Link Invoice or Internal Reconciliation in 2007B

Hi All
When the payment on account amount is more than the total of the all invoices that are open, reconciliation will not takes place because the reconciliation amount difference in not Zero. only the way is make adjustment. But without doing the adjustment how can you close all the invoices with the payment on account amount? Is this linking invoices option is removed from 2007B? Or it is available somewhere in 2007B?
Thanks
SV Reddy

You can check these threads to find out info related to your question, as far as I know there is no big difference between 2007A & 2007B for Internal Reconciliation:
Re: Reconciliation in 2007A
Problem in Business Partner Reconciliation
Thanks,
Gordon

Similar Messages

Cancel option of Reconciliation and Link Invoice

Hi !
We by mistake have Linked Invoice with wrong amt. ie we linked invoice of value 1 lakh with 10000 payment. unfortunately the invoice got closed. How to reverse the linked invoice ?
similarly we need to know the reversal options for reconciliation.
shiva.

payment-cancel incoming/outgoing payment.
reconcillation-manage previous reconcillation.
Jeyakanthan

Link Invoices to payment -2007 B

Hi all,
How i can do link invoices to payment in SAP B1-2007B.
the payment on account should be linked to AP Invoices and next time when i'm choosing the same party, thest invoices shouldn't appear in the outgoing payment window (it should be closed)
Correct solutions will be highly appreciated
Thanks & Rgds,
Suresh Kannan

Hi Suresh,
the functionality of linking invoices to payment has luckily been removed in version 2007. It led to countless problems within the internal reconciliation engines.
The entire reconciliation behavoiur has been changed & instead of linking invoices to payments you may now use the new internal reconciliation engine, which also supports partial journal entry reconciliation.
Business Partners - > Internal Reconciliations -> Reconciliation
Please check out the Internal Reconciliation landing page on the SMP for more info about the new reconciliation engine:
Channel Partner Portal -> Solutions -> SAP Business One -> Hot Topics -> SAP Business One 2007 Information Center -> New Single Reconciliation Engine
A single engine reconciles the difference and eliminates the previous reconciliation issue. More -> click on 'More'.
All the best,
Kerstin

Internal Reconciliation rules for the Business Partner

Version: (Please provide the current version)
SBO 2005-A PL11
Description of requirements: (Please provide a detailed description)
Employees are considered as Supplier for us
We have defined two control account
One to follow the Employee Advance payment : 15130020
the other to follow the Employee Expense voucher : 37100010
Step 1 :
We create one Down Payment Request for the Employee
Step 2 :
We paid the Down Payment Request (amount : 2000) using the Outgoing Payment :
Posting Scheme generated :
(C) 11100241 Petty Cash Account
(D) 15130020 Employee Control Account for Down Payment
Step 3 :
We enter the Expense Voucher for this employee (Amount : 1200)
Posting Scheme
(D) 6XXXXXXX Profit & Loss GL Account
(C) 37100010 Employee Control Account for Expenses
Step 4 :
Due to the fact that the amount of the advance is greater than the amount of the expense voucher, the employee have to reimburse the difference.
We use the menu incoming payment
The different steps follow up are :
     Select Vendor as type of BP for the incoming payment
     Select the invoice to be paid for the vendor, and tick the box "Payment on Advance" to take in account the amount already paid in the DPR
     Do the reimbursement of 800
Posting Scheme :
(C) 37100010 Employee Control Account for Expenses
(D) 11100241 Petty Cash Account
The problem is when we try to do the internal reconciliation we could not see in the same time for the Employee the 2 reconciliation accounts.
How could we do ?
Valid as of: (Date that this legal requirement is applicable)
Business needs: (Please describe the impact on your business, if the functionality is not realized)
We are not able to clear the advance done for the employee and the reimbursement done by the employee.
Due to this fact, we retrieve if we have one other invoice to paid the DPR already paid and take in account in a previous reimbursement which generates damage in the system.
Examples: (Please describe a typical example, how the functionality should work.)
See upper
Current Workaround: (Please describe the workarounds you are using at the moment)
Use the same Control accounts for the Expense Voucher and the Advance payment
Proposed solution: (Please suggest how the new functionality should work)
Permit for the Internal reconciliation process for One Employee to retrieve the data link on the different control account regarding one employee / Supplier

