Journal Import - Reference 6 field

We have recently upgraded from R11.5.10 to R12.1.3.
We are uploading Journal Entries using GL_INTERFACE table from extrnal sources. We are populating Reference1 'Batch Name', Reference4 'Journal Name' & Reference6 'External reference id'. While running Journal Import in R11, Single header is created based on reference4 even though there are 2 same Journal Headers (reference4) having 2 different reference6 information.
But when we are running the same scenario in R12, it's creating different headers based on reference6 (external reference id) - we can verify this in GL_JE_HEADERS.external_reference.
Need your help to know why Journal Import in R12 considering reference6 to create separate Journal headers.
Regards

I wont be able to comment on it with certainity.
You can perform a trial and error run by doing the following:
1st case: i would recommend you to run the Jounral Import by setting the Descriptive Flexfield Import as Yes and with validations and without making the changes in the code.
2nd case: i would recommend you to run the Jounral Import by setting the Descriptive Flexfield Import as Yes and with validations and by making the changes in the code.
Compare the results of the two scenario above and make changes accordingly if required, However prior to making the changes please consult it with a technical resource to get his thoughts on the same.
Also you can evaluate what validations are provided by Oracle while importing the DFF since may be that you dont have to anything else apart from your side and Oracle standard code can take care of the same.
Hope this helps
Thanks and Regards
Manish Jain.

Similar Messages

Journal Import References

Hello,
I am using the follwoing code to import a journal to GL:
INSERT INTO GL_INTERFACE
     (STATUS, SET_OF_BOOKS_ID, USER_JE_SOURCE_NAME,
     USER_JE_CATEGORY_NAME, ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY, ACTUAL_FLAG,
     CURRENCY_CONVERSION_DATE, USER_CURRENCY_CONVERSION_TYPE, CURRENCY_CONVERSION_RATE,
     CODE_COMBINATION_ID, ENTERED_DR, ENTERED_CR,
     REFERENCE10)
VALUES('NEW', i.set_of_books_id, i.je_source,
i.je_category, i.accounting_date, i.currency_code,
SYSDATE, i.user_id,'A',
i.accounting_date, DECODE(i.currency_code, 'USD', 'User', 'Corporate'), DECODE(i.currency_code, 'USD', 1, NULL), i.code_combination_id, i.entered_dr, i.entered_cr,
i.description);
The thing is that I need to put a description that appears in gl_je_headers and not only in gl_je_lines, does anyone know which column has to be filled to achieve this?
Thanks

Refer GL User guide. It Explains all reference columns like
REFERENCE1 (Batch Name): Enter a batch name for your import
batch. Journal Import creates a default batch name using the
following format: (Optional User–Entered REFERENCE1) (Source)
(Request ID) (Actual Flag) (Group ID). If you enter a batch name,
Journal Import prefixes the first 50 characters of your batch name
to the above format.
REFERENCE2 (Batch Description): Enter a description for your
batch. If you do not enter a batch description, Journal Import
automatically gives your batch a description using the format:
Journal Import (Source) (Request Id).
REFERENCE4 (Journal entry name): Enter a journal entry name
for your journal entry. Journal Import creates a default journal
entry name using the following format: (Category Name)
(Currency) (Currency Conversion Type, if applicable) (Currency
Conversion Rate, if applicable) (Currency Conversion Date, if
applicable) (Encumbrance Type ID, if applicable) (Budget Version
ID, if applicable). If you enter a journal entry name, Journal Import
prepends the first 25 characters of your journal entry name to the
above format.
REFERENCE5 (Journal entry description): Enter a description for
your journal entry. If you do not enter a journal entry description,
Journal Import automatically gives your journal entry a description
using the format: Journal Import – Concurrent Request ID.
REFERENCE6 (Journal entry reference): Enter a reference name or
number for your journal entry. If you do not enter a journal entry
reference, Journal Import automatically creates a journal entry
reference called Journal Import Created.
REFERENCE7 (Journal entry reversal flag): Enter Yes to mark
your journal entry for reversal. If you do not enter Yes, Journal
Import automatically defaults to No.
REFERENCE9 (Journal reversal method): Enter Yes to use the
change sign method, No to use the switch debit/credit method.
REFERENCE10 (Journal entry line description): Enter a
description for your journal entry line. If you do not enter a
journal entry line description, Journal Import uses the subledger
document sequence value. If there is no document sequence value,
Journal Import creates a journal entry description called Journal
Import Created.
REFERENCE21 through REFERENCE30: Enter a reference name
or number to further identify your import journal entry lines.
Columns REFERENCE21 through REFERENCE30 map into
columns REFERENCE_1 through REFERENCE_10, respectively, of
the GL_JE_LINES table.
REFERENCE3: Do not enter a value in this column.
REFERENCE11 through REFERENCE20: Do not enter a value in
this column.
Cheers
Sunil Chawla

