Link invoices to the payment

How to Link invoices to the payment in banking?

Hi,
In SAP Business One,goto banking-bank statements and reconciliation-link invoices to payment.
This function enables you to link an A/R or A/P invoice with an incoming or outgoing payment document that was not based on an invoice.
When the amounts of the linked documents are identical, SAP Business One reconciles the journal entries related to these documents.
Wish it helps you.
Thanks and best regards,
Lucy Shen
SAP Business One Forums Team

Similar Messages

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated.

Link invoice to existing payment via DI Server?

Hi all,
I can not link invoice to existing payment via DI Server, please see following code:
        sCmd = "<?xml version=""1.0"" encoding=""UTF-16""?>"
        sCmd += "<env:Envelope xmlns:env=""http://schemas.xmlsoap.org/soap/envelope/"">"
        sCmd += "<env:Header>"
        sCmd += "<SessionID>" & msSessionID & "</SessionID>"
        sCmd += "</env:Header>"
        sCmd += "<env:Body><dis:UpdateObject xmlns:dis=""http://www.sap.com/SBO/DIS"">"
        sCmd += "<BOM>"
        sCmd += "<BO>"
        sCmd += "<AdmInfo>"
        sCmd += "<Object>oIncomingPayments</Object>"
        sCmd += "</AdmInfo>"
        sCmd += "<QueryParams>"
        sCmd += "<DocEntry>468</DocEntry>"
        sCmd += "</QueryParams>"
        sCmd += "<Payments_Invoices>"
        sCmd += "<row>"
        sCmd += "<DocEntry>2558</DocEntry>"
        sCmd += "<InvoiceType>it_Invoice</InvoiceType>"
        sCmd += "<SumApplied>12.19</SumApplied>"
        sCmd += "</row>"
        sCmd += "<row>"
        sCmd += "<DocEntry>2556</DocEntry>"
        sCmd += "<InvoiceType>it_Invoice</InvoiceType>"
        sCmd += "<SumApplied>14.69</SumApplied>"
        sCmd += "</row>"
        sCmd += "</Payments_Invoices>"
        sCmd += "</BO></BOM></dis:UpdateObject></env:Body></env:Envelope>"
It does not work, return error "Cannot link invoice to existing payment via DI".
Please help!
Thanks.
John

Hi John!
You cannot update an existing payment and link it to invoices.
You can only do the link during the Add operation.
This is true for DI server, DI and to B1 Application.
Once a payment is created it cannot be changed.

Link required for the payment made and PO

Hi
I made payment to one vendor. He sent three invoices. I did MIGO and then MIRO for the same. Then i did my payment to all the invoices.
Now i want a report which says amount paid, MIRO documnet number, PO number. Is there any standard report / table from where i can get this data.
I tried for BSIK and BSAK. But there was no relevant link i was able to find between the items i mentioned above.
Edited by: Meenu_ND on Aug 18, 2010 7:55 PM
Edited by: Meenu_ND on Aug 18, 2010 7:56 PM

Dear Meenu,
There is no standard report available which fulfills your requirement. Hence please take EKKO,EKBE,BSEG,BSET,BSIK,BSAK,etc. to have a complete report.
Please take Material document as your base, then find out the PO, then find out the Vendor details(EKKO), GR and Invoice details(EKBE), Paid / unpaid items (BSAK/BSIK), Tax items (BSET) and payment details (BSEG).
I hope this will be helpful in finding a solution to your problem.
Regards

Attaching the tax discount invoice to the payment run F110

Hi Guys,
Im using BTE 2040 to email the Remittance Advice, i would like to attach the Tax Discount Invoice aswell to send both documents at the same time. Please assist me achieve this.
Kind regards,
Ndumiso

thank you

Link Invoices to Payment

Hi,
How can i link invoices to incoming payments that have already been captured in the system through DI API ??
I am using B1 2005A SP01
Thanks
Amit Jain

Hi Adele,
NO what i am asking is in case i capture a simple payment that has been taken on account and not against any invoice.
But later i want to attach (link) that payment to an invoice throught DI API.
The same can be done in B1 through the Banking -> Bank Statement and Reconciliations -> Link Invoices to Payments module.
In case you can help that would be great
Cheers
Amit

How to apply an invoice to a payment on account using Internal Rec?

