Link ArchiveLink Document (outb. invoice) with inb. invoice

Between the companies in our group we are having an ALE-handling for the invoicing process, incoming invoices are posted via IDoc. Actually it is possible to create in the SD-invoice the generated message as a pdf-Document on the external storage system (e.g. Content Server) by ArchiveLink means.
After that, if the incoming invoice is posted in the same system, the document of the outbound invoice (SD) can be linked with business object "Incoming Invoice". This is manually in the Document Viewer with the function "Assign Document".
Is there a SAP-standard functionality, with which this can be included automated in an ALE-scenario ? (Transfer of DocID and subsequent link with the number of the incoming invoice in Log.inv.verification).
Or is it necessary to establish this in the environment of Business Workflow and the creation of the additional link to the business object takes place here ?

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Settle credit purchase invoices with debit invoices..how to setup SAP

Sometimes we have to deal with credit invoices of suppliers. When we use F110 to make a payment batch we would to settle this credit invoices with debit invoices.
But it is not working because the credit invoices are always ending in the exception list.
What do we need to do to make it possible to settle credit invoices with debit invoices in a payment batch.

Hi Robert
Ensure that the baseline date and and due date are same for both invoices and credit memos depending upon the payment term configuation. If the due date is same then both will get cleared in one payment batch.
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Kapil

How to link Material Document with Sales Order

Hi,
When we receive stock through MFHU transaction it becomes sales order stock. The movement type used to receive these into stock would be 131 for MTS & 131 E for MTO. My question is how link Material Document (MKPF/MSEG) with Sales Order because later using that sales order and line item I want to get the planned order number in SAP from PLAF table.
Thanks & Regards,
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Hi,
To refer to Sales order you have to go to Purchase order .
Step1 -From MSEG table you can get the EBELN ( PO) EBELP
BWART (Movement Type).
Step2-Now go to EKPO and retrieve all the PO EBELN, LABNR corrresponding
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Where we will find the reference of Commercial Invoice with Proforma Invoice
Pls Suggest
P KAMAL