Hello,
I was just wondering whether you have checked the case in 2007 A version in which brand new concept of internal reconciliation was delivered for customers.
Please try to avoid so long postings. Create rather an attachment with longer description of the issue/case. This helps to increase transparency in the discussions.
Peter Dominik
SAP
B1 Product Definition

Request: option to link invoice to payment for SBO 2007A

Hi all,
The situation is as follows:
A payment on account is booked. Customer wants to link an invoice to that payment afterwards. In version 2007 the transaction 'link payments to invoices' has disappeared compared to version 2005.
It's possible to do an internal reconciliation, but then that payment is not linked to the invoice, i.e. the payment is not listed in the payment history of the invoice.. It should be possible to link a payment on account to an invoice.
We have logged a message with SAP but must raise a DRQ ( Development Request) as the function is not there anymore.
Looking forward to a proper solution!
Kind regards,
Charlotte Jansen
SAP Business One consultant

The query is linked to the BP via en UDF and a FMS and is as follows:
SELECT '' AS Type, '' AS 'CustName', NULL AS 'Doc No', NULL AS 'Doc Date', '' AS 'Curr',NULL AS 'Amount', NULL AS 'Due date', '' AS 'Status', '' AS 'PayCurr', 0 AS 'Paid', NULL AS 'Date paid', NULL AS 'Ref.', NULL AS 'Pay days',NULL AS Late
UNION SELECT
'Fact' AS Type,
T0.CardName AS 'CustName',
T0.DocNum AS 'Doc No',
T0.DocDate AS 'Doc Date',
T0.DocCur AS 'Curr',
Amount=CASE T0.DocCur
   WHEN 'EUR' THEN T0.DocTotal ELSE T0.DocTotalFC END, T0.DocDueDate AS 'Due date', T0.DocStatus AS 'Status', T1.DocCurr AS 'PayCurr', Paid=CASE T0.DocCur
   WHEN 'EUR' THEN T0.PaidToDate ELSE T0.PaidFC END, T1.TrsfrDate AS 'Date paid', T0.ReceiptNum AS 'Ref.',
DATEDIFF(dd,T0.DocDueDate,T1.TrsfrDate) AS 'Pay days', Late=CASE T0.DocStatus
   WHEN 'O' THEN DATEDIFF(dd,T0.DocDueDate,getdate())
   WHEN 'C' THEN DATEDIFF(dd,T0.DocDueDate,T1.TrsfrDate) END FROM [dbo].[OINV] T0 LEFT OUTER JOIN [dbo].[ORCT] T1 ON T1.DocNum = T0.ReceiptNum WHERE T0.CardCode=$[$-5.0.0]
UNION SELECT
'Cred.fact' AS Type,
T2.CardName AS 'CustName',
T2.DocNum AS 'Doc No',
T2.DocDate AS 'Doc Date',
T2.DocCur AS 'Curr',
Amount=CASE T2.DocCur
   WHEN 'EUR' THEN T2.DocTotal-1 ELSE T2.DocTotalFC-1 END, T2.DocDueDate AS 'Due date', T2.DocStatus AS 'Status', T3.DocCurr AS 'PayCurr', Paid=CASE T3.DocCurr
   WHEN 'EUR' THEN T3.DocTotal ELSE T3.DocTotalFC END, T3.TrsfrDate AS 'Date paid', NULL AS 'Ref.',
DATEDIFF(dd,T2.DocDueDate,T3.TrsfrDate) AS 'Pay days', Late=CASE T2.DocStatus
   WHEN 'O' THEN DATEDIFF(dd,T2.DocDueDate,getdate())
   WHEN 'C' THEN DATEDIFF(dd,T2.DocDueDate,T3.TrsfrDate) END FROM [dbo].[ORIN] T2 LEFT OUTER JOIN [dbo].[ORCT] T3 ON T3.DocNum = T2.ReceiptNum WHERE T2.CardCode=$[$-5.0.0]
UNION SELECT
'Part.Paym.' AS Type,
T4.CardName AS 'CustName',
T4.DocNum AS 'Doc No',
T4.DocDate AS 'Doc Date',
T4.DocCurr AS 'Curr',
Amount=CASE T4.DocCurr
   WHEN 'EUR' THEN T4.DocTotal-1 ELSE T4.DocTotalFC-1 END, NULL AS 'Due date', '*' AS 'Status', T4.DocCurr AS 'PayCurr', Paid=CASE T4.DocCurr
   WHEN 'EUR' THEN T4.DocTotal ELSE T4.DocTotalFC END, T4.TrsfrDate AS 'Date paid', NULL AS 'Ref.', NULL AS 'Pay days', NULL AS ' Late '
FROM [dbo].[ORCT] T4
WHERE T4.CardCode=$[$-5.0.0] AND T4.PayNoDoc='Y'
ORDER BY Status DESC, 'Due date' ASC, Type ASC