As the link invoices to previous payments is now replaced by the new Internal Reconciliation Engine, you now need to perform a Business Partner internal reconciliation.
This seems like quite a cumbersome process.
The steps are:
1. Open the Business Partner
2. Select Internal Reconciliation
3. Select the payment (which you made previously on account)
4. Select the invoice which you would like to apply the payment towards
5. If the payment and the invoice don't exactly match, you now need to create a journal. So where does the other side of the entry go? One side is automatically filled in for you, being the Business Partner, the other side goes where?
If you put the other side as the Business Partner, the journal will post, but you get a mess when you look at the BP balance:
There will be:
RC - receipt on account $50
IN - invoice $80
JE - Journal for the difference ($30) (negative)
JE - Journal for the difference $30
None of these go away if you tick the 'Display Unreconciled Trans. Only' option.
How do others get around this?

Hi John......
There are two aspects of doing internal reconciliation.
1. you want to reconcile part Invoice amount against Payment on Account
2. You want to reconcile part Invoice amount against payment on account and accounting for rest amount of invoice should be gone to rate difference account and which you dont want to pay to your vendor.
So the thing you are asking about the differnce amount should go to rate difference account.
When you do the reconciliation just select the difference amount for Journal entry where diff. amount say $30 will go to rate difference account.........
Hope this will help you......
Regards,
Rahul

Link Invoices error

I'm using SAP B1 2005.
I have a problem to link prepayment to invoice for incoming receipt. Eventually now the debtor is making payment and I'm trying to link the prepaid amount (using Link Invoices) to the o/s invoices with FIFO basis. However, I encountered the problem when I try to update the link.
The error message is:
<< Another user-modified table " (JDT1) (ODBC - 2039) [Message 131-183]. >>
Please recommend a solution.
Thanks.

Hi Kait,
Please check these threads:
/message/5861816#5861816 [original link is broken]
Change in Business Partner Master Data
SBO_SP_Transaction_Notification result Another user modified table
They may be related to your error message.
Thanks,
Gordon

Link Invoice or Internal Reconciliation in 2007B

Hi All
When the payment on account amount is more than the total of the all invoices that are open, reconciliation will not takes place because the reconciliation amount difference in not Zero. only the way is make adjustment. But without doing the adjustment how can you close all the invoices with the payment on account amount? Is this linking invoices option is removed from 2007B? Or it is available somewhere in 2007B?
Thanks
SV Reddy

You can check these threads to find out info related to your question, as far as I know there is no big difference between 2007A & 2007B for Internal Reconciliation:
Re: Reconciliation in 2007A
Problem in Business Partner Reconciliation
Thanks,
Gordon

AR Invoice with Installment Payment Terms

Hi to All,
We have an invoice where the payment terms are based on installment. The installment is for 18 months. Automatic cash receipts have been applied correctly for Installment 1 and Installment.
Our situation is this where we want to apply an On Account receipt to installment 3. When we query for the installment 3 invoice we are getting the following error message:
"FRM-41830: List of Values contains no entries"
Basically the the invoice is not being queried. We checked the invoice, it is complete but the installments 3-18 are open. What we like to know if we can preform an on account receipt to an installment invoice...if so what setup do we need to look for.
Thanks in advance for any help.

Hi Bharat,
Thanks for your reply. We checked the invoice payment schedule in the tables are 4th to 18th are all open. We have also verified this thru the forms and same appears.
So when we go to receipts and attempt to apply on accounts funds to the invoice. We cant query for the invoice. The following oracle forms message appears: "FRM-41830: List of Values contains no entries"

Lost payment method after reversing the payment and check

Hi all,
After reversing payment and check via FB08 , the payment method stored in payment document is cleared.
does anyone know that why the payment method in the payment docuemnt is cleared after reversing the document ? and where can I chase back the payment method ? Thanks

Hi Sreehari,
Thanks for your reply. The configuration you mentioned have already been set. The payment method can be determined by vendor master when creating invoice and the payment method can also be stored in the field "payment method" in payment document. But the problem is the value of the filed "payment method" in payment document will be cleared after reversing the payment and cheque. As a result, we can't chase back the payment method in the reversed payment document.
Regards,
Ken

Recording of the payment condition in the table RBKP

They would know how to say because in the moment in that are making IV (invoice verification) the payment condition is not recorded in the table RBKP. In the table we have the field even so nothing is not recorded.
Tanks
Joubert Carvalho