Additional Reference Field for Journal Posting

Hi,
1. I would like to have other 2 additional reference fields (not exceed 10 characters) for Journal Posting.
Other than Assignment field, Reference, and Text field
2. For assignment field, if I didn't key in anything, why sometimes this field auto input the date for me?
Kindly advice. Thank you.
Sirirak

Hi
1) Make use of Reference field 1,2 & 3
2) Assignment field would be default populated by values based on 'Sort key' stored in respective GL master
Thank You,

Customize the WEB ADI Journal Import layout

Hi ,
I would like to know from gurus , on how to customize the WEB ADI Journal Import Template, as per the client's requirements.
I would like to add a custom validation for a line level reference column (Referenc6 of GL JE Lines) and also for the Accounting Date column in the Template's Header field.
Kindly suggest me which package / setup needs to be looked at so that I can include the validations. I could see lots of BNE stuff ..not sure where to go for.
We are on 11.5.10 Oracle Applications version on 10g Database and trying to create the layout with the responsibility 'DESKTOP INTEGRATION'.
Oracle Web ADI 11i 8.4.1.34.
Please help me on this..
Thanks & Regards,
Kiran Kesari

Check this MOS note: GLLEZL: Error EU02 in Journal Import (Doc ID 1423023.1)
thanks

PAYABLES OPEN INTERFACE INVOICE IMPORT 시 REQUIRED FIELD 정보

제품 : FIN_AP
작성날짜 : 2005-05-10
PAYABLES OPEN INTERFACE INVOICE IMPORT 시 REQUIRED FIELD 정보
==========================================================
PURPOSE
AP Open Interface Invoice Import 를 통해 Invoice 를 생성 코자 할 경우 반드시 필요한 Field 에 대한 정보이다.
Explanation
1. PO 나 Project 과 Match 하지 않는 Invoice Case
Table : AP_INVOICE_INTERFACE
==============================
Required Columns
================
-INVOICE_ID : AP_INVOICES_INTERFACE_S.NEXTVAL를 이용하여 생성됨
-INVOICE_NUM : 특정 Supplier 내에서는 unique 해야함
-VENDOR_ID/VENDOR_NUM/VENDOR_NAME : Active 하여야 하며 PO_VENDORS과 Mapping
-VENDOR_SITE_ID/VENDOR_SITE_CODE : Active 한 Site 여야 하며 PO_VENDOR_SITES table과 mapping
-INVOICE_AMOUNT : 'STANDARD' type인 경우에는 양수, 'CREDIT' type인 경우는 음수를 입력
-ORG_ID : AP_SYSTEM_PARAMETERS.ORG_ID
-SOURCE : select lookup_code from ap_lookup_codes where lookup_type='SOURCE' 중 하나
Table : AP_INVOICE_LINES_INTERFACE
==================================
Required Columns for LINE_TYPE_LOOKUP_CODE = 'ITEM'
===================================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE :'ITEM'
-AMOUNT
-ACCOUNTING_DATE: Optional. Defaulted from INVOICE_DATE or SYSDATE
- DIST_CODE_CONCATENATED / DIST_CODE_COMBINATION_ID
: select code_combination_id from gl_code_combinations
where account_type = 'E' and enabled_flag = 'Y'
and summary_flag = 'N'
and sysdate between nvl(start_date_active, sysdate-1)
and nvl(end_date_active, sysdate+1))
Required Columns for LINE_TYPE_LOOKUP_CODE = 'TAX'
===================================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE : 'TAX'
-TAX_CODE / TAX_CODE_ID : AP_TAX_CODES_ALL table에서 mapping
-AMOUNT
-ACCOUNTING_DATE : Optional. Defaulted from INVOICE_DATE or SYSDATE
-DIST_CODE_CONCATENATED or DIST_CODE_COMBINATION_ID
: select code_combination_id from gl_code_combinations
where account_type = 'E' and enabled_flag = 'Y'
and summary_flag = 'N'
and sysdate between nvl(start_date_active, sysdate-1)
and nvl(end_date_active, sysdate+1))
2. PO Matched Invoice 의 경우 Table: AP_INVOICE_INTERFACE
============================
Required Columns
================
-INVOICE_ID : AP_INVOICES_INTERFACE_S.NEXTVAL를 이용하여 생성됨
-INVOICE_NUM : 특정 Supplier 내에서는 unique 해야함
-PO_NUMBER : approved 된 PO 여야 하며 cancelled, closed 혹은 final closed 된 PO NUMBER 는 안됨. PO_HEADERS Table 과 mapping
-INVOICE_AMOUNT : 'STANDARD' type인 경우에는 양수, 'CREDIT' type인 경우는 음수를 입력
-SOURCE : select lookup_code from ap_lookup_codes where lookup_type='SOURCE'
-ORG_ID : AP_SYSTEM_PARAMETERS_ALL.ORG_ID
Table: AP_INVOICE_LINES_INTERFACE
=================================
Required Columns for PO Matched Lines
=====================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE : 'ITEM'
-AMOUNT : QUANTITY_INVOICED * UNIT_PRICE
If MATCH_OPTION is 'P', then populate:
-RELEASE_NUM or PO_RELEASE_ID : Blanket Release only, validated against PO_RELEASES_ALL
-PO_NUMBER or PO_HEADER_ID : Validated against PO_HEADER_ALL
-PO_LINE_NUMBER or PO_LINE_ID : Validated against PO_LINES_ALL
-PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID : Validated against PO_LINE_LOCATIONS_ALL
If MATCH_OPTION is 'R', then populate:
-RECEIPT_NUMBER : RCV_SHIPMENT_HEADERS.RECEIPT_NUM
-RCV_TRANSACTION_ID or PO_LINE_LOCATION_ID : RCV_TRANSACTIONS과 Mapping
Example
Reference Documents
Note 205331.1