Exchange rate in internal reconciliation

Hello Rui
I am still unable to do it.
The scenario is the next.
1.- Create a BP with multicurrency
2.- Create a payment to BP in a foreign currency with an exchange rate
3.- Create an invoice in foreign currency for the same amount as payment in foreign currency, but with a diferent exchange rate.
4.- Try to make the internal reconciliation, and you dont get any post for gain or lose in te exchange rate. In the internal reconciliation window i cannot change the currency.
If you try to link the invoice with the paymente, in the received payment option, you are unable to do it because you have to make a payment greater than zero.
Also if i try to make a journal post for the difference iam unable because i get an error because i am using defferred tax.
Any ideas??
Thanks
Jessica

Hi Jessica,
The previous thread Incorrect posting with internal reconciliation has the same post as this.
If it is post by you in other people's name, it made everybody confusing.
Please stay in the same user until question is closed.
Thanks,
Gordon

Link Invoices to Payments - 2007

I have a customer that just upgraded from 2005 to 2007. Prior to upgrading, they had multiple customers with payments on account that represented downpayments on an invoice. In 2005, they would use the Link Invoices to Payments to apply the payment on account to the invoice so that they could show the customer the actual balance due on the invoice.
With 2007, it looks like this option has gone away and has been replaced with the Down Payment Invoice. Our customer will not be able to use this functionality - they have a Job Costing add-on that generates their invoices, and it does not give them the option to apply a down payment invoice.
I have tried the new internal reconciliation to apply the downpayment to the invoice, but it won't allow you to reconcile if the net amount of the transactions is zero. In this case, the invoice amount is $10,000 - the downpayment is $5,000, so the balance on account is still $5,000.
Any thoughts on how to apply the payment on account to the invoice so that the balance due on the invoice displays correctly?

Hi Ellen,
please have a look at the IRU landing page here:
http://service.sap.com/~sapidb/011000358700000380562007E
You will see that the now unified reconciliation engines are much more userfriendly & rule out any inconsistent internal reconciliation that could happen when using the 'Link invoices to payments' functionality.
All the best,
Kerstin

Internal Reconciliation - which field stores date of Reconciliation

Hi Experts,
I am looking to produce a rerport with shows payment on account and invoices and the date that they were Internally Reconciled against each other. Is this date stored in any table?
I have checked the ORCT table and on Internally Reconciling a Payment On Account to and Invoice the following fields are updated:
OpenBal
OpenBalSc
However, I cannot see that the date of the reconciliation is stored. Is it marked elsewhere, perhaps in another table?
Thanks
Greig

Hi Rohan,
Thanks for the information. However, I'm still struggling to create a query which shows what date an invoice was internally reconciled.
If I take the OINV table, the invoice number is stored in DocEntry and DocNum.
OITR is the Internal Reconciliation header table which is linked to the ITR1 detail table as follows:
OITR.ReconNum = ITR1.ReconNum
The ITR1 detail does not seem to link to the OINV table... there is a ITR1.TransId field but this does not link to OINV.
In summary, my question is: how can I link ITR1 to OINV?
Thanks
Greig