Please check the following NOTEs.
NOTE 432332 MIR4 - Field ZTERM is not filled
NOTE 613761 MIR4:Payment conditions are not displayed
NOTE 322430 MIRO: Proposal logic for terms of payment
Best regards,
Makoto

Unreconcile AP Invoice from Incoming Payment

Hi Experts,
In SAP 2007, is it possible to unreconcile an Invoice and Incoming Payment?
If I look go to Manage the Internal Reconcilation, the option to Cancel Reconciliation is greyed out.
I believe this was possible in 2005 ?
Thanks
Greig

Hi Greig,
with version 2007 we finally see a unified internal reconciliation engine. System behaviour has changed quite significantly & you can access the IRU landing page for more information:
English: http://service.sap.com/~sapidb/011000358700000380562007E
It is hence no longer possible to manually unreconcile system reconciliations. In order to dissociate the invoice from the payment you need to cancel the payment. The invoice will revert to document status open & thus re-appear in the payments window.
All the best,
Kerstin

How to link a down payment to an AR Invoice in the SDK

Hi,
I'm generating Invoices from Sales Order's.
I'm using SAPbobsCOM.BoObjectTypes.oInvoices.
The Down Payment's are made baesed on the sales order.
I need to link the down payments to the invoice.
How can i do that?
Regards,
Ana Silva

Hi Ana,
Try this code, it has worked for me:
Private Sub Command4_Click()
    Dim oInvoice As SAPbobsCOM.Documents
     Dim oDPM As SAPbobsCOM.Documents
        'Create DownPayment Invoice Object
        Set oDPM = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDownPayments)
        oDPM.GetByKey (3)
    ' Add invoice
    Set oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
    oInvoice.CardCode = "C1001"
    oInvoice.DocType = SAPbobsCOM.BoDocumentTypes.dDocument_Items
    oInvoice.DocDate = DateTime.Now
    oInvoice.Lines.ItemCode = "A1000"
    oInvoice.Lines.Quantity = 1
    ' Add the Invoice with Down Payment
    Dim dpToDraw As SAPbobsCOM.DownPaymentsToDraw
    Set dpToDraw = oInvoice.DownPaymentsToDraw
    'oDPM is an object that contains an existing DownPayment Invoice
    'dpToDraw.AmountToDraw = oDPM.DownPaymentAmount
    dpToDraw.DocEntry = oDPM.DocEntry
    lRetCode = oInvoice.Add()
    If lRetCode <> 0 Then
            oCompany.GetLastError oError, errMsg
            MsgBox (oError & " " & errMsg) ' Display error message
    Else
            MsgBox "Invoice with Downpayment created, the process of using a downpayment invoice succeeded"
     End If
End Sub
Hope this is helpful,
Regards,
Niall
SAP Business One Forums

How to Link A/R Down Payment to A/R Invoice

I have a situation where the customer requires the use of a Down Payment invoice so their customer can pay in advance. The do not want to enter the incoming payment as a payment on account which would affect the balance on the control account. So the Downpayment invoice seems the way to go. The problem is that the "Real" A/R invoice get's created by a 3rd party add in. Since the add in creates the invoice there is no opportunity to select the downpayment before the "real" invoice is added.
Is there a way I can link an existing A/R Invoice to an A/R down payment invoice that is fully paid.
Thanks,
don

HI ,
Plzz go through this. Hope this will solve your problem.
                                             A/R Down Payment Invoice Concept.
Case:
A Customer ordered material of worth Rs. 1, 00,000. And made a down Payment of Rs. 50,000.
Steps:
1.     Raise a sales order for this customer with ordered Qty and value Rs. 1,00,000.
2.     Raise a Delivery against the respective Sales Order.
3.     Raise A/R Down Payment Invoice against the delivery and add the document with Down Payment value made by the customer.
Note: In A/R Down Payment Invoice Screen we have a tab at the bottom of the screen to enter the % of the down payment made by the customer.
4.     Raise incoming payment by linking to the A/R Down Payment Invoice.
5.     When we get the remaining payment from Customer, raise A/R Invoice against the respective delivery.
Note: In A/R Invoice Screen we have a tab at the bottom, when we click this tab it displays all Down Payments which are closed.
6.     Select the Down Payment in the A/R Invoice and the document total will be the balance paid by the customer.
7.     Raise Incoming Payment linking to the A/R Invoice.

Link invoices to the payment

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