Issue in GL a/c clearing

Hi
We have a GL A/c which has been created for line item basis but it is not managed on open item basis. Now we want to clear the same GL a/c . However, when we try to do the same through F-03, the system is giving an error that "This G/L cannot be cleared as it is not maintained on open item basis."
What should be done?
Regards
Rahul

Hi Rahul,
One critcal mention is missing in all these replies, if you block the GL account and change the status to open item by using the said programme then also you can not clear the already posted items.
Please remember, you must transfer the balances to other accounts before changing the status to open item management. After the status is changed, transfer back the balances they all will become open.
After that depending of offsetting entries available you can clear the documents/ line items in that GL.
Hope this helps you.
Regards
Bharat

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Hi
We have an issue in which we have paid some advance to vendor in EURO at a certain rate say 1 EURO = 1.25 USD. Now at the same rate we have booked the vendor invoice in USD because the bills from vendor have come in USD. Thus both the down payment and invoice are shown of same value in INR when we view the items in FBL1N. But when we try to clear the vendor account the system is picking the rate maintained in exchange rate table, thus showing a difference in invoice amount in INR. How can we clear the open advance in EURO against the vendor invoice in USD, when actually there is no change of rate?
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I am having problem related to TDS reversal.
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We are implementing SAP into a Real estate business client and based on requirements from the Finance we have agreed to have profit centre level balance sheet for each of tower
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Hi All,
I am soliciting input in trying to resolve an issue related to GR/IR clearing. The GR/IR account was not regularly cleared using MR11 or F.13. While trying to reduce the line items we have come across a few that have me puzzled. The following are the issues:
Scenario One
- Good receipt was completed - two line items 80 and 20- for 100 quantity amounting to 295.00.
- Invoice receipt was completed for 20 quantity amounting 294.78 and Paid
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- Both checks have been cashed, so reversal can not be completed
Scenario Two
- Good receipt was completed for $100 with multiple lines
- Invoice was completed with only one line for the amount of $100
- Item has been paid
Question
What steps should be taken to clear this item from the GR/IR account?
Thank you in advance for your professional advise.

Thank you very much for your comments and input
Let me elaborate further:
Scenario One:
There are two lines in this PO but only one is causing an issues. So all references below are related to one line alone
PO Quantity is 100pcs @ 2.95 per pcs = 295.00
First GR is for 20 pcs @ 2.95 per pcs = 59.00
Second GR is for 80pcs @ 2.95 per pcs = 236.00
First IR is for 20pcs for 294.78 - Vendor made an error on the invoice and user entered the Invoice for 20pcs totaling 294.78
Second IR was made for 80pcs @ 2.95 per pcs = 236.00 - User then paid the vendor - As of now, we have over paid the vendor due to errors in invoicing
Vendor issues a credit memo for 236.00 and user reverses the second IR
The PO history shows the following:
GR 80 236.00
GR 20 59.00
TR. 100 295.00
IR-L 80- 236.00-
IR-L 80 236.00
IR-L 20 294.78
TR. 20 294.78
F.13 will not clear this amount as the quantity does not reconcile. My assumption is using MR11 would not be correct as quantity was actually received. Another piece invoice for 20pcs can not be reversed as it has been paid/cashed.
What can i do to address this?
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Issue in GL a/c clearing

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