Chandrasekar,
as i know, the main thing you should consider is, that starting from R12 you will
be able to import invoices only through the Payables Open Interface.
basically, Invoice Import is used by OA to create invoice (from expense reports or from Oracle Projects). for standard invoice import, i've ever used Payables Open Interface.
Milan
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by Chandrasekara Kayamboo ([email protected]):
I would like to know which is the best way to import invoice and what are the advantages and disadvange in each.
Regards
Chandrasekar<HR></BLOCKQUOTE>
null

How to use the Cross Reference fields in P4P

I have been receiving questions related to the Cross Reference section from many different customers and partners. This post represents my attempt to describe the Cross Reference Section and the Equivalent Numbers stored within.
Identity
A term that Kelly uses and I will borrow is “identity”. A given specification can have many identities. The basic identity is the specification number generated by GSM. This is useful during early stages of design. Once we get past a draft or development status in the workflow the organization quickly wants to identify the specification in other ways. Examples include:
Execution System Number: Operations and Supply Chain quickly need to formalize an item or material for forecasting, inventory and purchasing…
Custom Numbering Conventions: Sometimes an organization has very specific custom logic for identifying materials. Usually terms like smart numbering are used to describe their methods.
Data Migration Identifier: In some cases customers have extensive data clean up projects. As part of the effort systems and processes are developed and an identity is created. In my experience we loaded a “Base Stock” number to represent Packaging Materials. The label stock that was commonly used was historically not represented so we created a number as part of the migration project.
Identity Functionality:
The Fields: The four major fields that make up the Cross Reference section are as follows:
>>System Name: This field describes the system generating the identifier. Examples I like to use are Oracle EBS or SAP Material Master. Sometimes geography must also be concatenated to the system, i.e. Oracle EBS – NA. This occurs when the customer is a large multinational where multiple ERP implementations exist. Therefore the same material may be known by many different numbers, i.e. Oracle EBS – NA = 77432, Oracle EBS – EU = 88883.
>>System Code: The system code is merely the syntax used during integration. Using CSS or various APIs you may chose to identify the system using an abbreviation, EBSNA or SAPMM.
>>Equivalent: The value representing the identity within a given system.
>>Externally Managed: If you are using CSS or an API to receive Cross Reference data you can define the field as "Externally Manged". When a cross reference is marked in this manner the general user community will not be able to edit the field. Administrators associated with the role [Externally_Managed_Cross_Ref_Admin] can edit the field if needed.
Syndication: While some users enter equivalent numbers manually, others use integration tools to generate and transmit identities. If a given cross reference is marked as “Externally Managed” then users are unable to manually enter data. On initial syndication the specification will not have a given equivalent. The specification is sent to middleware, a number is generated by the appropriate system and the response is sent back to GSM to add the System Code to the specification with the appropriate identity value.
Copy verses Issue:
>>Copy: When a user copies a specification the Cross Reference data is NOT included. Since the identities refer to the originating specification it does not make sense to carry over to the copy. If we did then users would quickly need to delete the data.
>>Issue: When a user issues a specification it maintains the Cross Reference data. This is an important concept because it is expected that a system like GSM will have many issues related to a single ERP #. ERP systems are usually not interested in many of the fields stored in the Product Data Management system.
Reference: As raw materials are consumed as inputs into Formulation or Trade Specifications the organization may come to identify the materials based on equivalent numbers. Therefore GSM allows for an equivalent number to appear next to the GSM number.
Implementation Issue: Ingredients In Packaged Quantities
Some customers run into a situation where the ingredient specification does not represent a packaged quantity. From an R&D perspective the developer does not care if the material comes in a box or a tanker. In this situation the GSM ingredient may be represented in the ERP system by many items and therefore more than one cross reference value. These items represent packaging differences that are important to purchasing, manufacturing, warehousing, and other execution systems.
I hope this helps describe some of the purposes and implementation issues around the Cross Reference field.