Hi All KAMAL Again Here
See Hrishi
I have Created a Proforma Invoice basing on OBD and On that Excise Invoice
After the Above Procedure , I have Created Billing Document Bsing on same OBD
But in the Billing Document it is no where showing the proforma invoice Number and also
in Excise Invoice it is giving Proforma Invoice reference
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I am looking for a way to link my invoices (from R/3 Invoice overview) with the original scanned invoice in TIFF format (business document).
I can see that this is possible using the "Attach Business Document" feature in the change invoice sreen, but I do not want to set this link up manually.
Is there anyway assign a "business document" to an invoice (or the other way around) automatically?
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....you can use GOS (generic object serivces) to add attachments.
Here is a SD billing example....
Add this program to an output type in transaction NACE
*& Report ZZCREATE_ATTACH                                             *
*& Triggered by billing output-type ZRD4                               *
*& Create a "service for object" attachement URL
report zzcreate_attach.
tables: nast.
data: tmp_vbeln like vbrk-vbeln.
data:
*--Object_a
    p_botype like obl_s_pbor-typeid,
    p_bo_id like obl_s_pbor-instid,
*--Object_b
    p_docty like obl_s_pbor-typeid,
    p_msgtyp like sofm-doctp,
    p_url(300),
    p_title(30),
*--Relationship
    p_reltyp like mdoblrel-reltype.
*-Include for BO macros -*
include : <cntn01>.
types: begin of ty_message_key,
        foltp     type so_fol_tp,
        folyr     type so_fol_yr,
        folno     type so_fol_no,
        doctp     type so_doc_tp,
        docyr     type so_doc_yr,
        docno     type so_doc_no,
        fortp     type so_for_tp,
        foryr     type so_for_yr,
        forno     type so_for_no,
       end of ty_message_key.
data : lv_message_key type ty_message_key.
data : lo_message type swc_object.
data : lt_doc_content type standard table of soli-line with header line.
data : tmp_oblguid16 type oblguid16.
*&      Form entry
*       text
*      -->RETURN_CODE text
*      -->US_SCREEN    text
form entry using return_code us_screen.
perform create_url.
return_code = 0.
endform.                    "ENTRY
*&      Form create_url
*       text
* --> p1        text
* <-- p2        text
form create_url .
if nast-objky+10 ne space.
    nast-objky = nast-objky+16(10).
else.
    nast-objky = nast-objky.
endif.
tmp_vbeln = nast-objky.
*-Load class. -*
class cl_binary_relation definition load.
class cl_obl_object      definition load.
*-Set default values -*
p_botype = 'VBRK'.
p_bo_id = tmp_vbeln.
p_docty = 'MESSAGE'.
p_msgtyp = 'URL'.
p_title = 'Web Hotel'.
p_reltyp = 'URL'.
p_url = 'www.mydoc.tiff'.                   "Here you must add your URL !!!
*-First derive the Attachment's ( MESSAGE )document type. -*
p_docty = 'MESSAGE'.
case p_reltyp.
*   In case of URls
    when 'URL'.
      p_msgtyp = 'URL'.
*   In case of Notes / Private Notes
    when 'NOTE' or 'PNOT'.
      p_msgtyp = 'RAW'.
    when 'ATTA'.
      p_msgtyp = 'EXT'.
*   Not implemented as yet...exit
      exit.
    when others.
*    ....exit
      exit.
endcase.
*-Create an initial instance of BO 'MESSAGE' - to -*
*-call the instance-independent method 'Create'.   -*
swc_create_object lo_message 'MESSAGE' lv_message_key.
*-Define container to pass the parameter values -*
*-to the method call in next step.              -*
swc_container lt_message_container.
*-Populate container with parameters for method-*
swc_set_element lt_message_container 'DOCUMENTTITLE' p_title.
swc_set_element lt_message_container 'DOCUMENTLANGU' 'E'.
swc_set_element lt_message_container 'NO_DIALOG'     'X'.
swc_set_element lt_message_container 'DOCUMENTNAME' p_docty.
swc_set_element lt_message_container 'DOCUMENTTYPE'   p_msgtyp.
*-'DocumentContent' is a multi-line element ( itab ). -*
*-In case of URLs..it should be concatenated          -*
*-with &KEY& in the begining.                         -*
case p_msgtyp.
    when 'URL'.
      concatenate '&KEY&' p_url into lt_doc_content.
      append lt_doc_content.
*-In case of Notes or Private Notes, get the data -*
*-from files on appl server or from wherever ?    -*
*-(remember background).                          -*
    when 'RAW'.
      lt_doc_content = 'Hi How r u?' .
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*-In case of File attachments upload file -*
    when 'EXT'.
endcase.
swc_set_element lt_message_container 'DocumentContent' lt_doc_content.
swc_call_method lo_message 'CREATE' lt_message_container.
*-Refresh to get the reference of        -*
*-create 'MESSAGE' object for attachment -*
swc_refresh_object lo_message.
*-Get Key of new object -*
swc_get_object_key lo_message lv_message_key.
*-Now we have attachment as a business object instance.      -*
*-We can now attach it to our main business object instance. -*
*-Create main BO object_a -*
data: lo_is_object_a type sibflporb.
lo_is_object_a-instid = p_bo_id.
lo_is_object_a-typeid = p_botype.
lo_is_object_a-catid = 'BO'.
*-Create attachment BO object_b -*
data: lo_is_object_b type sibflporb.
lo_is_object_b-instid = lv_message_key.
lo_is_object_b-typeid = p_docty.
lo_is_object_b-catid = 'BO'.
*-TRY -*
call method cl_binary_relation=>create_link
    exporting
      is_object_a            = lo_is_object_a
*    IP_LOGSYS_A            =
      is_object_b            = lo_is_object_b
*    IP_LOGSYS_B            =
      ip_reltype             = p_reltyp
*    IP_PROPNAM             =
*    I_PROPERTY             =
     importing
       ep_link_id             = tmp_oblguid16
*    EO_PROPERTY            =
endform.                    " create_url