Incorrect posting with internal reconciliation

Hello
I have the next scenario
I have a supplier with multicurrency.
I make a payment in a currency different than the local and then i register an invoice also in a different currency. There is a diferent exchange rate between the payment and the invoice.
If i make an internal reconciliation, the system only does it in the local currency. So i dont get the post for the loos or gain in the exchange rate.
If i try to link the payment with the invoice in the outgoing payment i need to make a payment, and it cannot be 0.
Any ideas?
Thanks
Jacobo

Hello,
When the Payment is made based on the Invoice, the Exchange rate is booked in the Journal Entry created for that payment entry (if the exchange rate is different). Even in case of partial payment the same happens.
However,
Internal reconciliation with Multicurrency BP accounts are in LC only and as a result any exchange rate difference on reconciliation can only be posted by the user manually posting a journal for the difference.
This is facilitated through the internal reconciliation screen where the user can create a journal to e.g. credit the BP account and debit the exchange rate loss account - using the Adjustment button at the bottom of the screen.
E.g. if the MC BP has the following transactions waiting for
internal reconciliation:
Invoice FC: 100   LC: 3300
Payment FC: (100) LC: (3500)
In this case if the difference, of 200, is identified as being an
exchange rate difference then the user should select both of these transactions for internal reconciliation in the manual internal reconciliation screen and then select the adjustments button to create a journal entry - when entering this journal entry the first line will automatically be populated with the reconciliation difference - in this case of 200 and the user should then create the second line of this journal entry to post the credit of 200 to the exchange rate difference gain account.
After posting this journal entry the following 3 lines will then be
selected for reconciliation:
1. Invoice   FC: 100   LC: 3300
2. Payment   FC: (100) LC: (3500)
3. JE x-diff FC:    0   LC:   200
As this reconciliation balance is now zero these three lines can now be reconciled.
Hope it helps.
Kind Regards,
Jitin Chawla

Internal reconciliation

Hello
I have the next scenario
Incorrect posting with internal reconciliation
I think the system should be able to:
1.- Make internal reconciliation for multicurrency BP, not just in local currency.
2.- Reconcile Journal entry, with payment and invoices with deffered tax.
3.- Let you make payments with zero, so you can link payment with invoices.
I hope you can take this on account, because its a real problem for multicurrency BP in countries like mexico.
Thanks
Jacobo

Sari,
Please post your Question to the SDK Forum for a quick response. This Forum is focussed on Implementation related questions.
Good luck
Suda

Internal Reconciliation - Payment transactions applied to down payment req

Our client has 2 transactions in their Suspense Account:
1. Incoming Payment: Type = Other and have posted an amount to a G/L Suspense Account.
2. General Journal: One side to the Expense (credit) and the other side to the Suspense Account (debit)[this was for a refund]
When they go into the Suspense account to perform an internal reconciliation, the system errors with a message - "Payment transactions applied to down payment requests cannot be reconciled here"
The problem is that they have not used a Down Payment Invoice at any stage of the transaction...
They are on v2007A Patch 06

Logged with SAP been waiting for 3 months and no reponse assume that this is a bug

Internal Reconciliation Upgrade question

Hi,
for a customer, I'm facing the "Canceled Reconciliation" inconsistency in the Internal Reconciliation Upgrade Report for some invoices and credits. I'm very confused about that. I read the PDF document on "how to conduct Internal Reconciliation Inconsistencies" but I'm still lost... I don't know where those inconsistencies are coming from... Is it that some payments were made, including those documents, and now the payments are canceled ? Is it that those documents were reconciled with something else (manually) and the reconciliation was canceled ? I don't know from where to take / solve the problem... I have to "hide" and reconcile those RU, but I don't know how to help my customer to do so... how can I know if they were included in a payment or in a reconciliation ? The money bag is not available in those invoices / credits... but the "Paid/credited" amount is the same as the document total ...
Please help if you can...
thanks,
Luce