You need to get jmf.jar in your CLASSPATH, either on the command line, in an environment variable, by putting a symlink in $JAVA_HOME/lib/ext, whatever works for you. Have you done that? Once it's in the classpath, you can run jmstudio from any directory with the command "java JMStudio".
Items in the bin directory are just shell scripts, run with "sh jmstudio" or whatever suits your shell (on Mac OS X, copy one of these guys and append ".command" to the filename to make him double-clickable in the Finder).
--invalidname

How not to get a 'Journal Import Created' description at the Journal Entry Lines?

For records loaded thru the Journal import,
I always get a 'Journal Import Created' description at the Journal Entry Lines.
Instead of this description, I want a
more useful information which I may
include at the GL_INTERFACE table
possibly at the REFERENCE10 field.
For those who will reply to this question,
thank you very much in advance.
null

To populate this journal description, the Reference10 field must be populated in the GL_INTERFACE table.
However, I have also discovered (version 11.03) that if you populate this field, but then import summarized journals, Oracle discards the value and reverts to "Journal Import Created" unless the value in the reference10 field is identical for all records to be summarized.
null

Bank statement number not updating in reference field

Hi All,
After importing EBS, reference field of the posted document will be updated default as "HOUSE BANK" ACCOUNT ID" and "Statement number". But in my case statement number in this field is updating up to 11999.
Means, if I run EBS upload with statement number 12000 it is updating as 11000. This is updating in Table FEBEP also. I could see FEBA with statement number 12000.
Do you have any idea where this is controlling.
Regards
SM

Hi,
the first 2 digits are for the year and the last 3 are for the statement number.

R12 run Journal Import!!

Hi All,
I have inserted records into GL_INTERFACE and now i want to import the Journal Data.
in R12 i have some thing called Ledger field. Which is required and i am able to get around get it setup by which i can import Journal.
Can you please let me know what is missing? Is there any setup to be done for my User or Responsibility by which i can import journal?
Thanks
Prashant

Thanks Nagamohan for replay
I am not able to Run Journal Import
following the insert statement i have used but not populated ledger_id
INSERT INTO gl_InterFace
(Status,
Set_Of_Books_Id,
Accounting_Date,
Currency_Code,
Date_Created,
Created_By,
Actual_Flag,
User_je_Category_Name,
User_je_Source_Name,
Segment1,
Segment2,
Segment3,
Segment4,
Segment5,
Segment6,
Segment7,
Entered_dr,
Entered_cr,
Reference1,
Transaction_Date)
VALUES ('NEW',
1,
Trunc(SYSDATE),
'USD',
Trunc(SYSDATE),
14,
'A',
'Test Batch Source',
'Payroll',
'105',
'103',
'20',
'00000000',
'000',
'000',
'0000',
500923.60,
0.00,
'Dummy',
Trunc(SYSDATE));

Automatic TAX in GL During Journal Import

Need a solution for the following.
Need to integrate Payroll data from a legacy system to General Ledger. GL Interface and Journal Import feature is being used. The Journal Lines will carry the TAX code and will have to automatically create the TAX lines in the Journal after import.
There is an option to automate TAX line generation during Manual Journal Entry by setting the TAX Required field in the Journal Header to 'Required' and supplying a Tax Code in the Line. However, on inspecting the GL INTERFACE tables for journal import there is no provision to set the Tax Required field to Required in the GL_INTERFACE table ( no column exists ).
Does anybody if Oracle GL supports the Automatic Tax calculation option for imported journals. Is the feature only available for Manual Journal Entry ?
Any workarounds possible to use the standard GL functionality for imported journals as well.