PO Service not link with AP invoice service

Currently usiing SBO 2007A, SP-00, PL 49.
I have 1 PO service. Base on this PO service, I create AP Invoice service.
The account no. use in PO service is different from account no. use in AP Invoice service. Since account no. have been overwrite in AP Invoice.
PO service is missing link with AP Invoice.
When we open again the PO we couldn't find target document.
Also same when we open AP Invoice, we couldn't find base document, which is actually the PO.
Only in AP Invoice's remark we can find the PO no.
Also in the database, in AP Invoice table base document no. is blank.
Also it cause the PO not automatically close.
Previous PL, this error not exist.
Any one can help.
Thanks in advance,
Surya

Hi,
Please check Note No. : [ 1334491|https://websmp130.sap-ag.de/sap(bD1odSZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1334491] which explains the reported issue.
Kind Regards,
Jitin
SAP Business One Forum Team

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Hello All Experts,
My client to link Purchase Document with Sales Documents.
1.I create a Sales invoice and it is to be linked with Purchase Invoice means we want to find out that How much quantity sold from the Purchase Invoice quantity ,Because they manage the stock based on Purchase Invoice.
How can be manage it in SAP ?
Thanks & Regards
Krishna

Hai Krishna Gopal
If u manage item by batches u can take your report easily
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GRPO NO Itemcode qty Batchno ,Invoice no itemcode qty Batchno
If am wrong please correct me

Linking the Invoice with PDF image of invoice already archived

Hi All,
I have a requirement to link my Incoming Invoice with Image of Invoice which is archived in another server.
Can someone suggest how to achieve this.
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Thanks

Hi Arun,
Look at BOR object IMAGELINK. There are methods Assign and Assignobject. Take lead from these methods and try writting your piece of code on same lines. We have used this in workflows. Ofcourse there is customizing (if you have not done it already) try reading on early or late archiving. I hope it helps.
Warm Regards,
Anuj.

How to create excise invoice with reference delivery document

hi all sd guru
please guide me how to create excise invoice by taking reference of delivery no.
thankx in advance
san

HI
FACTORY SALES
IN CASE OF FACTORY sales you have to create a billing document either Proforma or Commercial.
Then you can reference the billing doc i9n J1IIN for creation
DEPOT SALES
In case of depot sales you can create a excise invoice with reference to delivery document.
For this after creation of delivery goto J1IJ and slect the rg23d from menu
you can create an excise invoice with delivery in depot sales.
In factory it is not possible to create a excise invoice with delivery doc.
regards
Prashanth

AP Credit Memo on AP Invoice with a downpayment amount linked

Hi all.
I would like to know the y is it not possible to create a A/P Credit Memo on an A/P Invoice which is adjusted with A/P Downpayment amount.
If the above posting is made in the system, its not possible to Copy to AP Credit Memo, the AP Invoice document that has downpayment amount adjusted, an error occurs stating the Credit memo cannot be prepared for an invoice with downpayment as the feature is not supported currently.
Regards
Rohan

Void the incoming payment related to the Down-payment Invoice and then re-entering it as a payment on account. This will free-up the Down-payment invoice to read in to an AR Credit.
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Jenny

Sales document type ZA99 cannot be invoiced with billing type LR

Hello Guys
I am getting this error even if i have configured billing. Please help. Here is the error
'Sales document type ZA99 cannot be invoiced with billing type LR'
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Venky

If your process chain is like ZA99 (order) -> ZL99(delivery) ->ZF99 (billing) -> LR (invoice List)
Then your copying control settings should reflect the same flow.
VOV8: delivery and billing types to default as above
VTLA: set up for ZA99 ->ZL99; VTFL: ZF99 ->ZL99; VTFF: ZF99 ->LR
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If you do want to invoice your order directly like service item scenario, make customizations accordingly.
Message was edited by:
John MG

