope I am posting this in the right forum as I am new to SDN!
    We have customized a multi-level non PO invoice workflow which triggers at the time of clicking 'Save as Completed' in tcode FV60.
    It has been configured to automatically post the document once it is approved at all the required levels. However, the document cannot be posted even after it receives all levels of approval. The status shows as 'Complete' but the error message shown is 'No Amount Authorization for Customer/Vendor in Company Code' in the workflow screen (MSGID F5, MSGNO 155).
    Now as I understand, this is the error for maintenance of user ID in tolerance groups. However, all user IDs have already been maintained and no matter who parks the document, the same error appears in the workflow screen.
    We have no idea whether this is happening due to some missing config from FI side or WF side.
    Regards

    Hi
    Go to Tcode: OBA3 Assign tolerance group under your company code and give all limits for each group. If you done this one your properly your problem should solve.

  • Purchase order workflow issue

    Hi All,
    A PO is created and rejected by a user in user decision step.The workflow will end.If the PO is changed(amount) again,the release strategy is triggered for the same user.But the workflow is not triggering.If the release strategy is for a different user,its triggering the workflow.I have used a fork inside which 1 parallel branch contains a wait for significantly changed event & another branch contains the user decision step,po release step & rejection reason scenario.
    Please refer the thread below.
    PO Release Strategy Issue
    Replies will be greatly appreciated.
    Edited by: Feddie on Jan 3, 2008 11:43 AM

    Hi,
    This is not workflow issue(work flow is different term)
    It seem problem of BADI (program written for creation of purchase order based on sales order)
    Take help of ABPer so he/she can solve this issue
    Kapil

  • Troubleshooting Approval workflow issues

    We are getting this message from time to time and are unsure how to troubleshoot it.
    It seems as though something is changing the document, what is the best way to figure out what?
    Approval on DOCUMENT NAME has ended because the item that the task process is running on was changed.

    Hi Daniel,
    1.What message do you get?
    2. Look in the Workflow History list, eg "http://sp2013/Lists/Workflow History". Do you find any errors in there?
    3. Is the user account starting the workflow correctly synchronized in the user profile database?
    4. Is the user account starting the workflow different from the Worflow Manager setup account? (more info at
    http://technet.microsoft.com/en-us/library/jj658588.aspx#section7)
    5. Are the User Profile Service and App Management Service started? See the green frames in the screenshot below, taken from Central Administration \ Manage Services on Server.
    6.Are the App Management Service Application and User Profile Service Application started? Their proxies should be started as well. See the green frames in the screenshot below, taken from
    Central Administration \ Manage Services on Server.
    For troubleshooting sharepoint workflow issues, you can have a look at the blog:
    https://technet.microsoft.com/en-in/library/cc298927%28v=office.14%29.aspx?f=255&MSPPError=-2147217396
    http://blogs.msdn.com/b/vincent_runge/archive/2014/01/07/troubleshooting-actions-for-sharepoint-2013-workflows.aspx
    http://ranaictiu-technicalblog.blogspot.com/2013/03/sharepoint-2013-workflow-debugdiagnosis.html
    https://infopathandsharepointdesigner.wordpress.com/2013/12/13/five-top-tips-for-troubleshooting-sharepoint-workflows/
    http://blogs.technet.com/b/victorbutuza/archive/2009/02/26/how-to-enable-workflow-tracing-debug.aspxBest
    Regards,
    Eric
    TechNet Community Support
    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
    [email protected]

  • FI Invoicing Workflow

    Hi,
    I have implemented a FI Invoicing workflow which involves 3 levels of approval starting from document parking through TC: FV60 till document posting. And this is working fine. I have done configurations in SPRO like creating workflow variants and assigning to Company Code.
    After this is successfull we have automated the document parking process also through another workflow like whenever a new invoice is scanned this will trigger a workflow based on the settings in soa0 transaction. Now the document scanning will trigger the Workflow and create a workitem to park the document. If the user selects to park the document workflow will load the TC: FV60 to park the document.
    This workflow is working and a workitem will come to user if an invoice image is scanned to the system.
    But the problem is that Switch Company Code option is disabled in the TC: FV60 which is loading from Workflow. But if u try to run the method to park the document externally, switch company code option is there in the TC: FV60.
    Is this problem having any relation to the company code associated to workflow variant in the previous workflow.
    Pls help me.
    Regards,
    Sheron

    Hi Arghadip,
    If i try to manually execute this Tcode: FV60, I will have authorization to switch Comapny code. Also if i execute the BOR method seperately then also i am having the authorization to switch company code. But through Workflow, it is not allowing me to switch company code.
    Regards,
    Sheron

  • Workflow issue in HR Process and Forms

    Hi Experts,
    I am new to HR process and Forms.
    I am facing workflow issue in "change of position" process.
    The process is not going from manager to HR admin.
    Can anybody help me out on this.
    Thanks in advance
    Regards
    Rahul

    Hi Sahir,
    Thanks for your quick response.
    I checked in swi1  but it is showing "no entry exists"
    I have done all basic settings using PFTC and OOCU_RESP tcode but still it is not working.
    is there any other customizing that is needful??
    Regards
    Rahul

  • Error in Invoice workflow

    Quantity entered larger than quantity to be debite
    Error handling for work item 000011592049
    Canceled by user
    Canceled by user
    Quantity entered larger than quantity to be debite
    Hi All,
    I am gettin the above error in invoice workflow. Can anyone tell me what could be the reason?
    Regards,
    Raj

    I solved the error using these parameters:
    Evaluation ID 3EV_IN_600_000
    Process level schema 3C_IN_600_000
    Level type S Automatic
    Task ID 40007988
    Decision type 1 Decision for Entire Document.

  • Workflow issue with interco transactions & general ledger entries in F-02

    Hello Experts,
    We are encountering a workflow issue when we are entering intercompany transactions with general ledger entries in F-02. Our workflow is set up with two release levels and the details are as follows:
    Amount below $2500 - single release level
    Amount above $2500 - two release levels
    The document type that we are using is SU and it is configured with intercompany postings and trading partner enabled in the control data.
    After parking a GL document that has interco amount entries below $2500 and general ledger amount entries above $2500 in F-02, the document is supposed to go to the two release levels in the workflow because the total amount is above $2500 (interco amount + general ledger amount > $2500). However, in the workflow, the document went to the single release level instead of the two release levels.
    Any idea why the subledger amount takes precedent over the general ledger amounts in determining the workflow release level?
    We would appreciate your help in solving this issue.

    You cannot change the design of the system.
    SAP may consider the change of design if all the users across the industries are reported. If a single user has a special requirement, it cannot be changed.
    You need to ask, whether this is a critical requirement for your business. Otherwise, please follow the standard way.

Maybe you are looking for