As I know, Calculate tax feature works only if you are entering manual journal entries from screen (not tried using ADI) (this is for customers who do not have any other modules others than GL and you are using manual entries).
I am aware of this functionality.If you are coming from the gl_interface, I guess, oracle assumes that you are already calculating the tax in the source system and importing the tax entries.
Journal Import on GL_INTERFACE does not support this feature.
But if you want to calculate the tax using the gl_interface, there are ways to do that. You can make use of the gl_import_hook_pkg.post_module_hook. This is called at the end of the Jounal Import program. This takes batch_ids in that are being created in the journal import. You can create a package that takes these batch_ids in and calculates tax using gl_calculate_tax_pkg.calculate_tax. This creates additional journal lines for you at the tax rate with the tax account that is setup. This involves some updates to gl_je_batches, gl_je_headers, gl_je_lines, but works. Let me know if you need more details.
Thanks
Nagamohan

Controlling Journal Import from Gl_INTERFACE

Hi All,
We are moving data into GL_INterface through a conc program. All the not null fields are populated and when joournal Import is run, it is imported properly.
The requirement:
Now, we need a control, such that we will have a param, Yes_No, and if we select No, the data will be inserted into GL_INTERFACE but some flag/field will be unchecked or something so that when the journal import runs the records won't be selected to import. it should just sit in GL_Interface.
I have checked the GL_INTERFACE table and not getting any field which when set to a value, won't be picked by journal import. Anyone has worked on this or has the required info?
Thanks
Shanks

Hi Shanks,
If you requirement is for the records not to be selected in journal import then try inserting the records with a different value other than NEW or the one which is not recognized by the journal import program in the Status Column.You can get these values from an already run journal import listing out the values or codes which are recognized by the journal import.
Regards,
Kumaran

Journal Import Attributes not processed

Hi,
I'am loading data in an interface table to create journal lines using Standard Journal Import program and I am passing values in attributes fields in my interface table. The attributes are for the table GL_JE_LINES.
After processing of Journal Import, my journal lines are created but no information appears in the attribute fields.
I have pass Context value as well.
I can't find why attribute values are not taken by Journal import.
Please help
Vik

Hello,
Yes it was argument7 when submitting the request via fnd_request.submit - the value should be either O- without validation or W- with validation.
, p_argument1 => l_interface_run_id
, p_argument2 => TO_CHAR(fnd_profile.value('GL_ACCESS_SET_ID'))
, p_argument3 => 'N'
, p_argument4 => NULL
, p_argument5 => NULL
, p_argument6 => 'N'
, p_argument7 => 'O'-- import dff
, p_argument8 => 'Y'
Thx
vik

Dynamics AX 2012 R3: How to populate Payment Reference field automatically?

Hi guys
I am trying to configure AX 2012 (R3) to populate the Payment Reference field automatically when processing payments through a payment journal. I have looked for a number sequence in the AR/AP parameters but so far with no luck.
Please advice
André

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collected to help you get right where you need to go with your issue.
For technical issues with Microsoft products that you would run into as an
end user of those products, one great source of info and help is
http://answers.microsoft.com, which has sections for Windows, Hotmail, Office, IE, and other products. Office related forums are also here:
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Oracle Journal import

I am trying to run journal import once on the import journals page source selected is Manual, when selecting ledger the following error occurs **FRM-41830 list of values contains no entries** am I missing something with my security ?

Hi,
Please see these if these documents help.
Note: 1082995.6 - FRM-40212 Invalid Value for Field Selecting Group_Id For a Journal Import Run
Note: 301721.1 - GLLEZL Journal Import For Purchasing Retuns No Data Found
Note: 400810.1 - FRM-41830: List of Values Contains No Entries When Attempting to Upload Budget Amounts
Note: 160064.1 - FRM-41830 in Journal Import Delete Form
Regards,
Hussein

'Journal Import Created'

Hi All,
i am using WebADi to do a journal upload, and in the line description line i give description as 'XYZ'
after successful upload, when we review the journal before posting
Nav: Journals ->Post ->(find the particular batch) Review Batch -> JOurnals
the description displays 'Journal Import Created' instead of original line description 'XYZ' entered.
How to get the description to populate with the Line description entered during journal upload?
Kindly Suggest
Thanks
Regards,
SK

Inorder toachieve this for Journal Entry Line, please update Reference10 field of GL_INTERFACE to the description entered in Subledger Interface. if ots for Journal Entry Header please update the Reference6 field to the corresponding description.
Regards,
Kiran

Journal Import - Reference 6 field

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