Document splitting: vendor invoice with VAT cannot be posted because of tax

Hello
I try to post a vendor invoice with document splitting active. I can post a document without VAT but with VAT (input tax 21%) I get the message "Posting possible only with zero balance" balance; balance on other line items is 210 EUR.
001 31       0000105675 Vendo                      1.000,00-                V4
002 40       0000601000 Purchase of consuma           500,00                 V4
003 40       0000601000 Purchase of consuma           500,00                 V4
In customizing for document splliting I have following categories assigned to the GL accounts:
100     399999     01000     Balance Sheet Account
411000     411000     05100     Taxes on Sales/Purchases
440000     441000     03000     Vendor
451000     451000     05100     Taxes on Sales/Purchases
500000     580000     01000     Balance Sheet Account
600000     699999     20000     Expense
700000     759010     30000     Revenue
The field status group of the tax gl account has following field optional: cost center, profit center, segment (on which document splitting is require)
What should I do so that the document splitting works also for the tax accounts so that they appear in the gl document?
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Arjan

Hi,
This problem does not seem to be of Document Splitting. When you post the document, balance of the document does not come to zero. This problem somewhat relates to Parrelel currency configured.
Please depict entire scenario. Let me know in which currency you are posting document and which transaction and what message system is shooting.
Straight solution can be you manually change the 210 EUR balance into document by clicking on more data.
Regards,
Chitnan Joshi.

BAPI Sales Order create with reference Invoice document

Hi
I am using BAPI ''SD_SALESDOCUMENT_CREATE'' to create debit memo request with reference Invoice document.
First time its successfully created with reference Invoice.When i am going to create 2nd time debit memo request with same reference Invoice and item
no its giving following error.
      Reference quantity:
10 EA (total referenced:
40 EA)
       Error in SALES_ITEM_IN 000010
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       Sales document was not changed
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SD_SALESDOCUMENT_CREATE is not a BAPI. Is there any specific reason you're using this FM when the actual BAPI exists?
ZSLS is a custom condition. There might as well be some user exit that attempts to add it [possibly incorrectly], how would we know this on SCN? There is enough information in the error message to troubleshoot on your own, it seems. What kind of analysis have you done before posting on SCN?

Accouting Document Number along with Invoice Document Number

Hi All,
I want to see the Accouting Document Number along with Invoice Document Number
while Posting the invoice in MIRO.
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Arjun

Check
miro (invoiced document number & account documber number)

Billing Document to be shift to other customer accounts with same invoice number

Hi,
For a long period of time we were maintaining different projects and site of a customer in a single account.
Now there is a requirement to distribute individual invoices to respective individual customer accounts for that site or project.
But doing that we also want to shift the invoices with following:
1) invoice numbers should be same (as it was generate originally)
2) Keep the same purchase order number
3) keep the same date of the invoice (as it was raise in the main accounts)
4) Keep the same salesperson
5) after doing step 1 to 4, we also want to close the main account by offsetting entries to avoid duplications.
After practicing above, we want the following result:
1) individual statement of accounts with the same invoice dates, Purchase Order Number and saleman reference.
best regards,
adnan abbasi

Hi,
We knew by their PURCHASE ORDER NUMBERS and to separate them from each other,
we will make a manual list in EXCEL to upload in the SYSTEM.
customer code: 55555 (merge account for all projects and sites):
invoice     date           assignment/LPO    value
1111     12.12.2012   proj1/00001            4000.00
1112     13.12.2012   proj2/00002            3500.00
1113      14.12.2012 proj1/00002            2300.00
1114      14.12.2012 proj3/00001            1500.00
1115      15.12.2012 proj2/00003            1300.00
from above we know with reference to LPO that there are 3 projects, so we will make excel sheet for 3 projects as:
excel sheet1:
1111   12.12.2012 proj1/00001     4000.00
1113    14.12.2012 proj1/00002    2300.00
excel sheet2:
1112   13.12.2012   proj2/00002    3500.00
1115    15.12.2012 proj2/00003    1300.00
excel sheet3:
1114 14.12.2012 proj3/00001     1500.00
now to upload in the system I want to make 3 new accounts:
55556 (for project1)
55557 (for project2)
55558 (for project3)
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regards,
adnan

Link ArchiveLink Document (outb. invoice) with inb. invoice

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