Hi Luce,
The SAP support organisation will gladly assist you with any technical issue you have & also help in epsilon analysis, but technical support cannot be extended to provide training. The support scope for IRU messages is clearly stated in SAP Note [1382763|https://service.sap.com/sap/support/notes/1382763].
Information & how-to-guides about IRU have been published for more than 2 years. You refer to an inconsistency that is well documented not only in the HTGs but also in the training material that is available for download from the IRU landing page:
English: http://service.sap.com/~sapidb/011000358700000380562007E
The origin of the classic case you refer to is explained extensively in the detailed ETS. If you prefer to use the pdf, please look at slides 40-50.
All the best,
Kerstin

Internal Reconciliation - some documents not reconciling

Hello,
We've recently begun using the tool: Business Partners -> Internal Reconciliation -> Reconciliation.
We select:
Automatic
All of our Customer Business Partners in the range selection
Matching Rule 1 - Ref.2 (which is ORDR, NumAtCard), which we also include on the Incoming Payment
Document Date - which we set to 60
Each day we run this, and we get several reconciliations, which allows us to send out invoices with "payment received", and a $0.00 balance owing. It shows us the Ref.2 numbers, which match.
However, we have a few each day which do not reconcile, and we have no idea why. We have looked through the marketing documents and everything matches and is within our date range, etc. Even payments which were made immediately by credit card the same day do not reconcile.
Any ideas? Anyone else having this issue?

We have a lot of customers who pay by credit card, which we process with "payment on account". We need to have these reconciled each day so their invoices (receipts) show the payment applied and $0.00 owing.
We were told this was the best way to automatically reconcile by our consultant for SAP.
Any one else?
Thanks in advance,
Christine

Parent Child Internal Reconciliation

We have a scenario in SAP 2005 SP1 Patch 44 here:
BP Customer Code (Child) - ZChild
BP Customer Code (Child) - ZParent
Step 1: Invoices processed against ZChild
Step 2: Our client attached ZParent as Consolidated BP to ZChild after invoices have been proceesed.
Note: ZChild trade debtors account is AUD
AParent trade debtors account is Multicurrency.
Step 3: When Incoming Payment is processed, a message 'A consolidated BP is defined. It is recommended to post an incoming payment for this BP. BP Summary code: ZParent'.
Step 4: When user put in ZParent, there was no invoices for payment. So, incoming payment was processed to ZChild.
Step 5: When we go to Bank Reconciliation--> Automatic Reconciliation for Internal Reconciliation, under ZChild, we only see the invoice. Under ZParent, we see nothing, so we cannot reconcile.
Step 6: When we go to BP Master screen, balances and then drill down, the transactions are displayed as unreconciled.
The problem here is:
1. We cannot reverse the Incoming payment because SAP will give an error message Incorrect general ledger code.
2. We cannot reconcile as explained above.
SAP should restrict users from attaching Consolidated BP code if the Child has open transactions.

Hello,
I tested on SBO 2005A SP01 PL45 with new business partner. If the child BP has open invoices and afterwards we add parent BP. The system does not allow to create payments. I get error message: The consolidating BP behind one or more of the selected invoices is different from the current consolidating BP [Message 3524-72].
It seems some of the payments for parent BP were also added in previous patches.
Please log a message with SAP support for the issue.
Regards,
Preety

Link Invoices to Payment

Hi,
How can i link invoices to incoming payments that have already been captured in the system through DI API ??
I am using B1 2005A SP01
Thanks
Amit Jain

Hi Adele,
NO what i am asking is in case i capture a simple payment that has been taken on account and not against any invoice.
But later i want to attach (link) that payment to an invoice throught DI API.
The same can be done in B1 through the Banking -> Bank Statement and Reconciliations -> Link Invoices to Payments module.
In case you can help that would be great
Cheers
Amit

Link Invoice or Internal Reconciliation in 2007B

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